HomeMy WebLinkAboutSeminole County Government Agenda Memo
Item No:
SEMINOLE COUNTY GOVERNMENT
AGENDA MEMORANDUM
SUBJECT: S.G.T.V. Update and the Seminole County Television Council Resolution
DEPARTMENT: Information Technologies DIVISION: Telecommunications
AUTHORIZED BY: Chris Gasso
CONTACT: Greq Holcomb
EXT. 5109
Agenda Date 2/9/1999_ Regular 0 Consent D Work Session D Briefing r8J
Public Hearing - 1 :30 D Public Hearing - 7:00 0
MOTION/RECOMMENDATION:
The Board of County Commissioners adopts the resolution establishing and interlocal agreement endorsing
a unified working relationship between Seminole County Government Television (SGTV) and the Seminole
County Television Council.
We further request the Board adopt the Operating Policies, Operating Procedures and Production Standards
for Seminole County Government Television.
BACKGROUND:
The Board of County Commissioners has established Seminole County Government Television (SGTV) as a
vehicle to open-up County Government to its citizens. One of SGTV's primary responsibilities is to provide
our citizens with useful information, a Live uncut broadcast of County Commission Meetings as well as other
government meetings and events as may be designated and approved by the Board.
The Board of County Commissioners has been working in conjunction with the municipalities in Seminole
County through CALNO, the Seminole County School Board and Seminole Community College who are also
very interested in providing quality information and educational programming to the citizens of the County.
The participants have adopted and interlocal agreement establishing the Seminole County Television Council
in a coordinated effort to provide quality programming to be presented on SGTV.
This resolution endorses and supports the Seminole County Television Council and represents the County's
commitment to work with the Council, in accordance with the Operating procedures, policies and standards
of SGTV, and the Board of County Commissioners.
Reviewed by:
Co Atty:
DFS:
Other:
DCM:
CM:
RESOLUTION NO. 99-R-
SEMINOLE ~OUNTY, FLORIDA
THE FOLLOWING RESOLUTION WAS ADOPTED BY' 'THE
BOARD OF COUNTY COMMISSIONERS OF SEMINOLE
COUNTY, FLORIDA, AT THEIR REGULARLY SCHEDULED
MEETING OF FEBRUARY 9, 1999.
WHEREAS, on August 31, 1998,
Time Warner Communications (TWC)
(Agreement) relating to the
government/education access channel
under Section 55.61, Seminole County
Seminole County (County) and
entered into an Agreement
provision of a local
(Channel) by TWC as required
Code; and
WHEREAS, pursuant to .both Section 5 of said Agreement and
Section 55.61 (a) (1) of the Seminole County Code, the allocation
and use of the Channel provided by TWC is to be determined by the
Seminole County Board of County Commissioners; and
WHEREAS, pursuant to Section 6 of said Agreement, the County
agreed to provide each municipality within Seminole County,
Florida, the Seminole County Community College, and the Seminole
County School District the opportunity to participate in and
provide programming for the Channel, with each governmental entity
being responsible for its own programming, all costs associated
therewi th, and any appropriate portion of the costs associated
with operation of the Channel; and
WHEREAS, the County has developed Operating Policies,
Operating Procedures, and Production Standards for the Channel
which include a provision for the submittal of programs for airing
by eligible organizations that are appropriate and conform to
technical and production standards; and
WHEREAS, an interlocal agreement that would establish the
Seminole Television Council has been endorsed by the Seminole
County School District and the following cities: Casselberry,
Lake Mary, Oviedo, Sanford, Winter Springs; and
WHEREAS, the Seminole Television Council would assist in the
creation, financing, programming, and management of local
government and public educational cable television programming for
Seminole County and its residents; and
WHEREAS, the Board of County Commissioners of Seminole County
strongly supports and encourages the efforts of the
municipalities, School Board, and Community College in pooling
their resources in order to achieve savings in the production of
government and educational programming; and
1
WHEREAS, the County believes that the allocation of a portion
of the time available on the County's Channel to, the Seminole
Television Council subject to the County's Operating Policies,
Operating Procedures, and production Standards would provide the
best method of implementing Section 6 of the Agreement between the
County and TWC;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COf.DfIS-
SIONERS OF SEMINOLE COUNTY, FLORIDA, THAT:
(1) The Board of County Corrunissioners of Seminole County
hereby approves the attached Operating Policies, Operating
Procedures, and Production Standards for the Channel. The County
Manager or his/her designee shall have the authority to amend said
Operating Policies, Operating Procedures, and production Standards
as needed.
(2) In order to provide each municipality within Seminole
County, the Seminole County Community College, and the Seminole
County School District the opportunity to participate in and
provide programming for the County's government/education Channel,
as required by Section 6 of the Agreement between the County and
TWC, the County will allocate a portion of the programming time
available on the County's government/education Channel to the
Seminole Television Council for its use subj ect to the County's
Operating Policies, Operating Procedures, and Production
Standards.
