HomeMy WebLinkAbout2002 07 08 Consent D Amendment 73 - Feasibility Study on Reclaimed Water System Supplementation/Augmentation from Lake Jesup
COMMISSION AGENDA
ITEM
D
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
July 8, 200"-
Meeting
MGR~PT /,g./
Authorization
REQUEST: Utility Department Requesting Authorization to Execute Amendment 73 -
Feasibility Study on Reclaimed Water System Supplementation/Augmentatiol!_
from Lake Jesup for Consulting Engineering Services with CPH Engineers, Inc.
PURPOSE: The purpose of this Board item is to request authorization for the execution of
Amendment 73 - Feasibility Study on Reclaimed Water System
Supplementation! Augmentation from Lake Jesup - for Consulting Engineering Services
with CPH Engineers, Inc, at a cost of$23,453,
CONSIDERA TIONS:
This amendment is needed to study the feasibility of utilizing Lake Jesup for the
supplementation or augmentation of the reclaimed water supply system, The reclaimed water
system currently is operating near maximum capacity primarily due to the inability to meet
peak demands for brief periods of the year. Developing an additional source would allow the
system to expand and also improve reliability,
The scope of work includes gathering water quantity and quality data on Lake Jesup,
meetings with regulatory agencies, projecting reclaimed water demands, conducting a
distribution system analysis, determining treatment requirements, and providing a preliminary
opinion of probable construction cost. The cost for this scope of services is $23,453.00.
FUNDING:
This project was budgeted in the Utility 2000 Construction Fund (3640':56310). The
funds for this project will be expended over the next 180 days.
July 8, 2002
Consent Agenda Item D
Page 2
RECOMMENDA TION:
It is recommended that authorization be granted for the execution of
Amendment 73 - Feasibility Study on Reclaimed Water System
Supplementation! Augmentation from Lake Jesup - for Consulting Engineering Services
with CPR Engineers, Inc, at a cost of $23,453 payable from the capital improvements
line code of the Utility 2000 Construction Fund - (3640-56310).
IMPLEMENTA TION SCHEDULE:
The scope of services will be completed within 180 days of approval.
ATTACHMENTS:
1, Amendment 73
COMMISSION ACTION:
'1..
A TT ACHMENT NO. 1
AMENDMENT 73 TO AGREEMENT
DATED
NOVEMBER 27,1984
FOR THE
FEASIBILITY STUDY ON
RECLAIMED WATER SYSTEM SUPPLEMENTATION I AUGMENTATION
FROM LAKE JESSUP
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2002, by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is
mutually agreed upon and declared an authorized Amendment to an Agreement dated
November 27, 1984, between the parties, herein setting forth the scope, terms and conditions
of the services herein authorized. The appropriate provisions of the Agreement apply as fully
as if repeated herein. '
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of a study to determine the
feasibility of using surface water from Lake Jessup to supplement the reclaimed
water irrigation system on a City-wide basis.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering.
representative in those phases of the project to which this Amendment applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services forthe City Commission
under the general supervision of the City Manager and Utilities Director and will
submit interim reports to them for their review, input, decision, etc. as
appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation
of the feasibility study.
3.2 DATA GATHERING
3.2.1 Gather water quality and quantity'data from St. Johns River Water Management
District (SJRWMD) and other governmental sources on Lake Jessup. Also
gather and review studies and reports concerning this basin.
3.2.2 Evaluate data for changing seasonal conditions. How does the water quality
change during the year? How does water quality change with flow rate? Will
the water quality be the worst during the time when the demand is the highest?
3.2.3 Graph data for quantity/staging for the last five (5) years (if data is available).
3.2.4 Graph water quality data for the last five (5) years (if data is available).
3.2.5 Categorize critical water quality parameters that need treatment.
3.2.6 No additional water quality sampling is anticipated at this time. We believe
adequate data for this study is available from regulatory sources.
