HomeMy WebLinkAboutIndependence Enterprises - Kiva Application Upgrade -2005 11 10RE' D
'~`~'~nce ~e~erpl5
4381 W Dogwood Lane, Cedar Hills, UT 84062
801-796-6148
Winter Springs, Florida -Kiva Application Upgrade
DATE: November 10, 2005
005
crT .r~r:INGs
GFFIC~ _ .._ ..i I"V CLERK
RECEIVED
DEC 0 1 2005
CITY OF WINTER SPRINGS
OFFICE OF THE CITY CLERK
It is our pleasure to offer the following proposal to assist you with the upgrade of your Kiva
application environment.
I. General Description of Activities
independence enterprises, inc. is to assist the City of Winter Springs with the
following:
• Upgrading the current Kiva `Upgrade' environment from Version 6 Release 2 to
Version 8 Release 0 -the upgrade will implement software updates that
encompass:
o Version 7 Release 0
o Version 7 Release 1 -includes the cleansing of the current Kiva data to
introduce constraints at the database level. This is an iterative process that
will involve participation from the end user community to ensure the
retention of the correct data into the future.
o Version 7 Release 2
o Version 8 Release 0
Any problems encountered during the upgrade activities are to be resolved
through interactions with Accela support (e.g., provider of the Kiva DMS
product) as required.
Any scripts will be modified as required to ensure a successful upgrade of the
Oracle database to accommodate new data integrity constraints introduced as part
of the new Kiva software.
• Completing basic operational testing to prepare the upgraded environment for
subsequent end-user testing and training;
• Developing a final transition plan to migrate the upgraded application software
into full production status once user testing and training has been completed using
the `Upgrade' environment. The final upgrade to production will be completed
over a weekend the dates for which are to be determined.
II. Cost Estimate
All work done will be billed on an hourly basis at a rate of $130.00 per hour. A
minimum of 8 hours per day will be billed for on-site work. Off-site work will be
billed by the hour. Travel expenses will be billed at actual cost. Travel expenses
include airfare, car rental, hotel, and $46.00 per Diem. Time for travel will not be
billed, however the per diem will be billed for all on-site and travel days.
Tasks Hours Cost
Install current database version 6.2 -off-site 4 $ 520.00
U rade test database to 7.0 -off-site 8 $1,040.00
Upgrade test database to 7.1 (resolve constraint
problems in both the test and the production
databases -off-site 16 $2,080.00
_
U rade test database to 7.2 -off-site
4
$ 520.00
U rade test database to 8.0 -off-site 8 $1,040.00
Modify scri is and rocedures -off-site 8 $1,040.00
Test up ade database -off-site 8 $1,040.00
U rade roduction database to 8.0 - on-site 16 $2,080.00
Post-u ade sup ort - on-site 8 $1,040.00
Total 80 $10,400.00
The following is a cost estimate for this project:
Item Quanti Cost
Hourly work 80 hours $10,400.00
Airfare 1 fli ht $ 600.00
Car Rental 3 days $ 150.00
Hotel 3 ni hts $ 450.00
Per Diem 4 da s c~$46.00 $ 184.00
Total $11,784.00
III. Assumptions
Winter Springs will provide:
• Personnel assistance wherever necessary.
• Perform the final testing of the upgraded application environment using the
Kiva upgrade database.
• Provide time over a weekend for upgrading the production database when it
will not be available to the city or the public.
independence enterprises:
• Complete application software upgrades at version level intervals and test
them against a local copy of the Winter Springs database.
• Travel to the City of Winter Springs and upgrade the production software to
version 8.0 during a weekend and to provide post-upgrade support.
IV. Payment Schedule
• All time will be billed on a time and materials basis.
• All invoices are due net 30 days from the date the invoice is received. Interest
will be charged for all invoices past due at an annual interest charge of 24%.
All payments are to be made in U.S. funds.
V. General Notes
1. The client is responsible for expenses incurred at the client's site. They
include, but are not limited to, air and ground transportation, lodging, and per
diem. All expenses will be reimbursed as submitted from actual receipts.
2. Programming will be scheduled within one month of receipt by independence
enterprises, the original signed Agreement.
3. All scripts and procedures not part of the original Accela upgrade routines are
and will remain the property independence enterprises, Inc.
4. This project is governed by any licensing agreements currently in affect
between Accela and the Winter Springs, Florida.
5. independence enterprises does not guarantee the performance or functionality
of any form or report that is delivered by Accela to the Winter Springs as part
of the licensing agreement between Accela and Winter Springs.
VI. Terms of Agreement
• This agreement shall commence on the date of execution indicated herein and
terminate upon completion of the upgrade activities set forth in Section I of
this agreement.
VII. Attorney's Fees
• In the event any litigation or controversy arises out of or in connection with
this Agreement between the parties hereto, each party shall bear their own
attorney's fees and costs.
VIII. Governing Law and Venue.
• This Agreement shall be construed and enforced in accordance with the laws
of the State of Florida. The parties further agree that in any dispute between
them relating to this Agreement, exclusive jurisdiction shall be in the trial
courts located in Seminole County, Florida, any objections as to jurisdiction
or venue in such courts being expressly waived.
IX. Assignability
• This contract maybe transferred, assigned or sold by independent enterprises,
inc. only with the express written consent of the City Commission of the City
of Winter Springs.
X. Licensing and insurance
• independence enterprises inc. is fully licensed and insured as required by the
governing laws of the State of Utah.
AGREEMENT ACCEPTANCE
v
-berts, President
enterprises, Inc.
G/, '!?/1
City. of W inker Springs, Florida
at~ ~~
Date
Date
4