HomeMy WebLinkAboutUrban and Community Forestry Grant -2005 07 05
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URBAN AND COMMUNITY FORESTRY (U&CF)F'" '~'. ("'01," n-'!",,') ~ ('\.... .If
GRANT MEMORANDUM OF AGREEMENT 1..;,\..1,,) Lv i i iL'.L, I 11
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This agreement, made and entered into this the day of , 20 by
and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER
SERVICES, an agency of the State of Florida, hereinafter called the "Department" and the City of
Winter Sprinas, hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the application of the principles of urban and
community forestry by granting funds to the Entity (Subrecipient) for the purpose as outlined in grant
application Number 05H-189, included herein as Exhibit A and by reference made a part hereof:
WHEREAS, the Catalog of Federal Domestic Assistance (CFDA) number is 10.664;
WHEREAS, the Department and the Entity (Subrecipient) are of the opinion that the citizens of
the state would benefit from the implementation of urban and community forestry projects that improve
our communities through the proper care of trees and related plant materials;
WHEREAS, the Department has awarded the Entity (Subrecipient) an urban forestry grant for
the specific project set forth in the U&CF Grant Application Number 05H-189, hereinafter the "project";
WHEREAS, the Entity (Subrecipient) by Resolution No. 2005-22, dated June 13. 2005, has
indicated its support of the grant application and authorized its officers to execute this Agreement on its
behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such a project as described in
the U&CF Grant application and the need for entering into an agreement designating and setting forth
the responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other,
the parties covenant and agree as follows:
A. Failure by the Entity (Subrecipient) to sign and return this agreement, within 60 days
upon receipt of the agreement, shall constitute forfeiture of the award.
B.
The effective date of this agreement is
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C. The Entity (Subrecipient) shall complete the project by September 30, 2007 as set forth
in the Urban and Community Forestry Grant Application Number 05H-189 approved by
the Department on September 2, 2005, during which time the grant shall continue in
effect. Criteria for the project is set forth therein. The final date by which such criteria
must be met for completion of this agreement is September 30,2007.
The project to be performed by the Entity (Subrecipient) shall be subject to periodic
inspections by the Department. The Entity (Subrecipient) shall not change or deviate
from the project without written approval by the Department.
D. The Entity (Subrecipient) has estimated the project cost to be $100.202 as shown on the
grant application budget sheet attached as Exhibit B. The Department agrees to
reimburse to the Entity (Subrecipient) the total sum of $75.152 or seventy five percent
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(75%) of the final approved project costs, whichever is less (the "Grant Amount"). The
Grant Amount is limited to only those items which are directly related to this project as
described in Exhibits "A" and "B". Project costs incurred as of October 13, 2004, are
eligible for reimbursement. Project costs for which the applicant has already received
reimbursement from any other source are not eligible for funding under this grant.
FEMA or other federal funds can not be used to match funding received under this grant.
To assist the Entity (Subrecipient) with the initial three (3) months of implementation, the
Department may make an advance of no more than 25 percent of the grant award. The
Entity (Subrecipient) must request the advance payment in writing using forms provided
by the Department. Funds provided as an advance payment must be placed in a non-
interest bearing account. Only one advance payment will be made; thereafter,
disbursements will be made on a reimbursement basis.
No more than 75 percent of the Grant Amount will be paid to the Entity (Subrecipient)
prior to Certification of Acceptance by the Department. The final payment shall not be
made until Certification of Acceptance is received from the Department. For installed
plant materials, a sixty (60) day grow-in-period will be required after project completion.
Certification of Acceptance by the Department may be requested sixty (60) days after
project completion. Upon receipt of the Certification of Acceptance, the Entity
(Subrecipient) may submit an invoice for final payment. The Entity (Subrecipient) must
submit the final claim for reimbursement to the Department on or before
November 15, 2007.
(1) Purchases of $2,500 to $25,000 shall be carried out documenting two or more
written quotations or written record of telephone quotations or informal bids to be
opened upon receipt, whenever practical. Competitive sealed bidding is required
for all purchases exceeding $25,000. Justification must be provided for a sole
source award or for an award to a vendor other than the vendor submitting the
lowest bid or quote.
(2) Bills for fees or other compensation for services or expenses shall be submitted
in detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel
expenses specifically authorized by this Agreement shall be submitted and paid
in accordance with the rates specified in Section 112.061, Florida Statutes.
(3) Records of costs incurred under terms of this Agreement shall be maintained and
made available upon request to the Department at all times during the period of
this Agreement and for three years after final payment is made. Copies of these
documents and records shall be furnished to the Department upon request.
Records of costs incurred include all records of the costs of the Entity
(Subrecipient) and subcontractors considered necessary by the Department for a
proper audit of the project.
(4) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real property to a public entity, may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, Florida
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).
Statutes, for CATEGORY TWO, for a period of 36 months from the date of being
placed on the convicted vendor list.
(5) The CONTRACTOR is informed that an entity or affiliate who has been placed on
the discriminatory vendor list may not submit a bid on a contract to provide goods
or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or a public work, may not
submit bids on leases of real property to a public entity, may not award or
perform work as a contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact business with any public
entity.
E. The Entity (Subrecipient) agrees to maintain plant materials established as a part of the
project for a period of three years and enter into an agreement which designates and
sets forth the duties and responsibilities of the parties in maintaining the project.
F. The Entity (Subrecipient) agrees to submit to the Department an interim report on project
accomplishments quarterly (December 31, 2005, March 31, 2006, June 30, 2006 and
September 30, 2006) and a final report summarizing project accomplishments as a
prerequisite to final acceptance by the Department. Failure to submit a required report
or submission of an unsatisfactory report is sufficient grounds for termination of this
agreement according to the provisions of Section 7(b). The Entity (Subrecipient) upon
project completion shall submit a news release to local newspaper media highlighting
the successes of the project.
G. This Agreement may be terminated under anyone of the following conditions:
(1) The Department of Agriculture and Consumer Services shall have the right of
unilateral cancellation for refusal by the Entity (Subrecipient) to allow public
access to all documents, papers, letters or other material made or received by
the Contractor in conjunction with the contract, unless the records are exempt
from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida
Statutes.
(2) By the Department, if the Entity (Subrecipient) fails to perform its duties under
this Agreement, following thirty (30) calendar days written notice by the
Department.
