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HomeMy WebLinkAbout_2002 05 20 City Commission Special Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING MAY 20, 2002 I. CALL TO ORDER The Special Meeting of May 20, 2002 of the City Commission was called to order by Mayor Paul P. Partyka at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, present Deputy Mayor Cindy Gennell, present Commissioner Robert S. Miller, absent Commissioner Michael S. Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent Attorney Jeff Buak, present Mayor Partyka noted that this Special Meeting was the continuation of the last Regular Meeting, which was held on Monday, May 13, 2002. A moment of silence was followed by the Pledge of Allegiance. VI. REGULAR REGULAR A. Office Of The City Manager Requesting The City Commission To Consider A Supplemental Appropriation Of $10,000.00 To Cover The Cost Of The Newsletter For FY 2001. City Manager, Ronald W. McLemore introduced this Agenda Item. Discussion. Commissioner Michael S. Blake asked, "When was that put out for Bid or has it ever been put out to Bid, or was it just through negotiation?" Manager McLemore responded, "I don't know the answer to either question." Commissioner Blake added, "I think it is important - there are a lot of providers of this type service, in fact there are several that are right here in the City of Winter Springs, and I think all other things being the same that we ought to try and use somebody that is in the City. I think we ought to look CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE 2 OF 17 towards - putting together a Bid and making sure that whoever does this is the best available at the right price." "MOTION TO APPROVE AMENDMENT TO BUDGET." MOTION BY COMMISSIONER BLAKE. SECONDED. D][SCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. REGULAR E. Community Development Department Requests The City Commission Receive A Sublease Agreement For The 5.92 Acre Blumberg Tract Acquired For GreeDspace Within The Town Center. Mr. Charles Carrington, Community Development Department Director commented on this Agenda Item. With discussion, Commissioner David W. McLeod said, "Our own standards says that before we can accept any piece of property in the City, even if it is donated or given, a matter of purchasing - that we must have environmental Phase I on it anyhow, at least, so I would see that that is a necessity that we - start with." Mr. Carrington added, "That caveat in the Agreement simply is protecting the State, stating that should an environmental assessment Phase I or Phase II be required on the property that it is our responsibility and not theirs. But they did I know - have an Environmental Assessment before they closed on it." Commissioner McLeod then said, "Well, I would suggest we either get a copy of that or we have one done before we end up taking - agreeing to the lease because then down the road, if something should show up on there, we have the problem. So, that would definitely be my recommendation. I think it is also part of our Code that we have required that - anything we take control of. And I would be perfectly satisfied Charles [Carrington] with the fact that they had one done when they purchased it, if they would provide that to you." Mr. Carrington added, "I can contact the State tomorrow and get a copy of that." Further discussion. Commissioner McLeod asked Attorney Jeff Buak, "Has the Attorney - had an opportunity to read through this to find if there are any problems? And I take it that we haven't had comment by Anthony [Garganese], that he apparently has read through this?" Attorney Buak stated, "Yes Commissioner, he has." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20,2002 PAGE 3 OF 17 Further Commissioner McLeod suggested to Manager McLemore, "We have also Ron, [McLemore] asked before and - when this comes in front of us - it would be nice to have the sign-offs by the Attorney stamped on it, and it would nice to have sign-off by Department Heads stamped on it and we - did for a short period, we allowed it to slide by us again, I would like to have that reimplemented so that we know what parties have looked at what pieces of paper. For instance, Anthony [Garganese] is not here this evening - however, I would also like to know that in fact he has signed off on these things. " Mayor Partyka asked Manager McLemore, "Do you feel confident that the Attorney has looked at everything and feels comfortable with all of these documents?" Manager McLemore responded, "He has not raised any issues to me in the Agreement. If you are not comfortable with it, I would suggest we put it on your next Agenda." "I WOULD LIKE TO MAKE A MOTION TO APPROVE." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY DEPUTY MAYOR GENNELL. DISCUSSION. MANAGER McLEMORE EXPLAINED, "THE USES THAT YOU WILL HAVE WILL BE VERY, VERY LIMITED, SO IT IS A LITTLE DIFFERENT FROM A PLACE YOU ARE GOING TO GO AND BUILD A HOUSE OR YOU ARE GOING TO RENT A PLACE WHERE YOU HAVE A LOT OF ACTIVITY, ITS INTENT IS NOT TO DO THAT. ALL THE POINTS ARE GOOD POINTS, I WOULD SUGGEST THAT IF YOU ARE COMFORTABLE WITH IT, JUST PASS IT SUBJECT TO FURTHER REVIEW BY THE ATTORNEY AND I WILL GET WITH HIM AND GO OVER ANY ISSUES YOU HAVE. IF THERE ARE ANY ISSUES THAT COME UP, WE WILL BRING THEM BACK TO YOU." VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY MOTION CARRIED. REGULAR F. Community Development Department Requests Authorization To Submit The Florida National Scenic Trail/Cross Seminole Trail (FNST/CST) Management Plan To The Board Of Trustees Of The Internal Improvement Trust Fund. Mr. Carrington briefly spoke on this Agenda Item. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE40F17 "I'LL MOVE TO APPROVE ITEM 'F.'" MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. BRIEF DISCUSSION FOLLOWED ON THE SIZE OF THE PROPOSED GAZEBO. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS WERE DISCUSSED SIMULTANEOUSLY, IN THE ORDER DOCUMENTED. .:. .:. VII. REGULAR REGULAR G. Finance Department Requests The City Commission Review The FY 02 YTD Financial Report For The General Fund. Ms. Louise Frangoul, Finance Department Director reviewed information related to this Agenda Item. Regarding Interim Service Fees, Attorney Buak commented on a possible lawsuit related to this. Discussion then flowed into increased Workman's Compensation rates with Commissioner Blake stating, "I thought that we had some more advantageous rates or experienced ratings on that?" Manager McLemore explained, I think there is one particular reserve in here that is causing this to go up, as I recall- it's causing the fees to go up." Commissioner Blake added, "Well, I know it was presented to us that when we made this change that it was at much more favorable rates." Manager McLemore said that "There were some other issues involved and I would be very happy to give you a more detailed explanation later, but this is what we are faced with." Manager McLemore then said to Commissioner Blake, "I can get you more detailed information on that." Commissioner Blake stated, "I would appreciate that." With discussion on additional funds being received by the City, Commissioner Edward Martinez, Jr. said, "It's something we ought to know." Tape l/Side B CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20,2002 PAGE 5 OF 17 Legal fees were discussed next, and Manager McLemore mentioned a document that Attorney Garganese had submitted to the City Commission - a document which identified the numerous City projects his company was involved with and added, "I wish he were here tonight to give it to you, because I know he is anxious to do that, but I am sure he - would look forward to doing that at your next Meeting." As for informing the City Commission when new funds become available, Manager McLemore stated, "If you desire - if there are some unusual things going on, we can make you aware of it." Deputy Mayor Cindy Gennell added, "When an extraordinary expense comes up, you can write it up and let us know - and when an extraordinary income comes in, I think it is good for us to know." REGULAR K. Finance Department Requests The City Commission Adopt Resolution Number 2002-18 Amending The FY 02 Budget. Ms. Frangoul briefly addressed this topic. .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS JUST DISCUSSED SIMULTANEOUSLY, WERE THEN VOTED UPON, AS DOCUMENTED. .:. .:. VIII. REGULAR REGULAR G. Finance Department Requests The City Commission Review The FY 02 YTD Financial Report For The General Fund. "I WILL MOVE TO ACCEPT THE REPORT IN ITEM 'G.'" MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE60F 17 REGULAR K. Finance Department Requests The City Commission Adopt Resolution Number 2002-18 Amending The FY 02 Budget. "I WILL MOVE TO APPROVE RESOLUTION NUMBER 2002-18." MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. "I MAKE AN AMENDMENT TO THE MOTION TO INCLUDE AN ADJUSTMENT IN THE SOLID WASTE TRUST FUND FOR REDUCTION OF EXPENDITURES EQUAL TO - $22,000.00." AMENDMENT TO THE MOTION BY COMMISSIONER BLAKE. SECONDED BY DEPUTY MAYOR GENNELL. DISCUSSION. VOTE: (ON THE AMENDEMENT) COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. VOTE: (ON THE MAIN MOTION, AS AMENDED) COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. REGULAR H. Public Works Department Presenting Information On Traffic Calming To The City Commission And Requesting A Workshop Date Be Established. The consensus of the City Commission was to hold a Workshop on Tuesday, June 4th, 2002, beginning at 6:30 p.m. Also on the subject of Workshops, regarding the already scheduled Budget Workshops planned for the month of July, Members of the City Commission agreed that an Agenda Item should be planned for the June 10th Agenda regarding the rescheduling of the July Budget Workshops. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20,2002 PAGE 7 OF 17 REGULAR I. Parks And Recreation Department Requesting The City Commission To Make The Remaining Appointment To The Newly Established Paw Park Committee. Commissioner Martinez spoke on being forced to make an appointment to this Committee. "I AM GOING TO NOMINATE MR. PARSONS TO THE COMMITTEE." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER BLAKE. DISCUSSION. VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. Mayor Partyka said, "I just want to caution the Paw Park group, you are now under the Sunshine Law, so you cannot discuss things amongst yourselves, as it pertains to issues that you may be bringing up during those Meetings." Deputy Mayor Gennell informed Manager McLemore, "The Jetta Point purchase, I have heard a couple of times mentioned, one potential use for it being a skate park at that location. Is that something we have taken a position on and decided that we want to encourage or have we done anything?" Manager McLemore responded, "I think maybe we should bring it back to you as a discussion item and see if you want to reconsider it." Deputy Mayor Gennell added, "There has been some discussion entertained in the County's part of their constructing a skate park there, and do we want to take a position in that regard?" "I MOVE THAT THE CITY MANAGER SENDS A LETTER IN SUPPORT OF A SKATE PARK AT THE JETTA POINT PROPERTY, TO BE CONSTRUCTED BY THE COUNTY." MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. COMMISSIONER BLAKE STATED, "I WANT TO MAKE SURE THAT FROM WHERE I SIT IT'S VERY CLEAR THAT I WOULD NOT SUPPORT US OPERATING IT. I THINK THE COUNTY NEEDS TO OPERATE IT." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE80F17 VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. REGULAR L. Fire Department Requesting The City Commission To Discuss Senior Transportation And To Provide Further Direction. This Item was delayed to later in the Meeting. REGULAR M. Finance Department Requesting The City Commission Approve Resolution 2002-19 And 2002-20 Establishing Investment Accounts With Morgan Stanley Dean Witter And Salomon Smith Barney, Respectively And Authorize The City Manager And/Or The Finance Director To Enact Investment Transactions On Behalf Of The City. Ms. Frangoul gave an overview of this Agenda Item and explained that the Resolutions should be executed and that "Bank of America, their investment arm said that we actually had an account many years ago when our former financial Advisor had set it up, so all they would need is in the Minutes - just that the Commission directing who the authorized representatives are to enact investment transactions on behalf of the City - that would be Ron [McLemore] and myself." "MOTION TO APPROVE." MOTION BY COMMISSIONER MARTINEZ. MOTION DIED FOR LACK OF A SECOND. "I WOULD LIKE TO MAKE A MOTION TO APPROVE RESOLUTION 2002- 19." MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE90F 17 "I MAKE A MOTION TO APPROVE RESOLUTION 2002-20." MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. "I WOULD LIKE TO MAKE A MOTION THAT WE AUTHORIZE THE CITY MANAGER AND THE CITY FINANCE OFFICER TO ENACT INVESTMENT TRANSACTIONS ON BEHALF OF THE CITY WITH OUR ACCOUNT AT BANK OF AMERICA'S SECURITIES." MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: NAY COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. REGULAR N. Office Of The Mayor Mayor Paul P. Partyka Requests That The City Commission Consider Setting The Agenda For A Joint Meeting With The City of Oviedo City Council. (Commissioner Robert S. Miller Requested This Agenda Item Be Delayed To The June 10, 2002 Regular Meeting Agenda.) "I WOULD