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Home My WebLink About1999 02 22 Consent Item A COMMISSION AGENDA ITEM A Consent X Informational Public Hearing Regular February 22.1999 Meeting MGR tV"OEPT Authorization REQUEST: City Manager requesting the Commission to authorize the City Manager to enter into a contract with A.P.C. Fireworks for the July 4, 1999/Winter Springs 40th Anniversary Celebration. PURPOSE: This agenda item is needed to provide fireworks and other related entertainment for the July 4, 1999/Winter Springs 40th Anniversary Celebration. CONSIDERATION: On February 23, 1996 the City Commission authorized the City Manager to enter into a contract with AP.C. Fireworks for the July 4, 1998 Celebration in the amount of $17,000 Subsequent to that action the City Manager authorized a $2,000 purchase order amending the original contract to a total of $19,000 to provide for a magic show for the kids prior to the fireworks. Consistent with the contract the City advanced AP.C. Fireworks $10,000 to acquire materials for the show. On July 3, 1998 the Commission, upon recommendation of the City Manager that a public safety emergency existed due to the threat of fire, delayed the show and agreed to pay AP.C. Fireworks any un- recoverable out-of-pocket cost. AP.C. agreed to provide the City with a credit for the next show as follows: AP.C. Contract Amount City Cash Advance Balance due to A.P.C. $19,000 $10.000 $ 9,000 $10,000 $ 1 .400 $ 8,600 Cash Advance AP.C. un-recoverable Out-of-Pocket Expenses Credit due City On July 16, 1998 the Commission choose to delay the show until July 4, 1999 rather than an alternate date in 1998. FUNDING: Staff has negotiated a price for the fireworks and magic show for July 1999 for $20,000 less the $8,600 credit or $11,400 from the General Fund as follows: Fireworks Magician $18,000 $ 2.000 $20,000 $ 8.600 $11,400 Less Credit Net A.P.C. Contract July 26, 1999 is the 40th Anniversary of the incorporation of the Cit~ of Winter Springs. Staff is recommending that the July 4, and 40t Anniversary be combined into one celebration. Staff is currently working in the program content. The program will be presented to the Commission in March 1999. RECOMMENDATION: Staff is recommending that the Commission authorize the City Manager to enter into the attached contract with AP.C. Fireworks for the July4, 1999/Winter Springs 40th Anniversary Celebration in the net amount of $11 ,400. ATTACHMENTS: a) 1999 Contract b) February 23, 1998 Agenda Item c) July 16, 1998 Agenda Item d) July 6,m 1998 AP.C. Fax COMMISSION ACTION: Attachment A AGREEMENT TIllS AGREEMENT entered into this day of , 1999, by and between AP.C. FIREWORKS of Orlando, Orange County, Florida, hereinafter referred to as ItAP.C.It and the City of Winter Springs Parks and Recreation Department hereinafter referred to as the "City". WITNESSETH: In consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: AP.C agrees to furnish City at the City of Winter Springs Central Winds Park, on the evening of July 4. 1999, in a location to be designated by the City and approved by AP.C., an exhibition of pyrotechnics and magician show. AP.C. agrees to furnish an experienced pryotechnists and all labor necessary for said exhibition. AP.C. agrees to pay all freight, expenses, cartage charges and all other costs except as provided herein associated with the performance of this agreement. AP.C. agrees that it is responsible for securing the firing area. AP.C. agrees to procure any and all permits or licenses that may be required by Fedreral, State or local authorities. AP.C. agrees to