(3) By either party following sixty (60) calendar days written notice.
(4) By both parties following the complete execution by both parties of an agreement
to terminate this Agreement.
(5) Notice to Entity (Subrecipient): The Department shall consider the employment
by any Entity (Subrecipient) of unauthorized aliens a violation of section 274A(e)
of the Immigration and Nationalization Act. Such violation shall be cause for
unilateral cancellation of this agreement.
H. Notwithstanding any provision of this Agreement to the contrary but subject to
Subparagraph 7(b), in the event this Agreement is terminated before the Department
has paid the Entity (Subrecipient) the entire Grant Amount, then the Department agrees
to pay the Entity (Subrecipient) the entire Grant amount, if the project has been
completed. If the project has not been completed, the Department shall pay to the Entity
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(Subrecipient) a percentage of the Grant amount equal to the percentage of the project's
completion.
I. Extension of a contract for contractual services shall be in writing for a single period only
not to exceed six (6) months and shall be subject to the same terms and conditions set
forth in the initial contract. There shall be only one extension of a contract unless the
failure to meet the criteria set forth in the contract for completion of the contract is due to
events beyond the control of the Contractor. If initially competitively procured, contracts
for contractual services may be renewed on a yearly basis for no more than three (3)
years, or for a period no longer than the original contract, whichever period is longer.
Renewal of a contract for contractual services shall be in writing and shall be subject to
the same terms and conditions set forth in the initial contract. Renewals shall be
contingent upon satisfactory performance evaluations by the Department.
J. As applicable under Florida Statute 768.28, each party will be liable under this
paragraph for damages arising out of injury or damage to persons or property directly
caused or resulting from the negligence of such party or any of its officers, agents or
employees.
K. The Entity (Subrecipient) certifies that neither it or its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded for
participation in this grant program by any Federal department or agency.
L. This Agreement, together with any Maintenance Agreement, if executed, embodies the
entire agreement and understanding between the parties hereto and there are no other
agreements or understandings, oral or written, with reference to the subject matter
hereof that are not superseded hereby.
M. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in
whole or in part without the expressed written consent of the Department.
N. This Agreement, regardless of where executed, shall be governed by and construed in
accordance with the laws of the State of Florida.
O. All notices, demands, requests or other instruments shall be given by depositing the
same in the U.S. Mail, postage prepaid, registered or certified with return receipt
requested, or by telex (FAX) or telegram:
(1) If to the Department, address to Program Coordinator, 3125 Conner Boulevard,
Suite R-8, Forest Management Bureau, Tallahassee, Florida 32399-1650 or at
such other address the Department may from time to time designate by written
notice to the Entity (Subrecipient);
(2) If to the Entity (Subrecipient) addressed to:
Mr. Chuck Pula
City of Winter Springs
1126 E. State Road 434
Winter Springs, Florida 32708
or at such other address as the Entity (Subrecipient) from time to time designates
by written notice to the Department. All time limits provided hereunder shall run
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jo
from the date of receipt of all mailed notices, demands, requests and other
instruments, or from the date telexed or faxed.
P. Time is of the essence of this agreement.
It is mutually understood and agreed that if this contract disburses grants and aids
appropriations, it is:
Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a
water management district, or the judicial branch may not authorize or make any
disbursement of grants and aids appropriations pursuant to a contract or grant to any
person or organization unless the terms of the grant or contract prohibit the expenditure
of funds for the purpose of lobbying the Legislature, the judicial branch, or a state
agency.
The following provisions of A through G are not applicable to procurement contracts used to buy
goods or services from vendors, but are only applicable to a contractor subject to the Florida Single
Audit Act.
A. There are uniform state audit requirements for state financial assistance provided by
state agencies to Nonstate entities to carry out state projects in accordance with and
subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be
applicable to and binding upon Recipient. Nonstate entity means a local governmental
entity, nonprofit organization, or for-profit organization that receives state resources.
Recipient means a Nonstate entity that receives state financial assistance directly from a
state awarding agency.
B. In the event that the Recipient expends a total amount of state financial assistance equal
to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have
a state single or project-specific audit conducted for such fiscal year in accordance with
Section 215.97, F.S., applicable rules of the Executive Office of the Governor, rules of
the Chief Financial Officer, and Chapter 10.600, rules of the Auditor General. In
determining the state financial assistance expended in its fiscal year, the Recipient shall
consider all sources of state financial assistance, including state funds received from this
Department resource, except that state financial assistance received by a Nonstate
entity for federal financial assistance and state matching requirements shall be excluded
from consideration.
C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and
(2) conducted by an independent auditor in accordance with auditing standards as
stated in rules of the Auditor General.
D. Regardless of the amount of the state financial assistance, the provisions of Section
215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law
relating to maintaining records concerning state financial assistance to such Nonstate
entity or allowing access and examination of those records by the state awarding
agency, the Chief Financial Officer, or the Auditor General.
E. If the Nonstate entity does not meet the threshold requiring the state single audit, such
Nonstate entity must meet terms and conditions specified in this written agreement with
the state awarding agency.
F. Each state awarding agency shall:
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(1) Provide to a Recipient, information needed by the Recipient to comply with the
requirements of Section 215.97, F.S.
(2) Require the Recipient, as a condition of receiving state financial assistance, to
allow the state awarding agency, the Chief Financial Officer, and the Auditor
General access to the Recipient's records and the Recipient's independent
auditor's working papers as necessary for complying with the requirements of
Section 215.97, F.S. The Recipient is required to retain sufficient records
demonstrating its compliance with the terms of this agreement for a period of
three years from the date the audit report is issued, and shall allow the
department of Agriculture and Consumer Services or its designee, access to
such records upon request.
(3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the
state awarding agency to conduct or arrange for the conduct of additional audits
or evaluations of state financial assistance or limit the authority of any state
agency Inspector General, the Auditor General, or any other state official.