3.3 REGULATORY SUPPORT
3.3.1 Meet with SJRWMD and FDEP to discuss the plans and goals for the
supplementation system. Ask for their support.
3.3.2 Identify possible financial assistance from FDEP, EPA and/or SJRWMD.
3.3.3 Seek support for the concept of withdrawing water from Lake Jessup and
estimate the volume available for supplementation.
3.4 WATER QUANTITY NEEDS - DEMAND SIDE
3.4.1 Use City population data to estimate the 2025 needs for the secondary water
supply.
3.4.2 Analyze annual trends of Winter Springs demand and estimate the amount
attributable to irrigation demand.
3.4.3 Combine population data and irrigation demand data to determine ultimate
system demand.
3.4.4 Determine two alternate phasing plans.
a. Feed existing system and add new areas over 20-year period.
b. Feed existing system and add new areas over 1 O-year period.
3.4.5 Determine supplementation needs of the existing system without expansion.
3.4.6 Determine the needs to provide 100% reuse of wastewater plant effluent and
the amount of supplementation required to achieve this goal. In other words,
utilize 100% of the effluent during the dry times of the year on residential
irrigation and use supplementation to supply the peak demand periods.
3.5 DISTRIBUTION ANALYSIS
3.5.1 Utilize existing Winter Springs Reclaimed and Water Distribution WaterCad
models for the reuse distribution analysis.
3.5.2 Assume that reclaimed/alternate source water will be provided to all water
customers and develop a distribution system on that basis, i.e., expand the
existing reclaimed water system to include all areas. Size lines (preliminary) for
reclaimed flows and characteristics.
3.5.3 Assume distribution of flow based on current knowledge of irrigation demand.
Assign flows at point of distribution based on house counts.
3.5.4 Run analysis to determine the .effectiveness of the system and determine
pumping needs.
3.6 TREATMENT REQUIREMENTS
3.6.1 Based on water quality data from Lake Jessup, the amount of water required
and the experiences at the Sanford WRF supplementation facility, determine
the treatment options available.
3.6.2 Evaluate treatment options and prepare preliminary engineering for each
option. Describe each available system and the components required.
3.7 PRELIMINARY OPINIONS OF PROBABLE CONSTRUCTION COST
3.7.1 Prepare planning level cost estimate of the ultimate build-out to serve all
customers.
a. Treatment cost;
b. Pumping / Supply;
c. Distribution.
3.8 ENGINEERING REPORT
Prepare an Engineering Report which tabulates all the data, flow demands,
water quality and cost estimating. Report shall contain engineering
recommendations.
3.9 REVIEW SCHEDULE
3.9.1 Kick-off meeting with client and engineer.
3.9.2 Fifty percent (50%) review meeting after all data gathering and meetings with
agencIes.
3.9,3 Ninety percent (90%) review meeting on draft report.
3.9.4 One hundred percent (100%) final review.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services,
the ENGINEER will furnish or obtain under subcontracts, supplementary
services of the following types which will be paid for by the OWNER.
4.1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein.
4.1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.1.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4.1.4 Additional engineering services required by revisions to regulations (after the
date of this Amendment) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.1.5 Provide surveying services if required or requested by the OWNER.
4.1.6 Provide, through a subconsultant,' soils investigation and geohydrological
services if required or requested by the OWNER, or if required by the
SJRWMD, recommended by the ENGINEER and authorized by the OWNER.
4.1.7 Provide, through a subconsultant, electrical/HVAC services if required or
requested by the OWNER
5.1
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5...1 .6
5.1.7
5.1.8
5.1.9
5.1.10
SECTION 5
THE OWNER'S RESPONSIBILITIES
The OWNER will:
Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER'S representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
OWNER'S policies and decisions pertinent to the work covered by this
Amendment.
Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Amendment.
Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
Provide personnel to locate facilities and mow, trim, or otherwise make them,
accessible for inspection.
Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, soils investigations if advised in writing by the ENGINEER that they
are necessary or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, necessary additional services as stipulated in Section 4 of this
Amendment, or other services as required.
Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
Give prompt written notice to the ENGINEER whenever the OWNER observes
or otherwise becomes aware of any defect in the Project. .
SECTION 6
PAYMENT
6.1
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth
below:
6.1.1 Principals and Employees of the ENGINEER.
6.1.2 The fee for the engineering design scope of services described herein will be
provided for a lump sum fee of $23,453.00
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to ENGINEER'S.
monthly statements without retention for all categories of services rendered
under this Amendment and for reimbursable expenses incurred.
6.2.2 Charges for the services rendered by principals and employees as witnesses in
any litigation, hearing or proceeding in accordance with Paragraph 4.1.3 will be
computed at a rate of $650.00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or
proceeding will be computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, all payments for all work performed
prior to termination under this Amendment shall be due and payable, and shall
constitute total payment for services rendered. In addition, upon termination,
the ENGINEER shall be paid for any Additional Services authorized and
rendered under Section 4.
6.2.4 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the
services of this Amendment are made on the basis of his experience and
qualifications and represent his best judgement as a design professional
familiar with the construction industry, but the ENGINEER cannot and does not
guarantee that bids or the construction cost will not vary from opinions of
probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this
Amendment and to partners, successors, executors, administrators, and
assigns of such other party in respect to all covenants of this Amendment.
Nothing herein shall be construed as creating any personal liability on the part
of any officer or agency of any public body which may be a party hereto, nor
shall it be construed as giving any rights or benefits hereunder to anyone other
than the OWNER and the ENGINEER.
SECTION 8
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed,
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
. By:
Date:
ENGINEER:
CPH Engineers, Inc.
A
J :\Z6582\PROPOSALS\WSPGS\AMEND73.DOC
ATTACHMENT A
PLAN OF STUDY
P E T S EXP
1. Data Gatherinq 16 24 2 $100
2, Regulatory Meetings
SJRWMD 2 4 1
FDEP 2 4 1 $100.00
3. Water Quantity Analysis 4 16 16 1 $100.00
4. Distribution Analysis 2 24 24 1 $100.00
5. Treatment Analysis / 4 24 24 1
Preliminary Layout
6. Opinions of Probable 1 8 8 1
Construction Cost
7, Enqineerinq Report 2 24 8 8 $100
8. Review Meetings:
Kick-off 2 2
50% 2 2
90% 2 2
Final 2 2
TOTALS: 25 128 104 16 $500.00
EXHIBIT A
PLAN OF STUDY AND ESTIMATED COST
p = $105 x 25 = $ 2,625
E = $90 x 128 = $11,520
T = $77 x 104 = $ 8,008
S = $50 x 16 = $ 800
EXP= = $ 500
TOTAL = $23,453
AMENDMENT 73 TO AGREEMENT
DATED
NOVEMBER 27, 1984
FOR THE
FEASIBILITY STUDY ON
RECLAIMED WATER SYSTEM SUPPLEMENTATION / AUGMENTATION
FROM LAKE JESSUP
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2002, by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is
mutually agreed upon and declared an authorized Amendment to an Agreement dated
November 27, 1984, between the parties, herein setting forth the scope, terms and conditions
of the services herein authorized. The appropriate provisions of the Agreement apply as fully
as if repeated herein.
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of a study to determine the
feasibility of using surface water from Lake Jessup to supplement the reclaimed
water irrigation system on a City-wide basis.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2
The ENGINEER will serve as the OWNER'S professional engineering
representative in those phases of the project to which this Amendment applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Utilities Director and will
submit interim reports to them for their review, input, decision, etc. as
appropriate. - . -
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation
of the feasibility study.
3.2 DATA GATHERING
3.2.1 Gather water quality and quantity data from St. Johns River Water Management
District (SJRWMD) and other governmental sources on Lake Jessup. Also
gather and review studies and reports concerning this basin.
