HomeMy WebLinkAboutVistawilla Group Neighborhood Improvement Program Proposal
City of Winter Springs
Urban Beautification Services Division
Grant Project 2008
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Neighborhood Improvement Program
1. Introduction
The City of Winter Springs Neighborhood Improvement Grant Program is designed
to assist Neighborhood Groups within the City limits who desire to enhance landscape
amenities in the community in which they reside. A project of this kind allows Citizens to
have greater input and participation in the enhancement process and therefore directly
affect the surrounding community for years to come.
- The Beautification Board of Winter Springs and the City's Urban Beautification Division
are both looking forward to working with your Neighborhood Group on this project. -
2. Requirements /Conditions
Grants awarded to Neighborhood Groups must be used for beautification
improvements on Public Property such as: Rights-Of-Way along Public Roadways and
Streets, Medians, Public Buildings and Parks in the City of Winter Springs.
Program Requirements:
1. Neighborhood Groups must consist of at least (3) resident households located
within the City of Winter Springs. Homeowner's and Condominium
Associations may participate with written support from the Association Board of
Directors. Private businesses located within the City may also participate.
2. Participants must be willing to match grant funds dollar for dollar (50% of the
total project cost) with either volunteer labor or financial participation.
3. Participants must agree to establish and maintain the project for a minimum of
(1) year after completion.
4. Completed applications with landscape plans must be submitted on or before
Tune 1, 2008. Plans will be reviewed by Staff for compliance with City
ordinances. If plans fail to meet standards, staff will provide suggestions to
allow the application to be processed.
5. Work must be completed and inspected by the City on or before September
20, 2008.
6. Projects must conform to all City requirements including but not limited to:
building codes, regulations, ordinances and environmental restrictions.
7. Volunteer labor is valued at $18.00 per man hour for calculation purposes.
Only time accrued after the grant award may be used toward the grant
program. Volunteer hours must be documented and submitted along with the
monthly progress report.
8. A project number and start date will be assigned if your grant is approved for
funding. Work may not begin before authorization is provided from the City.
Dead/ine for submission of grant app/ications and p/ans are June 1, 2008.
Location: City Hall, C/O: Urban Beautification Manager, IIZ6 E. SR 434, Winter Springs,
FL 32708.
NIP Grant Ag Ver. 4 Ol /08
Page 2 of 17
The City of Winter Springs reserves the right to change or cancel the grant
program at any time. Submitting an application for the Neighborhood Improvement
Program does not guarantee a grant will be awarded for your project. All grant
proceeds must be used for beautification improvements on public property or rights-of-
way areas within the City of Winter Springs, Florida. Selection of grant award
recipients will be done by the Beautification of Winter Springs Advisory Board and
must be approved by the City Commission before the project can be funded.
3. Available Grants (FY 2008)
Applicants can apply for grant funding starting at $ 500.00 with maximum grant
funding of up to $ 10,000.00 for the 2008 Neighborhood Improvement Grant
Program.
$ 10,000.00 Total Funds Available
* Grant values must be matched dollar for dollar either by volunteer labor or by financial
participation. Tota/ project va/ue shall be (x1) of the value shown above.
Definitions
Material used in your project must meet the following minimum criteria:
1. Plant material must be at least 50% native to the Central Florida area; planting Zone 9,
grown within 100 miles of the install site.
2. All plant material must no be listed on the Exotic Pest Plant Council -Exotic Invasive
Plant List.
3. All items must be Florida #1 grade plant material at the time of installation.
Ornaments/ /andscape plants -Shrub or plant material installed for aesthetic purposes in modern
landscape setting. Examples are: Viburnum suspensum, Indian hawthorn, Azalea, etc..
Native- A plant which was occurring within the state's boundaries prior to European contact.
Examples are Live oak, Cypress, Firebush, and Coontie, etc.
Canopy Tree- Trees that grow large enough to provide shade for landscaped areas including
roadways. Examples are: Winged elm, Sand live oak, Southern magnolia, Live oak.