(4) Be provided by Recipient one copy of each financial reporting package prepared
in accordance with the requirements of Section 215.97, F.S. The financial
reporting package means the non-state entities financial reports, management
letter, auditee's written responses or corrective action plan, correspondence on
the follow-up of prior years corrective actions taken, and such other information
determined by the Auditor General to be necessary and consistent with the
purposes of Section 215.97, F.S. Copies of the financial reporting package
required by this agreement shall be submitted by or on behalf of the Recipient
directly to each of the following:
(a) The Department of Agriculture and Consumer Services
Division of Administration
509 Mayo Building
407 South Calhoun Street
Tallahassee, FL 32399-0800
(b) The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, FL 32302-1450
G. The Recipient is hereby notified of and bound by the requirements of F., above.
If this agreement contains federal funding in excess of $100,000, the Entity (Subrecipient) must,
prior to agreement execution, complete the Certification Regarding Lobbying form. If a Disclosure of
Lobbying Activities, Standard Form LLL, is required, it may be obtained from the Department. All
disclosure forms as required by the Certification are attached. The Lobbying form must be completed
and returned to the Department.
The undersigned Entity (Subrecipient) receiving federal financial assistance under this
agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the
latest version of Office and Management Budget Circular No. A-133 - Revised June 27, 2003 (Audits of
States, Local Governments, and Non-profit Organizations). Copies of the latest version of the above
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which would relate to the undersigned Entity (Subrecipient) are available for review at the following
address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial
assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state
or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in
accordance with the Office of Management and Budget Circular No. A-133 (Audits of State, Local
Governments, and Non-profit Organizations). The $500,000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The undersigned Entity
(Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of
Agriculture and Consumer Services and any federal agency to audit the Entity's (Subrecipient's) books
for compliance with the above applicable circulars.
The Entity (Subrecipient) acknowledges and agrees that public use of all reports or other printed
material, videos, audio recordings, films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of America. All products (brochures, signs,
videos, etc.) funded by the Urban and Community Forestry Grant must display a statement that the
material has been prepared using Urban and Community Forestry grant funds received through the
Division of Forestry.
Entities (Subrecipients) providing goods and services to the Department should be aware of the
following time frames. Section 215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and approve goods and services, unless bid specifications or the purchase order
specifies otherwise. With the exception of payments to health care providers for hospital, medical, or
other health care services, if payment is not available within 40 days, measured from the latter of the
date the invoice was received or the goods or services are received, inspected and approved, a
separate interest penalty set by the Chief Financial Officer pursuant to Section 55.03, Florida Statutes,
will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please
contact the Agency's Fiscal Section at (850)488-2020 or Purchasing Office at (850) 488-7552. Invoices
which have to be returned to an Entity (Subrecipient) because of Entity (Subrecipient) preparation
errors will result in a delay in the payment. The invoice payment requirements do not start until a
properly completed invoice is provided to the department.
A Vendor Ombudsman has been established within the Department of Financial Services. The
duties of this individual include acting as an advocate for Entities (Subrecipients) who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (850) 413-7269 or by calling the Department of Financial Services' Hotline,
1-850-410-9724.
The Entity (Subrecipient) is informed that a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid on an
agreement to provide any goods or services to a public entity, may not submit a bid on an agreement
with a public entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under an agreement with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017, Florida
Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
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The Entity (Subrecipient) is informed that the Department shall consider the employment by an
Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of the Immigration and
Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement.
The contractor is informed that an entity or affiliate who has been placed in the discriminatory
vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property to a public entity, may not award or perform work
as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the
day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF AGRICUL TU AND
CON~VICE
BY:
Director
Division of Administration
CITY OF WINTER SPRINGS
Name of Entity (Subrecipient)
BY: ;(~Ccj Mfl ~
,
TITLE: ~ ~
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URBAN AND COMMUNITY FORESTRY GRANT
MAINTENANCE MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the day of ,20_, by
and between the STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER
SERVICES, an agency of the State of Florida, hereinafter called the Department and the City of Winter
SorinQs, hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the general level of knowledge of the principles of
urban and community forestry by granting funds to the Entity (Subrecipient) for the establishment of a
demonstration tree planting project as outlined in the Urban and Community Forestry grant application
Number 05H-189 and Grant Memorandum of Agreement (the Grant Agreement) attached hereto as Exhibit
"1" and by reference made a part hereof;
WHEREAS, the Department has awarded the Entity (Subrecipient) an urban and community forestry
grant for the improvements to the project property more particularly set forth in the Grant Agreement;
WHEREAS, the Entity (Subrecipient) agreed in the Grant Agreement to maintain the project (as
described in the Grant Application);
WHEREAS, the parties hereto recognize the need for entering into an agreement designating and
setting forth the responsibilities of each party in maintaining the project; and
WHEREAS, the Entity (Subrecipient) by Resolution desires to enter into this Agreement and
authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other
herein and in Exhibit "1", the Grant Memorandum of Agreement, the parties covenant and agree as follows:
A. The Entity (Subrecipient) shall maintain the project in a responsible manner and with due
care in accordance with the below listed Project Standards for the property at the following
location:
Central Winds Park.
Specifically, the Entity (Subrecipient) accepts the below listed responsibilities and duties:
(1) All planting stock or replacement must be Florida Grade #1 or better.
(2) Proper watering and proper fertilization of all trees/plants.
(3) Keeping trees/plants as free as practicable from disease and harmful insects;
(4) Proper mulching of trees and/or planting beds;
(5) Keeping the premises free of weeds;
(6) Mowing and/or cutting grasses to the proper length;
(7) Proper pruning of all trees which includes; (i) removing dead or disease parts of trees
or (ii) pruning such parts thereof which present a hazard;
(8) Removing and replacing dead or diseased trees/plants in their entirety, or removing
and replacing those that fall below original Project Standards.
(9) Following the Planting and Maintenance Guidelines as included herein as Exhibit C.
The Entity (Subrecipient) agrees to repair, or remove and replace at its own expense all or
part of the project that falls below Project Standards. In the event any part or parts of the
project, including all plants, must be removed and replaced for whatever reason, then they
shall be replaced with the same grade, size and specification as provided in the original
1
plans for the project. Furthermore, the Entity (Subrecipient) shall keep litter removed from
the project area. The above named functions to be performed by the Entity (Subrecipient)
shall be subject to periodic inspections by the Department. It is the intent of the parties
hereto that except as otherwise provided in paragraphs 2 and 4 hereof, the Entity
(Subrecipient) shall be the owner of the planting and other installations included and
stipulated in the grant application comprising the project.
