HomeMy WebLinkAboutWestbrook Service Corporation Proposal for Maintenance
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PROPOSAL FOR MAINTENANCE
CITY OF WINTER SPRINGS
AIR CONDITIONING AND PREVENTATIVE MAINTENANCE,SERVICES
110 North Flamingo Avenue
Winter Springs, FL 32708
November 19,1998
Depend on Westbroc*
P.O. Box 555459 -Orlando. Florida 32855.5459
(407)841-3310 FAX (407) 425-1835
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November 24, 1998
Alan G. Hill
110 North Flamingo Avenue
Winter Springs, F1 32708
Dear Mr. Hill,
We have prepared this package in reference to your request for a quote on a preventative maintenance
program for various city facilities. I hope you will find the enclosed information helpful in making your
decision.
If, you should have any questions please feel free to call me at (407)-841-3310.
Sincerely,
Westbrook Service Corporation
~
Ken Sass
Vice President
Depend on Westbnd
P.O. Box 555459 . Orlando. Florida 32855-5459
(407) 841-3310 FAX (407) 425-1835
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BIDDER EXPERIENCE
WESTBROOK SERVICE CORPORATION
1411 South Orange Blossom Trail .
Orlando, F13280S
Phone Number (407)-841 ~331 0
, ,
Westbrook Service Field Personal have over 187 years of combined experience in service for .
. residential, commercial and industrial BV AC equipm~nt. We have been in business.since 1949
and are pro.ud of our Unblemished reCord with the Better Business Bureau..'
OUl' technicians ~e advantage of current and on going factory training prov~ded by schools and ._
variouS manufacturing companies thrOughout the United States. This ~ eStablished a wide.
variety of knowledge in the followirig equipment, but not limited tOi
HVAC
. .
Energy Management
FUl'nace, Heaters, Boilers, (Gas and Oil)
Refrigeration
Chillers
Cascade Systems
Air Dryers
Ice Machines
Walk~In Freezers & Coolers
Hydronic System
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FIELD TECHNICIANS AND YEARS OF EXPEIUENCE
Rich DeDominicis
Harry Demetres'
MiChael Dorfman
Horace Ellis
Keith Farnham
John Folsom
'Kevin Gibbs
Don Gray
Brennan Hoyt
Jeff Keller
David Lampp
'Jeff'Leone
Rob Matuszko
Kevin Murphy
David Sanford
Kenneth Sass
15 years
15 years
5 years,
3 yea'rs '
, 5 years
. 21 years
20 years .
, 7 years
2 years
20 years
20 years
8 years .'
10 years
11 years
15 years
20 years
. .
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CARIBEROYALE RESORT
14300 International Drive
Orlando, FI 32821
. .
Contact: Dave Haywood
Phone Number: (407)-238':'8496
UNITED STATES CUSTOMS SERVICE
Naval Training Center
. -
1900. Leahy Avenue
Orlando, FI 32803
'"
Contact: Tom Bryson '
Phone Number: (407)-975-1952
L
LAKE HIGHLAND PREP. SCHOOL
901 North Highland Avenue
Orlando, Fl 32803
.-: .
Contact: John Kennedy
Phone Number: (407)..206-1922
,
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WHAT YOU CAN EXPECT
We have outlined below the approach we will take with your service. You can.be assured that these
procedures will be faithfully followed to the last detail. For years we have been complet~ly computerized
using an ffiM 36 system. It is the only way to keep up with all of the details required to provide
professional service to our many discerning customers.
)
If awarded the service, we will plan each of the regularly scheduled service calls as outlined in EXIBIT .
"A" of the request for quotation titled" AIR CONDITIONER PREVENTATIVE MAINTENANCE".
These will all be entered into the computer, each with a scheduled run date. Each of these calls will be
identified as either a quarterly or annual inspection.