Deciduous- Trees that lose their foliage due to seasonal changes throughout the year. Examples
are: Winged elm, Alee elm, Red maple, Laurel oak.
Evergreen -Trees that keep their foliage year round no matter what seasonal changes occur.
Examples are: Live oak, Ligustrum tree, Southern magnolia, Southern Red cedar.
Flowering Tree- Trees that flower at different months throughout the year. Examples are:
Chickasaw plum, Crape myrtle, Golden trumpet.
Hardscaping -Includes but not limited to: brick pavers, decorative walls, signage, benches, etc.
NIP Grant Ag Ver. 4 Ol /08
Page 3 of 17
4. Project Description/Scope of Work
Project Title: l~ ~ 5'F'~ W' ~ ~'~ l~r~ ~ ~e~~~~
Description of project: ~_~(~,/'~`ZSCA~I~e._. GN~ l~(~~J'/~-~c~
Project location(s): M~~ orb yl S~c.Ji ~ f~ ~'~~~
Describe existing conditions (include photographs):
Describe how the project will benefit the community: ~'f'" W' ~~
List any support organizations for the project: reSS
~v~- S ~ tJC ~P~3 , ~ ~ ~o ~) ~ 1. (~,~.~ ~ .
NIP Grant Ag Ver. 4 01/08
Page 4 of 17
5. Timetable Outline
Provide detailed information on the expected timetable for the project. Break the
project into phases, and provide a schedule for each phase.
Description of Work
Estimated Start
and End Dates
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NIP Grant Ag Ver. 4 O l /08
Page 5 of 17
6. Budget
Make sure to attach a separate document detailing all labor, materials, and costs
required for your project. Please also complete the worksheet below:
1. Project Outline
Description:
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2. City's Participation (Grant 50%)
3. Matching Funds (Your Portion)
4. Matching Volunteer labor (Your Portion)
< $18.00 Hour x Hours >
Options 3 8 4 may be used together or separately but must add up
To 50% of the total project cost.
( Matching may be effher funds or volunteer labor or a combination of
both to meet the criteria for a grant)
Total Project Cost (Add 2+3+4 above)
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NIP Grant Ag Ver. 4 Ol /08
Page 6 of 17
7. Key Participants
List the key organizer who will be responsible for completion of the project, as well as
other volunteers involved in the project.
Organizer
__
__
List all participants with contact information below. For Homeowners Associations list only Board
Members:
i. ~Tc~r"L Corkcl' (o;sd~~i ~~- u~r-.~c.t per ~~7 g7/ - 885
2. ~)' , -K~41ticS ~Col~r~ aL B~~~ (.~f~7 3S-~ -~29~
3.
4
5
6
7
8
9
NIP Grant Ag Ver. 4 Ol /O8
Page 7 of 17
8. Evaluation
Progress will be evaluated on a monthly basis by way of status reports submitted by your
group as well as site visits from City Staff. Should there be any concerns from City Staff
related to your project; your project organizer will be contacted immediately.
9. Good Faith Statement
Please provide a brief written statement which expresses your group's willingness and
commitment to the maintenance of this project for a minimum of (1 ~ year after
installation.
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Signature of Key Organizer: ~, ((L. ~`~
Date: ~•vb f ~.~ /' ~ ~=-L-~ '~
NIP Grant Ag Ver. 4 Ol /08
Page 8 of 17
10. Grant Project Status Report
This form must be completed and submitted at 50~ and again at 100 completion of
your project. Failure to submit completed reports will be grounds for disqualification of
your project.
407-327-5976 Voice
407-327-6695 Fax
srichartC~winters~ringsfl.org Email
Attn: Urban Beautification Manager
1126 East State Road 434
Winter Springs, FL 32708
Month:
Project Name: _
Project Number:
Contact Person:
Telephone: (Day) (Evening)
Project Elements Work Accomni(shed % Completed
Problems encountered:
NIP Grant Ag Ver. 4 Ol /08
Page 9 of 17
11. Appendix
Draw or attach a detailed sketch of your project here. Applicant must attach a
detailed plant list and list of materials to be used on the project. *Sketch is not required
to be to scale but must define the project location specifically.
