HomeMy WebLinkAboutIndependence Enterprises - Kiva Application Process Proposal -2005 12 19
RECEiVED
JAN 0 6 2006
OC;:~~~~ITNTER SPRINGS
HE CITY CLERK
4381 W Dogwood Lane, Cedar Hills, UT 84062
801-796-6148
Winter Springs, Florida - Kiva Application Process Analysis
DATE: December 19,2005
It is our pleasure to offer the following proposal to assist the City of Winter Springs, Florida with
a process analysis of the use of the Kiva DMS software.
I. General Description of Activities
independence enterprises, inc. is to assist the City of Winter Springs, Florida with the
following:
. Review the current processes and procedure for using the Kiva DMS software in
the following departments/areas:
o Community Development Services
· Building Permitting
· Inspections
· Customer Service
o Police Department
· Code Enforcement
. Review and provide recommendations for automating activities within the Fire
Department using the Kiva DMS software.
. Provide the City a document outlining recommendations for improving and/or
implementing the use of the KIVA DMS software in the above departments/areas
and the process necessary for implementing these recommendations. These
recommendations may include modifications to processes that enable the various
areas to take advantage of any enhancements in version 8.0 of the software. This
document is intended to be a high-level outline of the current and recommended
processes and is not intended to be a detailed, step-by-step guide for process
implementation.
II. Cost Estimate
All work done will be billed on an hourly basis at a rate of $130.00 per hour. A
minimum of 8 hours per day will be billed for on-site work. Off-site work will be
billed by the hour. Travel expenses will be billed at actual cost. Travel expenses
include airfare, car rental, hotel, and $46.00 per Diem. Time for travel will not be
billed, however the per diem will be billed for all on-site and travel days.
Tasks Hours Cost
Review and analysis of Building Permitting 4 $520.00
Review and analysis of Inspection 4 $520.00
Review and analysis of Customer Service 4 $520.00
Review and analysis of Code Enforcement 4 $520.00
Review and analysis of Fire Department 4 $520.00
Write draft Process and Analysis document - Off Site 24 $3,120.00
Finalize Process and Analysis document - Off Site 8 $1,040.00
Present findings to departments 8 $1,040.00
Final signoff of Process and Analysis document
Total 60 $7,800.00
The following is a cost estimate for this project:
Item Quantity Cost
Hourly work 60 hours $7,800.00
Airfare 2 flights $1,200.00
Car Rental 5 days $250.00
Hotel 5 nights $750.00
Per Diem 6 days ~$46.00 $276.00
Total $10,276.00
III. Assumptions
Winter Springs will provide:
. Personnel assistance wherever necessary.
. Schedule appropriate personnel and conference facilities.
. Sign off on the final document.
independence enterprises:
. Conduct on-site interviews with city personnel.
. Deliver a draft Process Analysis document.
. Revise the Process Analysis document and provide a final version.
. Travel to the City to present the findings of the Process Analysis document.
IV. Payment Schedule
. All time will be billed on a time and materials basis.
2