HomeMy WebLinkAboutBDR Cost Recovery Consulting -2008 03 21~~~
March 19, 2008
Kipton Lockcuff, P.E.
Utility/Public Works Director
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Subject: City of Winter Springs Cost Recovery Consulting
Dear Mr. Lockoff:
Beck Disaster Recovery ("BDR") is pleased to have the opportunity to continue in
assisting the City of Winter Springs ("City") with cost recovery consulting services
associated with Hurricanes Charley and Frances.
Scope of Services
BDR understands that the City, after filing two appeals with the Federal Emergency
Management Agency (FEMA), has approximately $580,000 of outstanding costs
associated with the debris created during Hurricanes Charley and Frances. The de-
obligation by FEMA, is due to debris collected on private roads.
BDR is proposing to assist the City by performing the following tasks:
1. BDR will analyze the Project Worksheets associated with the outlined non-
reimbursement. Our focus will include projects where eligible work or costs were
denied by FEMA.
2. BDR will meet with City staff to discuss relevant facts that may enable the City to
recover additional funds. Discussions may include the City's procurement
process, responsibility of road maintenance, etc.
3. BDR will write an appeal and/or provide necessary documentation as required to
support the City in receiving the costs that were previously denied.
4. BDR will facilitate FEMA review and consideration of the generated
correspondence. BDR will update the City periodically on the status of the
correspondence.
Cost Proposal
Cost Recovery Services will be compensated at a rate of fifteen percent (15%) of funds
recovered or a flat fee of $25,000.00, whichever is less. Reimbursement recovery will be
defined as either (1) the recovery of eligible costs funded through a version to a current
Project Worksheet as a result of BDR's efforts; (2) funds garnered by the City through
800 NORTH MAGNOLIA AVENUE, SUfTE 400, ORLANDO, FL 32803 t 407.803.5700 f 407.803.5701 beckdr.com
Mr. Kip Lockcuff
March 19, 2008
Page 2
the generation of additional Project Worksheets as a result of BDR's efforts; or (3) the
recovery of eligible costs, as a result of BDR's efforts, for funds currently included in a
Project Worksheet that are subject to FEMA de-obligation of funds.
Payment to BDR, as outlined in the paragraph above, shall be due and payable to BDR
within fifteen (15) days of receipt of funds from FEMA/SERT. BDR, upon receiving
notification of such funding to the City from FEMA/SERT will submit an invoice to the
City in an amount equal to fifteen percent (15%) of the funds received or a fee of
$25,000.00. In the event that the City receives payment from FEMA/SERT as a result of
BDR's activities, the City shall notify BDR within three (3) days of such receipt.
BDR is pleased to have the opportunity to continue providing assistance to the City and
in ensuring that all eligible FEMA funds are recovered. If you have any questions
concerning this letter proposal, please contact me at (407) 803-3584 or via e-mail at
kgenden@beckdr.com.
Sincerely,
B CK DISASTER RECOVERY, INC.
.@ ~~~~
Kerri Genden
Client Services Manager
APPROVED BY CITY OF WINTER SPRINGS,
FLORIDA:
Signature: ~ ~
APPROVED BY BECK DISASTER
RECOVERY, IN .:
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harles M. McLendon
Title: ~ t ~ I'yl/~1 /1//j~ LrC-/t
Date: 3' d ~" 0 D
Title: President
Date: March 19, 2008
800 NORTH MAGNOLIA AVENUE, SUITE 400, ORLANDO, FL 32803 t 407.803.5700 f 407.803.5701 beckdr.com