HomeMy WebLinkAboutGlatting Jackson Letter of Agreement Transportation Study -2004 11 30
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Jack E Glatting, Founder
William J. Anglin,Jr.
David L Barth
Jay H. Exum
Carey S. Hayo
Jay R. Hood
Timothy T. Jacksun
William C. Kercher,Jr.
Walter M. Kulash
Sharon K. Lamantia
S. Raymond Lopez
Thomas J. McMacken,Jt.
John H. Percy
John F. Rinehart
Gregory A. Bryla
Karen T. Campblin
Frances Chandler-Marino
David R. Claus
Charl", P. Cobble
Michael R. Cochran
A. Blake Drury
Christi B. Elflein
Sandy A. Franks
Douglas V. Gain'"
Bruce C. Hall
Patricia S. Hurd
Jonathan W. Hollinan
Gail D. Lacey
Brent A. Lacy
William D. Lites
Ian M. Lockwood
Kok Wan Mah
Jeffrey F. Manuel
Edward J. McKinney
Randall S. Mejeur
Douglas A. Metzger
John J. Moore 1II
Balraj N. Mohabeer
Jonathan M. Mugmon
Kathleen S. O'Sullivan
Kelley Samuels Peterman
Heather J. Phiel
Troy P. Ross
Jodi L. Rutmann
Tara L. Salmieri
Peter C. Sechler
Michael Sobczak
Jeff M. Sugar
Ronald L. Urbaniak
G. Wade Walker
Gary E. Warner
Donald G. Wishart
Community
P"'nning
33 East Pine Street
Orlando, Florida 32801
P: 407 843 6552
F: 407 839 1789
www.glatting.com
Atlonto . Orlondo
mst Polm Beoch
GLA TTING
JACKSON
KERCHER
ANGLIN
LOPEZ
RINEHAR T
LETTER OF AGREEMENT
November 30,2004
Mr. Ron McLemore
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Telephone: (407) 327-1800, Ext. 200
Fax: (407) 327-6686
Hereinafter referred to as Client.
AND
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
33 East Pine Street
Orlando, Florida 32801
Hereinafter referred to as Glatting Jackson.
Re: Winter Springs Town Center Area Transportation Study
Traffic Circulation and Access Analysis
Glatting Jackson Project No. 18800.0
Dear Mr. McLemore:
Glatting Jackson is pleased to provide this Letter of Agreement to the City of Winter Springs, Florida
(Client). The Client desires to retain Glatting Jackson to conduct traffic engineering, circulation and
arterial operations analyses for the SR 434 Corridor in association with the planned development
generally described as the Winter Springs Town Center Area in Winter Springs, Florida.
The purpose of the study is to evaluate the estimated traffic that will be produced by the proposed area
development and to analyze the impacts of those volumes on the State Road 434 using two (2) design
scenarios. The scenarios are defined as: # 1 Conventional Access Plan and, #2 Urban Design Plan.
1.0
SCOPE OF SERVICES
Part I - Traffic Engineering Analyses
1.1
Project Coordination - In addition to the specific services detailed below, Glatting Jackson
shall coordinate our work with the Client's representative and the Client's project team,
monitor the project schedule as it relates to the scope contained herein, and provide timely
invoicing and reporting of project progress.
Glalling Jackson Kercher Anglin Lopez Rineharl, Inc.
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1.2 Project Meetings - Glatting Jackson will attend up to three (3) meetings with the City of
Winter Springs, and/or Client, and the project team to discuss project objectives, establish a
project schedule, establish a project methodology, and present findings of the traffic
assessment. The current status of the development program and the study data needs and
approach will be discussed at the first meeting to establish a baseline for the traffic
assessment.
1.3 Base Information and Data Collection - Glatting Jackson will collect available information
regarding the site and surrounding area as needed to conduct the traffic assessment. The City
will provide all information within its files regarding development plans, existing traffic
studies within the study area and review services of the compiled data sets to be used in the
analysis. Traffic data (roadway segment and intersection turning movement counts) will be
collected where it is not available or current. It is anticipated that data will be collected for
the afternoon peak hours at the following locations:
Intersections
· State Road 434 @ Central Winds Park Boulevard
· State Road 434 @ City Hall Entrance
· State Road 434 @ Doran Drive
· State Road 434 @ Cliff Rose Drive (Town Center Entrance)
· State Road 434 @ Tuskawilla Road
· State Road 434 @ Tuscora Drive
Mainline Roadway Links
· State Road 434 west of Tuskawilla Road
. State Road 434 east of Tuskawilla Road
· Tuskawilla Road north of State Road 434
· Tuskawilla Road south of State Road 434
1.4 Transportation Model Design and Forecasts - Glatting Jackson will utilize the adopted
2025 OUA TS Transportation model as a base for producing future year (2010) travel demand
forecasts. The traffic analysis zone (T AZ) data will be modified to reflect the anticipated land
uses and densities representing the planned Town Center Area development programs. The
model will then be used to produce two sets of study area forecasts.