furnish and provide proof of all necessary liability insurance for protection of property and the public, as the parties hereto may deem necessary in the following minimum amounts: $1,000,000.00 Liability insurance. $ 100,000.00 Property damage insurance. A.P.C. agrees the City shall be an additional named insured on liability and property damage coverage and to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims arising from the execution of this agreement. AP.C. agrees to provide cancellation insurance to cover all of AP.C.'s out of pocket expenses in case of cancellation of the described event, and agrees that the City will not be responsible for any out of pocket expenses incurred by AP.C. in the case of said cancellation. Attachment A AP.C. agrees to provide not less than 30 minutes of fireworks display including a "40th Anniversary" fireworks presentation preceded by a magic show. The City agrees that in the event of rain or inclement weather a postponement may be made without additional expenses to the City on a date mutually acceptable to City and APe. The City agrees to furnish and set up rope lines and safeguards for the protection of the public and property. The City agrees to furnish ample police protection to AP.C. for the protection of its property, and the firing of the exhibition without interference from the public. The City agrees to pay AP.e. the total sum of $1 1.400.00 immediately upon completion of the event as shown below: Fireworks $18,000 Magician $2.000 Total $20,000 Less Credit $8,600 Net A.P.C. contract $11,400 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. WITNESSES: AP.C. FIREWORKS By AP.C. CITY OF WINTER SPRINGS By Ronald McLemore, City Manager Attachment B COMMISSION AGENDA ITEM c REGULAR CONSENT X fNFORMA TIONAL 2/23/98 Meeting M~R illEn& Authorization REQUEST: The Parks and Recreation Department requests the Commission to authorize the City Manager to enter into contract with APC Fireworks for the July 4th 1998 fireworks program at Central Winds Park approving expenditures of $17,000.00 for this 30 minute program. PURPOSE: The purpose of this item is to request the Commission authorize the City Manager to enter into contract with APC Fireworks in the amount of $17,000.00 for the second annual July 4th Celebration. CONSIDERATIONS: · Sufficient funds have been budgeted and appropriated for this fUllction. G APe Fireworks was selected last year by a properly constituted committee of city employees. ., The selection was advertised for one year and renewable for a second year if evaluated as successful. o Last years contract was for $15,000.00. The $2,000.00 increase offers us a greatly expanded and improved program. (See attached proposal from APC Fireworks) · The $3,000.00 remaining in the budget for the July 4th event will be used to work with Mountainview Productions to create additional program, entertainment and advertisements for this second year program. Attachment B Page 2 Parks and Recreation Agenda 61 APC Fireworks February 23, 1998 FUNDING: $20,000.00 is available existing funds in line code 7200-54800. RECOMMENDATION: It is recommended that the Commission authorize the City Manger to enter into contract with APC Fireworks for the July 4th event at Central Winds Park and authorize expenditures of $17,00.0.00 for this purpose. IMJ>LEMENTA TION SCHEDULE: July 4, 1998 ATTACHMENTS: APC Fireworks Proposal COMMJSSION ACTION: agenda61 Attachment C . \'. .... ~. .' '. I.. '. COMMISSION AGENDA ". ..' ITEM . III REGULAR X CONSENT INFORMATIONAL 7/16/98 Meeting MGR. Authorization \ .. (' /DEPt) . \ V ~t :'~ REQUEST: The Parks and Recreation Department request the Commission to approve the date of September 5t 1998 for the rescheduling of July 4th Holiday at Home program at Central Winds Park. PURPOSE: The purpose of this item is to reschedule the program in time to initiate the necessary public information campaign. CONSIDERA nONS: · The date of September 5, 1998 is the Saturday of the Labor Day Holiday Weekend. The Parks and Recreation Director, Fire Chief, Police Chief and the City Manager recommend this date. · The program will begin at 6:00pm as did the program scheduled for July 4, 1998 but activities will all be moved to one half hour earlier to compensate for earlier sundown. · All critical personnel, i.e. fireworks person, magician, singer, school athletic personnel (BBQ) and appropriate staff are available. . From the 4th to the 51\ from one Holiday to the next can be well understood by the public. FUNDING: All items included in budget. \~, ,." ~. .. Attachment C ~. . .. '.. \ ,- RECOl\1MENDA TION: ,,- ..,' It is recommended that the Commission set the date of September 5, 1998 for rescheduling of the July 4th Holiday at Home program at Central Winds Park. Il\1PLEMENTATION SCHEDULE: Advertise immediately Re-advertise at schools Printout on utility billings ATTACHMENTS: None COMMISSION ACTION: Agenda70 2 FROM: RPC Fireworks PHOt-lE 1'-l0. 141378492828 JUL. 08 1998 08: 19Rr1 P1 \ P GFireworks "Lofessiorlal Fireworks Displ~ ~nimated (Byrotechnic cgreations 308 w.' princeton st orlando, florida 3280L 407 -849-282f stephen c. vicker~ Attachment D;_ DATE: 7-6-98 TO: B~ook Seall/ Di~ector of Parks & Recreation ATTN: Brook Seall TO FAX # 327-0018 FROM: A.p.e.Fireworks/ Stephen C.Vickers MESSAGE: Here is the bill for storage of fireworks & other expenes related to the delay of the show until the labor weekend. Thank You 3~c.~'~ Ste6hen C.Vickers . IF THERE ARE ANY PROBLEMS WITH THIS TRANSMITTAL, PLEASE CALL US AT ~...FAX NUMBERS. 407-849-2828 OR 407-273-5129 ..... JUL-08-1998 08:25 14078492828 P.01 t- kU1'1 . Hn,.. r 1 reworkS PHONE NO. 14078492828 JUL. 08 1998 08:19AM P2 Attachment D To: City of Winter Springs Brook Seall Director of parks 7-6-98 & Recreation From: A.P.C.Fireworks / Stephen C.Vickers Re: Bill for storage of fireworks and other related expenes. 1. fireworks storage of fireworks and other related expenes. 2. Total Amount' Due. $ 1400.00 3. Please call when check is ready to be pick up. Thank You ~CJfu1D stephen C.Vickers APe Fireworks Professional Fireworks Displ9Y @nimated CE)yrotechnic @reations JUL-08-1998 08:25 14078492828 308 w. princeton st. orlando. flortda 32804 407 -849-2828 stephen c. vickers 97% P.02 AGREEMENT THIS AGREEMENT entered in to this I~day of r' /~~_, 1999, by and between A.P.C. FIREWORKS of Orlando, Orange County, Florida, hereinafter referred to as "A.P.C." and the City of Winter Springs Parks and Recreation Department hereinafter referred to as the "City". WITNESSETH: In consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: A.P.C. agrees to furnish the City at the City of Winter Springs Central Winds Park, on the evening of Julv 4, 1999, in a location to be designated by the City and approved by A.P.C., an exhibition of pyrotechnics and magician show. A.P.C. agrees to furnish an experienced pryotechnists and all labor necessary for said exhibition. A.P.C. agrees to pay all freight, expenses, cartage charges and all other costs except as provided herein associated with the performance of this agreement. A.P.C. agrees that it is responsible for securing the firing area. A.P.C. agrees to procure any and all permits or licenses