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HomeMy WebLinkAbout2003 01 13 Consent B Construction Adminstration Services . . . COMMISSION AGENDA ITEM CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR B January 13, 2003 Meeting MGR r- IDEPT ~ Authorization REQUEST: Public Works Department Requesting Authorization to Execute Supplement 2 to Amendment 64 - Construction Administration Services for Tuskawilla (Main Street) and Hickory Park Grove Boulevard with Conklin, Porter & Holmes Engineers, Inc. PURPOSE: The purpose of this Board item is to request authorization to Execute Supplement 2 to Amendment 64 - Construction Administration Services for Tuskawilla (Main Street) and Hickory Park Grove Boulevard with Conklin, Porter & Holmes Engineers, Inc. at a cost of$44,871.00. CONSIDERATIONS: This supplement is needed to extend construction administration services for the construction of Main Street and Hickory Park Grove Boulevard and the associated infrastructure. The project is needed to fulfill the City's obligation under the Schrimsher and IDC Calhoun developer agreements. The scope and complexity of this project coupled with reductions in City technical staff the last several years necessitates the use of a consultant to provide adequate project oversight. This supplement is needed for the additional 16 weeks of construction that will occur due to weather related time extensions. The original scope of construction administration services in Supplement No.1 was approved on January 14, 2002 at a cost of$121,605. The scope of work includes daily inspections, shop drawing approval, change order preparation, regulatory certi~cations and construction administration estimated at 4 hours per day. The cost for supplement #2 is $44,871. This expense is eligible for reimbursement from the One Cent Sales Tax Renewal funds. . . . January 13, 2003 Consent Agenda Item B Page 2 FUNDING: The funding source for this project expenditure of $44,871 is the 2002-2011 One-Cent Sales Tax funds from Seminole County. The funds for this project will be expended over the next 120 days. RECOMMENDATION: It is recommended that authorization be given to execute Supplement 2 to Amendment 64 - Construction Administration Services for Tuskawilla (Main Street) and Hickory Park Grove Boulevard with Conklin, Porter & Holmes Engineers, Inc. at a cost of $44,871.00 payable from the One-Cent Sales Tax Funds from Seminole County. IMPLEMENTA TION SCHEDULE: The scope of services will be completed within 120 days of approval. ATTACHMENTS: 1. Supplement 2 to Amendment 64 COMMISSION ACTION: . . . ATTACHMENT No. 1 SUPPLEMENT NO.2 TO AMENDMENT NO. 64 CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR TUSKA WILLA AND HICKORY ROADS BETWEEN THE CITY OF WINTER SPRINGS AND CPH ENGINEERS, INC. This Supplement NO.2 to Amendment No. 64 is made and entered into this day of , 2003, by and between the City of Winter Springs, a Municipal Corporation (hereinafter called the OWNER) and CPR Engineers, Inc., a Florida Corporation (hereinafter called the ENGINEER), doing business locally at 1117 E. Robinson Street, Orlando, Florida, 32801. . . . WHEREAS, the OWNER and the ENGINEER have previously entered into an Agreement for the ENGINEER'S professional services for construction administration services (Supplement No.1); and WHEREAS, Supplement No. 1 was approved, authorized by the Commission; and WHEREAS, additional services are required for additional construction work and time, construction administration and inspection services; and WHEREAS, the OWNER and the ENGINEER now wish to further modify and add specific items to Amendment No. 64; NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: I SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as Exhibit 1. Mr. Terry M. Zaudtke, P.E., Chief Operating Officer, has been designated as Project Manager for this project, by the ENGINEER. n FEE The fee has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as EXHlBIT II. m. ENTIRE AGREEMENT This Supplement No. 2 to Amendment No. 64 supersedes all previous authorizations, agreement, or representations, either verbal or written, heretofore in effect between the OWNER and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Supplement 1 and Amendment No. 64 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alternations, or waivers are expressly set forth in writing in a document of import equal to Amendment No. 64 or Supplement 1, and duly executed. IV. TIME OF COMPLETION This Amendment will be completed and run with the construction schedule timeframes. The revised construction completion date is February 19, 2003. . . . IN WITNESS WHEREOF, the parties hereto have executed this Supplement NO.2 on the day and year first written above. OWNER: ATTEST & SEAL CITY OF WINTER SPRINGS, FLORIDA City Clerk Date ENGINEER: ATTEST: CPR ENGINEERS, INe. Terry M. Zaudtke, Chief Operating Officer Date . . . EXHIBIT I SUPPLEMENT NO.2 TO AMENDMENT NO. 64 SCOPE OF SERVICES Task 1: CA Services Provide construction administration services to the end of the revised contract period which is February 19, 2003. This is approximately 16 weeks (112 calendar days) of additional time on the contract. The original construction timeframe was 270 calendar days. A plan of study is attached as EXHIBIT II. . . . EXHIBIT II SUPPLEMENT NO.2 TO AMENDMENT NO. 64 COST ANALYSIS EXHIBIT II DETAILED PLAN OF STUDY Time in Manhours Item of Work P E T* D S EXP A. ADMINISTRATION OF CONSTRUCTION Monthly proQress meetings and reports (4-monthS) 8 4 $40 ProcessinQ of pay estimates (4 estimated) 4 4 4 $100 ProcessinQ of change orders (3 estimated) 6 12 12 $50 Advise and consult with City, resident project 32 96 4 $100 representative and contractors Periodic visits to site (4-months, 2 per month 24 24 $100 estimated - 3 hours per trip) Subtotal 66 144 0 0 24 $390 B. RESIDENT PROJECT REPRESENTATIVE INSPECTION SERVICES* Four 4-week periods - 16 Wks. RemaininQ 37-52 Weeks - half time - 320 Hrs. (Roadway - Tuskawilla) 320 $1,751 SUBTOTAL 0 0 320 0 0 $1,751 ITOT AL MAN HOURS 66 144 320 0 24 $2,141 Estimated cost $6,930 $13,680 $20,800 $0 $1,320 $2,141 TOTAL ESTIMATED COST $44,871 *One individual will be assigned as the Resident Project Representative on a full time basis. He/she will be billed at the rate of Construction Field Rep. II. However, it is not planned for a Resident Project Representative to be present full time at the site nor at all times while the contractor is working. Therefore, there may be contractor work which will not be observed. The Resident Project Representative will provide additional periodic visits and observations to those provided under the Administration of Construction Phase. It is also anticipated that the City staff will keep a close eye on the project and be in communication with the Engineer as required. . SUPPLEMENT NO.2 TO AMENDMENT NO. 64 CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR TUSKAWILLA AND HICKORY ROADS BETWEEN THE CITY OF WINTER SPRINGS AND CPH ENGINEERS, INC. This Supplement No. 2 to Amendment No. 64 is made and entered into this day of , 2003, by and between the City of Winter Springs, a Municipal Corporation (hereinafter called the OWNER) and CPH Engineers, Inc., a Florida Corporation (hereinafter called the ENGINEER), doing business locally. at 1117 E. Robinson Street, Orlando, Florida, 32801. WHEREAS, the OWNER and the ENGINEER .have previously entered into an Agreement for the ENGINEER'S professional services for construction administration services (Supplement No.1); and WHEREAS, Supplement. No. 1 was approved, authorized by the Commission; and WHEREAS, additional services are required for additional construction work and time, construction administration and inspection services; and WHEREAS, the OWNER and the ENGINEER now wish to further modify and add specific items to Amendment No. 64; . NOW THEREFORE, in consideration of the mutual promises and covenants contained herein and given one to the other, the sufficiency of which is hereby acknowledged, the parties agree as follows: SCOPE OF WORK The scope of work has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as Exhibit I. Mr. Terry M. Zaudtke, P.E., Chief Operating Officer, has been designated as Project Manager for this project, by the ENGINEER. II FEE The fee has been agreed to by the parties, and is attached hereto and incorporated herein, by reference, as EXHIBIT II. III. ENTIRE AGREEMENT This Supplement No. 2 to Amendment No. 64 supersedes all previous authorizations, agreement, or representations, either verbal or written, heretofore in effect between the OWNER and the ENGINEER that may have concerned the matters covered herein, except that this Supplement shall in no way supersede or amend Supplement 1 and Amendment No. 64 or other authorizations except as specifically provided herein. No additions, alterations, or variations to the terms of this Supplement shall be valid, nor can the provisions of this supplement be waived by either party, unless such additions, alternations, or waivers are expressly set forth in writing in a document of import equal to Amendment No. 64 or Supplement 1, and duly executed. IV. TIME OF COMPLETION This Amendment will be completed and run with the construction schedule timeframes. The revised construction completion date is February 19, 2003. IN WITNESS WHEREOF, the parties hereto have executed this Supplement No.2 on the day and year first written above. -' OWNER: . ATTEST & SEAt. CITY OF WINTER SPRINGS, FLORIDA /~/v(~~ , /" Date /-/7"- C) y ENGINEER: CPH ENGINEERS, INC. /:2-//9/0.:2- Date EXHIBIT I SUPPLEMENT NO.2 TO AMENDMENT NO. 64 SCOPE OF SERVICES Task 1: CA Services Provide construction administration services to the end of the revised contract period which is February 19. 2003. This is approximately 16 weeks (112 calendar days) of additional time on the contract. The original construction timeframe was 270 calendar days. A plan of study is attached as EXHIBIT II. . . . \ EXHIBIT II SUPPLEMENT NO.2 TO AMENDMENT NO. 64 COST ANALYSIS . , .., \ EXHIBIT B DETAILED PLAN OF STUDY Time in Manhours Item of Work P E T T* 0 I S I EXP A. ADMINISTRATION OF CONSTRUCTION Monthly progress meetings and reports (4-months) 8 4 $40 Processing of pay estimates (4 estimated) 4 4 4 $100 Processing of change orders (3 estimated) 6 12 12 $50 Advise and consult with City, resident project 32 96 4 $100 representative and contractors Periodic visits to site (4-months, 2 per month 24 24 $100 estimated - 3 hours per trip) Subtotal 66 144 0 0 24 . $390 B. RESIDENT PROJECT REPRESENTATIVE INSPECTION SERVICES. Four 4-week periods - 16 Wks. Remaining 37-52 Weeks - halftime - 320 Hrs. (Roadway- 320 Tuskawilla) $1,751 SUBTOTAL 0 0 320 0 0 $1,751 TOTAL MANHOURS 66 144 320 0 24 $2,141 Estimated cost $6,930 $13,680 $20,800 $0 $1,320 $2,141 TOTAL ESTIMATED COST $44,871 .One individual will be assigned as the Resident Project Representative on a full time basis. He/she will be billed at the rate of Construction Field Rep. II. However, it is not planned for a Resident Project Representative to be present full time at the site nor at all times while the contractor is working. Therefore, there may be contractor work which will not be observed. The Resident Project Representative will provide additional periodic visits and observations to those provided under the Administration of Construction Phase. It is also anticipated that the City staff will.keep a close eye on the project and be in communication with the Engineer as required.