B. This Agreement may be terminated under anyone of the following conditions:
(1) By the Department, if the Entity (Subrecipient) fails to perform its duties under this
Agreement or for refusal by the Entity (Subrecipient) to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119,
Florida Statutes and made or secured by the Entity (Subrecipient) in conjunction with
this Agreement following reasonable written notice.
(2) By either party following sixty (60) calendar days written notice.
(3) By both parties following the complete execution by both parties of an agreement to
terminate this agreement.
C. The terms of this Agreement commence on the date of Certification of Acceptance and
continue for a period of three (3) years.
D. In the event this Agreement is terminated in accordance with subparagraph 2(a) then the
Entity (Subrecipient) shall refund to the Department a pro-rated portion of the grant award
based upon the following schedule:
(1) If this agreement is terminated within one year of the date in Paragraph 3, 75 percent
of the grant award.
(2) If this agreement is terminated during the second year of this agreement, 50 percent
of the grant award.
(3) If this agreement is terminated during the third year of this agreement, 25 percent of
the grant award.
E. As applicable under Florida Statute 768.28, the Entity (Subrecipient) Covenants and agrees
that it shall indemnify and hold harmless the Department and all of the Department's officers,
agents and employees from any claim, action, neglect or omission by the Entity
(Subrecipient) during the performance of the Agreements, whether direct or indirect, and
whether any person or property to which the Department or said parties may be subject,
except that neither the Entity (Subrecipient) nor any of its sub-contractors shall be liable
under this paragraph for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of the Department or any of its officers,
agents or employees.
F. This Agreement, together with the Urban and Community Forestry Grant Memorandum of
Agreement, embodies the entire agreement and understanding between the parties hereto
and there are no other agreements or understandings, oral or written, with reference to the
subject matter hereof that are not superseded hereby.
G. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole or
in part without the expressed written consent of the Department.
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H. This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida.
I. All notices, demands, requests or other instruments shall be given by depositing the same in
the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by
telex (FAX) or telegram:
If to the Department, addressed to Urban Forestry Program Coordinator, Forest
Management Bureau, 3125 Conner Boulevard, Suite R, Tallahassee, Florida 32399-1650 or
at such other address the Department may from time to time designate by written notice to
the Entity (Subrecipient); and
If to the Entity (Subrecipient) addressed to:
Mr. Chuck Pula
City of Winter Springs
1126 E. State Road 434
Winter Springs, Florida 32708
or at such other address as the Entity (Subrecipient) from time to time designates by written
notice to the Department.
All time limits provided hereunder shall run from the date of receipt of all mailed notices,
demands, requests and other instruments, or from the date telexed or faxed.
J. Time is of the essence of this agreement.
It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it
is:
Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water
management district, or the judicial branch may not authorize or make any disbursement of grants
and aids appropriations pursuant to a contract or grant to any person or organization unless the
terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the
Legislature, the judicial branch, or a state agency.
The following provisions of A through G are not applicable to procurement contracts used to buy
goods or services from vendors, but are only applicable to a contractor subject to the Florida Single Audit
Act.
A. There are uniform state audit requirements for state financial assistance provided by state
agencies to Nonstate entities to carry out state projects in accordance with and subject to
requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and
binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit
organization, or for-profit organization that receives state resources. Recipient means a
Nonstate entity that receives state financial assistance directly from a state awarding agency.
B. In the event that the Recipient expends a total amount of state financial assistance equal to
or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state
single or project-specific audit conducted for such fiscal year in accordance with Section
215.97, F.S., applicable rules of the Executive Office of the Governor, rules of the Chief
Financial Officer, and Chapter 10.600, rules of the Auditor General. In determining the state
financial assistance expended in its fiscal year, the Recipient shall consider all sources of
state financial assistance, including state funds received from this Department resource,
3
except that state financial assistance received by a Nonstate entity for federal financial
assistance and state matching requirements shall be excluded from consideration.
C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and (2)
conducted by an independent auditor in accordance with auditing standards as stated in
rules of the Auditor General.
D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97,
F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to
maintaining records concerning state financial assistance to such Nonstate entity or allowing
access and examination of those records by the state awarding agency, the Chief Financial
Officer, or the Auditor General.
E. If the Nonstate entity does not meet the threshold requiring the state single audit, such
Nonstate entity must meet terms and conditions specified in this written agreement with the
state awarding agency.
F. Each state awarding agency shall:
(1) Provide to a Recipient, information needed by the Recipient to comply with the
requirements of Section 215.97, F. S.
(2) Require the Recipient, as a condition of receiving state financial assistance, to allow
the state awarding agency, the Chief Financial Officer, and the Auditor General
access to the Recipient's records and the Recipient's independent auditor's working
papers as necessary for complying with the requirements of Section 215.97, F.S.
The Recipient is required to retain sufficient records demonstrating its compliance
with the terms of this agreement for a period of three years from the date the audit
report is issued, and shall allow the department of Agriculture and Consumer
Services or its designee, access to such records upon request.
(3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state
awarding agency to conduct or arrange for the conduct of additional audits or
evaluations of state financial assistance or limit the authority of any state agency
Inspector General, the Auditor General, or any other state official.
(4) Be provided by Recipient one copy of each financial reporting package prepared in
accordance with the requirements of Section 215.97, F.S. The financial reporting
package means the non-state entities financial statements, Schedule of State
Financial Assistance, auditor's reports, management letter, auditee's written
responses or corrective action plan, correspondence on the follow-up of prior years
corrective actions taken, and such other information determined by the Auditor
General to be necessary and consistent with the purposes of Section 215.97, F. S.
