HomeMy WebLinkAboutFlorida League of Cities Memorandum of Understanding -2004 12 12
,
RECEIVED
MEMORANDUM OF UNDERSTANDING JAN 1 9 2005
, ~lAITER SPRINGS
THIS MEMORANDUM OF UNDERSTANDING, dated this 1ih day I mbel'fYCLERK
2004, is entered into by and between the Florida League of Cities, Inc. ("FLC"),
125 E. Colonial Drive, Orlando, Fl., and the City of Winter Springs, 1126 East
S.R. 434, Winter Springs, Florida.
Our Understanding of Your Needs:
It is our understanding that the City of Winter Springs (City) desires the Florida
League of Cities (League) to provide project management oversight for the
implementation of the Records Management Technology Plan presented to the
City Commission on the 9th day of August 2004. This project management
oversight was outlined in the plan as approved.
The Approach:
. The League assist the City in the development of a project plan to include
a schedule for FY 2005 and 2006, specific tasks assignments, and
identification of needed resources.
. The League will review the proposed content and plan for training to
ensure the training is appropriate and timely for project implementation.
. Provide ongoing guidance and assistance to the Records Management
Core Team on specific concerns, problems and issues. This includes, but
is not limited to, assistance with the generation of appropriate policies,
procedures and resolution of implementation issues.
. The League will provide for coordination between the MCl/Laserfiche
vendor and the City and provide assistance in resolving any issues that
may arise with the vendor.
. Provide guidance and assistance as needed and requested by the
Director of Information Systems.
The Deliverables:
"0
. Meet monthly with the Records Management Core Team (RMCT) to
discuss issues and review progress.
. Generate a quarterly status report outlining the actual progress of the
. project measured against the project plan. This will include a detailed
review of actual work accomplished.
Assumptions and Variables:
. It is assumed that the monthly meeting with the RMCT and assistance
with issues and concerns will take one day per month.
. It is assumed that the League will have access to the needed functional
areas, computer systems and general information to generate its quarterly
reports.
FLC and Winter Springs Memorandum of Understanding Page 1 of 3
January 7, 2005
MEMORANDUM OF UNDERSTANDING
. Schedule:
The schedule for the monthly meetings and quarterly review will be mutually
agreed upon between the League and the City. . This length of this contract is
. from the date of its signing until September 30, 2005. Quarterly reports will be
generated by the 15th of the month after the end the fiscal quarter.
Cost:'
Total maximum fee is $22,985, which will be invoiced quarterly based upon the
hours actually expended at the follo'wing rates and hours:
Name Hours Rate Total
Project Manaqer 15 $125 $ 1,875
Senior Consultant 106 $110 $ 11,660
Imaqinq/Research Support 189 $50 $ 9,450
TOTAL 313 $ 22,985
Terms and Conditions:
If the Florida League of Cities, its employees or agents fail for any reason,
whether or not negligent, to fulfill the conditions as contained in this contract, the
City of Winter Spring's only remedy shall be to receive a refund of all monies paid
for the project. In no event will the Florida League of Cities be liable for any loss,
special, punitive or consequential damages or damages in excess of the
amounts received by the Florida League of Cities under the terms of this
Agreement.
This agreement shall constitute the entire agreement between the Florida
League of Cities and the Winter Springs with respect to the subject matter of this
agreement and shall not be modified or changed without the express consent of
.-....." the parties. The provisions of this agreement supersede all prior oral and written
quotations, communications, agreements and understandings of the parties with
respect to the subject matter of this agreement.
This memorandum of understanding terminates upon completion of the three
hundred and thirteen hours of League labor or either party may terminate this
agreement immediately with written notice to the other. In case of early
termination, the League will invoice the City for any hours expended to that point
and the City will have 45 days from the invoice day to pay all monies owed.
FLC and Winter Springs Memorandum of Understanding Page 2 of 3
January 7,2005
: . . .
MEMORANDUM OF UNDERSTANDING
APPROVALS:
. -;~~7??6fl / --/3'-05-
/Franklin R. Hagy, Chief Information Officer Date
Florida League of Cities
AGREED TO ON BEHALF OF THE CITY OF WINTER SPRINGS:
, ,
Sit: 0. 1vt :'rr 1-8-2005
Date
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,~. ."Title: CITY, MANAGER
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FLC and Winter Springs Memorandum of Understanding Page 3 of 3
January 7, 2005