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Home My WebLink About2004 09 20 Consent 203 COMMISSION AGENDA ITEM 203 Consent X Informational Public Hearing Regular d-~ September..;.a, 2004 Regular' Meeting r c-CY Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department is requesting the City Commission to approve the request of the Grove Counseling Center, Inc. to conduct a free Jazz Concert and other events at Central Winds Park and direct staff to come back with an agreement. PURPOSE: The purpose of this item is to obtain Commission approval for the Grove Counseling Center, Inc. to conduct a free Jazz Concert and other events at Central Winds Park on Saturday, February 5, 2005 and for staff to come back with an agreement. CONSIDERATIONS: . The Grove Counseling Center, Inc. Is located in Winter Springs and provides programs and services to reduce substance abuse and help families. . Several meetings have been held and Parks and Recreation, Police, and the Grove Counseling Center desire to have this event. . The February 5, 2005 Event would be in the Central Winds Park Amphitheater from 3 pm to 6 pm. It would include Two Jazz Band Performances, a silent auction, and a live auction with guest DJ, refreshments, vendors, wine and cheese tasting stand, sponsor booths, and service associates interest groups. . The Grove Counseling Center would provide event coordination, marketing and advertising; musical and guest talent; staging, lighting, audio, and generators; all event staff, and insurance. Consent Agenda Item 203 September 13,2004 Page 2 . The City of Winter Springs would provide use of the park at no charge; wave the permit for alcohol, signs, and tents; provide event parking, police, fire and parks and recreation presence, and promote the event to the Winter Springs residents. . The City is providing primarily staffing assistance for this community event. . Parks and Recreation supports this free event for the public and has no park conflicts on February 5, 2005. FUNDING: Estimated staffing cost: Police Fire Parks and Recreation $ 1,000 $ 500 $ 500 Total $ 2.000 RECOMMENDATIONS: The Parks and Recreation Department is requesting the City Commission to approve the request of the Grove Counseling Center, Inc. to conduct a free Jazz Concert and other events at Central Winds Park on February 5, 2005 and to have Staff come back with an agreement. IMPLEMENTATION SCHEDULE October 11, 2004 October - January February 5, 2005 Agreement presented to City Commission Plan Coordinate and promote Event Winter Springs Jazz Concert Event ATT ACHMENTS: #1 Event Proposal, Schedule and Information. COMMISSION ACTION: ATTACHMENT ~1 Event Proposal Event: Jazz Concert in Winter Springs The Grove would like to hold a jazz concert and auction at Central Winds Park, 1000 E. State Road 434, on February 5, 2005 from 3 - 6pm. This event would offer Seminole County residents the chance to enjoy a day of jazz while raising money for the substance abuse prevention and treatment programs listed. The event will include two jazz band performances, a silent auction, a live auction with guest DJ, refreshment vendors, wine &: cheese tasting stand, sponsor booths and service association interest groups. Revenue: Money from the event will be raised through sponsorships, donations, a silent auction, a live auction, posters sales and booth sales. Admission to the event will be free. Contribution: The Grove is willing to provide the following items: · Event coordination · Event advertising and marketing · Musical and guest talent · Event staging, lighting, audio and generators · Event staff, including volunteers · Insurance policy for the event (policy attached). Request: It is requested that the City supports this event in the following ways: · Allowing the use of Central Winds Park at no charge · Waiving all permit fees for alcohol, signs and tents · Providing and regulating event parking · Assisting The Grove in marketing the event to Winter Springs residents · Providing restroom accommodations for guests · Providing police and first aid services during the event · Mayor &: City Council to attend the concert and auction Tentative Event Schedule EVENT: Winter Springs Jazz Concert EVENT COORDINATOR: Melissa Shrader DATE: Saturday, February 5, 2005 TIMES: 3:00 - 6:00PM VENUE: Central Winds Park, 1000 E. State Road 434 LINE UP: 1PM 1PM 1:30PM 1:30PM 2:30PM 3PM 4PM 4PM 4:15PM 4:45PM 5PM 6PM Grove staff arrives for set~up staging, lighting &: audio arrive Vendors arrive Band arrives First band set~up First band begins First band ends DJ thanks vendors, announcements LIVE auction begins Second band set~up Second band begins Event ends - Breakdown begins Budget: Expenses Advertising/Marketing Decorations Entertainment Generators Posters Prevention Materials Print Stage, Sound and Lights VIP Tent Accommodations Total Expenses $1,000 $150 $2,000 $100 $600 $200 $100 $3,000 $150 $7,300 Revenue Sponsorships Vendor Booth Sales Poster Sales $7,000 $350 $250 Winter Springs Jazz Concert The Grove Counseling Center, Inc. Organization: The Grove Counseling Center, Inc. The Grove is a non'profit organization offering a comprehensive service system for the prevention and treatment of substance abuse and behavioral health problems in Seminole County, Florida and surrounding areas. The Grove was founded in 1971 by a group of concerned citizens and serves the community by striving to "enhance the ability of youth and families to succeed in life.' All program components are licensed by the Florida Department of Children and Families and accredited by the Commission on Accreditation of Rehabilitation Facilities. Programs and Services Offered: Prevention: One of the most effective methods to hinder a substance abuse problem is prevention, stopping the problem before it occurs. The Grove Counseling Center offers an array of Prevention Programs in Seminole County that target youth and their families in both schools and in the community. Some prevention programs include: Seminole H.O.P.E. is a partnership of various community entities. Leaders from service agencies, government, law enforcement, schools, neighborhoods, youth, families and other concerned residents work together to reduce substance abuse in Seminole County. The Strengthening Families Program works with middle school students and their families in at,risk areas. The program helps families focus on healthy beliefs, clear standards, bonding, family management skills and family cohesion. The ALPHA Program is an in' school prevention program for elementary students whose behavior interferes with academic performance. Sankofo is a rites,of'passage program for young African' Americans that builds self,esteem and self, knowledge through culturally specific learning and activities. Seminole Teen Options Program (S.T.O.P.) is a teen pregnancy prevention initiative for middle schools. Drugs, Violence, and Safety (D.V.S.) takes place in five local elementary schools. A Prevention Specialist provides education and training from Kindergarten through the Fourth Grade. Family Support Services is an in' school and after'school program. This community,based initiative targets elementary and middle school students. Outpatient Treatment: The Grove's Outpatient Facilities serve adults, adolescents and their families through an array of substance abuse treatment programs. Through a comprehensive evaluation, individuals and families identify needs, strengths, abilities and preferences and The Grove assists them in obtaining counseling. A treatment plan is tailored to meet each individual client's needs. Counselors assist individuals and families in learning the skills necessary to succeed in life. Some treatment programs include: Anger Management, which treats adults and youth as young as twelve, works to reduce both the emotional feelings and the physiological arousal that anger causes. Tobacco 411 is a four' hour educational program approved by the Seminole County School Board. This program is designed to help young smokers reevaluate their decision to use tobacco products. Victim Awareness is a program for those who have committed crimes against another person. It helps the offender