that may be required by Federal, State of local authorities. A.P.C. agrees to furnish and provide proof of all necessary liability inswance for protection of property and the public, as the parties hereto may deem necessary in the following minimum amounts: $1,000,000.00 Liability inswance. $ 100,000.00 Property Damage inswance. A.P.C. agrees the City shall be an additional named insured on liability and property damage coverage and to indemnify and hold harmless the City, its offcers, agents, and employees from any and all claims arising from the delivery of services or materials under this agreement. A.P.C. agrees to provide cancellation insurance to cover all of A.P.C.'s out of pocket expenses in case of cancellation of the described event, and agrees that the City will not be responsible for any out of pocket expenses incurred by A.P.C. in the case of said cancellation. A.P.C. agrees to provide not less than 30 minutes of fireworks display including a "40~' Anniversary" fireworks presentation preceded by a magic show. The City agrees that in the event of rain or inclement weather a postponement may be made without additional expenses to the City on a date mutually acceptable to City and. A.P.C. The City agrees to furnish and set up rope lines and safeguards for the protection of the public and property. The City agrees to furnish ample police protection to A.P.C. for the protection of its property, and prohibit the public from entering the fireworks firing area designated by A.P.C. The City agrees to pay A.P.C. the total sum of 11 400.00 immediately upon completion of the event as shown below: Fireworks $18,000 Magician 2 000 Total $20,000 Less Credit $8,600 (Balance of deposit paid by City for cancelled 1998 Fireworks Display) Net A.P.C. Contract $11,400 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. WITNESSES: A.P.C. FIREWORKS By ~2Q~ ~ v i~ Stephen C. Vickers, A.P.C. Fireworks ~y Ronald W. McLemore ity Manager City of Winter Springs. 3-16-98 To: Brook Seall Director of Parks &Recreation ~ in care to R.T.Hillery Sports Coordinator From: A.P.C.Fireworks/ Stephen C.Vickers Re: Cost Sheet for 1998 fourth of July Fireworks Show. This letter is to inform you. that A.P.C.Fireworks is happy to do the fourth of July again this year. A.P.C.Fireworks will .providingfollowing extra shells for the increase in the show budget forthe 1998 fireworks show. 150-3inch she11s,40-4 inch shells 30-5 shells,25-6 inch shell.s,plus additional speakers for the sound system. The show will last 30 mins. The show will be arranged to with special shell setups to give the show ,a disney look, every 5 mins. in 'the show, will very pretty mini finale and other extra special shells combine to please the crowd, and surprize them. This will cover the extra $2000.00 in the budget this year. Thank You ~~ Stephen C.Vickers A P C Fireworks Professional Fireworks Display ~nunated pyrotechnic COreations 308 w. Princeton st. Orlando, florida 32804 407-849-2828 Stephen c. vickers ~~. DATE THIS AGREEMENT entered into this 1tii-h day of t-77P~day ,193>3_,byandbetween A.P.C. FIREWORKS of Orlando, Orange County, Florida, party of the first part and ('_ i t y n f Wi n t pr Sz ri ny~narkc anr3 rarrPat-inn T1c~,~ ,party of the second part. WITNESSETH: In consideration of the mutual. covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: The party of the first part agrees to furnish said party of the second part at City of WinterSprings At central winds Park , on the evening of 4 R of July 1 998 , in a location to be designated by part of the second part and approved by party of the