(3) The time allocated to the Seminole Television Council
shall be, at a minimum, twenty-eight (28) hours per week, with
such hours being between the hours of 8 A.M. and 10 P.M.. The
County will periodically evaluate the amount of time allocated to
the Seminole Television Council in order to determine whether the
amount of time allocated should be decreased or increased,
provided, however, that the minimum allocation of twenty-eight
(28) hours per week shall not be reduced. Determinations as to
the amount of time allocated, Operating Policies, Operating
Procedures, Production Standards, and other matters relating to
the Channel shall be made by the County Manager or his/her
designee. The recommendations of the Seminole Television Council
on time allocation and other matters relating to the Channel shall
be considered by the County Manager or his/her designee.
( 4 ) In the
Seminole Television
Television Council,
appropriate.
event the amount of time allocated to the
Council is not fully utilized by the Seminole
the County will use the time as it deems
(5) Al though nei ther a member of the Seminole Television
Councilor a signatory of the interlocal agreement establishing
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the Seminole Television Council, the County shall designate a
liaison to attend meetings of the Seminole Televis~on Council.
. .
ADOPTED this
day of
, 1999.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
By:
MARYANNE MORSE
Clerk to the Board of
County Commissioners of
Seminole County, Florida
CARLTON HENLEY, CHAIRMAN
GHI
1122/99
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OPERATING "
POLICIES
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Seminole Government Television
Information Technologies Department
1101 East First Street
Sanford, Florida 32771
OPERATING POLICIES
1
INTRODUCTION & STRUCTURE
Seminole Government Television Policy
DRAFT
Introduction
These Operating Policies were adopted by the Board of County Commissioners of
Seminole County pursuant to Resolution No. 99-R-_" Seminole Government
Television (SGTV) is a government channel programmed and operated by Seminole
County, Florida. SGTV consists of programming primarily produced by city, county, state
and federal agencies and their employees. Chapter 55 of the Seminole County Code
mandates that cable operators provide a local government access channel.
Organizational Structure
The Information Technologies Department, Telecommunications Division of Seminole
County Government under the jurisdiction of the County Manager and the Board of
County Commissioners operate SGTV. SGTV provides production support and
leadership to the divisions of Seminole County Government within the limits of its
resources. The staff works closely with county departments to produce informational
programs, training videos, and other video applications for internal and external use.
2
Roles and Responsibilities
Seminole Government Television Policy
. .
The following Seminole County Positions will be referred to as the
SGTV staff and will assume the stated roles and responsibilities:
Telecommunications Manager
Station Manager (for the purpose of this document, Station Manager shall mean
Telecommunications Manager)
Community Information Program Manager:
Information Coordinator and Program Development.
Marketing and Media relations
Cable Franchising, Senior Coordinator:
Cable Television Franchisee relations
Character Generation and Program Presentation
Community Information Coordinator:
Broadcast and Video Production, Taping and Editing
Senior Team Leader Telecommunications Maintenance:
Technical Support and Consulting
3
MISSION
Seminole Government Television Policy
Programming
To provide citizens with interesting, timely, accurate, and relevant information about the
programs and services provided by Seminole County Government in a manner that
encourages trust, a sense of accountability, and appreciation of the value of the services
provided. The programming will serve to identify, explain, and facilitate the use of
government services and to provide more responsible and informed interaction between
government and citizens. SGTV is not a public access channel and access to airtime is
restricted to governmental functions 'and operations.
Production
To provide high-quality technical and creative services to Seminole County Government
departments and divisions and, with the approval of the County Manager's Office, other
governmental organizations in order to produce cost-effective and informative television,
programs, and videos.
4
PROGRAM POLICIES
Seminole Government Television Policy
SGTV encourages the submittal of programs for airing by eligible organizations that are
appropriate to the mission and conform to technical and production standards. All
requests for airtime should be submitted to the designee of the Information Technologies
Department Director prior to airing the program.
Eligible Applicants for Airing Programs on SGTV:
. Local government bodies and agencies located in and around Seminole County for
use in connection with their official government activities that affect the interests of the
citizens of the community.
· State and federal government bodies and agencies for use in connection with their
official government activities that affect the interests of the citizens of the community.
· Officials and representatives of the state and federal government for use in their
official government activities, including state and federal legislators who represent the
districts in and around Seminole County that affect the interests of the citizens of the
community.
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PROGRAM POLICIES
Seminole Government Television Policy
, .
Appropriate Programming Includes:
· Coverage of public meetings for government policy-making boards
· Informational or instructional programs on various government agency functions or
services.
· Emergency and public safety information including hurricanes, tornadoes and other
natural disasters, poison prevent.ion, first aid, etc.