The first forecast would be based on the future development program with the "conventional"
roadway network and access and intersection concept that will be implemented by the Florida
Department of Transportation if no agreement is reached regarding the "urban design"
recommendations supported by the City. The second set of forecasts will be prepared using a
modified model network reflecting the refined roadway network and street grid system
supported by the City and described in the August 18, 2004 draft memorandum report from
Glatting Jackson to the City of Winter Springs titled Recommended Improvements to the
Winter Springs Town Center Circulation and SR 434.
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1.5 Traffic Impact and Corridor Operations Assessment - Glatting Jackson will conduct a
traffic impact analysis based on the two Town Center Area development and roadway
network scenarios previously described. The study will use tools and analysis methods
consistent with the standards and requirements generally applied to all site traffic impact
studies. The study will include the following activities and elements and will demonstrate the
current and future traffic conditions under both scenarios in relationship to the Winter Springs
Town Center Area transportation and development programs and the State Road 434 corridor
intersection and access plans. The primary elements of the analyses are listed below.
Study area data collection,
Analyses of existing roadway and intersection operating conditions (PM
peak-hour) and level of service,
Trip generation and project traffic distribution assignment to the area
roadway network, intersections and site access driveways, for both study
scenanos,
Analysis of the future conditions (Year 2010/Buildout PM peak-hour) using
Synchro 5 to evaluate and simulate traffic operations at intersections and
access drives on State Road 434 within the study area limits,
Comparison of the estimated level of service and delay exhibited on State
Road 434 under both network scenarios, and
Preparation of a study report describing the analysis, findings and the
recommendations for study area network and street connections.
Deliverables - As a result of this task, Glatting Jackson shall produce a traffic study report
that summarizes the procedures, results and recommendations of the comparative analyses
conducted. Additionally, a Synchro 5 simulation presentation will be prepared for the State
Road 434 Study Area Corridor, for use in presentation of the roadway operations and traffic
distribution conditions.
1.6 Representation - Glatting Jackson will schedule and meet with the Florida Department of
Transportation staff in up to two (2) meetings at the District 5 Headquarters or the City of
Winter Springs to review and evaluate the findings of the study. Ifrequested, one of these
meetings may be used to conduct a presentation to the City of Winter Springs City
Commission to present the finds to that elected body.
Part II - Additional Services
1.7 Additional Services - Glatting Jackson will provide Additional Services as mutually agreed
upon between Glatting Jackson and the Client.
2.0 PROJECT SCHEDULE - Glatting Jackson, in consultation with the Client, shall perform
its work in such a manner as to comply with an agreed upon schedule.
3.0 ASSIGNED PERSONNEL - The following personnel from Glatting Jackson will be
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assigned to this project, and will have the responsibilities described:
Timothy T. Jackson
Brent A. Lacy
Walter Kulash
G. Wade Walker
Kok Wan Mah
Carl A. Sundstrom
Principal- In-ChargelPrincipal 5
Project Manager/Transportation Planner 6
Sf. Transportation EngineerlPrincipal 5
Transportation Engineer 5
Transportation Engineer 3
Transportation Engineer 1
4.0 COMPENSATION
4.1 Part I - The fee for Part I, Traffic Engineering Analyses, shall be billed on an hourly
basis, using the hourly rates listed herein with an estimated budget of twenty three thousand
five hundred dollars ($23,500.00) plus direct costs. Direct costs are estimated at four
thousand six hundred dollars ($4,600.00). These costs include traffic data collection and
support services from a potential Subconsultant to "trouble shoot" the Synchro 5 model
development. Only those costs actually incurred will be billed.
4.2 Part II - The fee for Part II, Additional Services, shall be billed using the hourly rates and
direct expenses detailed below or as agreed upon fixed fee.