first part, an exhibition of pyrotechnics. Party of the first part agrees to furnish an experienced pryotechnists and all labor necessary for said exhibition. Party of the first part agrees to pay all freight, expenses and cartage charges. as attached Party of the first part agrees to pay all .travelirig and other expenses of pyrotechnists and assistants, which may be necessary for said exhibition. Party of the first part agrees that in the event of rain or inclement weather a postponement may be made to the next clear night without additional expenses to the part of the second party, on To be Determined whichever is more satisfactory to party of the second part. Party of the second part agrees to furnish and set up rope lines and safeguards for the protection of the public and property. Party of the second part agrees to furnish ample police protection to part of the first part for the protection of its property, and the firing of the exhibition without interference from the public. Party of the firsUsecond part agrees to procure any and all permits or licenses which may be required by;the municipal authorities. Party of the firsUsecond part agrees to furnish all liability insurance for protection of property and the public as the parties hereto may deem necessary. copy attached Duotations, contracts and deliveries are contingent on causes beyond control of party of the first part. Party of the second part agrees to pay the party of the first part the total sum of $ 1 7 ~ 0.0 0 _ 0 0 , with $ 1 0 ~ n n n _ ~ ~ upon signing of this contract and balance of $_ _ 7 , 0 0 0 _ 0 0 paid immediately after this contract has been fulfilled. IN WITNESS WHEREOF, the parties hereto have set their hands and. seals the above written date. WITNESSES: A P C Fireworks A.P.C. FIREWORKS e ~ 1QS~'v ~~fC~1111 Y Stephen C. Vickers Party of the first part G/ yYl Party oft econd part Ronald Mclemore City Manager Professional Fireworks Display Onimated pyrotechnic COreations 308 w. pnnceton st. orlcuido, florida 32804 407-849-2828 Stephen c. vickers o'. City Clerk 1126 East State Road 434 Winter, Springs, Fla. 32708 For.: City of .Winter Springs Parks and Recreation Department To: R.T.Hillery Supt. of .Recreation. Shell Count main body of show.. 3-inch shells 700-3-inch shells 4-inch she11s,110-4-inch shells 5-inch shells 85-5 inch shells 6- inch shells 63-inch shells 8-inch shells 7-8 inch shells Shell Count in final of show. 3-inch s-hells 700-3-inch shells 4- 104 shot Poisonous Spider cakes 4- inch shells 40-4 inch shells 5-inch shells 20-5 inch shells 6-inch shells 16-6 inch shells 8-inch shells 3-8-inch shells to bring the show to a great end. This is total shell count for main body of the show and the final of the show. A P C Fireworks Professional Fireworks Display Onimated pyrotechnic Creations 3-16-98 308 w. Princeton st. orlcazdo, florida 32804 407-849-2828 stephen c. vickers t:` To: City Of :Winter Springs Parks And Recreation Dept. From: A.P.C.Fireworks/ Stephen C.Vickers Re: Final Bill For-4 of July Fireworks Show. 1. A deposit of $ 10,0.00.00 And the balance of $ 7,000.00 at the end of the show. 2~. Please make check-to A.P.C.Fireworks. 3-16-98 3. Please page me at 897-0422 when is ready to be pick up. Thank You ~~ ~,~~~-~16U Stephen C.Vickers A P C Fireworks Professional Fireworks Display ~nimated pyrotechnic Creations 308 w. Princeton st. Orlando, florida 32804 407-849-2828 stephen c. vickers --------------------A-D D-~-N D Q M " A" F O R. ,A p C F Z R E W O R R 5 AGENCY:- LESTER KALMANSON AGENCY INC. P.O. BOX 940008 MAITLAND, FLORIDA - U.S.A. PH: 407-645-5000 FAX: 40?