3.2.2 Evaluate data for changing seasonal conditions. How does the water quality
3,2.3
3.2.4
3.2.5
3.2,6
3,3
3.3.1
3.3.2
3,3.3
3.4
3.4.1
3.4,2
3.4.3
3.4.4
change during the year? How does water quality change with flow rate? Will
the water quality be the worst during the time when the demand is the highest?
Graph data for quantity/staging for the last five (5) years (if data is available).
Graph water quality data for the last five (5) years (if data is available).
Categorize critical water quality parameters that need treatment.
No additional water quality sampling is anticipated at this time. We believe
adequate data for this study is available from regulatory sources.
REGULATORY SUPPORT
Meet with SJRWMD and FDEP to discuss the plans and goals for the
supplementation system. Ask for their support.
Identify possible financial assistance from FDEP, EPA and/or SJRWMD.
Seek support for the concept of withdrawing water from Lake Jessup and
estimate the volume available for supplementation.
WATER QUANTITY NEEDS - DEMAND SIDE
Use City population data to estimate the 2025 needs for the secondary water
supply.
Analyze annual trends of Winter Springs demand and estimate the amount
attributable to irrigation demand.
Combine population data and irrigation demand data to determine ultimate
system demand.
Determine two alternate phasing plans.
a. . Feed existing system and add new areas over 20-year period.
b. Feed existing system and add new areas over 1 O-year period.
3.4.5 Determine supplementation needs of the existing system without expansion.
3.4.6 Determine the needs to provide 100% reuse of wastewater plant effluent and
the amount of supplementation required to achieve this goal. In other words,
utilize 100% of the effluent during the dry times of the year on residential
irrigation and use supplementation to supply the peak demand periods.
3.5
3.5.1
3.5.2
3.5.3
3.5.4
3.6
3.6.1
3.6.2
3.7
3.7.1
3.8
DISTRIBUTION ANALYSIS
Utilize existing Winter Springs Reclaimed and Water Distribution WaterCad
models for the reuse distribution analysis.
Assume that reclaimed/alternate source water will be provided to all water
customers and develop a distribution system on that basis, i.e., expand the
existing reclaimed water system to include all areas. Size lines (preliminary) for
reclaimed flows and characteristics.
Assume distribution of flow based on current knowledge of irrigation demand.
Assign flows at point of distribution based on house counts.
Run analysis to determine the effectiveness of the system and determine
pumping needs.
TREATMENT REQUIREMENTS
Based on water quality data from Lake Jessup, the amount of water required
and the experiences at the Sanford WRF supplementation facility, determine
the treatment options available.
Evaluate treatment options and prepare preliminary engineering for each
option. Describe each available system and the components required.
PRELIMINARY OPINIONS OF PROBABLE CONSTRUCTION COST
Prepare planning level cost estimate of the ultimate build-out to serve all
customers.
a. Treatment cost;
b. Pumping / Supply;
c. Distribution.
ENGINEERING REPORT
Prepare an Engineering Report which tabulates all the data, flow demands,
water quality and cost estimating. Report shall contain engineering
recommendations.
3.9 REVIEW SCHEDULE
3.9.1 Kick-off meeting with client and engineer.
3.9.2 Fifty percent (50%) review meeting after all data gathering and meetings with
agencies.
3.9.3 Ninety percent (90%) review meeting on draft report.
3.9.4 One hundred percent (100%) final review.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services,
the ENGINEER will furnish or obtain under subcontracts, supplementary
services of the following types which will be paid for by the OWNER.
4.1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein.
4.1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.1.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4.1.4 Additional engineering services required by revisions to regulations (after the
date of this Amendment) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.1.5 Provide surveying services if required or requested by the OWNER.
4.1.6 Provide, through a subconsultant, soils investigation and geohydrological
services if required or requested by the OWNER, or if required by the
SJRWMD, recommended by the ENGINEER and authorized by the OWNER.