Copies of the financial reporting package required by this agreement shall be
submitted by or on behalf of the Recipient directly to each of the following:
(a) The Department of Agriculture and Consumer Services
Division of Administration
509 Mayo Building
407 South Calhoun Street
Tallahassee, FL 32399-0800
(b) The Auditor Generals Office at the following address:
4
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, FL 32302-1450
G. The Recipient is hereby notified of and bound by the requirements of F., above.
The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement
hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of
Office and Management Budget Circular No. A-133 - Revised June 27,2003 (Audits of States, Local
Governments, and Non-profit Organizations). Copies of the latest version of the above which would relate
to the undersigned Entity (Subrecipient) are available for review at the following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial assistance in
a fiscal year, either directly from federal agencies or indirectly through other units of state or local
governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance
with the Office of Management and Budget Circular No. A-133 (Audits of State, Local Governments, and
Non-profit Organizations). The $500,000 threshold specified above shall be from all federal sources, not
just the amount provided by this agreement. The undersigned Entity (Subrecipient) receiving funds under
this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and
any federal agency to audit the Entity's (Subrecipients) books for compliance with the above applicable
circulars.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and
year first above written"
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE
MRSE 'eEl
D"t D"" f Ad . "t r-
Irec or, IVISlon 0 miniS ra Ion
BY:
CITY OF WINTER SPRINGS
Name of Entity (Subrecipient)
BY: /~ jJ 111.1:---
"
Title: CY-~ ~~
5
EXHIBIT C
PLANTING AND MAINTENANCE GUIDELINES
A. Planting
Site factors which influence long-term survivability should be considered: overhead and underground
utilities, sidewalks, sign conflicts, traffic visibility, light poles, right-of-way or site improvements, size
of planting space/site, etc.
All planting stock or replacement stock must be Florida Grade #1 or better.
All synthetic or non-biodegradable material such as nylon rope, synthetic wrap, treated burlap, etc.
must be removed from the root ball before planting. All biodegradable material should be removed
from the upper 1/3 of the root ball. Precautions should be taken to eliminate any material from
extending above the soil surface where it can act as a wick and dry the surrounding soil.
If trees are planted with wire baskets around the root ball, it is recommended that the top two tiers of
wire be cut and removed after the root ball is set in the planting hole.
The planting hole should be at least 3-5 times the diameter of the root ball (where possible) and the
same depth as the root ball.
Position the tree or palm in the center of the planting hole with the top of the root ball even with the
surrounding soil surface.
Backfill with soil from the planting site, if it is not contaminated. All large rocks should be removed.
When the hole is half full, slowly water to saturate the soil and remove air pockets, then continue to
fill the hole with soil. It is not recommended that large amounts of organic matter be incorporated
into the backfill. Rake the soil evenly around the entire planting area.
Water thoroughly to remove air pockets, secure the soil around the roots, and provide nourishment.
B. Mulching
Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with wood chips,
bark mulch, shredded mulch, leaves or pine needles. Keep the mulch several inches away from the
tree or palm trunk.
Replenish mulch as it decomposes maintaining a 2-4" layer over the life of the project.
C. Staking
Stake only if necessary; for example, if the tree or palm will not stand on its own due to potential
vandalism or strong winds.
Use flexible materials such as strapping or commercially available ties that give as the tree diameter
increases and as the tree moves. Biodegradable material is recommended.
Do not use wire even if the wire is inside rubber hosing.
Stakes and ties should remain on the trees no longer that one year to avoid girdling.
6
D. Pruning
At the time of planting, only dead, damaged, rubbing or cross braches or fronds should be removed.
Remove sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year after planting. Do not remove more
than 1/3 of the live crown during one growing season.
E. Watering
Establish a regular watering schedule and follow it. Slow deep watering is recommended.
Additional water may be needed during hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away from the trunk) to the
surrounding soil area. This will promote the outward growth and spread of roots.
Various species of trees or palms and/or soil types may require varied degrees of watering. Soil
moisture and tree health should be monitored and irrigation adjusted accordingly. Non-irrigated
sites need to be monitored more closely.
F. Fertilizing
Begin a fertilization program within the first year of planting. Broadcast fertilizing or fertilizer
plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer (rates should be based on the size of the
tree or palm and any special nutrient requirements).
If micronutrient deficiencies are suspected, have a soil test completed and supplement the
fertilization program accordingly.
7
BID. NUMBER: RFP/DF-04/05-99
OPENING DATE: JUNE 30, 2005 @ 2:00 P.M.
ATTACHMENT C
CERTIFICATIONS REGARDING lOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest Applicants
should also review the instructions for certification inCluded in the regulations before ~eting this form. Signature of this form
provides for ~iance with certification requirements under 34 CFR Part 82, 'New Restrictions on Lobbying: and 34 CFR Part 85,
"Government-wide Debarment and SuspensIOn (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace
(Grants)" The certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Education deterlTines to award the rovered transaction. grant, or oooperative agreement
1. lOBBYING
As required by Section 1352. Title .31 of the U.S. Code, and
ifll)lemented at34 CFR Part 82. for persons entering into a
grant or llXlp9rative agreement over $100,000, as defined at
34 CFR Part 82. Sections 82105 and 82110. the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be
paid. by or on behalf of the undersigned, to any person for
influencing or atlelT(lling to influence an officer or efl1)loyee of
any agency, a Mermer of Congress . an officer or efl1)loyee of
Congress. or an efl1)loyee of a Mermer of Congress in
connection with the making of any Federal grant, the entering
into of any oooperative agreement, and the extension, continu-
ation, renewal, amendment, or m:dification of any Federal
grant or llXlp9ralive agreement:
(b) If any funds ofher than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attef11)ling to influence an Officer or employee of any agency. a
Member of Congress. an officer or efl1)loyee of Congress, or
an employee of a Mermer of Congress in oonnection with this
Federal grant or llXlp9rative agreement. the undersigned shall
oofIl)Iete and subrrit. standard Form - lLL. "Disclosure Form to
Report Lobbying: in acoordance with its instructions;
(C) The undersigned shall require that the language of this
