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Home My WebLink About2002 04 22 Consent A Cathcart Construction for TLBD Project ~ COMMISSION AGENDA ITEM A CONSENT X fNFORMATIONAL PUBLIC HEARING ~ REGULAR April 22, 2002 Meeting MGR~ IDEPT J~ \ Authorization REQUEST: Public Works Department Requesting the City Commission Approve Change Orders #3 and #4 for the Tuscawilla Lighting and Beautification District project. PURPOSE: The purpose of this Board item is to request the City Commission approve change order #3 (various project improvements) and change order #4 (three additional entryways) to the contract with Cathcart Construction for the TLBD project. CONSIDERA TIONS: The City Commission's approval of these change orders is needed because they will exceed the 7.5% contingency authorization for staff. Change order #3 includes; street signage changes due to quantity increases and the increase in the street sign standard from 4" to 6", irrigation main replacements form islands 18 to 19 and 19 to 20, curbing at Seneca Boulevard and Winter Springs Boulevard, Tuscora wall modifications, and two new inlets at Winter Springs Boulevard and Tuskawilla Road to eliminate the handrails at the northeast corner and on the east side 150' south of Winter Springs Boulevard. At their April 16th meeting, the TLBD Advisory Committee voted to not include brick pavers in the median nose at the eastern end of Winter Springs Boulevard and also to delete some of the additional decorative signage. Specifically, paddles will not be provided for the "four way" signs, "strictly enforced" signs, and "No Trucks". This reduced the additional costs by $5,625. The net cost for change order #3 including changes by the TLBD advisory committee is $37,558.99. This change order would extend the contract completion date by 30 days to July 6,2002. Change order #4 is for the three additional entryways at the City limit lines on Deer Run, Howell Creek Drive, and Dyson Drive. The cost for change order #4 is $47J140.83, which is derived from the $45,000 bid price, plus a CPI adjustment as provided for in the Standstill Agreement. This change order would add 90 days to the contract tor this work. The tinal completion date would be Consent Agenda Item A April 22, 2002 Page 2 October 4,2002.. These two change orders would bring the contract cost to $1,957,125.35 or approximately 11 % over the original standstill agreement amount. The TLBD will be reviewing the change orders at their April 16th meeting. FUNDING: A breakdown of the Cathcart Construction contract costs is as follows: Commission Contract Authorization Change Order # 1 Change Order #2 Proposed Change Order #3 Proposed Change Order #4 $1,761,204.4 7 $53,020.42 $51,275.64 $37,558.99 $47.140.83 $1,950,200.35 The attached project budget lists all known and projected expenses including these two change orders. The projected remaining capital funds after these change orders are approximately $64,000. Funds would be expended from the TLBD Improvement Fund over the next 150 days. REcOMMENDA TION: It is recommended that the City Commission approve change orders #3 and #4 at an increased cost to the Cathcart Construction contract of $37,558.99 and $47,140.83, respectively, payable from the TLBD Improvement Fund. IMPLEMENTATION: The change orders will be executed by the City Manager if approved. The contract completion time for original work would be June 16, 2002 and for the three additional entranceways it would be October 4,2002. A TT AcHMENTS: 1. Change orders #3 and #4 2. TLBD Project Budget COMMISSION ACTION: ... CONTRACT CHANGE ORDER Project Title: A TT ACHENT NO. 1 NO. 03 17 -Apr-02 Tuscawilla Lighting and Beautification Dist.rict Entryway Enhancements Cathcart Contracting Company Contractor: Reason for change: Additional Items Not Included In Original Sope Of Work i:clTne:'Gollo.wiri. iModificationsnlto;.tlie4Rro'ectiareJ'f,ler,eb ';.