EACH PIECE OF EQUIPMENT WILL BE GIVEN A UNIQUE IDENTITY
I:
Each piece of covered equipment will be given a sequence ~umber. This number is unique to that piece.
of equipment and does not change for as long as Westbrook does the service. Each time a repair is made
to a piece of equipment, the data for the repair Will be retained in the computer associated with that speCific;
sequence number. This will allow us to print out the history and the repair cost for individual pieces of
covered equipment. This is very useful in pinpointing the reason for any rising cost. When you look at
your equipment after our first regular service call, you will see a green and yellow numbered sticker on
eachunit. This will be the Westbrook sequence number. Our customers often find it convenient to
reference this number any time they call in about a particular unit. .
INSPECTION SHEETS WILL BE USED FOR EACH PIECE OF EQUIPMENT
Westbrook will inspect the covered equipment in accordance with the schedule set forth in exhibit "B" of
the request for quotation. If we identify any other reading or maintenance items that my pertian to an
individual piece of equipment, we will add that item to the inspection sheet for that piece of equipment.
When the service is scheduled to be performed, our Service Supervisor will select the Service .
Representative best qualified for the particular procedures to be performed.
THERE IS EVEN A CHECK SHEET FOR YOUR BUILDING MANAGER
Our customers like to know when we are on site and what we are doing. It is important that we spend a
few minutes with the customer's designated representative on site to ask a few questions con~erning such
things as: any operating irregularities since our last visit, any unusual noises, any warm or cold spots, any
dripping condensate, humidity, odors, etc. . At this time we also want to know if there is anything at all that
needs to be brought to our attention. .
Westbrook Service 'Corporation - P.O. Box 55S459 - 0rIInd0. FL 32855
Phone (407) 841-331OJFax (407) 425-9934
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2
SERVICE WORK DONE CAREFULLY AND METHODICALLY
By now you should be getting the idea that Westbrook will not just send someone out each month to look
at your equipment and change the filters.' The Westbrook Customer Service Representative will come to
your site with a complete set of tailored service procedures to be performed on each piece of your
equipment. He will have been briefed on any special needs by our Service Supervisor and will have on
. his truck the correct filters, belts or other parts that will be required for the service to be performed. The
Service Representative that comes to your site is qualified to perform the planned service on the types of.
equipment that you have.
, ,
OUR SERVICE MANAGER WILL rERSONALLY REVIEW. EACH SERVICE PACKAGE
Following each service call our Servlce Manager will review the report from the Service Representative .
and make notes of anything that might need attention during the next scheduled service call. These notes
go right on the package that has already been reproduced for the next regularly sch~uled service call so
they will not be overlooked. Of course, if we see anything that needs immediate. attention we will schedule .
the. work right away. A letter will then be sent to you or your designated representative along With copies
of the reports. . .
SETTING UP THE SUBSEQUENT REGULAR SERVICE CALLS
Before the next service visit,. you or your designated representative will get a call from our dispatcher
letting you know when we are coming, what we will bedoing and perhaps most importantly, asking if
there are any special needs or problems relating to the air conditioning or plumbing that we can address
during the regularly scheduled service call. The dispatcher will review the package wi~ the. ServiCe
Representative before he goes out to be sure he has aclearl1I1detstanding of what he is to do and to be sure
he is ,aware of anything needing special attention.
Westbrook Service Corporation - P.O. Box 55S459 - Orlando. FL 32855
Phone (407) 841-331 Max (407) 425-9934
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Z0'd:::;O tstt7 t~ '-0t7 '~c::~t 866t-8t-{'G4
Certificate of InnnDce
TMIS aamrCAtI..., At It. loIAftIIl (II ~1ICN ONLY AND caNJIII NO aanI UPON 'IOU 'THI <:IImR:Aft HCLOSI. THIS CIIT1J11C.\TlII NOT
AN lN5UaAICI PCIUl:'\' AND OC* NOr AWlND.IXtIND. OIl Al.TU THI COVIIACI AfIIIOIDID I\' nCll"OUOU t.II1'ID IILCW.
ThJJ is to - ,- that
UBERlYfe.