certification be included in the award documents for all
sub awards at all tiers (including subgrants, contracts under
grants and oooperalive agreements. and subcontracts) and
that all subrecipients shall certify and disclose acoordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RES PO N SIBil ITY MATTERS
As required by Executive Order 12549, Debarment and
Suspension. and implemented at 34 CFR Part 85. for prospec-
tive participants in primary oovered transactions. as defined at
34 CFR Part 85, Sections 85.105 and 85.110-
A. The applicant certifies that It and its principals:
(a) Are nol presently debarred. suspended, proposed for
debarment. declared ineligible. or voluntarily excluded from
oovered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgement rendered
against them for oorrmission of fraud or a criminal offense in
connection v.ith obtaining. atten1Jling to obtain. or perforlTing a
public (Federal. State, or local) transaction or contract under a
public transaction: violation of Federal or State antitrust
statutes or oomlTission of ermezzlemenl. theft. forgery,
bribery. falsification or dQstruction of reoords. making false
statements, or receiving stolen property:
(c) Are not presently indicted for or oIherwise CfilTinally or civilly
charged by a governmental entity (Federal. State. or local) With
COlTITission of any of the offenses enumerated in paragraph
(2){b) of this certification; and
(d) Have not within a three-year period preceding this application
had one or rmre public transaction (Federal. State. or local)
terminated for cause or default: and
B. Where the applicant is unable to certify to any of the state-
ments in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
iJl1llemented at 34 CFR Part 85, Subpart F, for grantees. as
defined at34 CFR Part 85, Sections 85.605 and 85.610 -
A. The applicant certifies that I will or will continue to provide a
drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture. distribution. dispensing. possession, or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about:
(1) The dangers of drug abuse in the workplace:
(2) The grantee's policy of maintaining a drug-free workplace:
(3) Any available drug counseling. rehabilitation. and eJl1lloyee
assistance programs; and
(4) The penalties that may be illlJOsed upon errployees for drug
abuse violations occurring in the workplace:
(c) Making it a requirernentthat \lach employee to be engaged in
the performance of the grant be given a oopy of the statement
required by paragraph (a):
(d) Notifying the employee in the statement required by para-
graph (a) that, as a OJncIition of employment under the granl.tl1e
errployee will
(1) Abide by the terms of the statement: and
(2) Notily the employer in writing of his or her oonviction for a
violation of a crilTinal drug statut\l OCCUfllfig in the workpta ce no
later than five calendar days after such conviction:
29
J
, BID NUMBER: RFP/DF-04/05-99
(e) Notifying the agency, in writing. within 10 calendar days after
receiving nolic.'9 under subparagraph (d)(2) from an efT1JloYee or
otherwise receiving actual nolice of such convictbn. EnlJloyers
c1 convicted efT1JloYees rrust provide nolice, induding posilion
title, to: Director, Grants Policy and Oversighl Staff, U.S. Depart-
ment of Educalion, 400 Maryland Avenue, SW (Room 3652,
GSA Regional Office Building No.3). Washington, DC 20202-
4241l Notice shall indude the identificatKlO nun'tler(s) of each
affected gran!:
(f) Taking one of Ihe following actIOnS, within 30 calendar days of
receiving nolice under subparagraph (d)(2), with respect 10 any
ef1lJlaYee who is so conVIcted:
(1) Taking appropriate personnel action againsl such an em-
pIoyee, up to and induding lerrrinalion, consislent with the
requiremenls of the Rehabililalion Act of 1973, as amended; or
(2) Requiring such efT1lloyee 10 partidpale satisfactorily in a drug
abuse assislance or rehabililalion program approved for such
purposes by a Federal, stale, or local health, law entorcement, or
other appropriale agency;
(g) Making a good faith effor1 to continue to mainlain a
dnJg.free workplace through inlJlementalKlO of paragraphs
(a), (b), (c), (d), (e). and (f).
B. The granlee may insert in the space provided below \he site(s)
for the performance of work done in connedion with Ihe specific
grant:
ptace of Performance (street address. diy, oounty, slale, zip
rode)
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708
Check [ ) if there are workplaces on file that are nol idenlified
here.
OPENING DATE: JUNE 30, 2005 @ 2:00 P.M.
DRUG.FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Worl<place Act of 1966. and
inlJIemenled at 34 CFR Part 85, Subpart F, for granlees. as
defined at 34 CFR Part 65, Sections 65.6tl5 and 65.610-
A As a condition c1the grant, I certify thai I will nol engage in the
unlawful manutacture, distribution, dispensing, possessbn, or
use c1 a controlled substance in oonducting any activity with Ihe
grant; and
B If convicted c1 a crirrinal drug offense resulting from a
violation occurring during the conduct c1 any grant activity, I will
report \he conviction, in writing, within 10 calendar days c1the
conviction, to: Director, Grants Policy and Oversight Slall,
Departmenlof EducallOO, 400 Maryland Avenue. SW. (Room
3652, GSA Regional OfflCO Building No.3), Washington, DC
20202-4246. Notice shall indude the identification nurrt>er(s) of
each affected grant.
As \he duly authorized representative of the applicant, I hereby certify thai \he applicant will conlJlY with \he above certifications.
NAME OF APPLICANT
CITY OF WINTER SPRINGS
PRlAWARD NUMBER AND / OR PROJECT NAME
RFP-DF-04/05-99
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
RONALD W. MCLEMORE, CITY MANAGER
SIGNATURE
ED 80-0013
DATE
S d 00 S
J
12/98
30
. ell:> NUMBER: RFP/DF-04/05-99
OPENING DATE: JUNE 30, 2005 @2:00 P.M.
ATTACHMENT D
2005 EMERGENCY HURRICANE SUPPLEMENTAL
URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM
EXHIBIT A
GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you
are applying. The proposal packet must not exceed thirty (30) one sided pages, including attachments.
All attachments must be 81/2" X 11", except any attached sketches, plans and maps which must be no
larger than 2' X 3' and folded into 81/2" X 11". Six (6) copies (one copy with original signatures and
(5) five copies) of the proposal packet including the proposal form, the project description and
all attachments must be received no later than 2:00 p.m., June 30, 2005 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 2005 HURRICANE SUPPLEMENTAL PROPOSAL
Mayo Building - Room SB-8
Tallahassee, FL 32399-0800
Telephone (850) 488-7552
If you have any questions, please see ATTACHMENT J, "Division of Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
CENTRAL WINDS PARK TREE GRANT PROJECT
Project Title:
Proposer Name:
CHUCK PULA
Name and Title of Contact Person: CHUCK PULA, PARKS & RECREATION DIRECTOR
Address:
1126 E. STATE ROAD 434, WINTER SPRINGS, FLORIDA
Zip:
32708
Phone:( 407
) 327-6590
Is your organization a Nonprofit corporation pursuant to Chapter 617, Florida Statutes?
Yes No X
FEID Number 59-0126364
As the duly authorized representative of the Proposer named above, I hereby certify that all parts of the
proposal and required grant information have been read and understood and that all information
submitted herein is true and correct.
Authorized Executive Officer:
RONALD W. MCLEMORE
Title: CITY MANAGER
Signature: #n.~/ 1/ '?ll~
Date:
J,v.A S-.