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NIP Grant Ag Ver. 4 Ol /08
Page 10 of 17
ONGIZESSIONAL ~~c~% ~ ~ ~ ' C~ `
Hon~.s ARVD DEV>~oll~s
OF FIARIDA
February 8, 2008
Commissioner Don Gilmore
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
Dear Commissioner Gilmore,
Congressional Homes and Developers has committed to pay for'/: (one half) of the bid cost
from Outdoor Design Works Proposal of the installation of the median landscaping on Vistawilla
Drive and 434.
Sincerely,
l -~
Tom Corkery
President
Congressional Homes and Developers
1491 East S.R. 434, Unit 103 • Winter Springs, FL 32708 • 407.971.8857 • Fax: 407.971.1538
Outdoor Design Works, LLC.
P. O. Box 2515
Winter Park, F'F., 32790
Phone (407)644-7335
Fax (407)644-5622
Bsd Pr®posa~
2/7/2008
Congressional Homes &
Developers
Thomas Corkery
1491 East S.R. 434, Unit 103
Winter Springs, FL 32708
Project: Vistawilla Drive Median
Outdoor Design Works, LLG is pleased to submit the following proposal for the above mentioned project.
Scope of Work Total Bid Proposal
Revised quantities per Outdoor Design Works a.~a3.oo
Coordination of Irrigation Project Roo.oo
Demolition of existing sod 2.oao.~x~
Demolition of existing palms 2 000 00
does not include right away permits
Total Bid Proposal $13,7i33.0A
Additions or deletions to be at unit price wtth authorized change order.
This proposal is subject to acceptance within 30 days and Is void thereafter at the option of Outdoor Design Works, L.LC.
Acceptance of this proposal as indicated by the signature below, authorizes Outdoor Design Works, LLC to commence
work. A deposit of 1/Z is due upon acceptance, with the balance due upon completion of work.
Accepted by:
Accepted by:
OUtdOOr Design Works, LLC
Feburary, 7 2008
Project: Vistawilla Drive Median
Prepared for:
Congressional Homes & Developers
Thomas Corkery
1491 East S.R. 434, Unit 103
Winter Springs, FI.32708
Plant LISt TOE LanC13CaDtn
Names/Specifications QTY Amount Total
Schillings, Ilex Vomitoria, 3 gai. 40 14.00 560.00
Walters Viburnum, 3 gal. 90 14.00 1,260.00
Knack Out Rose, (Pink), 3 gal. 48 17.00 816.00
Ligustrum Tree, 10 x 10' (2-3" trunk) 1 900.00 900.00
Silver Saw Palmetto, (1 - 15 gal. / 4 - 7 gal.) 1 200.00 200.00
Silver Saw Palmetto, 7 gal. 4 80.00 320.00
Flax Lily, (Var.} - Dianella tasmanica 1 gal. 80 8.00 640.00
Gold Mound Duranta, 3 gal. 48 14.00 672.00
Nellie Stevens Holly, 30 gai. 4 250.00 1,000.00
Aloha Paspalum'Seashore', (Environmental Turf) 800 1.25 1,000.00
Mulch in all planting beds 35 cu. Yds. 45.00 1,575.00
Coordination of irrigation project 800.00
Demo. of existing sod 3400 sf. 0.60 2,040.00
Demo. of existing palms 5 400.00 2,000.00
Total 13,783.00
One Source Landscape Fscallenca
515 Perk Ave. H., Suite Zt6
WIMer Park, FL 32789
Ph. 497.544.7335
Fax 407.644.5622
warty. ouutoordeal Onwarks.com
GRANT AGREEMENT
NEIGHBORHOOD IMPROVEMENT PROGRAM
CITY OF WINTER SPRINGS
THIS GRANT AGREEMENT is made the last date signed below, by and
between the City of Winter Springs, a Florida municipal corporation, and
the ~)i5~~«~ G~~ Neighborhood Improvement Association, which is
made up of the following individuals:
Name: " ror~ C~rke..r~
Address: _ 1 Nq 1 ~. SRyt~y ~ ~,,~~~ S Pn1rgS
Name: $~~, ,!/l~..y~.~S
Address: ~y9S~. SM1~3~{ , Wa~v rPn`~~S•
Name:
Address:
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Address:
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Address:
Name:
Address:
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Address:
Name:
Address:
each of whom are residents of the City of Winter Springs (collectively, the
"Grantee").