MUTUAL"
Westbrook Service Corporadon
1411 So, OraD.. Blossom Trail
Orlando. FL 3280'
Name and
addna ot
Insund
II. .. Ute iMue elate Of ItliI certificate, ""urecs by 1M' Company under the pollcy(la) lilted below. The insurance afforded by the
lilted POIicy(iIl) illUbieCt to IlII their tIImII. exduliGnl and conditlona anc:l it not .~ by ~ reqult8me1'lt. term or c:ondition of
an c:ontnld Of oItterwith ta wh' th' C8f'tif'1Ca ,
TVP! OF POUCV
· 8 CONTINUOUS
EXTENDED
GJ IilOt.JCV TI"toC
POUCV NUMB&R
UMrT OF UABtUTV
1/1/99
, WC7.151-276011-".8
CoMIiiii' AIlarcled Ilftt W
Law 01 h ~1OwIlI1I Sta...:
Florida
WORKeRS
COMPENSATION
BodIly Injury By Ac:adent ~
$500,000 ACC*r4
I",ury By Oiaeaa. ~
$500.000 '-
Bodly InJUry By 0...... !1dI
$500,000 ........
"'...., Aggregat"OV\I( INn roGIComllleteCJ OW.lIons
S2.00Q.000 '
PrcxlUCD'CamPeI8d peratlOns Aggregate
$2.000.000
Bodily 'InJUry and Pl'OllMY lftlaQe I.iaDllitV
$1,000.000
PIfIOnIl ana ling I"I\I'Y
S1,000.000
Otl'ler: IRE I.EGAL.
$100.000
$1.000,000
C!NIRAL L1AIIUTY
CJ CLAIMS MACE
2/1/99
TB7-151-27801'-048
I AETRO QA TE t
I(
Occurrence
PI( P.,1OtII
OrganIzatlClll
OlMt: MEO PAY
55.000
~ OCCURRENCE
AUTOU081U!
UABIUTV
([] OWNED
l[] NON.OWNEO
[!] J.11111!D
EICIl ACCIdent. Slngl. LImn ..
!!II. and P. D, ComCllritcl
EacI'I Person
" 2/1/99
AS2.151-276011-058
EldI AcCIdent or Occurrence
Each Accident 0' Occurrttnee
~.OOO.OOO Slngl' Limit 10' Dodily InJUry .1Id Property
THl-151-276011-018 D.mage Liability Over Unc.rtylng LimIts
UMBRELLA, EXCESS
UIoBIllTY
211/99
."THE ClATlPlCATlIXPIRATION DATE IS CONTINUOUS OR IXTiNDiOTERW, YOU WILL" NOTIFIED IF COVERAGE IS TERMINATEDOf' REOuceD
8iFOAS THa CEATlJllCATIIXPIAATION DATE tIOWEV!A, YOU WIlL NOT BE NOTIFIED ANNUAlLY OF THE CONTINUAnON Of COVERAGE.
InClAL NOTlCI- OHIO: AHV 'IRION WHO. WITH INTENT TO DlIlAAUO OR ICNOWING fHAT ~E 18 'AClUT ATING A ~AAUO AGAINST AN INSURER,
SUBMITS 1M APIlUCAT10N OR JIILU A CLAItoC CONTAlMNG A'ALS! 0.. OECEPTIVE STAT!MINTIS tl.TY OF INSUfWlCE 'RAUD.
NOT1Ca 0' CANCILLATlON: INOT APItUCAll.E UNLUS A NUtoCl!A 0' DAY, IS
INT~EO _CW.) IUOAETHl STATIO I)CPJIIlATION Do\TE THI COtoCPAHV WLL NOT ~
CANCSL OR AiOUCl TNlINIUIWICI AM)N)ID UtCER THE ABOVE POUCIU 1 Liberty Mutual Croup
UNTIL AT LEAST ~ DAYS NOTIC! 0' SUCH CANCEU..\TION HAS BEEt.! toCAILlD TO:
City of Winter Sprinll r.J.InIC ~ '
CEJlTlACATI Public Works Depl. VINCI!N M ACO
HOLDER 110 No. Plaminlo Avenue AUTHOAIZEO REPRESENTATIVe '
Winter Sprin8s. FL 32708 IDV I & 1M
Orl8ndo cn (800) 988-1251
O~FICE PHONE DATE ISSUED
nus a:rlarlUlIl: ia "'2 . dI by U1IUT'r WUToAL eJUX.'P .. napeclIlUcl\ ~t.Ilt..... II aIfotdecI b' d . '/S3~ A.ld3S I 1, WdS2: E0 86 I 8 t N:>>J IS 77't.L (fl.l
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Signature Page
A representative must sign this quotation form.