LIKE TO MAKE A MOTION WE POSTPONE THIS ITEM UNTIL OUR REGULARLY SCHEDULED MEETING ON JUNE 10TH." MOTION BY COMMISSIONER BLAKE. SECONDED BY DEPUTY MAYOR GENNELL. DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE 10 OF]7 REGULAR P. Office Of The City Manager Providing The City Commission With Information Pertaining To The Seminole County Archeological Survey. (At The Request Of Deputy Mayor Cindy Gennell, This Agenda Item Will Be On A June 2002 Regular Meeting Agenda.) No action needed or required. REGULAR Q. Office Of The City Manager Requesting Direction From The City Commission Regarding Special Exception For Signs And Other Permits. Discussion. Commissioner Blake stated, "I don't have a problem with structuring a well thought out policy that allows the abatement of some of these fees. What I would be concerned about is to be sure that we had in that policy something that does limit the number of signs and how frequently signs or banners could be put up." Furthermore, Commissioner Blake added, "I can see a need for some careful consideration here to abate some of these permit costs but, we have to have something in place to control the number of them; and maybe we give to the school, and I think I would limit it to the school quite frankly, so many permit waivers on an annual basis." Commissioner Blake then suggested that "Maybe it is four (4) or five (5) a year and it is up to the Principal to decide who is going to get them." Commissioner Martinez suggested that "I do believe that there has to be some consideration given to some of these organizations, but I think we should do it on a case by case instance and not on flat coverage." Commissioner McLeod agreed with Commissioner Blake's comments and explained that "Based on school activity, school sponsored - but again, approved by the Principal of the school and a limited number per year, and if that happens to be six (6) per school, the Principal then signs off on that, they still come down with the sheet to present it to our department - and then it is logged in that way. So I would agree with the Commissioner and I would agree that we need to have an Ordinance that is spelled out that way." Commissioner McLeod added, "I think it is a government entity basically, and I think those are the high schools that we have here. And you do have a Post Office also that I guess you would have to have some consideration." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MA Y 20, 2002 PAGE II OF 17 WITH FURTHER DISCUSSION, COMMISSIONER McLEOD SAID, "I WOULD ONLY DO IT TO THE GOVERNMENT ORGANIZATIONS THAT THEIR TAX DOLLARS ARE BEING SPENT BY THE CITIZENS TO SUPPORT THOSE ORGANIZATIONS, AND A LIMITED NUMBER, AND BASICALLY IT NEEDS TO GO BACK TO THE CITY ATTORNEY TO WRITE THAT ORDINANCE AND BRING IT BACK TO US. THAT'S THE MOTION." MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER BLAKE. DISCUSSION. DEPUTY MAYOR GENNELL ADDED, "IT SHOULD BE LIMITED TO THINGS THAT THE YOUTH IN THE COMMUNITY ARE DOING AS OPPOSED TO THINGS THAT ADULTS ARE INVOLVED IN." MAYOR PARTYKA INQUIRED OF COMMISSIONER McLEOD, 'YOUR MOTION GIVES DISCRETION TO THE PRINCIPAL OF THE SCHOOL TO MAKE THOSE DECISIONS?" COMMISSIONER McLEOD STATED, "THAT IS CORRECT, AND IT SHOULD BE SIGNED BY THE PRINCIPAL." MANAGER McLEMORE SAID TO COMMISSIONER McLEOD, "WHEN YOU SAID GOVERNMENTAL, YOU ARE RESTRICTING IT TO SCHOOLS, NOT ALL GOVERNMENT AL?" COMMISSIONER McLEOD RESPONDED, "I THINK IF YOU HAVE A POST OFFICE HERE, I THINK YOU ARE GOING TO HAVE TO HA VE YOUR ATTORNEY LOOK AT THAT." FURTHERMORE, MANAGER McLEMORE SPOKE ABOUT THE REFERENCE TO GOVERNMENT ENTITIES AND SAID, "THE CITY IS GOVERNMENT ALSO." MANAGER McLEMORE SAID, "WELL, WE DON'T CHARGE FOR CITY SPONSORED - IF WE ARE WORKING WITH SOMEONE PUTTING ON AN EVENT, THEN WE DON'T CHARGE THEM IF IT IS A CITY SPONSORED EVENT; AND THAT WOULD FIT WITHIN WHAT YOU ARE TALKING ABOUT." COMMISSIONER McLEOD SAID, "YES, YOU HAVE FOUR (4) OF THOSE A YEAR RON [McLEMORE], AND YOU SIGN OFF ON THEM - JUST LIKE A PRINCIPAL." COMMISSIONER BLAKE ADDED, "I THINK WHAT WE ARE TALKING ABOUT IS JUST A WAIVER ON THE FEE. ALL OTHER PERMITTING REQUIREMENTS AS WELL AS ATTAINING THE PERMIT - IS STILL REQUIRED." MANAGER MCLEMORE AGREED AND SAID, "ABSOLUTELY." COMMISSIONER MCLEOD STATED, "THAT IS ABSOLUTELY CORRECT." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE 12 OF 17 VOTE: COMMISSIONER MARTINEZ: NAY COMMISSIONER McLEOD: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. REGULAR R. Office Of The City Manager Requesting The City Commission To Decide Issues Related To The City Managers Annual Review. (Commissioner Robert S. Miller Requested This Agenda ltem Be Delayed To The June 10, 2002 Regular Meeting Agenda.) "I MAKE A MOTION, ITEM 'R' - THE CITY MANAGER'S CONTRACT BE POSTPONED UNTIL THE REGULARLY SCHEDULED MEETING ON JUNE 10TH, 2002." MOTION BY COMMISSIONER BLAKE. SECONDED BY DEPUTY MAYOR GENNELL. DISCUSSION. VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS DISCUSSED AGAIN, AS DOCUMENTED. .:..:. REGULAR L. Fire Department Requesting The City Commission To Discuss Senior Transportation And To Provide Further Direction. COMMISSIONER MARTINEZ INQUIRED OF MAYOR PARTYKA, "DO WE HAVE TO MAKE A MOTION TO POSTPONE THIS FOR THE NEXT MEETING?" MAYOR PARTYKA STATED, "TECHNICALLY WE NEED TO DO THAT." "SO MOVED." MOTION BY COMMISSIONER MARTINEZ. SECONDED. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20,2002 PAGE]3 OF 17 VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE DEPUTYMAYORGENNELL: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. VII. REPORTS REPORTS A. City Attorney - Anthony A. Garganese, Esquire Attorney Buak had no Report. REPORTS B. City Manager - Ronald W. McLemore Manager McLemore informed the Commission that he had distributed "Victor Dover's sketch of the clocktower, we talked about the other night." Mayor Partyka asked Manager McLemore, "Are you now in agreement with Doran and Company?" Tape 2/Side A Commissioner Blake asked if Mr. Doran had signed off on it. Manager McLemore said that they were possibly going to meet on Wednesday. Commissioner McLeod added, "Is Commissioner Gennell and myself going to be involved with the Meeting with Doran?" Manager McLemore stated, "As soon as I can get it scheduled, yes indeed." Furthermore, Commissioner McLeod said, "I would prefer to make sure that he is in agreement before we get him back here in front of everybody, to find out he is not." REPORTS C. City Clerk - Andrea Lorenzo-Luaces No report. REPORTS D. Commission Seat One - Robert S. Miller Absent. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE 14 OF 17 REPORTS E. Commission Seat Two - Michael S. Blake Commissioner Blake asked Manager McLemore, "The Sign Ordinance, and the grace period we have for the signs, non-conforming signs on [State Road] 434 Ron - that date is rapidly approaching. Are we taking any steps to notify everybody that has a non- conforming sign that they must come into compliance by that date?" Manager McLemore replied, "I have not talked with Code Enforcement about this, but I will do that tomorrow." The second issue brought up by Commissioner Blake was "Parking - primarily on the street parking. It is in our Code of Ordinances, 12-65. There is a lot of misinformation out there about what that says; what it means; where you can park, and where you can't." Commissioner Blake suggested, "There is a lot of confusion out there and I think we might want to look at it and do two (2) things: Clarify it, number one; and secondly, do a little bit of public relations on what you can do and what you can't do and why you can't park on the street in Winter Springs, and that might mean in our Newsletter as well." REPORTS F. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez spoke about problems about individuals being removed from the Polling Place used for the February 12, 2002 City Election, and informed the City Commission that he had written to the "Office of the Attorney General for the State of Florida." Commissioner Martinez added, "I want to bring this to the attention of the Chief who is here, because the Police were very adamant at one time" about individuals leaving the premises. Commissioner Martinez asked that the City Clerk make copies for the City Commission. Mayor Partyka stated, "Andrea [Lorenzo-Luaces, City Clerk] take that copy and just provide copies for everybody." Secondly, Commissioner Martinez spoke of making sure that the City recognizes all talented children based on any accomplishments. Mayor Partyka added that he does try to recognize all individuals in the area that should be recognized for their accomplishments and said, "If you see anything, just pass it on to Andrea [Lorenzo- Luaces, City Clerk] directly and we will do that, because I think it is great to recognize people that do good things." Commissioner Martinez further suggested, "I think what you ought to do is send a Memo to the Principals of the schools and when they have these outstanding individuals, at