HomeMy WebLinkAboutMalcolm Pirnie Inc. -2003 12 03
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~ MALCOLM PIRNIE, INC.
INDEPENDENT ENVIRONMENTAL ENGINEERS, SCIENTISTS & CONSULTANTS
December 31, 2003
Ronald W. McLemore
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Re: Professional Services
Dear Mr. McLemore:
It was a pleasure speaking with you yesterday regarding the opportunity to assist you with the
City of Winter Springs' (City) current solid waste collection services agreement with Florida
Recycling. Such services, including the negotiation of appropriate business arrangements are a
core part of our business and an area in which we have provided substantial value to many
municipal clients.
Based on our discussion, we understand that your current agreement with Florida Recycling does
not provide adequate performance requirements, and that in light of its pending request to assign
the contract to another entity, the City wants to be sure that the improvements it desires in
collection services can be effected.
Task 1 - Data Gathering
We assume the City will provide a copy of the current collection services contract and other
relevant documents. We will review these documents and participate in a conference call with
the City, including representatives familiar with the performance under the current contract. The
purpose of this call is to clearly identify the areas of concern with regard to performance of
services. This will help us to ensure that the performance standards we develop address the
City's concerns.
Task 2 - Preparation of Performance Standards
Based on our discussions under Task 1, above and review of the current collection services
agreement, we will use our experience on similar projects, as well as our compilation of similar
agreements to prepare a schedule of solid waste collection services performance requirements.
Please note that in establishing performance requirements, certain areas that relate to the
fundamental level of service, such as collection frequency, are expected to remain constant to
avoid changes in cost structure. Rather the performance requirements. we will propose to
establish will be designed to result in a level cif service consistent with industry standards, and to
address issues identified by the City.
We envision this will be a concise self-contained schedule of performance requirements that can
1425 SOUTH ANDREWS AVENUE FT. LAUDERDALE, FL 33316 954-761-3460 fax 954-761-7939 hllp://www.pirnie.com
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Ronald W. McLemore December 31, 2003
City of Winter Springs Page 2
be attached to, or referenced directly from either the current agreement as assigned, or any other
legal agreement that the City may enter into.
Following distribution of the proposed performance standards, we will conduct a follow-up
conference call to discuss them, and be sure they meet the City's needs.
Fee and Schedule
We propose to conduct this effort for a lump sum fee of $2,300. We expect this effort to be
conducted in approximately one week from a notice to proceed, but no longer than two weeks
would be required. The work described herein will be conducted primarily via teleconference
and document transmittal, and therefore no meetings or travel are anticipated.
Our primary focus here is to be as responsive as possible to the immediate needs of the City in
this fast-track effort, and so we are sending this standalone letter. Under separate cover, we will
be forwarding materials describing our overall experience in solid waste as well as other
environmental services for your review and consideration.
If the proposed terms described above are acceptable, please signify by signing in the space
beiow, and we will consider this to be a notice to proceed. Altemative.ly, if you would like to
make any changes, please let us know. We appreciate the opportunity to assist the City. Please
call me, or Sandy Gutner at (954) 761-3460 should you have any questions or require any further
assistance.
Very truly yours,
Stephen Schwarz, P.E., DEE
Vice President
APPROVED
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Ronald W. McLemore
City Manager
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