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HomeMy WebLinkAboutDawnalee Corporation Hillery Drive Project Bid -2006 10 27 riJyof Winter SprinJ!s Landscape Maintenance Services Additional Area Gary Hillery Drive Project Bid October 11, 2006 BID CALCULATION SHEET CITY OF WINTER SPRINGS LANDSCAPE MAINTENANCE SERVICES GARY HILLERY DRIVE AND RETENTION POND SEASONAL COST IRRIGATION MAINTENANCE COSTS ITEM # AND DESCRIPTION SEASONAL COST DAWNALEE CORP DAWNA FERGUSON PRESIDENT UNIT PRICE #3 UNIT PRICE #4 DAWNALEE CORP DAWNA FERGUSON PRESIDENT SCHEDULE OF LANDSCAPE MAINTENANCE SERVICE MAINTENANCE CODE FREQUENCY LOCATIONS AND SCOPE RIGHTS OF WAY RETENTION POND TECHNICAL SPECIFICATIONS SPECIFIC TASKS 1.0 MOWING Unless otherwise specified In the schedule of landscape maintenance service chart, the mowing of all grassed areas shall be no less than once every seven (7) days in the heavy growing season. Mowing shall be no less than bi-weekly, or as instructed by the City's Representative, during the dormant growing season. Dormant and growing seasons are dictated by the weather and therefore may change per the City's Representative, but otherwise shall be: Heavy Growing Season - March 1 thru September 30. Dormant Growing Season - October 1 thru February 28. All turf areas will be mowed to the following heights: St. Augustine to a height of 4 to 5 inches on average and Bahia to a height of 3 to 3 % inches on average, depending upon established grass needs, by finish mower or turf mower. No bahia seed pods shall remain immediately after each mowing. At no time shall more than one- third (1/3) of the leaf surface be removed in one mowing. Prior to mowing and trimming any turf and bed areas; paper, bottles, cans and all other debris (as well as misplaced dirt or sand) must be removed from areas immediately bordering site and actual site locations. Areas are to look clean and neat and free of debris at all times. Any clippings and trimming debris will be removed from site as work is completed, or at the end of each day work is performed. Lawn clippings may be left on the turf areas so long as no readily visible clumps remain on the grass surface after mowing. Otherwise large clumps of clippings will be collected and disposed of by Contractor. In case of fungal disease outbreaks, all clipping will be collected and properly disposed of until disease is undetectable. 2.0 MULCHING Mulching to be performed during the dormant season in order to keep planted areas neat and freshly maintained. Mulch depth to be a minimum total depth of three (3) inches and placed, not dumped, as well as kept from around the immediate base of shrubs. Pine bark mulch is to be used. 3.0 EDGING Unless otherwise specified in the schedule of landscape maintenance service chart, edging of all walks, curbs, hardscapes, pavement areas, and grass invasion shall be done weekly during the heavy growing season and bi-weekly for the remainder of the year. All grass and dirt to be blown off onto turf areas only. No debris shall be blown onto hard surfaces or into shrub or flower beds. Schedule for edging of soft surfaces such as turf, bed borders, and ground cover shall be performed a minimum of bi-weekly or more as needed. 4.0 WEEDEA liNG Areas inaccessible to mowing equipment shall be kept neat and trimmed with each mowing service. Trimming of grass and weeds around any fixed objects (walls, fences, light posts, light fixtures, equipment boxes, pond structures, sign posts and trees) will be done through chemical control within a limit of six inches (6") maximum or trimmer so as not to inflict damage of any kind to structure, equipment or tree. 7 5.0 PRUNING SHRUBS AND ORNAMENTALS Pruning of plants shall be performed as needed to remove dead wood harboring insects and disease and to promote maximum health and growth. The treating of insects or disease with chemicals shall be done without delay and reported immediately to the City Representative so as to limit losses. Aesthetic pruning shall consist of removal of dead or broken branches. Pruning shall be performed to balance infiltration light to enhance new growth. Small leafed shrubs, such as pittosporum, azaleas and Indian hawthorn, etc., are to be kept trimmed in a tight, neat appearance, with removal of partial new growth after no more that four inches of new growth appears. Larger leafed shrubs, such as viburnum, may attain new growth reaching from 2" to 4" before removal. But at no times are shrubs to display a disorderly appearance. Ornamentals, such as crinum lilies, are to be trimmed