HomeMy WebLinkAboutDawnalee Corporation City Rights-of-Way and Ponds Addendum #OrangeAve-0407 -2007 04 11
Urban Beautification Services Division
1126 E. State Road 434 I Office (407) 327-5976
Winter Springs, FL 32708 I FAX: (407) 327-6695
CITY RIGHTS-Of-WAY AND PONDS ADDENDUM #ORANGEAVE-0407
ADDENDUM TO CONTRACT:
FOR:
ITB 013/06/SR
Orange Avenue - ROW
START DATE:
END DATE:
April 2, 2007
Automatically terminates with ITB 013/06/SR
Beginning on 4/2/07. the following addendum is added to the landscape maintenance services contract for
City Rights-of-Way and Ponds (ITB 013-06/SR.) by and between The City of Winter SDrinas and Dawnalee
Corooration; being bound by all the same terms, covenants and considerations as the original agreement. The
City of Winter $Drinas agrees to pay Dawnalee Corporation In an amount not to exceed the sum of $8,004.00
(eight thousand and four dollars) for the prescribed additional maintenance services as defined by the Orange
Avenue Project Manual dated April 2, 2007.
Authorized By:
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City Mi!tnager . . .
City 0; Winte":'Sprillfls
Date:.1( ...../1 - ti1
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Owner ()
Dawnalee Corporation
Date: .y I4k 1
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8
Citv..!!f Winter SprinJ!s
LandscaDe Maintenance Services
Contract Addendum ITB 013/06/SR
Oranae Avenue
Project Manual
April 2, 2007
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TECHNICAL SPECIFICATIONS
SPECIFIC TASKS
1.0 MOWING
Unless otherwise specified in the schedule of landscape maintenance service chart, the mowing of
all grassed areas shall be no less than once every seven (7) days in the heavy growing season. Mowing shall be
no less than bi-weekly, or as instructed by the City's Representative, during the dormant growing season.
Dormant and growing seasons are dictated by the weather and therefore may change per the City's
Representative, but otherwise shall be:
Heavy Growing Season - March 1 thru September 30.
Dormant Growing Season - October 1 thru February 28.
All turf areas will be mowed to the following heights: St. Augustine to a height of 4 to 5 inches on average
and Bahia to a height of 3 to 3 Y2 inches on average, depending upon established grass needs, by finish mower or
turf mower. No bahia seed pods shall remain immediately after each mowing. At no time shall more than one-
third (1/3) of the leaf surface be removed in one mowing.
Prior to mowing and trimming any turf and bed areas; paper, bottles, cans and all other debris (as well
as misplaced dirt or sand) must be removed from areas immediately bordering site and actual site locations.
Areas are to look clean and neat and free of debris at all times.
Any clippings and trimming debris will be removed from site as work is completed, or at the end of each
day work is performed. Lawn clippings may be left on the turf areas so long as no readily visible clumps remain
on the grass surface after mowing. Otherwise large clumps of clippings will be collected and disposed of by
Contractor. In case of fungal disease outbreaks, all clipping will be collected and properly disposed of until
disease is undetectable.
2.0 MULCHING
Mulching to be performed during the dormant season in order to keep planted areas neat and freshly
maintained. Mulch depth to be a minimum total depth of three (3) inches and placed, not dumped, as well as kept
from around the immediate base of shrubs. Pine bark mulch is to be used.
3.0 EDGING
Unless otherwise specified in the schedule of landscape maintenance service chart, edging of all
walks, curbs, hardscapes, pavement areas, and grass invasion shall be done weekly during the heavy growing
season and bi-weekly for the remainder of the year. All grass and dirt to be blown off onto turf areas only. No
debris shall be blown onto hard surfaces or into shrub or flower beds. Schedule for edging of soft surfaces such
as turf, bed borders, and ground cover shall be performed a minimum of bi-weekly or more as needed.
4.0 WEEDEA liNG
Areas inaccessible to mowing equipment shall be kept neat and trimmed with each mowing service.
Trimming of grass and weeds around any fixed objects (walls, fences, light posts, light fixtures, equipment boxes,
pond structures, sign posts and trees) will be done through chemical control within a limit of six inches (6")
maximum or trimmer so as not to inflict damage of any kind to structure, equipment or tree.
5
5.0 PRUNING SHRUBS AND ORNAMENTALS (Not Used)
Pruning of plants shall be performed as needed to remove dead wood harboring insects and disease and
to promote maximum health and growth. The treating of insects or disease with chemicals shall be done without
delay and reported immediately to the City Representative so as to limit losses. Aesthetic pruning shall consist of
removal of dead or broken branches. Pruning shall be performed to balance infiltration light to enhance new
growth.
Small leafed shrubs, such as pittosporum, azaleas and Indian hawthorn, etc., are to be kept trimmed in a
tight, neat appearance, with removal of partial new growth after no more that four inches of new growth appears.
Larger leafed shrubs, such as viburnum, may attain new growth reaching from 2" to 4" before removal. But at no
times are shrubs to display a disorderly appearance. Ornamentals, such as crinum lilies, are to be trimmed
aggressively during the rainy season to be kept neat and fungus free. This may be as frequent as every other
week. Sago palms are to be trimmed a minimum of three times a year, or more often, as needed, depending on
growth and health. Azaleas are to be trimmed at regular intervals as described above with the exception of the
months of October thru March when no trimming should be done to achieve maximum flowering. Wax myrtles are
to be trimmed aggressively in order to maintain a neat, compact habitat. At no time is an herbicide to be used to
rid plants of sucker growth. Instead, hand pulling or aggressive trimming routine is to be established. All
ornamentals that produce any dead fronds (Le., coontie, sage, aztec grass, holly fern, etc.) are to be
systematically checked and cleaned with special attention to early spring cleanup.