-645-2810 POLICY PERIOD / TERM: xo/1./97 ANNUAL POLICY (12.:01 AM LOCAL STANDARD TIME} POLICY /-BINDER-NUMBER: BINDER.#: 362104197 DESCRIPTION OF-INSURpNCE: A) SPECTATOR / PREMISES LIABTLITY FOR THE USE OF VARIOUS CLASS "C" INDOOR FIREWORKS} &/OR SPECIAL EFFECTS TO BESET UP AND DISPLAYED UNDER'THE DIRECT CONTROL / SUPERVISION OF .THE NAMED INSURED & / OR IT'S EMPLOYEE(S)-ONLY AT VARIOUS /SCHEDULED (USA) LOCATION(S) ONLY. B) SPECTATOR / PREMISES LIABILITY FOR THE USE OF VARIOUS CLASS "$" &/OR CLASS "C" OUTDOOR'FIREWORIC(S) &/OR SPECIAL EFFECTS TO BE SET UP AND .DISPLAYED UNDER THE DIRECT CONTROL / SUPERVISION OF THE NAMED INSURED & / OR IT'S EMPLOYEE(S) ONLY AT VARIOUS SCHEDULED (USA) LOCATIONS ONLY. C} PREMISES LIABILITY YS HEREBY AFFORDED FOR THE STORAGE OF THE NAMED INSURED'S FIREWORKS} &/OR SPECIAL EFFECTS AT THE SPECIFXED'STORAGE UNIT /DESIGNATED LOCATED AT BUNKER #44 SANFORD REGZNONAL AXRPORT, SANFORD, FL. 32773 ONLY. D)- SPECTATOR / PREMISES-LIABILITY^FOR THE USE OF-VARIOUS CLASS "C" BRIGHT WORK SIGN{S) / SPECIAL EFFECTS GROUND DISPLAYS} TO BE SET UP AND DISPLAYED UNDER THE DIRECT CONTROL / SUPERVISION 0~' THE NAMED INSURED ~ / OR IT'S EMPLOYEE(S) ONLY AT VARIOUS SCHEDULED (USA) LOCATIONS ONLY. PAGE 1 OF 2-------(PS4-B)--------(A-17)------------------------------ MAR-20-1998 11 20 407 6452810 P.02 Leeter Ralmsnevn Agaucy, Inc. / P O Box 940008 ,: Maitland, FL 32794-0008 ~ (407)_645-5000 Fax (407)645-2810 ~~`.`'"~x'~'F'...~.....~..:-~ ~,:'::~M=....,;,.:,' `~~:.... 3/20/1998 . .:: T!!iS CtiR11FtCATt 13 IS3UED A9 A MATTER OP (NFORM11TiON ONLY AND CONS NO RKiMRE UPON THE CEATiRCAIL NOI.DER. 21113 C1:ATWCATE . DOES NOT AMEND, E7T'iEND OA AL7rtA THE COYEpABE AFI~OADED Hof THE POLiaE3 eEI.OW. COMPANIES AFFORDIfdd COVERAGE ': ~ A SPHERE-DRABS INSUI2ANCS P.L.C. _ ......................................................_................................................................i GO1sANr B ~~ TH)9 15 TO CERTIFY THAT THE PWCIES OF INSURANCE L]STED 8~ HAYE BEEN 15SUE0 TO THE INSURED NAMfO ASOYE FOR THE POLICY PEA100 INDICATED, NOTWm~STANO1Nf3 ANY REQUIREMENT, TERM ON CONOmpN OF ANY CONTRACT OR OTHER DOCUMENT WTiH RESPECT TO WHICH THIS CETTTIRCATE MAY BE ISSUEp OR MAY PERTAIN, THE INSURANCE AFFORDED BY THg PQUCIE9 DESCRIBED HEREIN IS SUBJECT TO'ALL THE TERMS. EXCLUSIONS ANO CONOTTlON3 OF SUCH POllClE9. WITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. pp LTR 7Y'! OP NsrlilUitE '• PONCT fifEC11Y[ rauCT FiD'wAT101I /OLlGT RRl~FDI DATE (MWQO/Yh DATEW-liODft'1') ; UlfiS A; c>olelu ss><earn ; GEt+~u AGDPENt1E ; s 1, 0 0 0, 0 0 0 . .• •. .. ... ...... . ; COMMF7tC1AL DENEML LIABIIRY : ~ : A00. ..,5. . • .. . • .~.0.- ,'f}1000CTSLOMFAP ~TtSO 97362 i .. .. . ,.. _., .,:~:..: '.• : ,< ; ° cxAr+u MADE : X . oca, ..... _. . a ~ ~1 7 0 O 1 • FE350NAL b ADY.--DwRY ~ s ...1. •0 0 0 , 0 0 0 .... :0/01/9 1 / / 98.._ ......... ..... . ...... .... . . ~ vwr~rxs a cat:RACanas PRAT. _ . . .. . .. .. 1 T 0 0 0, 0 4 0 ~u7t oca,Rao+c~s ~s X O , L &T ... FIRE oAiNDe (Ary one r.~ ~ ` i b 0 , 0 0 0 ~ ~ . . rtED. D~Ots~ cMr ar ~I s .. - 0 - ..,... ...:.. ...,. AUTDY1000..[ wsam ' CDMemED S~MGLE ' ;......., AMY AUrO s t.uirr _ i........ 