..J /
t' )00 ,-
eX , ./
31
Attachment "D"
1. In late 2004, the City of Winter Springs was severely and directly
impacted by three hurricanes that destroyed a significant amount of the
Urban Forest. Hurricane Charlie, a storm that was ranked in excess of
Category 4, inflicted the most devastation in the residential areas of
Winter Springs by removing over 600 large trees specifically located in
the roadside right-of-way areas in front of homes and damaging
thousands of mature trees in parks on medians and along greenbelts and
roadways.
2. Emergency trimming and removals on public streets, parks, and other
public property were performed during and after the storms. Millions of
dollars were spent cleaning up downed trees and processing tree debris
related to the hurricanes. At this time, it has become necessary to take
steps for the care and prevention of additional deterioration to the Urban
Forest in Winter Springs. This includes tasks such as remedial and
corrective pruning of parks and roadways trees, re-staking of small to
medium sized parks and roadway trees, and removals of tress that were
severely damaged during the storms.
3. The cities park system had 199 trees up-rooted. The cities Award
Winning 105 Acre Park, Central Winds Park had 82 trees removed and
203 trees with hangers. No FEMA or other Federal Funds were provided
for tree replacement.
4. This project requests grant funding for the reformation of Central Winds
Park. This includes replacement trees based on damaged and destroyed
trees and new appropriate tree plantings to serve as windbreaks.
5. The City of Winter Springs has the cash, labor, materials and other
resources to complete this project. The source of the cities match of 25%
will be from city funds.
6. The City of Winter Springs is very committed to long term management of
its Urban Forest. This project is located on the Sports Managers
Association Award and Winning "Best Sports Complex in the Nation".
-
WORK SCHEDULE
CENTRAL WINDS PARK REFOREST A nON PROJECT
1 Week Prior
Pre-Installation, Line, & Utility Locates.
Day 1 & 2
Assess and layout jobsite, mobilize equipment and workman.
Day 3 & 4
Begin installation of irrigation (Bublers).
Day 5
Begin prep and installation of trees.
Day 7
Water and wash-in of trees.
Day 13
Begin staking and guying of trees.
Day 15
Begin installation of pine straw.
Day 17
Cleanup and finalize project
1. Work proposed to take place in June-July 2006.
2. All trees/palms will be Florida Grade # 1 or equivalent (Florida Division of
Plant Industry, Grades, and Standards).
3. The Contractor selected shall hold the required state and local licensing to
perform the project.
4. The City of Winter Springs Parks Superintendent, Irrigation Tech, Urban
Beautification Manager, and City Arborist will oversee the project at all times.
BID NUMBER: RFPIDF-04/05-99
2:00 P.M.
OPENING DATE: JUNE 30,2005 @
ATTACHMENT E
BUDGET
EXHIBIT B
Activity: CENTRAL WI NDS PARK R EFORES T A TION
-
Specific Description: PLANTING 398 TREES, STAKING, PINE STRAW MULCHING
AND HUBLER IRRIGATION
SUMMARY OF COSTS (A 75/25 match on behalf of the proposer is required).
Requested Grant $ Local Match $
I II
78,S32.G-€l
Contractual costs
Personnel costs
Travel costs . . .
Equipment costs (lrrt5tA..f\tn)
Supplies costs
Operating costs
Tree costs
Overhead costs
Total Requested Grant (I)
Total Matching Costs (II)
Total Program Costs (III)
u, , 1 "7 f1 no
1615.00
4-100.00
1013'\5.00
2-. \00 .00
G,;l, '}31.00
12,5$.00
$
$
$
~ g , 532 . 00 16 J \52.00
$ 26.178.00
1 g 'I , 7 1 0 . em I 00, '2D2. 00
100%
25,050.00
Add columns I and II for total III (100%)
.$-78, :;:3 2.-00 .15 % Grant request $. 2,g ,.170. (}-D
match
25 %Local
A budQet, detailinQ all costs identified above must be attached.
PROJECT LOCATION INFORMATION (Please Print or Type) (Complete where
applicable)
County
SEMINOLE
Describe the Specific Location of the Project: C E N T R A L WIN D SPA R K
Who has Responsibility for Overseeing Project Implementation (name and title)?
CHUCK PULA, PARKS & RECREATION DIRECTOR
Who has Maintenance Responsibility for the Project after Completion?
CITY OF WINTER SPRINGS, PARKS & RECREATION DEPARTMENT
Is the Land Ownership Public or Private?:
Name of Landowner: CITY OF WINTER SPRINGS
Project Title:
CENTRAL WINDS PARK REFORESTATION
Applicant Name: CITY OF WINTER SPRINGS
BID NUMBER: RFPIDF-04105-99
2:00 P.M.
OPENING DATE: JUNE 30, 2005 @
ATTACHMENT E (CONTINUED)
BUDGET
Please note: All proposals must include a detailed itemized budget summary which lists
all anticipated expenditures and explains all project costs. Proposals for site specific
demonstration tree planting projects must list the quantity, species, and approximate
size (container size, or caliper and height) of trees to be planted.
IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS FORM
WILL BE RULED INELIGIBLE
Cost Items Quantity Rate or Price Grant Cost Match Cost
(#) ($) ($) ($)
Contractual
(Description) 15,40,2- "Z,ti ?>1 121555
398
Purchase & $ 80, Otrel $ GO, 00e- $ 20,000
install t ree~
Staking & 398
Misc. $ 5,000 $ 3,750 $ 1,250
qSo 850
Pine Straw Mt lch 200 bales $ 1,800 $ ~,3}"e $ ~
BubIer Irrig. 398 $ 17,910 $ l:i ~41~L $ 4,44~
10 .3
Personnel I
(list titles or
positions)
Travel
BID NUMBER: RFPIDF-04/05-99
2:00 P.M.