· General announcements of current government meetings, sponsored events and job
listings.
· Coverage of government events such as facility openings, recreational and cultural
events, and meetings of government boards and committees.
· In-service training programs and educational programs appropriate for public viewing.
· Election result coverage that is non-biased, non-partisan, and neutral in nature.
· Reader service board with graphics/alphanumeric information of government events
or services.
. Public service announcements (PSAs) of government events and services.
. Promotional and station identification announcements.
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PROGRAM POLICIES
Seminole Government Television Policy
Criteria for Programming:
. Submitted by eligible applicant
. Citizen interest
. Public service/safety needs
. Governmental nature
. Acceptable standards and guidelines
. Production quality
. Compliance with programming restrictions
Restrictions on Programming:
o Programming is prohibited that contains:
· Advertisement of a commercial product or service of that nature.
. Information concerning any lottery, gift enterprise, or similar promotion offering prizes
based in whole or part upon lot or chance.
· Direct solicitation of funds.
. Material that would violate any federal, state, county, or city statute or law.
· Material that promotes religious beliefs or religious philosophies.
· Obscene, indecent, or defamatory material.
. Appearances by or on behalf of candidates for public office with the purpose of the
appearance being to garner interest or attention to their campaign.
. Endorsements of proposed issues or ballot items. (Sample ballots and ballot listings
may be permitted.)
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PROGRAM POLICIES
Seminole Government Television Policy
. .
o Programming shall be non-editorial information concerning the operations and
. deliberations of local government.
o Candidates who have announced and/or qualified for election/re-election to any
elective office shall not be permitted to make individual statements on SGTV.
o Current elected officials who have announced and/or qualified for election/re-election
to any elective office will be shown only in the performance of their official duties - that
is, conducting official business at meetings or incidental appearances in other
programming. Programs or segments not related to meetings shall not be produced
and/or broadcast after qualification and prior to the election.
o Programs are governed by the Code of Conduct in Section 100 of the Seminole
County Personnel Policies and Procedures Manual. Programs or appearances in
programs by county employees not in accordance with the Code of Conduct may be
refused airtime on SGTV.
o SGTV Staff reserves the right to edit programs submitted for SGTV and/or to display
disclaimers.
o Program submissions must include all copyrights. Copyrighted music and video will
not be used in SGTV programs without written permission.
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PROGRAM SCHEDULING & SUBMISSIONS
. Seminole Government Television Policy
Program Scheduling
The Community Information Program Manager is responsible for scheduling programs.
All programs submitted to SGTV will be reviewed by the Station Manager before airing.
Videotapes will be viewed from start to finish to ensure technical and content compliance.
The program submission process is as follows:
1. Program is submitted for review.
2. Program is reviewed and any necessary changes required for airing are made by the
originator of the video.
3. If the program is accepted as submitted, it can then be scheduled for airtime.
4. Requests for review, revision, or clarification of program content will be honored in
order for the program to be aired.
Video Program Submissions
Eligible applicants may complete a "Seminole Government Television Program
Submission" request to the Community Information Program Manager that meets all
criteria established herein.
Reader Service Board Submissions
The Reader Service Board is a video bulletin board publicizing government-related
services, events, employment opportunities, and public announcements. It is available
free of charge to eligible users. Requests for messages to the Reader Service Board
must be submitted in a format specified by the Cable Franchising, Senior Coordinator.
Content on this service is produced by SGTV, and will not necessarily be in the same
format as received.
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PROGRAM PRIORITIES
, Seminole Government Television Policy
The following programming categories determine how programs will
be aired:
Category A
Approved programs produced by agencies under the Seminole County Board of
County Commissioners for Seminole County and live or taped delayed public
meetings of the Seminole County Board of County Commissioners or its agencies or
departments.
Category B
Approved programs submitted by other local government agencies or departments.
Category C
Approved programs originated by an outside government agency and related to
Seminole County that affect the interests of the citizens of the community.
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OPERATING". .
PROCEDURES
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Seminole Government Television
Information Technologies Department
1101 East First Street
Sanford, Florida 32771
OPERATING PROCEDURES
1
PRODUCTION SERVICES
Seminole Government TV Procedures
DRAFT
Introduction
These Operating Procedures were adopted by the Board of County Commissioners of
Seminole County pursuant to Resolution No. 99-R-_. Video productions are often
effective for communicating with citizens and for training staff. It is anticipated that
requests for broadcast and non-broadcast production will sometimes exceed staff
capacity. SGTV will provide assistance and guidance as resources allow to other
agencies in accomplishing the goals of their production on SGTV. Requests for
production services must be made to the Community Information Program Manager.