Trimming of native grasses shall be done in early March of each year or as directed by the City's
Representative. At no time shall more than 50% of the visible foliage on native grasses or perennials be cut back;
this has been proven to stress the plant material.
6.0 PLANT REPLACEMENT
The Contractor shall be responsible for replacing any plant materials that die or become damaged to the
point that the plant grade is less than Florida Number 1 as a result of neglect or damage caused by the
maintenance operation. Replacement material shall be identical to plant species, quality and specifications of the
materials at the time the loss occurs.
7.0 TREE TRIMMING
All trees are to be trimmed as often as necessary to meet public safety requirements and comply with ISA
industry standards. Trimming of all established trees higher than 10' of canopy will be the responsibility of the
Owner not the Service Provider (palm trees excluded). Trimming of established trees shall be to a maximum of
ten (10) foot under canopy and pruned just outside the branch collar by the Service Provider. New or young trees
are to be pruned with an ideal under canopy of seven (7) feet or to a suitable and healthy height for each tree.
Sucker growth is to be removed by hand or trimmer from the base of a tree. Herbicides are not to be used for this
purpose. Palms are to be trimmed regularly to ensure the absence of seed pods and dead or dying fronds
dropping to the ground and not as severely as the hurricane cut; using the 9/3 rule. Ligustrum and Holly trees
are to be maintained per industry standards or as specified by City's Representative.
8.0 WEEDING
Weeding of all plant bed areas is to be as often as necessary to conform to the shrub trimming schedule,
to control weed population and maintain healthy plants. Remove weeds, vines and "voluntary" seedlings from
planting beds. Weed control in landscaped areas will be accomplished by hand weeding and/or application of
round-up with blue tracker dye and a pre-emergent herbicide, if necessary. All weeds in sidewalks or pavement
areas (including curbing) shall be chemically controlled or removed by hand. Non-selective herbicide chemicals
that are sprayed on plantings will result in immediate warranty replacement by the Contractor.
6
. .
9.0 ANNUALS (As Requested - Separate Cost)
Annuals are to be changed as determined by Owner or City's Representative for each seasonal change.
A schedule shall be determined and agreed upon by both Owner and Service Provider. Bed preparations are to
consist of 14-14-14 with Granular fungicide and Cavalier Subdue GR. along with any added soil preparations or
enhancements needed to facilitate strong healthy growing annuals.
10.0 IRRIGATION
Irrigation checks shall be performed on a monthly basis at a minimum. Details of the inspection shall be
recorded on a log sheet (to be submitted with the monthly billing) and consist of the following:
1. Turning on each zone and inspecting each head for the proper coverage, including straightening,
or adjusting the flow of water and adjusting or unclogging any heads.
2. Repairing broken heads and lateral lines, as necessary.
3. Checking the irrigation controller(s) for proper operation and programming. If there are battery
controllers on the site, check each one for battery life and replace at 75% depletion.
4. Checking all zone valves for proper open and closure, making sure to inspect for leaking from the
mainline.
5. Checking water source for leaking and visual inspection of backflow device, if present.
6. Visually inspect turf, planters and trees in irrigated areas for signs of drought stress and effect
adjustments and/or repairs to remedy the issue.
Service provider is responsible for all damage to irrigation parts as a result of mowing operations. Any
deficient or damaged irrigation parts not caused by Service Provider shall be immediately reported to the City's
representative. Damaged or defective parts not reported will become the responsibility of the Service Provider.
All work performed by Contractor to meet industry standards. All labor required to repair or replace defective
parts is included in the contract price except when repairing valves, main line(s) or lateral lines over 1 W,
controller(s) or wiring problems, or lines under sidewalks and roadways. Parts and materials shall be a wholesale
cost plus 15% for overhead and profit.
11.0 CHEMICAL PROGRAM (IRRIGATED TREES ONLY)
FERTILIZATION
Applications of fertilizer shall follow Cooperative Extension Service suggested guidelines and sound
horticultural practices. Any landscape materials, killed or damaged as a result of over-fertilization will be re-
established to an acceptable condition.
The spraying of irrigated (trees less than 4" caliper) shall be done in accordance with F.S. Chapter 482
Pest Control and suggested methods of the Cooperative Extension Service. A minimum of three (3) applications
(2 granular) of fertilization (14-14-14) shall be applied to irrigated TREES (and trees less than 4" caliper) during
the contract period.
7
Memorandum
To: Ronald W. McLemore, City Manager
cc:
From: Steven T. Richart, UBSDM
Date: 4/1 0/2007
Re: City ROWand Ponds Addendum - Orange A venue Landscape Maintenance
Ron,
Please sign the attached three originals for the Orange A venue maintenance addendum and return two
of the originals to me; with the third going to the Clerk's office.
Bids were taken from Servello and Son, Dawnalee and Annan Landscaping. Dawanlee provided the
lowest bid of$8k per year.
1