4.1.7 Provide, through a subconsultant, electrical/HV AC services if required or
requested by the OWNER
5.1
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
SECTION 5
THE OWNER'S RESPONSIBILITIES
The OWNER will:
Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER'S representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
OWNER'S policies and decisions pertinent to the work covered by this
Amendment.
Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Amendment.
Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, soils investigations if advised in writing by the ENGINEER that they
are necessary or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, necessary additional services as stipulated in Section 4 of this
Amendment, or other services as required.
Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
Give prompt written notice to the ENGINEER whenever the OWNER observes
or otherwise becomes aware of any defect in the Project.
6,1
6.1.1
6.1.2
6.2
6.2.1
6.2.2
6.2.3
6.2.4
SECTION 6
PAYMENT
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth
below:
Principals and Employees of the ENGINEER.
The fee for the engineering design scope of services described herein will be
provided for a lump sum fee of $23,453.00
REIMBURSED EXPENSES
The OWNER will make prompt monthly payments in response to ENGINEER'S
monthly statements without retention for all categories of services rendered
under this Amendment and for reimbursable expenses incurred.
Charges for the services rendered by principals and employees as witnesses in
any litigation, hearing or proceeding in accordance with Paragraph 4.1.3 will be
computed at a rate of $650.00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or
proceeding will be computed on an hourly rate).
If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, all payments for all work performed
prior to termination under this Amendment shall be due and payable, and shall
constitute total payment for services rendered. In addition, upon termination,
the ENGINEER shall be paid for any Additional Services authorized and
rendered under Section 4.
The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the
services of this Amendment are made on the basis of his experience and
qualifications and represent his best judgement as a design professional
familiar with the construction industry, but the ENGINEER cannot and does not
guarantee that bids or the construction cost will not vary from opinions of
probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this
Amendment and to partners, successors, executors, administrators, and
assigns of such other party in respect to all covenants of this Amendment.
Nothing herein shall be construed as creating any persona/liability on the part
of any officer or agency of any public body which may be a party hereto, nor
shall it be construed as giving any rights or benefits hereunder to anyone other
than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
7 J -'
By' ./ - ,[i / /? b. .-~"
. - I/,""",:;-{,-', ..'/ / /./ __ --
;/ " .
Date: ',It) (-;".:L
(
ENGINEER:
CPH Engineers, Inc.
J:\z6582IPROPOSALSIWSPGSIAMEND73,DOC
ATTACHMENT A
PLAN OF STUDY
P E T S EXP
1, Data GatherinQ 16 24 2 $100
2. Regulatory Meetings
SJRWMD 2 4 1
FDEP 2 4 1 $100,00
3, Water Quantity Analysis 4 16 16 1 $100,00
4, Distribution Analysis 2 24 24 1 $100,00
5. Treatment Analysis / 4 24 24 1
Preliminary Layout
6, Opinions of Probable 1 8 8 1
Construction Cost
7, Enqineerinq Report 2 24 8 8 $100
8. Review Meetings:
Kick-off 2 2
50% 2 2
90% 2 2
Final 2 2
TOTALS: 25 128 104 16 $500,00
EXHIBIT A
PLAN OF STUDY AND ESTIMATED COST
P = $105x25 = $ 2,625
E = $90 x 128 = $11,520
T = $77 x 104 = $ 8,008
S = $50 x 16 = $ 800
EXP = = $ 500
TOTAL = $23,453
-,
.~ . .
(,I -
AMENDMENT 73 TO AGREEMENT
DATED
NOVEMBER 27,1984
FOR THE
FEASIBILITY STUDY ON
RECLAIMED WATER SYSTEM SUPPLEMENTATION I AUGMENTATION
FROM LAKE JESSUP
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
.
This Amendment dated ' , 2002,by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engine,er), is
mutually agreed upon and declared an authorized Amendment to an Agreement dated
November 27, 1984, between the parties, herein setting forth the scope, terms and conditions
of the services herein authorized. The appropriate provisions of the Agreement apply as fully
as if repeated herein.
i
.'