, ,
Company Name WESTBROOK SERVICE CORPORATION
Authorized Signature
. .
Namerritle (Print)
KEN SASS - VICE PRESIDENT
Address 1411 SOUTH ORANGE BLOSSOM 'TRAIL .
City/StatelZip ORLANDO. FL 32805
Telephone Number (407) 841-3310
Emergency Telephone Number (407) 841-3310
Fax Number
(407) 425~9934
Pager Number (407) 974-5171
. Cellular Phone Number . (407) 948~9405
"
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TO: Public Works Department
City of Winter Springs
- 110 N. Flamingo Ave.
Winter Springs, FL 32708
The undersigned hereby -declares that' after carefully examining the quote terms, conditions,
and specifications as well as survey the property for Air Conditioner Preventative
Maintenance Service does hereby submit the following prices t9 the City of Winter Springs.
Total price for Air Conditioner Preventative Maintenance service for all units, per the following
months and total for year..
Cost Per Month
December $>3.486.00 {.Includes AnnuAl Coil Cleaning) March$
1,538.00
June $ i~538.00
September $ 1,538.00
Annual Cost $ 8.100.00
Hourly rate for repairs not covered under the maintenance contract, including overheard and
profit with a two (2) hour maximum response time. For the following;
Regular Working Hours - Monday through Friday 7:30 AM to 4:30 PM
Service Mechanic $ 39.50 Ihour
Helper (if needed) $ 25.00 /hour
Duct Mechanic $ 35.00 Ihour
Helper (if needed) $ 25.00 /hour
Overtime Hours - Monday through Friday 4:31 PM to 7:29 AM, Saturday, Sunday and Holidays
Service Mechanic
Helper (if needed)
Duct Mechanic
Helper (if needed)
$
$
$
$
55.00
35.00
50.00
35.00
Ihour
/hour
/hour
/hour
Cost plus Markup on parts - percentage
32
%
- - --
UNIT '1
CONDENSOR . Rheem
AIR HANDlER. RhHm
lINT '2
CONDENSER. RhHm
AIR HANDlER - RhHm
UNIT '3
CONDENSER -T,_
N/R HANDlER . TraM
UNIT' 1
CONDENSER -leMOX
AIR HANDlER - Lennox.
UNIT , 1 (OFFICE)
CONDENSER - Ruud
AIR HANDlER. Ruud .
\NT'2 (GARAGE)
CONDENSER - Ruud
AIR HANDlER . Ruud
'lINTf3 (8REAKROOM) .
WAllUNIT-GE
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CITY OF WINTER SPRINGS
AIR CONDITIONER INVENTORY COST SHEET
FIRE STATION 124
102 N. MOSS ROAD
r MODEL" I SERIAl " I FILTER T QUARTERLY COST ANNUAL COST
RPlA 04IAZ 5735-M2196-12923 22
RBHA 21J05NUGA1 TMI996-0:s.t93 1020X20X 1 ~O 28
--
RPlA 048JAZ 5735.M2196-15162 30 22
,
RBHA 21J05NUGAl TMI696-03612 1 024X30X 1 28
TTR06OC100A0 1022.3644 2020X20X 1 30 22
TWV06OP15OC1 G05307.855 'R
SUBTOTAL ' QO Pin
. FIRE STATION 126 .
850 NORTHERN WAY ,
I MODEL' SERIAL , FILTER
HP21651-4P . 5894G-4905 22
CB21V-<<i-2P 5894J-04760 1021X24Xl 30 28
SUBTOTAL 30 .50
PUBLIC WORKS
110 N. FI.AMINOO AVE
I MODEL" SERIAL " Fit. TER . .
3VAf0-031 JAS . . 4729-M:s.t91-8527 1016X20XI 30 22
UBE.17J10NF0A1 TM2096-02Q94 28
. . 22
UAJ<A.024JAZ. . 5882.F399610726 iOI6X20Xl 30
-
UE88-101OBDS "'11585-8251 28
..-.