aggressively during the rainy season to be kept neat and fungus free. This may be as frequent as every other week. Sago palms are to be trimmed a minimum of three times a year, or more often, as needed, depending on growth and health. Azaleas are to be trimmed at regular intervals as described above with the exception of the months of October thru March when no trimming should be done to achieve maximum flowering. Wax myrtles are to be trimmed aggressively in order to maintain a neat, compact habitat. At no time is an herbicide to be used to rid plants of sucker growth. Instead, hand pulling or aggressive trimming routine is to be established. All ornamentals that produce any dead fronds (Le., coontie, sage, aztec grass, holly fern, etc.) are to be systematically checked and cleaned with special attention to early spring cleanup. Trimming of native grasses shall be done in early March of each year or as directed by the City's Representative. At no time shall more than 50% of the visible foliage on native grasses or perennials be cut back; this has been proven to stress the plant material. 6.0 PLANT REPLACEMENT The Contractor shall be responsible for replacing any plant materials that die or become damaged to the point that the plant grade is less than Florida Number 1 as a result of neglect or damage caused by the maintenance operation. Replacement material shall be identical to plant species, quality and specifications of the materials at the time the loss occurs. 7.0 TREE TRIMMING All trees are to be trimmed as often as necessary to meet public safety requirements and comply with ISA industry standards. Trimming of all established trees higher than 10' of canopy will be the responsibility of the Owner not the Service Provider (palm trees excluded). Trimming of established trees shall be to a maximum of ten (10) foot under canopy and pruned just outside the branch collar by the Service Provider. New or young trees are to be pruned with an ideal under canopy of seven (7) feet or to a suitable and healthy height for each tree. Sucker growth is to be removed by hand or trimmer from the base of a tree. Herbicides are not to be used for this purpose. Palms are to be trimmed regularly to ensure the absence of seed pods and dead or dying fronds dropping to the ground and not as severely as the hurricane cut; using the 9/3 rule. Ligustrum and Holly trees are to be maintained per industry standards or as specified by City's Representative. 8.0 WEEDING Weeding of all plant bed areas is to be as often as necessary to conform to the shrub trimming schedule, to control weed population and maintain healthy plants. Remove weeds, vines and "voluntary" seedlings from planting beds. Weed control in landscaped areas will be accomplished by hand weeding and/or application of round-up with blue tracker dye and a pre-emergent herbicide, if necessary. All weeds in sidewalks or pavement areas (including curbing) shall be chemically controlled or removed by hand. Non-selective herbicide chemicals that are sprayed on plantings will result in immediate warranty replacement by the Contractor. 8 9.0 ANNUALS (As Requested - Separate Cost) Annuals are to be changed as determined by Owner or City's Representative for each seasonal change. A schedule shall be determined and agreed upon by both Owner and Service Provider. Bed preparations are to consist of 14-14-14 with Granular fungicide and Cavalier Subdue GR. along with any added soil preparations or enhancements needed to facilitate strong healthy growing annuals. 10.0 IRRIGA liON Irrigation checks shall be performed on a monthly basis at a minimum. Details of the inspection shall be recorded on a log sheet (to be submitted with the monthly billing) and consist of the following: 1. Turning on each zone and inspecting each head for the proper coverage, including straightening, or adjusting the flow of water and adjusting or unclogging any heads. 2. Repairing broken heads and lateral lines, as necessary. 3. Checking the irrigation controller(s) for proper operation and programming. If there are battery controllers on the site, check each one for battery life and replace at 75% depletion. 4. Checking all zone valves for proper open and closure, making sure to inspect for leaking from the mainline. 5. Checking water source for leaking and visual inspection of backflow device, if present. 