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Home My WebLink About1997 10 27 Consent Item C COMMISSION AGENDA ITEM C REGULAR CONSENT X INFORMATIONAL ..Qctober 21, 1997 Meeting MG~~ IDEPT ;JY Authorization REQUEST: Public Works Department Requesting Authorization to Execute Supplement No.1 to Amendment 43 for Consulting Engineering Services with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: The purpose of this Board item is to request authorization for the execution of Supplement No.1 to Amendment 43 for Northern Way Bridge Repair Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of $3,751.00. CONSIDERATIONS: This supplement is needed to provide construction administration services for the repairs to the Northern Way bridge over Bear Creek. The City does not have the staff for full construction administration nor the expertise for bridge structural repair reviews and this service has been historically contracted out. The scope of work includes preconstruction and progress meetings, shop drawing review, periodic inspections, pay request processing, and record drawings. The design ofthis project was previously authorized under Amendment 43 at a cost of$13,OOO.OO. The project construction contract is recommended to be awarded to Seig & Ambachtsheer, Inc. at a cost of $48,925.00. Construction is scheduled to begin around November 15, 1997 with completion in 90 days. October 27, 1997 Consent Agenda Item C Page .2 FUNDING: The cost for Supplement No.1 to Amendment 43 is $3,751.00. The source of funds would be the consulting services line code (104-53180) ofthe Transportation Improvement Fund. Funds would be expended in 90 days. RECOMMENDATION: It is recommended that authorization be given for the execution of Supplement No. 1 to Amendment 43 for Northern Way Bridge Repair Construction Administration Services with Conklin, Porter & Holmes Engineers, Inc. at a cost of$3,751.00 payable from the Transportation Improvement Fund consulting engineering line code (104-53180). IMPLEMENTATION SCHEDULE: The scope of services will be completed within 90 days of approval. ATTACHMENTS: 1. Supplement No. 1 to Amendment 43 COMMISSION ACTION: FROM (PH Engineers 4076481036 10-17-97 09:45AM TO K. Lockcuff 3270942 u186 P.1/6 ATTACHMENT NO. 1 AMENDMENT NO. 43 SUPPLEMENT NO.1 CONSULTING ENGINEERING SERVICES Constnlction Administration Northern Way and Bear Creek Bridge Repairs This Supplement is made and entered into this _ Day of 1997, by and between the City of Winter Springs and Conklin, Porter and Holmes-Engineers, Inc. WHEREAS, the CITY and ENGINEER have preyiou~ly entered into an Agreement for the ENGINEER'S professional services (Amendment No. 43); and WHEREAS, the CITY and ENGINEER shall refer to Amendment 43 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY now wishes to authorize Construction Administration Services. NOW THEREFORE.. in consideration of the mutual promises and covenants contained herein and gi ve one to thc othcr, the sufficiency of which is hereby acknowledged. the parties agree as follows: I SCOPE Olf "VORK The scope of work has been agreed to by the parties. and js attached hereto and incorporated herein, by reference, as Exhibit 1. Mr. Terry M. Zaudlkc. P.E., Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. II fEE The fee has been agreed to by the parties, and as attached hereto and incorporatcd herein, by reference, as EXHIBIT n. III TER1Vl The term of this Supplement shalJ be for four (4) months from the date of final ext::cution by (he City. FROM CPH Engineers 4075481035 10-17-97 09:45AM TO K. Lockcuff 3270942 11185 P.2I6 IV l~NTIRE A.C~EEMENT This Supplement supersedes all previous authorizations, agreements. or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede Of amend Amendment 43 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions. alterations, or waivers are expressly set forth in writing in a document of imporl equal to Amendment 43 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.] on the day and year first written above. CITY OF WINTER SPRINGS, fLORIDA BY:__ DATE: ATTEST: CONKLIN. PORTER AND HOLMES ENGINEERS, INC. ~~ "2/7 n _ ./..l::Y) BY:.: :J~I'._.