.'
, AZC212OBV1 S2836736 30 35
-
. SUBTOTAL .' 90 135
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UNIT '1
CONDENSER. Tr_
AIR HANDlER. T,-
UNIT '2
CONDENSER. T,-
AIR HANDLER. Tr_
UNIT 11 (RTU)
Ruud
UnIt 12 (RTU)
RhHm
UNT 13 (RTU)
Ruud
. UNT.l (CONTROl BLDG.)
CONDENSER. CIIrrier
AIR HANDLER - Carrier
lHT .2 (MAINTENANCE SlOG)
CONDENSER. Ruud '
AIR HANDLER - Ruud .
- - --
SENIOR CENTER
400 N. EDGEMON AVE
I MODEL' I SERIAL , I FILTER I QUARTERLY COST ANNUAL. COST
TT A 120B300A8 E43192355 28
1WE l2OB100A8 E39178412 1.20,5X32Xl 42 38
I
TT A072AJOOA..1 E24236595 38 28
TWV06oPl5000 El4525146 . 2.20X20Xl ~a
.
I
SUBTOTAL. 80 132
.
CMC CENTER
400 N. EDGEMON AVE
I MODEL' I SERIAL , I FILTER I
lINREADABLE . . UNREADABlE.' 1.12X24Xl 30 35 .
RSKA-A036JK 5542F0559_986 1.12X24Xl '30 35
:
UNREADABLE UNREADABLE 1012X24Xl 30 35
SUBTOTAL. 90 105
j
1
WATER PLANT, 1
861 NORTHERN WAY
I MODEL' I SERIAL , I FILTER I
38YKB024300 0993E15607 .30 22
FB4ANFD024 . 429A-Ol400 10135X21.5X2 28
.' "
UAJ<M)24JAZ 5JJaM0494-4440 30 22
UBEA-14J05NUCAl M2393-0400 10125X20.5Xl 28
60 / ,100
SUBTOTAL ....
*Spl1t'System
'.
,
i
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MODEL' SERIAL'
UNIT " (CONCESSION)
CONDENSER - T,.". TT J724A100B0 F34230434
AIR HANDlER. TraM TVN024B14OA1 F50393020
lINT '2 (OFFICE) .
CONDENSER - Rheem (Weatherldng) RAWOO75CAS 5382G3S96001
AIR HNO.ER - Trane TWE09OA3OOBA . F..,l70242
UNIT.3 (MAINTENANCE)
CONDENSER - TraM TTJ724Al00B0 F36247013.
AIR HND.ER . Tn.ne 1WVC3OBl<<1AO F45lIa5275
UNlT., (OFFICE)
CONDENSER. C.,,/er
AIR HANDlER. C.rrIeI
UNIT '2 (MCC CONTROl ROOM)
CONDENSER. C.rler
AIR HANDlER - Cm..
l.HT 13 (ELECTRIC ROOM)
.CONDENSER. RhMm
AIR HANOlER . Rheem
UNTIl (OFFICE)
CONDENSER. C8rrler
AIR HANDlER - C8rrler
UNlT.2 (MCC CONTROL ROOM)
CONDeNSER. RuucJ
AIR HANDlER. RuucJ
EAST SEWER PLANT
1510 WINTER SPRINGS BLVD
I MODEL' I SERIAL . I FILTER I QUARTERLY COST ANNUAL COST
38YRA030310 2196E02900 22
FK4CNFOO2 2096A13957 1 o 16X20X 1 30 28
38TRA024310 4995E4064 30 22
FK<4Ct'EOO2 2096A 13926 1018X81Xl 28
WAMJAOl8JAZ 5JSM049.42273 30 .22
WBHA14JOONFGAJ M279800522 28
SUBTOTAL... 90 150
WEST SEWER PlANT
1000 WEST SR 434
I MODEL' I SERIAL " I FILTER I
38TRA024321 . 1396E00496 22
FK4CNFOO2 209A13924 1014X20Xl 30 28
,
UAHE-042JAS 4017M0592-6426 30 22.