the end of the year, in their respective schools - they notify Andrea [Lorenzo-Luaces, City Clerk] and Andrea takes care of business. That would be easier. " '-- CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE160F17 Secondly, Commissioner McLeod asked about the status of the accessory buildings Agenda Item and was informed that it would come back to the City Commission at the next Meeting. Commissioner McLeod then stated, "From the position of my seat up here, I would just like to let all Commissioners know I have no bias with any Commissioner up here." .:..:. AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS GIVEN NEXT. .:..:. VII. REPORTS REPORTS F. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez further spoke of the involvement of the City's Police Officers who assisted at the February 12,2002 City Election at Precinct Number 75 [St. Stephen's Catholic Church]. Commissioner Martinez suggested that "In the future, and before any action is taken similar to this that the Police Officers go back to his headquarters and get somebody there to call the Attorney General and get a decision on the phone as to what is right and what is wrong." .:..:. AGENDA NOTE: THE FOLLOWING FINAL REPORT WAS GIVEN, AS DOCUMENTED. .:. .:. VII. REPORTS REPORTS I. Office Of The Mayor - Paul P. Partyka Mayor Partyka spoke of a Resolution given to an Advisory Board/Committee Member who only served a short time. As the Resolution in question had been passed by the City Commission, Members of the City Commission suggested that it be mailed to the recipient. VIII. ADJOURNMENT "MOTION TO ADJOURN." SECONDED. DISCUSSION. MOTION BY COMMISSIONER BLAKE. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20, 2002 PAGE 15 OF 17 Commissioner Martinez then remarked about a letter that he received from Brown, Ward, Salzman & Weiss, P.A. and spoke for the record that he did not think it was what the City Commission asked for. Commissioner Martinez added, "We asked for an Opinion on certain issues that took place here in City Hall." Lastly, Commissioner Martinez commented for the record about his displeasure with individuals on the City Commission showing a bias towards his personal position and suggestions on various issues; including the recent Paw Park nominations. REPORTS G. Commission Seat Four/Deputy Mayor - Cindy Gennell Deputy Mayor Gennell stated, "On the selection of the use of the church as a Polling Place, I would suggest that since the church expressed openly their opposition to having people on the premises and everything, I think there should be some way that we notify Sandra Goard [Supervisor of Elections, County of Seminole] that this event occurred and ask her to find out if that is their position, and that they don't want people on their property, then Sandra Goard has time to locate an alternate facility that will accomplish what is intended with the Election Laws." Mayor Partyka added, "Or educate all Polling Places what can be done, what can't be done." Deputy Mayor Gennell added, "Either or, but if the Church has a certain position they want to embrace, I think that is their entitlement to do that." Additionally, Deputy Mayor Gennell stated, "I think that the responsibility rests with Sandra Goard to get to the bottom of it, whether it is going to be a useful Polling Place or not." Deputy Mayor Gennell also noted her disappointment with what was sent in the City Attorney's letter. REPORTS H. Commission Seat Five - David W. McLeod Commissioner McLeod commented on the installation of the Southern Interconnect waterline and that due to some problems, law enforcement officers were called to the site. Commissioner McLeod complimented the assisting Police Officers and added that "The [Police] Officers I will say were very polite to both parties." Commissioner McLeod further stated, "I just want to say that I can be very proud of the fact that our Police Department does respond to the people and not necessarily to just the Commissioner, when a Commissioner is involved." - "Chief, I think your Officers that had responded should be thanked for being very courteous to all parties, and trying to handle the situation." VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. Mayor Partyka adjourned the Special Meeting at 8:31 p.m. RESPECTFULLY SUBMITTED: , - - ,~~.,.. ~ ~ ~ r',~ ) . NOTE: These Minutes were approved at the June 10, 2002 Regular City Commission Meeting. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - MAY 20,2002 PAGE170F17