to understand how crime affects others and themselves. Juvenile Inpatient Treatment: The Grove Academy is located in Winter Springs. This is a voluntary residential program serving adolescents ages 13 to 17 that have an alcohol and/or drug abuse problem. The Grove Academy deals with issues relating to the formation of bad habits that lead to poor decision,making, delinquency, and substance abuse. Intensive Residential Treatment builds a foundation for long'term recovery. The Grove Academy has a 32,bed capacity with separate male and female dormitories. The average length of stay is three to five months. Academic instruction is offered on site five days per week in partnership with Seminole County Public Schools. During their stay, adolescents work towards graduating through a level system, D to A. Clients strive to reach the next level, where new privileges and independence await. The Grove Academy has a specialized skill and treatment track for foster care youth that have a substance abuse problem. The Grove has had much success in facilitating passage through these adjustment and developmental problems, and its program is among the best in the state. ! .. . Clientit: snin 4GROVCOUl i A ClJRQ... CERTIFICATE OF LIABILITY INSURANCE I OAT'I!~ 08/11/04 P.flODUCER Tl4lS camRCATe IS ISSUED AS A MATTER OF INFORMATION $RH Company of Orlando ONl.. y ANt) CONR:RS NO RIGHTS UPON THE CERTlFK:ATE HOlOEA.. . ntlS eeRT1F1CATE DOes NOT AMEND. EX'I"END OR ~OO N. Magnolia Ave, Ste 1600 ALTER nte COVEAAGE AFFORDEO BY THE POUClES BeLOW. POBox 538200 (zip 32853) ~rlando, FL 32803 INSURERS AFFOfmING COVERAGE r.-.....-... ..-- -....-----.-..-- . .- ~~_~~sti?ortlnBurance Co_mpany\St"ateco rove Counseling Center Inc ~~Ameritrust Insurance COEE9.!.atio~__ 93 E SR 434 ~ngwood, FL 32750 _~lIRER c: - -" - I ~SURER D: I I INSUReJl E: COVERAGES tHe POl./ClES OF INSURANCi USTED B8.OW HAVE SE8II ISSUED TO THE INSURED ~ NJO\IE FOA lliE POUCY PEAIOO IHDlCA'TCO. NOTWl'Tl4ST AAOING >>Iv REOUlRa.1EHT. TEAM (]A CONOITIOH OF ANY COHlRACT OR 01HER DOCuMENT ~~ RESPECT TO WHICH THIS camF~Te MAY' BE ISSUED OR MAY PERTAIN. THe INSUAAHCe AFFOOOeD BY TIoIE POuaES oescAl8ED HEREIN IS SUSJEcr 10 AU TlfE TERMS. exo..USlONS AND CONOlTlONS OF 5Uai POuoes. AGGRtiGATE ut.tT$ 910WN !MY HAVE BEEN AEOtJCa) BY PAID Cl..AJMS. = ~OFtwfWlCe T ---.. PCuClHUMlIER 1~~~EXPIRATlON A ~U~ !TC32593971 ;10/01/03 10/01/04 X ~"EACW.BsNEIW.LlA&ILITY: I :: W ClAIMS MADti [X] OCCUItl I . ~ ! , .. ~\.MiGIl~=~~PEA: i : '''1 PCUCY I I ',cM : IlOC I A l~UAllI\Jn' 'TC32593971 lXAHVAIITO ~ _ ALl. CMNEO AIJ'I'OG rf =:IUTOS . x IOKlWIIED AlJTOS UMIfS EACH 00CUAAENl'.E __.1 n , 000 , 000 FfAEo.wAGElMY_dftl' IflOO,OOO ~1Anw_""'J $5.000 I'EASONAl. uov lMJUAY $1 000. 000 GENSW.AGOAE~TE .3 000.000 ~ "~AOO f3 000 000 10/01/03 10/01/04 COII8tEO S1folliU UIItT {I:G -Idorll) 1---." - BClOlL T IH.IURY (Pat '*"'1 I . .n,ooo,OOO I -- i I~~ EmI!SS UMlt1nY i ~l ,..'J I _. 0CCUJl L-l CI.AIMS MADE i .---.-, IIClOa. T IN.JUJlV l""'~ - --... PROPEmY OAIMoGE (P8I11Cdt1an1t , :, ! -.-." ....- is I , i=i= s 81 WOAlCSl:IiI CCMPeI$A11OH MIl i ! eMPLOYSI&' UAIIlUYY I AI cmteA Prof Liab ITC32593971 10 01/03 10/01/04 !ioccurrence Basis j I i ~ OF OPEMT'O'Gl OCA~CLUSIC;INSADKD ey ENDOAS!MeNTlSHiCW. PAOVlSlClHS R~ : Grove Jazz Fund Raiser Certificate Holder is added as Additional Insured as respects general liability, but only with respect to operations of the Named Insured. I CERTIFICATE HOlOEA T TllOOmaw.OIS1RlD:lM$\IllERurmA: 10020373100 07/19/03 07/19/04 , I C~ty 0 Winter Springs c~ristopher Carson 1000 E. SR 434 W~nter Springe, FL 32708 I . Attn: CAtoICeU.A noN llHOULD AHVOPtME A8O\IE DescMIeo Pl1UClESBE t:AHCQ.LeO AERIRE 1Ml EllFlRA1llW DATE TtfEIBlI'. ~e ~ INSWII!A WILL fHlIHAVOR TOlIM.l..O-OAlSWRIm!IIII NOnCUOTllS CfIlTFlCA1'E HOUlEAHAMED lOnflllHT.IIU1'FAIl.UI1I; 'IODOSOSM.u. IMI'OSI! "fOoeUOATION OA LlAlJrLllY OF AN'I'lOHO III'W1"fWE lN9lIRElUYSAGElmlaR ~A1M!S. AIIn4lIIIEEO~A'tlllE " ./? . - ~ /.d'f~ ACli)AD &S (7J91) 1 I 90~ 98~ . ON of 2 jSllOS04/M102621 .JDM (jl ACORD CORPOAAnON 1988 ~9~V~G~~0v ~ ~31N3J 9NIl3SNnOJ 3~O~9 9GW~ v0/GV80