6. Visually inspect turf, planters and trees in irrigated areas for signs of drought stress and effect adjustments and/or repairs to remedy the issue. Service provider is responsible for all damage to irrigation parts as a result of mowing operations. Any deficient or damaged irrigation parts not caused by Service Provider shall be immediately reported to the City's representative. Damaged or defective parts not reported will become the responsibility of the Service Provider. All work performed by Contractor to meet industry standards. All labor required to repair or replace defective parts is included in the contract price except when repairing valves, main line(s) or lateral lines over 1 Yz", controller(s) or wiring problems, or lines under sidewalks and roadways. Parts and materials shall be a wholesale cost plus 15% for overhead and profit. 11.0 CHEMICAL PROGRAM FERTILIZATION/PEST CONTROL Applications of fertilizer shall follow Cooperative Extension Service suggested guidelines and sound horticultural practices. Any landscape materials, killed or damaged as a result of over-fertilization will be re- established to an acceptable condition. FERTILIZATION/PEST CONTROL-TREES AND SHRUBS The spraying of irrigated shrubs (and trees less than 4" caliper) shall be done in accordance with F.S. Chapter 482 Pest Control and suggested methods of the Cooperative Extension Service. A minimum of three (3) applications (2 granular) of fertilization, insect, and disease control material shall be applied to irrigated shrubs (and trees less than 4" caliper) during the contract period. A minimum of one (1) application (granular) of fertilization shall be applied to non-irrigated shrubs (and trees less than 4" caliper) during the contract period. Additional spot treatments deemed to be necessary for the effective control of harmful disease and insect infestations shall be applied as needed. These additional applications shall be deemed to be included in the contract price. PLANT REPLACEMENT The Contractor shall be responsible for replacing any plant materials or sod areas that die or become damaged to the point that the plant grade drops below Florida Number 1 as a result of neglect or damage by the Fertilization, Pest, or Disease Control Program operation. Replacement material shall be identical to plant species, quality, and specifications of the materials at the time the loss occurs. 9 TREATMENT Timely and prompt treatment is to be performed on all areas detected with problems and areas at risk. A 7 -10 day follow-up appointment is to be set with the City Representative to ensure eradication of disease or pest problems. Subsequent visits, if necessary, are to be scheduled until the problems no longer exist. DAMAGE/REPLACEMENT Damage to materials and any required replacements are to be addressed no later than thirty (30) days from the date of detection. PROJECT PROGRAM The ornamental program will consist of insect controls to effectively control sucking and piercing insects such as aphids, lacebugs, whitefly, scale and trips. The insect control will be a combination of a granular systemic control, and liquid insecticides. Fertilization of micronutrients and iron shall be used consisting of a specially blended slow release granular fertilizer for timely feedings of plants. Liquid tree injections may be done on an as needed basis. The Contractor must stagger the treatments of the turf and the ornamental applications so that someone will be on the property twelve (8) times per year. After each treatment is performed, a detailed report shall be submitted to the Owner/Representative for analysis and discussion. 10 SERVICE AREA Urban Beautification Services Division 1126 E. State Road 434 I Office (407) 327-5976 Winter Springs, FL 32708 I FAX: (407) 327-6695 CITY RIGHTS-Of-WAY AND PONDS CONTRACT ADDENDUM TO CONTRACT: FOR: START DATE: ITB 013/06/SR GARY HILLERY DRIVE NOVEMBER 1st, 2006 Beginning on November 1. 2006. the following addendum is added to the landscape maintenance services contract for City Rights-of-Way and Ponds (ITB 013-06/SRl by and between The City of Winter SDrinas and Dawnalee CorDoration: being bound by all the same terms, covenants and considerations as the original agreement, unless otherwise specified in the Gary Hillery Drive Project Bid (p. 2-11), dated October 11, 2006. The City of Winter SDrinas agrees to pay Dawnalee Corporation in an amount not to exceed $2,620 (Two Thousand Six ~undred and Twenty Dollars) for the prescribed additional maintenance services 0'l'S defined by the Gary Hillery Drive Project Bid and by this addendum. AuthorizedB'i~ Date: October 30. 2006 ~~/~~ t7 wner Dawnalee Corporation Date: /()/0(7~~ j/~~'frl~ City Manager City of Winter Springs 12