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Home My WebLink AboutMCCi Professional Services Proposal (Laserfiche Document Imaging Scanning Services) - 2005 03 08 . REceiVED MCCI APR 1 5 ZOOS Municipal Code Corporation SALES DEPARTMENT CITY OF WINTER SPRINGS PO Box 2235 . Tallahassee, Florida 32316 OFFICE OF THE CITY CLERK TELEPHONE (800) 262-2633 . FAX (850) 701-0715 March 24, 2005 Ms. Andrea Lorenzo-Luaces City Clerk City of Winter Springs 1126 East State Road 434 Winter Springs, Florida 32708 Dear Ms. Lorenzo-Luaces: Thank you for your interest regarding the Laserfiche Document Imaging Services we offer. Pursuant to your request, we are pleased to enclose our Professional Services Proposal for our Laserfiche Document Imaging Scanning Services. If you have any questions concerning our proposal or desire additional information, please do not hesitate to call on our toll-free number. We appreciate the opportunity to be of continued service to you and the City of Winter Springs. Sincerely, Krysten Claiborne Office Assistant /KGC kclai born e@mccinnovations.com ';~ DOCUMENT SCANNING SERVICES: Al!endas. Minutes. Ordinances. Resolutions. & Special Meetinl!:s 0' Hard copy documents integrated with Laserfiche up to 86,000 pages $12,040 (Includes scanning at 300 dpi, OCR, 6 index entries (5 template fields and 1 document naming), pick up and delivery.) Excess pages $0.14 per page *Note: Page counts are basedupon 41 boxes of Agendas, Minutes, Ordinances, Resolutions containing 68,000 pages and 10 boxes of Special meetings containing 18,000 pages. Documents are to be provided to MCCi prepped and ready to scan with slip-sheets inserted. PAYMENT MCCi will invoice project when shipped. Please note that Large Back-file projects (in excess of $1 0,000) will be billed out monthly (based on actual image counts), rather than at the time of job completion. Payment will be due upon receipt of an invoice. PROFESSIONAL SERVICES PROPOSAL MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby. offers the Laserfiche Software & Services to the City of WINTER SPRINGS, FLORIDA, a corporation duly organized and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions. ~~}_II_~)1~~'.~~Xtf~~~ PfJ:.@@I! ~ ID@;I;J,ME~BS';.f;(~r' ~i'.' ~,:",~li~~1i!I'-' -.' ',:', ~~JI!.~Zi 1. INTEGRATING WITH LASERFICHE. MCCi will scan and integrate the documents with Laserfiche's Software and provide the Client with the most powerful index retrieval search engine available with the following features: intuitive browse window, index cards, and fuzzy logic. The search engine will allow the Client to search thousands of documents at one time or a select field of documents using: text, proximity, wildcard, fuzzy or Boolean search logic. The Client will be provided with one CD- ROM with text documents linked to Images. Please be aware that MCCi charges per scanned image, single pages that require multiple scanning (ie: multiple documents, & multiple documents that share a page) will be billed accordingly. Handwritten documents will be searchable by keyword index only. MCCi provides a 99.9% data capture guarantee on all service work. 2. DELIVERY. MCCi will deliver the documents integrated with Laserfiche within 90 days after receipt of the printed documents. Should MCCi require additional time, the Client will be notified immediately. The delivery for updates to the database will be 60 days. 3. PAYMENT & BILLING TERMS. MCCi will invoice project when shipped. Please note that Large Back-file projects (in excess of $1 0,000) will be billed out monthly (based on image counts), rather than at the time of job completion. Payment will be due upon receipt of an invoice. The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date appearing below, unless accepted by the Client. Submitted by: MCCi, a Limited Liability Company Date: March 24, 2005 -- By: ,7~ Lawton Langford - Managing Director (printed Name & Title) Witness: \~ ~ CW~,lmJLv-Q (Signature) Noted Items Accepted by: CITY OF WINTER SPRINGS, FLORIDA Date: March 28, 2005 By: ~~~ ----:::, -- - - - - - - (8;gno,",0) Ronald W. McLemore, City Manager (Printed Name & Title) Witness: Qv()~,,~ ~ , (Signature) Joanne Dalka, Information Services Director (Printed Name & Title)