-~ -- 0 · DATE: /0 It?/? 7 ,."....______ . ATTEST: FROM (PH Engineers 4076481036 10-17-97 09:46AM TO K. Lockcuff 3270942 11186 P.3/6 EXHIBIT I SUPPLEMENT NO.1 (Amend. 43) SCOPE OF WORK CONSTRUCTION ADMINISTRATION SERVICES 1) Retain the services of a soils subconsultant to observe installation of the key elements, Their services are auached hereto. 2) Conduct a preconstmction conference and one (1) progress meeting. 3) Make three (3) site visits to determine construction progress and inspect the work. We have estimated two (2) hours per visit, 4) Check and approve shop drawings, illustrations, calculations, etc., required as part of the project for conformance with the contract documents. 5) Prepare routine Change Orders, if an)'. 6) Review Pay Reque~ls. 7) Participate in substantial completion inspection and generate a punch list. 8) Parlicipatc in the Final inspection. 9) Furnish the OWNER a set of reproducible record drawings for the consullction contract based on observations and information provided by the Contractor. 10) Furnish copies of plans and specifications to the Contractor for use during the work. FROM (PH Engineers 40754B1035 10-17-97 09:45AM TO K. Lockcuff 3270942 EXHIBIT II SUPPLEMENT NO.1 (AM. 43) COST ANALYSIS Construction Administration Services (Supplement No.1) $ 3,751.00 Original Authorization Am. 43 (Design. Permitting, Bidding) $10,500.00 Supplement No.1 Construction Administration $ 3,751.00 Total Authorization $14,251.00 u1B5 P.4/5 FROM CPH Engineers 4076481036 10-17-97 09:46AM TO K. Lockcuff 3270942 11186 P.5/6 EXHIBIT II (cent) - MANPOWER ESTIMATE Item of Work P E T/D S EXDenses Retain and Coordinate Soils Consultant SelVices 1 0.5 $1,768 Construction Administration Services Conduct preconstruction meeting and progress meeting 3 3 0.5 Field visits (Three Visits) 6 Shop Drawing review 2 2 0.5 Change Order Preparation 0.5 0.5 Review pay requests (two anticipated) 1 Substantial completion inspection and punch list 0.5 :2 Final inspection 0.5 2 Reproducibles 0,5 0.5 4 0.5 Plans and soecs for contractor ( three sets) $50 Total Hours 5.5 17 6 2.5 $1.818 FROM (PH Engineers 4076481036 10-17-97 09:47AM TO K. Lockcuff 3270942 11186 P.5/5 Nodarse &. Associates, Inc. ESTIMATED SCO~t OF SERVJC~S & BUDGETA~Y COST CONSTRUCTION MATERIALS TEsTING & INsPECTION REPAIRS @ NORTHERN WAY BRIDGE WINTER SPRINGS, FLoRIDA N&A PROPOSAL No. W97-C.238P 1, QFi~ T':. M'1'E" ',',',f',.:il1Nl'r:' 1.17.:~J:0b.NT' :, ,. I..: '. ., ~""',,,:.rDoMON OFnn'VDV ..' " '.', _.' ". of . ~~"~.' T"V~ .... . , J" .... I. FIELD SERVICES A. Observations of Tie-Back. Construction by Staff . Engineer (Assume 6 Vi!It! @ ~ HourslVisit) 8 S 65.00 per hour $ 520.00 II. LAHORATORY SERVICES A. Mold, Transport, Cure & TeSt Concrete CyJ.i.IWrs for Dead Man Construction 2 $ 65.09 each 130.00 m. PROFESSIONAL & CLERICAL SERVICES A. Chief Engineer (Includes review elf ccntrattors design calculations for a.nc.horage syslem.) B. Project Maliager C. Clerital 6 $ 100.00 per hour 6 $ 65.00 per hour 4 $ 32.00 per hour 600.00 390.00 128.00 1,768.00 , ESTIMATED TOTAL.J .' 