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of a study to determine the
feasibility of using surface water from Lake Jessup to supplement the reclaimed
water irrigation system on a City-wide basis.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
, project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering
representative in those phases of the project to which this Amendment applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Utilities Director and will
submit interim reports to them for their review, input, decisio~, etc. as . ._n__
appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation
of the feasibility study.
3.2 DATA GATHERING
3.2.1 Gather water quality and quantity data from St. Johns River Water Management
District (SJRWMD) and other governmental sources on Lake Jessup. Also
gather and review studies and reports concerning this basin.
3.2.2 Evaluate data for changing seasonal conditions. How does the water quality
change during the year? How does water quality change with flow rate? Will
the water quality be the worst during the time when the demand is the highest?
3.2.3 Graph data for quantity/staging for the last five (5) years (if data is available).
3.2.4 Graph water quality data for the last five (5) years (if data is available).
3.2.5 Categorize critical water quality parameters that need treatment.
3.2.6 No additional water quality sampling is anticipated at this time. We believe
adequate data for this study is available from regulatory sources.
3.3 REGULATORY SUPPORT
3.3.1 Meet with SJRWMD and FDEP to discuss the plans and goals for the
supplementation system. Ask for their support.
3.3.2 Identify possible financial assistance from FDEP, EPA and/or SJRWMD.
3.3.3 Seek support for the concept of withdrawing water from Lake Jessup and
estimate the volume available for supplementation.
3.4 WATER QUANTITY NEEDS - DEMAND SIDE
3.4.1 Use City population data to estimate the 2025 needs for the secondary water
supply.
3.4.2 Analyze annual trends of Winter Springs demand and estimate the amount
attributable to irrigation demand.
3.4.3 Combine population data and irrigation demand data to determine ultimate
system demand.
3.4.4 Determine two alternate phasing plans.
a. , Feed existing system and add new areas over 20-year period.
b. Feed existing system and add new areas over 1 O-year period.
3.4.5 Determine supplementation needs of the existing system without expansion.
3.4.6 Determine the needs to .provide 100% reuse of wastewater plant effluent and
the amount of supplementation required to achieve this goal. In other words,
utilize 100% of the effluent during the dry times of the year on residential
irrigation and use supplementation to supply the peak demand periods.
,
3.5 DISTRIBUTION ANALYSIS
3.5.1 Utilize existing Winter Springs Reclaimed and Water Distribution WaterCad
models for the reuse distribution analysis.
3.5.2 Assume that reclaimed/alternate source water will be provided to all water
customers and develop a distribution system on that basis, i.e., expand the
existing reclaimed water system to include all areas. Size lines (preliminary) for
reclaimed flows and characteristics.
3.5.3 Assume distribution of flow based on current knowledge of irrigation demand.
Assign flows at point of distribution based on house counts.
3.5.4 Run analysis to determine the effectiveness of the system and determine
pumping needs.
3.6 TREATMENT REQUIREMENTS
3.6.1 Based on water quality data from Lake Jessup, the amount of water required .
and the experiences at the Sanford WRF supplementation facility, determine
the treatment options available.
3.6.2 Evaluate treatment options and prepare preliminary engineering for each
option. Describe each available system and the components required.
3.7 PRELIMINARY OPINIONS OF PROBABLE CONSTRUCTION COST
3.7.1 Prepare planning level cost estimate of the ultimate build-out to serve all
customers.
a. Treatment cost;
b. Pumping / Supply;
c. Distribution.
3.8 ENGINEERING REPORT
Prepare an Engineering Report which tabulates all the data, flow demands,
water quality and cost estimating. Report shall contain engineering
recommendations.
3.9 REVIEW SCHEDULE
3.9.1 Kick-off meeting with client and engineer.
3.9.2 Fifty percent (50%) review meeting after all data gathering and meetings with
agencies.
