HomeMy WebLinkAboutFlorida League of Cities Memorandum of Understanding April -2002 04 16
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MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING, dated this 16th day of April 2002, is
entered into by and between the Florida League of Cities, Inc. ("FLC"), 125 E.
Colonial Drive, Orlando, Fl., and the City of Winter Springs, 1126 East S.R, 434,
Winter Springs, Florida.
Our Understanding of Your Needs:
It is our understanding that the City of Winter Springs (City) wishes the
Florida League of Cities (League) to provide Internet assistance in the
updating, review and routine maintenance of the City's Web Site. The City
desires to purchase 20-hour blocks of time, which are "banked" for future
use. Additional blocks of time can be purchased and added to the bank as
needed and/or desired by the City.
The Approach:
The Director of Information Systems for the City will clearly define changes
needed to the City's web site and a reasonable deadline for accomplishing
such changes. This information will be sent via email to the League's web
technician. Should questions arise, the League's web technician will contact
the Director of Information Systems directly for clarification. The City's web
site will be updated directly from the League's Tallahassee office and a
positive notification sent back to the Director. The League will maintain an
accurate and detailed timesheet showing how all hours have been utilized
and provide this to the Director of Information Systems periodically.
The Deliverables:
Timely update of the City's the City's web site.
Assumptions and Variables:
It is assumed the City will retain the Web Site at its current hosting facility
and provide access to the League for the purpose of routine maintenance
and/or minor site modifications. This memorandum of understanding does
not provide for Web Hosting services or extend to the total rewrite or major
modification of the City's web site. It is assumed that the intent of the City
is to provide for mostly content updating with minor web site modifications.
Schedule:
The League will complete work on the schedule as mutually agreed upon
between the City and the'League for each task assigned:
FLC and Winter Park Memorandum of Understanding Page 1 of 2
Internet Content Management - April 16, 2002
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, MEMORANDUM OF UNDERSTANDING
Cost:
The City will purchase 20-hour blocks of time at a cost of $1 ,000 each to be
pre-paid. The League will track the time spent and inform the City when
there is less than 5 hours of "banked" time. The League will not perform
work unless sufficient funds have been "banked" and authorized by the
City's Director of Information Systems. No travel time or associated
expenses are expected for this agreement.
Terms and Conditions:
If the Florida League of Cities, its employees or agents fail for any reason,
whether or not negligent, to fulfill the conditions as contained in this
contract, the City of Winter Spring's only remedy shall be to receive a refund
of all monies paid for the project. In no event will the Florida League of Cities
be liable for any loss, special, punitive or consequential damages or damages
in excess of the amounts received by the Florida League of Cities under the
terms of this Agreement.
This agreement shall constitute the entire agreement between the Florida
League of Cities and the City of Winter Springs with respect to the subject
matter of this agreement and shall not be modified or changed without the
express consent of the parties. The provisions of this agreement supersede
all prior oral and written quotations, communications, agreements and
understandings of the parties with respect to the subject matter of this
agreement.
This letter of understanding terminates immediately upon written notice from
either party. Any "banked" funds remaining with the League will be returned
to the City, any monies owed to the League will be paid.
APPROVALS:
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/A-'anklin R. Hagy, Chief Information Officer Date
Florida League of Cities
AGREED TO ON BEHALF OF THE CITY OF WINTER SPRINGS:
~~ lUiew- 4-/0- OJ-
Date
Ti e: Information Services Director
City of Winter Springs
FLC and Winter Park Memorandum of Understanding Page 2 of 2
Internet Content Management - April 16, 2002
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'` MEMORANDUM OF UNDERSTANDING
Attachment
Chris Noyes
Chris has been an Information Systems Support Specialist for the Florida League of
Cities since October 1998. Chris specializes in all aspects of computer equipment
including hardware and peripheral components. He ensures proper operating system
and standardized software installation including office automation applications and
other specialized software. He also provides training and technical assistance to
end-users on an as needed basis. Chris also supports, maintains and resolves
Internet/LAN connectivity issues. In addition, Chris works directly with external
application service providers to resolve system issues relating to unique League
software applications.
Chris has also provided technical assistance to several municipalities outside the
League. Engagements mainly centered on the implementation and support of
computer workstations attached to local and wide area networks. During several of
these engagements, Chris was responsible for totally replacing the entire network,
all associated workstations and establishing Internet and email capabilities.
Chris graduated May 1998 from Stetson University in Deland, Florida acquiring a
degree in Business Administration including a core curriculum studying Information
Systems and Business Law.
FLC and Winter Park Memorandum of Understanding Page 3 of 3
Workstation Maintenance -April 16, 2002
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d ~$, City of Winter Springs
~ ~ ~ :'126 E. State Road 434
Winter Springs, Florida 32708
t~sa (4071327-1800
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Tax No. 69-13-035082-54C
FLORIDA LEAGUE OF CITIES
P.O. BOX 1757
TALLAHASSEE, FL 32302-1757
Purchase Order
Fiscal Year 2Q02 Page 1
'THIS NUMBER MUST,APPEAR ON'Al1'i~1VOfC6S,~~'
PACKAGES AND SHIPPINC3 PAPEft$.,
Order #e 00002932-00
S INFORMATION SERVICES
h 1126 EAST STATE ROAD 434
P
T WINTER SPRINGS, FL 32708-2911
0
Vendor Phone Number
850-222-9684 Vendor Fax Number Requisition Number
00003696 pelivery Reference
JOANNE DALKA 407-327-5975
Date`Ordered
Vendor Number
Date Required
Terms .M..., : ,~.:f.< ,~ ~...
; D'ep'artmerttlL'aCatt9R"~~,~~;~,
04/19/02 000713 04/16/02 Net 30 Days INFORMATION SYSTEMS
Item# DescriptionfPart No. Qty/Unit -Cost"Each Exten i?_ ~'riC~'~4~;;"
001 40 HOURS OF TECHNICAL SUPPORT TO 1.0 2050.00000 2,050.00
INCLUDE: 40 HOURS (~ $50 = $2000 + EA
$50 ESTIMATED EXPENSES
1340-54633 2,050.00
PO Total 2,050.00
By /T~+''a'~ W m ~
City Manager
DEPARTMENT COPY