The following services are available to eligible SGTV users:
. Airtime for live or pre-produced programs and public service announcements
. Reader Service Board
2
PRODUCTION SERVICES
Seminole Government TV Procedures
Eligible Applicants
Eligible applicants requesting SGTV productions services:
. Divisions and departments under the supervision of the Seminole County Manager
and the Seminole County Board of County Commissioners.
. Local government bodies and agencies located in and around Seminole County for
use in connection with official government activities.
. State and federal government bodies and agencies for use in connection with their
official government activities affecting the interests of this community.
Appropriate subject matter for production services includes:
. Coverage of public meetings for government policy-making boards
. Informational or instructional programs on various government agency functions or
services.
. Emergency and public safety information including hurricanes, tornadoes and other
natural disasters, poison prevention, first aid, etc.
. General announcements of current government meetings, sponsored events and job
listings.
. Coverage of government events such as facility openings, recreational and cultural
events, and meetings of government boards and committees.
. In-service training programs and educational programs appropriate for public viewing.
. Election result coverage that is non-biased, non-partisan, and neutral in nature.
3
PRODUCTION SERVICES
Seminole Government TV Procedures
Appropriate subject matter (continued)
· Reader service board with graphics/alphanumeric information of government events
or services.
· Public service announcements (PSAs) of government events and services and
positive citizen involvement in activity.
· Promotional and station identification announcements.
Production requests by eligible applicants are evaluated on the following criteria:
. Citizen interest
. Program restriction compliance
. Governmental nature
· Acceptable standards and guidelines
· Public purpose
. Public service/safety needs
. Resources available
. Deadline
4
PRODUCTION SERVICES
Seminole Government TV Procedures
Videotape Format
Programs in half-hour and one-hour format are preferred. However, programs of any
length are accepted. Videotapes should be labeled with program title, episode (if
applicable), and length. A contact name and phone number should also be printed on the
label.
Programming and PSAs should be submitted on the Betacam SP or Betacam format.
Videotapes should have at least 30 seconds of color bars and tone at the head of the
program and at least 10 seconds of black at the end of the program Video programs
originated, edited, or dubbed on other formats are not accepted for playback on SGTV.
FACiliTIES & EQUIPMENT
Seminole Government TV Procedures
Use of Production Facilities and Equipment:
Requests for production assistance are required in writing at least 72 hours in advance
and must be approved by the Station Manager.
The Information Technologies Department will retain all camera original videotape
footage and master videotape created during a production using Information
Technologies Department videotapes. Applicants must supply their own videotapes for
dubbing copies and an administrative fee may be applied toward the dubbing services.
Use of equipment is restricted to government activities, county sponsored events, or other
approved activities. Users may be county employees and approved interns and
freelancers working with county staff.
5
PRODUCTION.
STANDARDS
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Seminole Government Television
Information Technologies Department
1101 East Fi rst Street
Sanford, Florida 32771
DRAFT
PRODUCTION STANDARDS
Introduction
These Production Standards were adopted by the Board of County Commissioners of
Seminole County pursuant to Resolution No. 99-R-_ for the purpose of ensuring that
all SGTV video productions are of the highest quality.
CHARACTER GENERATOR STANDARDS
Seminole Government TV Production Standards
. Specific PROJECTS (groups of pages) should be scheduled to run at specific times
and should be included in the programming schedule.
. Backgrounds should be related artistically to the subject on the page.
. Feature the SGTV logo throughout the PROJECT.
. After entering new information in any of the PROJECTS, put an * after the page
name to indicate it needs to be proofed. Someone other than the person who
entered the data must proof ALL pages.
2
PRODUCTION STANDARDS
LIVE BROADCAST STANDARDS
Seminole Government TV Production Standards
Have pre-production meetings with the crew at least one hour prior to the start of the
live broadcast.
Perform technical check of all audio, video and lighting equipment at least one hour
prior to broadcast to ensure that all are operating properly and to address any last
minute problems.
Check presets on all cameras and rehearse anticipated shots and transitions prior to
every live broadcast.
Maintain sufficient inventory of recording tapes in the control room at all times.
Label all tapes before they are placed in the VCR for recording.:.
Always run a character-generated pre-show promo prior to every live broadcast.
Display the SGTV logo in the lower right corner of the screen during all live broadcasts.
3
PRODUCTION STANDARDS
. .
VIDEOTAPED PROGRAMMING STANDARDS
Seminole Government TV Production Standards
Programs in half-hour and one-hour format are preferred. However, programs of any
length are accepted. Videotapes should be labeled with program title, episode (if
applicable), and length. A contact name and phone number should also be printed on the
label. Programming and PSAs should be submitted on the Betacam SP or Betacam
format. Videotapes should have at least 30 seconds of color bars and tone at the head
of the program and at least 10 seconds of black at the end of the program. Video
programs originated, edited, or dubbed on other formats are not accepted for playback on
SGTV.
4