;
3.9.3 Ninety percent (90%) review meeting on draft report.
3.9.4 One hundred percent (100%) final review.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services,
the ENGINEER will furnish or obtain under subcontracts, supplementary
services of the following types which will be paid for by the OWNER.
4.1.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as
described herein.
4.1.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.1.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4.1.4 Additional engineering services required by revisions to regulations (after the
date of this Amendment). as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.1.5 Provide surveying services if required or requested by the OWNER.
4.1.6 Provide, through a subconsultant, soils investigation and geohydrological
services if required or requested by the OWNER, or if required by the
SJRWMD, recommended by the ENGINEER and authorized by the OWNER.
4.1.7 Provide, through a subconsultant, electrical/HV AC services if required or
requested by the OWNER
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER'S representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
OWNER'S policies and decisions pertinent to the work, covered by this
Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon
public and private lands as required for the ENGINEER to perform his work
under this Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
5.1A Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, soils investigations if advised in writing by the ENGINEER that they
are necessary or advisable.
5.1.8 Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, necessary additional services as stipulated in Section 4 of this
Amendment, or other s~rvices as required.
5.1.9 Provide such legal, accounting, and insurance counseling services as may be
required for the project, and' such auditing services as the OWNER may require.
5.1.10 Give prompt written notice to the ENGINEER whenever the OWNER observes
or otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth
below:
6.1.1 Principals and Employees of the ENGINEER.
6.1.2 The fee for the engineering design scope of services described herein will be
provided for a lump sum fee of $23,453.00
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to ENGINEER'S
monthly statements without retention for all categories of services rendered
under this Amendment and for reimbursable expenses incurred.
6.2.2 Charges for the services rendered by principals and employees as witnesses in
. any litigation, hearing or proceeding in accordance with Paragraph 4.1.3 will be
computed at a rate of $650;00 per day or any portion thereof (but compensation
for time spent in preparing to appear in any such litigation, hearing or
proceeding will be computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, all payments for all work performed
prior to termination under this Amendment shall be due and payable, and shall
constitute total payment for services rendered. In addition, upon termination,
the ENGINEER shall be paid for any Additional Services authorized and
rendered under Section 4.
6.2.4 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the
services of this Amendment are made on the basis of his experience and
qualifications and represent his best judgement as a design professional
familiar with the construction industry, but the ENGINEER cannot and does not
guarantee that bids or the construction cost will not vary from opinions of
probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this
Amendment and to partners, successors, executors, administrators, and
assigns of such other party in respect to all covenants of this Amendment.
Nothing herein shall be construed as creating any personal liability on the part
of any officer or agency of any public body which may be a party hereto, nor
shall it be construed as giving any rights or benefits hereunder to anyone other
than the OWNER and the ENGINEER.
SECTION 8
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
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Date: "II) (O::L
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ENGINEER:
CPH Engineers, Inc.
J:\Z6582\PROPOSALS\WSPGS\AMEND73,DOC
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A TTACHMENT A
PLAN OF STUDY
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. . . .
. " .
EXHIBIT A
PLAN OF STUDY AND ESTIMATED COST
P E T S EXP
1, Data Gatherinq 16 24 2 $100
2. Regulatory Meetings
SJRWMD 2 4 1
FDEP 2 4 1 $100.00
3, Water Quantity Analysis 4 16 16 1 $100.00
4. Distribution Analvsis 2 24 24 1 $100.00
5. Treatment Analysis / 4 24 24 1
Preliminary Layout
6, Opinions of Probable 1 8 8 1
Construction Cost
7, Enoineerinq Report 2 24 8 8 $100
8, Review Meetings:
Kick-off 2 2
50% 2 2
90% 2 2
Final 2 2
TOTALS: 25 128 104 16 $500.00
P = $105 x 25 = $ 2,625
E = $90 x 128 = $11,520
T = $77 x 104 = $ 8.008
S = $50 x 16 = $ 800
EXP = = $ 500
TOTAL = $23,453