HomeMy WebLinkAboutCity of Longwood Citizen Awareness and Participation Plan
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City of Longwood
Citizen Awareness and Participation Plan
CITIZEN AWARENESS AND PARTICIPATION PLAN:
A. Every application which requires a public hearing shall include a citizen
awareness and participation plan which must be implemented prior to the
first public hearing.
B. The purpose of the citizen awareness and participation plan is to:
1. Ensure that applicants pursue early and effective citizen
participation in conjunction with their applications, giving them the
opportunity to understand and try to mitigate any real or perceived
impacts their application may have on the community;
2. Ensure that the citizens and property owners of longwood have an
adequate opportunity to learn about applications that may affect
them and to work with applicants to resolve concerns at an early
stage of the process; and
3. Facilitate ongoing communication between the applicant, interested
citizens and property owners, City staff, and elected officials
throughout the application review process.
C. The citizen awareness and participation plan is not intended to produce
complete consensus on all applications, but to encourage applicants to be
good neighbors and to allow for informed decision making.
D. At a minimum the citizen awareness and participation plan shall include
the following information:
1. Which residents, property owners, interested parties, political
jurisdictions and public agencies may be affected by the application.
2. How those interested in and potentially affected by an application will be
notified that an application has been made.
3. How those interested and potentially affected parties will be informed of
the substance of the change, amendment, or development proposed by
the application.
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4. How those affected or otherwise interested will be provided an
opportunity to discuss the applicant's proposal with the applicant
and express any concerns, issues, or problems they may have with
the proposal in advance of the public hearing.
5. The applicant's schedule for completion of the citizen awareness
and participation plan.
6. How the applicant will keep the Planning Division informed on the
status of their citizen participation efforts.
E. The level of citizen interest and area of involvement will vary'depending on
the nature of the application and the location of the site. The target area
for early notification will be determined by the applicant after consultation
with the Planning Division. At a minimum, the target area shall include the
following:
1. Property owners within the public hearing notice area are required
by other sections of this code.
2. The head of any homeowners association or registered
neighborhood within the public notice required by other sections of
this code; and
3. Other interested parties who have requested that they be placed on
the interested parties notification list maintained by the Planning
Division.
F. These requirements apply in addition to any notice provisions required
elsewhere in this code.
G. The applicant may submit a citizen awareness and participation plan and
begin implementation prior to formal application at their discretion. This
shall not occur until after the required pre-application conference and
consultation with the Planning Division.
CITIZEN AWARENESS AND PARTICIPATION PLAN REPORT:
A. This section applies only when a citizen awareness and participation plan
is required by this code.
B. The applicant shall provide a written report on the results of their citizen
participation effort prior to the notice of public hearing. This report will be
attached to the Planning Division's public hearing report.
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C. At a minimum, the citizen awareness and participation plan report shall
include the following information:
1. Details of techniques the applicant used to involve the public,
including:
a. Dates and locations of all meetings where citizens were
invited to discuss the applicant's proposal;
b. Content, dates mailed, and numbers of mailings, including
letters, meeting notices, newsletters and other"publications;
c. Where residents, property owners, and interested parties
receiving notices, newsletters, or other written materials are
locates; and
d. The number of people that participated in the process.
2. A summary of concerns, issues and problems expressed during the
process, including:
a. The substance of the concerns, issues, and problems;
b. How the applicant has addressed or intends to address
concerns, issues and problems expressed during the
process, and
c. Concerns, issues and problems the applicant is unwilling or
unable to address and why.