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LIMBS ::: ..:. .:.:.:...:~.:~..' --~~ ~ ' •~- :......., 5TATVTOTTT ,,, ..._ ..................... i A/t0~ E i i EAC]t ACCIOQR .. : ~ .. .. ~ D6f/l5E -POLICY l~T i f .. i fJpiDY~RY tiAOifTY i i :..... ......................... .. ..................................... i D~ - EACH OIPLOYEE tS OTNEA EVENT DATE (3) : , X7/4/98 DESC}I~T10i1 OP OPF71AT1DNylACA7>011yrp1iCLE0flNQML 1f~7 SEE ATTACHED ADDENDUM °A" FO'R DETAILS*CERTIFICATE HOLDER IS HEREBY AADED AS ADDITIONAL INS~7RSD'S O.A.T.I.M.A.IN RESPECTS TO TXE OPERATIONS PSRPORMED BY THE NAME,'D INSURED &/OR IT'S EMPLOYEE(S): OUTDOOR DIS-LAY `~ SHOULD ANY OF THE A80VE Df;SCRfBED POLICIES BE CANCELLED BEFORE THE j„. EXPtRAT10N OATS THEREOF, THE ~Si1MK3 ANY WILL ~TO ;,A MAIL 0 0 PAYS WRITTEN NOTICE TO E CFRTIF HOIDEA NAMED TO THE CITY OF WINTER SPRINGS ~' LEFT, BUT FA4URE TO MAIL SUCH Np ESN' IMPOSE NO 08UGAT10N OR ].000 S. STAT$ RD. 434 C/O: LIHIIA ~' ::~ LIABtIlTY OF ANY KIND upon THE ,ITS AGEMS OR R£PAESENTAmES. PUNTER SPRINGS, FI.. 3 2 7 0 6 ~ ~vsnE~otTATTrc r .'iR.•.B' .~~. .:..l~ N ! ~ I ` ~ ! i i i,~t q..~~wr ~v-a•r:... S~ir.9 Ir.. ~~ 4~~ r ~ ~ ~ ~/~/~~ }y~y~+~~y ~~~ MAR-20-1998 1120 407 6452810 93: P.01 ~~~ ~~R ~ ~ ry ~OF ~~ 9~g,~R H~~RIN~~ COMll~IISSI®N AGENDA ITEM C 2/23/98. Meeting REGULAR CONSENT ~~ ~~~ ®~~ c,Ty 1 ~ ly °~U~,tir yB R~tigs ~ pR/acs X INFORMATIONAL Authorization REQUEST: The Parks and Recreation Department requests the Commission to authorize the City Manager to enter into contract with APC Fireworks for the July 4th 1998 fireworks program at Central Winds Park approving expenditures of $17,000.00 for this 30 minute program. PURPOSE: The purpose of this item is to-request the Commission authorize the City Manager to enter into contract with APC Fireworks in the amount of $17,000.00 for the second. annual July 4th Celebration. -' CONSIDERATIONS: • Sufficient funds have been budgeted and appropriated for this function. • .APC Fireworks was selected last year by a properly constituted committee of city employees. • The selection was advertised, for one year and renewable for a second year if evaluated as successful. ~ Last years contract was: for $15,000.00. The $2,000.00 increase offers us a greatly expanded and improved program. (See attached proposal .from APC Fireworks) • The $3,000.00 remaining in.the, budget for the July 4th event will be used to work with Mountainview Productions to create additional program, entertainment and advertisements for this second year program. ~I e -: x Page 2 Parks and Recreation Agenda 61 APC Fireworks February 23, 1998 FUNDING: $20,000.00 is available existing funds in line code 7200-54800. RECOiVIlV~NDATION: It is recommended that the Commission authorize the City Manger to enter into contract with APC Fireworks for the July 4th event at Central Winds Park and' authorize expenditures of $17,000.00 for this purpose. _ IlVIPLEMENTATION SCHEDULE: l~ - ,. ~. July 4, 1998 ATTACHMENTS: APC Fireworks Proposal COMIVIISSION ACTION: agenda6l .. i 'ity of Winter Springs 'o: Brook seall Director of Parks 8 Recreation ~ in care R.T.Hillery Sports Coordinator rom: A.P_C.Fireworks/ Stephen C.Vickers e: Cost .sheet For 1998 fourth of July fireworks Show. 2-11-98 This letter is to inform you that A.P.C.Fireworks is' happy to do the fourth of july fireworks again this year.. A.P.C.Fireworks will providing following extra shells for the increase in the show budget for the 1998 fireworks show. 15.0 -3 inch shells 40-4 inch shells 30- 5 inch shells 25- 6 inch shells, plus additional speakers for the sound system. The show will last 30 mins. The show will.be arranged to with special shell setups to give the show a disney look, every 5 mins. in the show, will. very pretty mini finale and other f extra special shell combines to please 'the crowd, ,and them surprize. This will cover the extra $2000.00 in the budget this year. Thank You .QS ~v~/ Stephen C.vickers A P C Fireworks ProfessionalFireworks Display 308 w. Princeton st. Orlando, floridCt 32804 407-849-2828