RECITALS:
WHEREAS, the Grantor has implemented a Neighborhood
Improvement Program ("NIP"), the primary purposes of which is to
improve the aesthetics and economic order of the community, thereby
promoting the public interest, by making matching grants to interested
groups who desire to enhance the landscaping located upon public
property within the community in which Grantees reside; and
WHEREAS, grants provided by the Grantor shall be on a dollar for
dollar matching basis, matching the investment made by the Grantee
and in accordance with the NIP; and
WHEREAS, Grantee has submitted an application under the NIP
which the Grantor believes meets the criteria and purposes as outlined by
the NIP.
NIP Grant Ag Ver. 4 Ol /OS
Page 1 1 of 17
NOW THEREFORE, in consideration, the mutual covenants and
provisions hereof, and other good, diverse, and valuable considerations,
the receipt and sufficiency all of which is hereby acknowledged, the
parties desiring to be legally bound do hereby agree as follows:
1. Recitals. Each and all of the foregoing recitals are hereby
incorporated herein and declared to be true and correct.
2. Grantee Representative. The Grantee shall appoint a representative who
shall be responsible for managing this Grant Agreement and shall have
the authority to act on behalf of the Grantee.
3. Grant Awarded.
(a) The Grantee is hereby awarded a grant pursuant to the NIP. All
regulations of the NIP shall be adhered to by the Grantee. The amount of
the grant is S~~*~s~'1''~~5~}~~"~~-~'~'rb''~-O'~-~~,'& NO/100 Dollars
($6~'~915° ~), and is subject to appropriate by the City Commission.
Under no circumstances shall the amount of money granted for qualifying
neighborhood improvements under the NIP to the Grantee exceed the
amount set forth herein. Grant funds shall only be paid by the Grantor for
qualifying and approved neighborhood improvements described on
Exhibit "B".
(b) The Grant is awarded on a reimbursement basis. Funds subject to
this Grant shall be paid to the Grantee by the Grantor only upon
substantial completion of all work. "Substantial Completion" of all work,
as that term is utilized in this Agreement, shall be the sole determination of
the City Manager, or authorized designee.
(c) To be reimbursed, the Grantee shall provide to the City of Winter
Springs, Beautification Division with paid receipts from suppliers,
materialmen, contractors, and sub-contractors. The paid receipts are
subject to Grantor review and approval for application to this grant. In no
event shall more than fifty percent (50%) of the total project cost be
reimbursed to the Grantee.
(d) All work subject to this Grant Agreement must be completed by
September 20, 2008.
(e) Authorized work may not be performed by a Grantee and applied
to this Grant, unless same was approved prior to the date of this
Agreement by the Grantor.
NIP Grant Ag Ver. 4 01/08
Page 12 of 17
(f) Reimbursement shall be denied for any instance in which the terms
of this Agreement have been violated.