7238P,DO. Rlvised 10/1(1/511 Geotechnlc.al. Environmental Geot~chnlc..s &. Mat~rial Engineers 10M North Orlando Avenue. Suite A. . Wintgr Pork, Florida 32789. T<Jlsphone .1D7.7~O.6110 . FocS\fT'IIlll 407.7dQ,Ol,12 e'moil IicdarJo@nodofse,com Clf~k. AMENDMENT NO. 43 SUPPLEMENT NO.1 CONSULTING ENGINEERING SERVICES Construction Administration N orthem Way and Bear Creek Bridge Repairs This Supplement is made and entered into this _ Day of 1997, by and , between the City of Winter Springs and Conklin, Porter and Holmes-Engineers, Inc. WHEREAS, the CITY and ENGINEER have previously entered into 'an Agreement for the ENGINEER'S professional services (Amendment No~ 43); and WHEREAS, the CITY and ENGINEER shall refer to Amendment 43 herein, and desire to have it incorporated by reference; and WHEREAS, the CITY now wishes to authorize Construction Administration Services, NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and give one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: I SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as Exhibit I. Mr. Terry M. Zaudtke, P.E" Senior Vice President, has been designated as Project Manager for this project, by the ENGINEER. - II FEE The fee has been agreed to by the parties, and as attached hereto and incorporated herein, by reference, as EXHIBIT II. III TERM The term of this Supplement shall be for four (4) months from the date of final execution by the City. IV ENTIRE AGREEMENT This Supplement supersedes all previous authorizations, agreements, or representations, either verbal or written, heretofore in effect between the CITY and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Amendment 43 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions; alterations, or waivers are expressly set forth in writing in a document of import equal to Amendment 43 or the Supplement, and duly executed. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.1 on the day and year first written above. CITY OF W NTER SPRINGS, FLORIDA BY: ~ DATE: /~ -d7- ?7 ATTEST: ~~'4~ CONKLIN, PORTER AND HOLMES ENGINEERS, INC. BY: .:k~J}~ DATE: /oJ/7/?7 . ATTEST: EXHIBIT I SUPPLEMENT NO.1 (Amend. 43) SCOPE OF WORK CONSTRUCTION ADMINISTRATION SERVICES 1) Retain the services of a soils subconsultant to observe installation of the key elements. Their services are attached hereto. 2) Conduct a preconstruction conference and one (1) progress meeting. 3) Make three (3) site visits to determjne construction progress and inspect the work. We have estimated two (2) hours per visit. .4) Check and approve shop drawings, illustrations, calculations, etc., required as part of the project for conformance with the contract documents. 5) Prepare routine Change Orders, if any. 6) Review Pay Requests. 7) Participate in substantial completion inspection and generate a punch list. 8) Participate in the Final inspection. 9) Furnish the OWNER a set of reproducible record drawings for the construction contract based on observations and information provided by the Contractor. 10) . Furnish copies of plans and specifications to the Contractor for use during the work. EXHIBIT II SUPPLEMENT NO.1 (AM. 43) COST ANAL YSIS Construction Administration Services $ 3,751.00 (Supplement No.1) Original Authorization Am. 43 (Design, Permitting, Bidding) $tO,500.00 Supplement No. 1 Construction Administration $ 3,751.00 Total Authorization $14,251.00 EXHIBIT II (cont) - MANPOWER ESTIMATE Item of Work P E TID S Expenses Retain and Coordinate Soils Consultant Services 1 0,5 $1,768 Construction Administration Services Conduct preconstruction meeting and progress meeting 3 3 0,5 Field visits (Three Visits) 6 Shop Drawing'review 2 2 0,5 Change Order Preparation 0,5 0,5 Review pay requests (two anticipated) 1 Substantial completion inspection and punch list 0,5 2 Final inspection 0,5 2 Reproducibles 0,5 0,5 4 0,5 Plans and specs for contractor ( three sets) $50 Total Hours 5,5 17 6 2,5 $1,818