UEA8-161OBRS . TM0792...241 1 024X24X 1 .. 28
SUBTOTAL 60 100
CENTRAL~DSPARK
1000 EAST SR 434
FL TER
QUARTERlY COST ANNUAL COST
22
1 Ol6X20X 1
30
30 lSX25X 1 Bi-*'g 8--49
38
28*
38*
1 o I 6X20X 1
30
. .98
SUBTOTAL
f
*Split System
t:J1H'-f
!- - - - - ... - - - - - - - - - - - - -
UNT" (RTU)
Lennox
UNIT '2 (RTU)
Lennox'
UNIT 13 (RTU)
Lennox
UNIT '4 (RTU)
Lennox
UNIT 15 (RTU)
. Lennox
UNIT H (RTU)
. Lennox
UNIT '7 (RTU)
Carrier
UNIT" (RTU)
, Rheem
UNIT 19 (RTU) .
Lennox
UNlT"0(RTU)
Ruud
UNIT ," (ANTENNA BLDG)
Senyo. DuctIns spIiI system
CITY HALL
1126 EAST SR 434
MODEL'
CHA11.053-3(]
CHA 11.os3.3G
CHA11-053-3G
CHA 11.053-3G'
CHA24.953-1G'
CHA11~
~,611M
'RSJ<A.A036JKOOO
CHA11.9S3-3G
USND036J
SAP121C
SERIAL ,
UNREADABLE
UNREADABLE
UNREADABLE
UNREADABLE
5696F20619
UNREADABLE
3596G40809
5542F41955757 .
UNREADABLE
4566F36903953 .
02083-51
2016X20Xl
2016X25XI B.owning B....3
2016X20X1
20 16X25X 1 810wning B-34
2016X20X1
2016X25X I Browning e.43
20 16X20X 1
20 16X25X I Browning B.43
40 16X20X2 81own1ng A-48
2016X2OX1
2016X25Xl 810wning a,....3
102OX20XI
1 o 16X20X 1
2018X20XI
2016X25Xl .81own1ngB.43
1020X02X ~
f~ WDshablo
SUBTOTAL
QUMTERL Y COST
.52
52
52
'.52
38
. 52
30
.30
52.
30
30
470
*Split System
ANNUAL COST
46
46
46
46
46
46
35
';
d
i
.;1
i!
J
'j
1
35
46
35
22*
28*
477
-------------------
UNIT II (RTU)
C.".,
UNIT '2 (RTU)
Car,le,
UNIT '3 (RTU)
Carrier
UNIT ,.. (RTU)
MOO
UNIT '5 (RTU)
Car,1er
UNIT '6 (RTU)
Car,1er
UNIT '7 (RTU)
CUf,1er
UNIT 18 (RTU)
C.rrler
UNIT 19 (RTU)
Car,le,
UNT 110 (RTlI)
Car,1er .. OudIe...pIiI system
PUBLIC SAfETY COMPLEX
300 N. MOSS ROAO
MODEL' SERIAL.
SOT J.OI2.SII 2890030603 "02PX20X2 B,owning ".49
SOTJ.012.511 2896GJ0594 "020X20X2 Browning ".49
SOT J.0Q8.SI1 4096GJOJ66 4016X20X2 Browning ".48
12863 96M1IER<46 6016X20X2 Browning 8.42
"
SOTJ.oos.so1 110021029 2016X2SX2
SOTJ-012.511 299GGJ0533 ' "020X20X2 Blowlllng ".49 . ,
SOTJ.Q04.511 3496G21521 20 I 6X25X2
SOT J.012:511 3496G30544 ' 4020X20X2 Browning A.49
SOT J.0Q4.511 3496G2 1519 2016X25X2 ,
~IOO 2396400958 F IICIofy W.shablo ,
SUBTOTAL
TOTAl.
QUARTERl Y COST ANNUAL COST
42 38
..--..----.--.
.42 38
---.- ..-.
42 38
50 38
30 35
42 38,
30 35
'42 38
.--. - ... -.----
30, 35
...-. .. ."'.--. . 22*
30 *
/
~80 383
1948
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System
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