HomeMy WebLinkAboutFlorida League of Cities Memorandum of Understanding -2005 10 01
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MEMORANDUM OF UNDERSTANDING
RECEIVED
NOV 2 3 2005
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CITY OF WINTe;R SPRINGS
OFFICE OF THE CITY CI.ERK
THIS MEMORANDUM OF UNDERSTANDING, dated this 1st Day of October,
2005, is entered into by and between the Florida League of Cities, Inc., 125 E.
Colonial Drive, Orlando, Fl., and the City of Winter Springs, 1126 East S.R. 434,
Winter Springs, Florida.
Our Understanding of Your Needs:
It is our understanding that the City of Winter Springs (City) desires the Florida
League of Cities (League) to provide project management oversight for the
implementation of the Records Management Technology Plan presented to the
City Commission on the 9th day of August 2004. This project management
oversight was outlined in the plan as approved.
The Approach:
· The League will assist the City in the development of a project plan to
include a schedule for FY 2005 and 2006, specific tasks assignments, and
identification of needed resources.
· The League will review the proposed content and plan for training to
ensure the training is appropriate and timely for project implementation.
· Provide ongoing guidance and assistance to the Records Management
Core Team on specific concerns, problems and issues. This includes, but
is not limited to, assistance with the generation of appropriate policies,
procedures and resolution of implementation issues.
· The League will provide for coordination between the MCCI/Laserfiche
vendor and the City and provide assistance in resolving any issues that
may arise with the vendor.
· Provide guidance and assistance as needed and requested by the
Director of Information Systems.
· The League will work closely with the Project & Application Support
Specialist to ensure timely completion and progress of tasks.
· The League will be a part of the RM Core Team in order to provide better
service and be more involved with the overall implementation of the plan.
The Deliverables:
· Meet weekly with the Records Management Core Team (RMCT) to
discuss issues and review progress.
· Generate a monthly status report outlining the actual progress of the
project measured against the project plan. This will include a detailed
review of actual work accomplished.
Assumptions and Variables:
· It is assumed that the weekly meeting with the RMCT and assistance with
issues and concerns will take one day per week.
FLC and Winter Springs Memorandum of Understanding
November 1, 2005
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MEMORANDUM OF UNDERSTANDING
· It is assumed that the League will have access to the needed functional
areas, computer systems and general information to generate its monthly
reports.
Schedule:
The schedule for the weekly meetings and monthly review will be mutually
agreed upon between the League and the City. The length of this contract is
from the date of its signing until September 30, 2006. Monthly reports will be
generated by the 15th of the month.
Cost:
Total maximum fee is $19,325, which will be invoiced quarterly based upon the
hours actually expended at the following rates and hours:
Name Hours Rate Total
Project Manager 5 $125 $ 625
Senior Consultant 80 $110 $ 8,800
Imaging/Research Support 200 $50 $ 10,000
TOTAL 285 $ 19,325
Terms and Conditions:
If the Florida League of Cities, its employees or agents fail for any reason,
whether or not negligent, to fulfill the conditions as contained in this contract, the
City of Winter Spring's only remedy shall be to receive a refund of all monies paid
for the project. In no event will the Florida League of Cities be liable for any loss,
special, punitive or consequential damages or damages in excess of the
amounts received by the Florida League of Cities under the terms of this
Agreement.
This agreement shall constitute the entire agreement between the Florida
League of Cities and the City of Winter Springs with respect to the subject matter
of this agreement and shall not be modified or changed without the express
consent of the parties. The provisions of this agreement supersede all prior oral
and written quotations, communications, agreements and understandings of the
parties with respect to the subject matter of this agreement.
This memorandum of understanding terminates upon completion of the two
hundred and eighty five hours of League labor or either party may terminate this
agreement immediately with written notice to the other. In case of early
termination, the League will invoice the City for any hours expended to that point
and the City will have 45 days from the invoice day to pay all monies owed.
FLC and Winter Springs Memorandum of Understanding
November 1, 2005
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MEMORANDUM OF UNDERSTANDING
APPROVALS:
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F anklin R. Hagy, Chief nformation Officer
Florida League of Cities
Date
AGREED TO ON BEHALF OF THE CITY OF WINTER SPRINGS:
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Signature:
10-01-05
Date
TWe: Ronald W. McLemore, City Manager
FLC and Winter Springs Memorandum of Understanding
November 1 , 2005
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