4 Warranty of Grantee; Maintenance. Grantee covenants and warrants
that all improvements approved for matching funds under this Grant
Agreement shall be maintained and preserved for a minimum of one (1)
year. Such maintenance shall include, but is not limited to, trimming,
watering, and fertilization. Failure to maintain these improvements shall
constitute a default under the terms of this Grant Agreement, and may
eliminate the individual Grantee's from participating in future grant
programs
5. Grantee is an Independent Contractor. It is specifically understood
and agreed to by and between the parties hereto that in utilizing the
funds hereunder, that this grant award, and relationship between the
Grantor and the Grantee is one in which the Grantee is an independent
contractor of the Grantor and not an agent, employee, joint venturer, or
other partner of the Grantor. Nothing contained herein shall be construed
to be inconsistent with this relationship or status. Nothing in this Grant
Agreement shall be interpreted or construed to constitute the Grantee, or
any of its agents, volunteers or participants to be the agent, employee,
partner, or representative of the City of Winter Springs, Florida.
6. Applicable Law/Notice.
(a) This grant award and the attachments hereto shall be governed by
the law of the State of Florida. Venue shall only be properly placed in
Seminole County,
Florida for state court actions and Orlando, Florida for federal actions.
(b) All notices, demands, requests, instructions, approvals, and claims
shall be in writing. All notice of any type hereunder shall be given by U.S.
mail or by hand delivery to an individual authorized to receive mail for the
below listed individuals, all to the following individuals at the following
locations:
NIP Grant Ag ver. 4 O1 /08
Page 13 of 17
TO THE CITY OF WINTER SPRINGS: Attn: Urban Beautification Manager
City of Winter Springs
1126 East State Road 434
W, i1nter Springs, Florida 32708
TO THE GRANTEE: y~~"'''~~~~~PNeighborhood
Improvement Association
...-~
By:
As Authoriz Repre ntative
Florida
Notice shall be deemed to have been given and received on the date
the notice is physically received if given by hand delivery or first class U.S.
mail, postage prepaid, as addressed above. Notice shall be deemed to
have been given and received on the date the notice is mailed, if given
by certified mail, return receipt requested, postage prepaid, as addressed
above. Any party hereto by giving notice in the manner set forth herein
may unilaterally change the name of the person to whom notice is to be
given or the address at which notice is to be received.
7. Amendment of Grant Agreement. Modifications or changes in this
Grant Agreement must be in writing and executed by the parties bound
to this Grant Agreement.
8. Severability. Invalidation of any one word, clause, sentence, or
paragraph, or the application thereof in specific circumstances, by
judgment, court order, or administrative hearing or order shall not affect
any other words, clauses, sentences, or paragraphs, all of which shall
remain in full force and effect.
9. Entire Grant Agreement. This Grant Agreement represents the entire and
integrated Agreement between the parties and supersedes all prior
negotiations, representations, or Agreement, either oral or written, and all
such matters shall be deemed merged into this Grant Agreement.
10. Sovereign Immunity. Nothing contained in the Agreement shall be
construed as a waiver of the Grantor's right to sovereign immunity under
Section 768.28, Florida Statutes, or other limitations imposed regarding the
Grantors potential liability under state of federal law.
NIP Grant Ag Ver. 4 Ol/OS
Page 14 of 17
' ti
11. Headings. The headings used in this Agreement are for reference only
and shall not be relied upon nor used in the interpretations of this
Agreement
[Leff blank intentionally, signatures on next page.]
NIP Grant Ag Ver. 4 Ol /08
Page 15 of 17
IN WITNESS WHEREOF, Grantors and Grantee have set forth their signatures
on the day and year written below.
Witnesses: GRANTEE:
Neighborhood
Beautification of Winte Springs Improvement Association
Advisory Board tuber ~l ~
`~
gy:
Its: Authorized R resentati
Urban B tification Manager Q ~,,~
D
t
~ `
20~
a
e:
,
Attest: GRANTOR: . ,
CITY OF WINTER SPRINGS, FLORfCI;,, I
_~.~, !
riald W. McLemore ~"
D puty City Clerk Manage -,
Date: ~ , 20~~
NIP Grant Ag Ver. 4 Ol /08
Page 16 of 17