OPENING DATE: JUNE 30, 2005 @
Operating Costs
(list)
Trees
(list species and
size)
Quanticy
Trees Generic Name Common Name Specificalions Caliper Each
350 Orl
38 Juniperus Silicicola Southern Red Cedar 6Sgal 13-IS'ht x S-7'sp (single trunk) 3.5-4.S" . ...
~
74 lagerstromia I. Muskogee lavender Crape Myrtle 4Sgal 10-1 I 'ht x S.S'-6' spr. Mulli Trunk $ ISO.OO , -
88 Lagerstromia I. Natchez White Crape Myrtle 4Sgal 1O-II'ht x S.5''{;' spr. Mulli Trunk $ ISO.OO
S3 Lagerstromia I. Tuscarora Red Crape Myrtle 4Sgall0-II'ht x S.S'-6' spr. Multi Trunk S ISO.OO
13 Gordonia lasianthus Loblolly Say 4Sgal13' -14' x S'-6' (single trunk) 2.7S-3" S ISO.OO
22 Magnolia Grandtlora "SS" Magnolia "Sracken Down" 6Sgal 9'-10' X 4'-5' (single trunk) 3" S 300.00
4 Salix babylonica Weeping Hollow 4Sgal 13'-14' x S'-6' (single trunk) 2.7S-)" S 17S.00
S8 Quercus Virginiana Live Oak 4Sgal. 13'-14' x S'-6' (single trunk) 2.7S-3" S ISO.OO
14 Sabal Palmetto Sabal Palm 7@ 12' CT:7@16'CT Varies S 178.00
34 Taxodium disichum Said Cypress "autumn" 6Sgal. 13-IS'ht x S-7' sp (single trunk) 3.S-4.S" S 300.00
15, ~2..
Overhead** *
Total 398 Trees $ -1g,S~ $ 2G,178
*
**
15, 1'52. 25 050
Grant dollars may not be used to purchase food as supplies. I
Overhead costs up to 5% of total project cost may only be used as a matching
cost, grant funds may not be used for overhead costs.
..
RESOLUTION NUMBER 2005-22
A RESOLUTION BY THE CITY OF WINTER SPRINGS, FLORIDA TO ENTER
INTO AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM
OF AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES, DIVISION OF FORESTRY
:>
WHEREAS, trees are an important part of our community; and
WHEREAS, the City of Winter Springs wants to improve its Parks Urban Forest by
replanting trees; and
WHEREAS, the City of Winter Springs desires to apply for an Emergency Hurricane
Supplemental Urban and Community Forestry Grant which would provide monies in which to
help fund the cost of replacing trees; and
WHEREAS, the City of Winter Springs wants to provide replacement trees to
homeowners who lost trees; and
WHEREAS, the City of Winter Springs desires to apply for an Emergency Hurricane
Supplemental Urban and Community Forest Grant which would provide monies in which to help
fund the cost of purchasing replacement trees for homeowners; and
WHEREAS, the City of Winter Springs wants to improve the health of city surviving
trees; and
WHEREAS, the City of Winter Springs desires to apply for an Urban and Community
Forest Grant which would provide monies in which to help fund the cost improving the health of
surviving trees; and
WHEREAS, the City of Winter Springs wishes to enter into an Urban and Community
Forestry Grant Memorandum of Agreement between the City of Winter Springs, Florida and the
Florida Department of Agriculture and Consumer Services;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of The City of
Winter Springs, Seminole County, Florida as follows:
Section 1. The City Commission supports, the improvement of its Urban Forest by
planting trees in city parks.
Section 2. The City Commission supports, the providing of new trees to homeowners
who lost trees in the hurricanes.
Section 3. The City Commission supports, the improvement of the health of the cities
surviving trees.
~.
..
Section 4. The City Commission hereby authorizes, the City Manager to enter into an
Urban and Community Forestry Grant Memorandum of Agreement between the City of
Winter Springs, Florida and the Florida Department of Agriculture and Consumer
Services.
Section 5. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 6. Severability. If any section, subsection, sentence, clause, phrase, word, or
portion of this resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
Section 7. Effective Date. This Resolution shall become effective immediately upon
adoption by the City Commission of the City of Winter Springs.
DONE AND ADOPTED in regular session of the City Commission of the City of
Winter Springs, Florida, this 13 day of June 2005.
Y OF WINTER SPRINGS, FLORIDA
~~'
Approved as to Ie al form and sufficiency for
The~. . ler Springs only:
ANTHONY A. G
City of Winter Springs
Resolution Number 2005-22
Page 2 of2
MAP - CENTRAL WINDS PARK REFORESTATION ATTACHMENT
Northe Boundary
H
G
(~
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NOTES:
Municipal Address Map Book
PRINTED: REVISED:
Apr 2005 1:
City of Winter Springs, FL
o 200
~~--..-....-
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3 :
Map
Page
Developed By: Southeastern Surveying & Mapping Corp.
2:
2411
Michael Design Associates
COMMUNITY, URBAN AND PARK PLANNING
LANDSCAPE ARCHITECTURE, ESTAhLISHED 1983
June 24, 2005
Mr. Chuck Pula, Director .
Parks and Recreation Department
City of Winter Springs
Winter Springs, Florida
Re: Tree Planting Plan Submittal
Central Winds Park Expansion
Dear Mr. Pula,
We have completed the Tree Plan for the park expansion and have attempted to be responsive to the
"Special Terms, Conditions and Specifications" as stated in the "2005 Emergency Hurricane
Supplemental Urban and Community Forestry Grant Program."
In response to page 4, "Eligible Practices:"
(3) Based on the extensive use of native tree species, highlighted with smaller flowering
trees, we feel that this design will reforest the site, which was formerly in agricultural usage.
a) Many of the trees we were able to preserve during our initial site work were
destroyed and damaged during the hurricanes. This Tree Plan provides
replacement trees to those damaged and destroyed in the hurricanes.
b) The tree plan replaces the many original exotic and wind-susceptible species that
existed throughout the site prior to this plan, with native central Florida species.
c) The current athletic field is open and susceptible to high winds. This Tree Plan
will assure the development of sufficient wind breaks and buffer to the impacts of
future hurricanes.
Tree Planting Requirements (Page 4, 5, 6)
a) The plan includes (6) tree species native to the area and suitable for the site and
objective.
b) Trees are specified as Florida Grade # 1.
c) Multi-stem trees include only Crape Myrtle.
d) No exotic trees from the Florida Exotic Pest Plant Council's most recent list are
included.
e) These trees are not susceptible to wind damage.
f) Sabal Palms have clear trunks no taller than 16' height.
Respectfully subm
Forest Michael, L
Michael Design Associates, Inc., 130 North Center Street, Suite 1, Winter Park, Florida 32789
Tel: (407) 645-3377, Fax: (407) 645-3760, Email: Winterparkl@earthlink.net License: LC322
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