(Drdereat~. , Item No. and Descri tion 1 Revise the original sign schedule per the City of Winter Springs ( see attached ). 2 Sleeve irrigation mains with new pvc pipe between Islands 18,19 & 19,20 3 Install 55' LF of curb at Seneca and Winter Spring Blvd for elevation changes. 5 Tuscora wall modifications ( raise height of sign wall) 6 Furnish and install two new C- inlets per field order No. 14. Change Order Value: Original Contract Base Bid: Alternate No.4 Alternate No.5 Addendum No.1 contract negotiated delay agreement Total Value Previous Change Orders: New Contract Price: Original Contract Duration Original Contract Completion Date Approved Time Extentions Current Contract Duration Proposed Time Extention New Contract Duration New Contract Completion Date Accepted by Contractor: Capital Projects Coordinator: Public Works & Utility Director City Manager: Date Date Date Date $18,807.60 $3,983.00 $605.00 $ 2,200.00 $11,963.39 $ 37,558.99 $ 1,681,444.89 $ 8,700.00 $ 17,000.00 $ 54,059.58 $ 1,798,763.46 $104,296.06 $ 1,903,059.52 ... CONTRACT CHANGE ORDER NO. 04 17 -Apr-02 Project Title: Tuscawilla Lighting and Beautification District Entryway Enhancements Contractor: Cathcart Contracting Company Reason for change: Entry Way Enhancements I Add Alternates Numbers 1, 2 and 3 :CT:he:.~ollowinatM6difications'M:,the :P roiechareIHereby'Ordered.'" ~L ," 1i;'~JJ\"'.~t:i'':-::c~2c/Bi'1.' z:~t3!ttl~, ~";~~l.;...:::.:;-.;.:_t' Item No. and Description 1 Alternates 1 , 2, and 3 Entry Way Enhancements at Dyson Drive, $47,140.83 Howell Creek Drive and Deer Run. Price includes Contractor added CPI adjustment, see attached backup information. 2 Time extension for added work only. Dose not effect the completion date of main contract. Change Order Value: $ 47,140.83 Original Contract Base Bid: $ 1,681,444.89 Alternate No.4 $ 8,700.00 Alternate No.5 $ 17,000.00 Addendum No. 1 contract negotiated delay agreement $ 54,059.58 $ 1,808,345.30 Total Value Previous Change Orders: $ 141 ,855.05 New Contract Price: $ 1,950,200.35 Original Contract Duration 365 days Original Contract Completion Date 16-May-02 Approved Time Extentions 51 days Current Contract Duration 416days Proposed Time Extention 90 days New Contract Duration 476 days New Contract Completion Date 04-0ct-02 Accepted by Contractor: Date Capital Projects Coordinator: Date Public Works & Utility Director Date City Manager: Date ... A TT ACHENT NO. 2 TLBD PROJECT BUDGET REVENUES Prepayments and Assessments Bond Anticipation Notes Original Issue Discount Accrued Interest Bond Proceeds rOJectlons 4/22/0.2 $316,0.0.0.0.0. $0..0.0. ($24,0.78.0.5) $2,483.42 $2,265,000.0.0. TOTAL REVENUES $2,559,40~.::.37 EXPENSES Pre-Construction Cost Accrued Interest to Interest Account Underwriters Discount Cost of Issuance Legal Services Design Services Planning and Administrative Services $2,483.42 $25,842.95 $76,897.96 $152,0.0.0..0.0. $184,00.0.0.0. $16,00.0.00. $457,224.33 Available for Construction I $2,102,181.04 I Construction Costs Cathcart Construction Company Contract Base Bid Alternative #4 - Vistawilla Drive Wall Alternative #5 - Trotwood Boulevard Wall Standstill Agreement Cost Remobilization (Disputed Claim) Change Order #1 Change Order #2 Change Order #3 Revise original sign schedule Sleeve irrigation mains islands 18,19,&20. Install 55' of curb at Seneca and WSB island #23 Tuscora wall modifications Install two C inlets at WSB and Tuskawilla Road Change Order #4 - Alternate Entryways plus CPI $1,969,600.46 $1,681,445.0.0. $8,70.0..0.0. $17,0.0.0.0.0 $54,0.59.58 $19,40.0..0.0. $53,0.20..42 $51,275.64 $37,558.99 $18,80.7.60 $3,983.0.0. $60.5.0.0. $2,20.0..00. $11,963.39 $47,140..83 Construction Administration SRI Graham Landscape Consultants $41,500.00 $31,500.0.0 $10.,0.0.0..00. Easement Acquisitions/Other Work Surveying/Recordation Fees Trotwood Wall Reimbursement - Church Tuscawilla HOA Predesign Reimbursement Vistawilla Brick Wall $27,010.00 $9,100..0.0. $14,110..00. $1,000.0.0. $2,80.0..00 PROJECTED CONSTRUCTION EXPENSES I $2,038,110.46 I .. 4/2212002 PROJECTED REMAINING CAPITAL FUNDSI $64,070.58 I CONTRACT CHANGE ORDER NO. 03 17-Apr-02 Project Trtle: Tuscawilla Ughting and Beautification District Entryway Enhancements Contractor: Cathcart Contracting Company Reason for change: Additional Items Not Included In OrigInal Scope Of Work tNI1Mtf;;~nQ.Wt........\MP?r.dI~Jk)'n$Mpi#lijtr{...... ....;....jjtr~tR....'........ ."..;;P\1f~(f@iiW\#tMt@lMmMnt@J.4tM%@MWm\mll@l1illWfWilMiMMW%Bl Item No. and Desert 'on 1 Revise the original sign schedule per the City of Winter Springs ( see attached ). 2 Sleeve irrigation mains with new pvc pipe between Islands 18,19 & 19,20 3 Install 55' LF of curb at Seneca and Winter Spring Blvd for elevation changes. 5 Tuscora wall modifications ( raise height of sign wall) 6 Furnish and install two new C- inlets per field order No. 14. $18,807.60 $3 983.00 $605.00 2,200.00 $11,963.39 $ Change Order Value: Original Contract Base Bid: Alternate NO.4 Alternate No.5 Addendum No.1 contract negotiated delay agreement $ 37558.99 $ 1 681 444.89 $ 8,700.00 $ 17 000.00 $ 54,059.58 $ 1 798,763.46 $104 296.06 $ 1,903,059.52 Total Value Previous Change Orders: New Contract Price: Original Contract Duration Original Contract Completion Date Approved Time Extentions Current Contract Duration Proposed Time Extention New Contract Duration New Contract Completion Date Capital Projects Coordinator: /I~ f~ Date S 1/vL- Date -4 jeTe- Date 5")~/o ~ Date $"'/il!O 2 , Accepted by Contractor: Public Worlts & Utility Director City Manager: · Sign fabrication will not begin until this Change Order Is executed. · Sign delivery and installation date will be established after this document has been signed and returned to CCC. · An additional Change Order for time extension will be granted If delivery date exceeds 718102. CONTRACT CHANGE ORDER NO. 04 17-Apr-02 Project Title: Tuscawilla Ughting and Beautification District Entryway Enhancements Contractor: Cathcart Contracting Company Reason for change: Entry Way Enhancements I Add Alternates Numbers 1, 2 and 3 i\%tlji:13()1r:.<:'............lMQqmeatiQfti~1IOfttieJR'..".....':':.~jiji}liki.~ Item No. and Desai tion Alternates 1, 2, and 3 Entry Way Enhancements at Dyson Drive, Howell Creek Drive and Deer Run. Price includes Contractor added CPI adjustment, see attached backup information. $47,140.83 2 Time extension for added work only. Dose not effect the completion date of main contract. Change Order Value: Original Contrad Base Bid: Alternate No.4 A1temate NO.5 Addendum No. 1 centrad negotiated delay agreement $ 47,140.83 $ 1 681 444.89 $ 8 700.00 $ 17 000.00 $ 54 059.58 $ 1,808 345.30 Total Value Previous Change Orders: New Contract Price: $ 141 855.05 $ 1,950,200.35 Original Contrad Duration Original Contrad Completion Date Approved Time Extentions Current Contract Duration Proposed Time Extention New Contract Duration New Contract Completion Date 4-Oct-02 =:... Date S I 6L s1:/0L Accepted by Contrador: Capital Projects Coordinator: Date City Manager: :7d- U;I I~ Date f' Jz..../C7;l-.. -' / Public Worits & Utility Director Date S'J~/. ~ I