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4.3 Hourly Rate Schedule
Principal 5 $250 Transportation Planner I $75
Principal 4 $225 Ecologist 4 $130
Principal 3 $215 Ecologist 3 $110
Principal 2 $190 Ecologist 2 $95
Principal 1 $165 Ecologist I $75
Planner 6 $200 Landscape Architect 5 $165
Planner 5 $165 Landscape Architect 4 $130
Planner 4 $130 Landscape Architect 3 $110
Planner 3 $110 Landscape Architect 2 $95
Planner 2 $95 Landscape Architect I $75
Planner 1 $75 Landscape Designer 3 $90
Transportation Engineer 6 $200 Landscape Designer 2 $80
Transportation Engineer 5 $165 Landscape Designer I $70
Transportation Engineer 4 $130 Public Relations 3 $95
Transportation Engineer 3 $110 Public Relations 2 $85
Transportation Engineer 2 $95 Public Relations I $75
Transportation Engineer I $75 GIS Specialist 2 $95
Transportation Planner 6 $200 GIS Specialist 1 $75
Transportation Planner 5 $165 Graphic Artist 3 $95
Transportation Planner 4 $130 Graphic Artist 2 $85
Transportation Planner 3 $110 Graphic Artist 1 $75
Transportation Planner 2 $95 Administrative Assistant $55
Technician $50
4.4 Annual Increase In Hourly Rates - Glatting Jackson may, upon notification to the Client,
annually increase hourly billing rates.
4.5 Other Direct Costs - Other direct costs incurred in completing the scope of services shall
be billed to the Client at a multiple of 1.15 times cost. These costs are in addition to the
fees for each part of the Scope of Services detailed in this Agreement. Other direct costs
may include, but are not limited to, costs for traffic data collection, subconsultants for
technical support, costs for reprographics, printing, photocopying, photography, courier
services, automobile mileage and other expenses. Personal automobile mileage shall be
charged at the current IRS regulation limit. Field vehicle mileage shall be charged at a rate
of $0.50 per mile.
4.6 Application Fees - All application, filing, and permit fees, including, without limitation,
all fees to local, regional and state governments and agencies, shall be paid by the Client
directly to the appropriate agency at the required time.
Glatting Jackson Kercher Anglin Lopez Rinehart. Inc.
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4.7 Retainer - No retainer will be required.
5.0 SUPPLEMENTAL TERMS OF AGREEMENT - Please refer to the attached
Supplemental Terms of Agreement for Client Responsibilities and other terms and
conditions of this Agreement.
We look forward to working with you on this project. If you find these terms acceptable please sign
where indicated below and return one signed original to Glatting Jackson for our files. Please call
me if you have any questions.
Sincerely,
~'
Brent A. Lacy,
Director of Transportation Engin ering
AGREED TO AND ACCEPTED BY:
City of Winter Springs, Florida
Glatting Jackson Kercher Anglin Lopez
Rinehart, Inc.
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By: /f?~~~ By:
75hIWll) ~'
Sharon K. Lamantia
Its:
CI~)I /rJ">-'J <r
Its:
Vice President
Date:
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Date:
N /Il){Jfl1/txr 20 j Zctxf
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SUPPLEMENTAL TERMS OF AGREEMENT
Project Name: Town Center Traffic Circulation and Access Analysis
GJ Project Number: 18800.0
Client Responsibilities
I. Client Representative - Client shall designate a Project Representative immediately upon execution of
this Letter of Agreement, who shall be Glatting Jackson's point of contact with the Client, and who shall,
by virtue of Client's designation, have authority to bind the Client. The Project Representative shall be
responsible for all coordination with the Owner (if a separate person or entity from the Client as shown in
Article I) and any separate consultants.
2. Project Information - Client shall provide full information to Glatting Jackson regarding project
requirements and constraints including, without limitation, a program setting forth the Client's
objectives, and shall provide all data, drawings, information or other resources requested by Glatting
Jackson that are necessary for completion of the project.
3. Schedule Requirements - Client shall comply with any schedule requirements made known to the
Client by Glatting Jackson and, in any event, shall be available to meet with Glatting Jackson and
provide decisions in a timely manner throughout the project.
4. Project Responsibility - Client shall be responsible for all other aspects of the project not specifically
assigned to Glatting Jackson under this Letter of Agreement or any subsequent request ( and acceptance)
for Additional Service.
Supplemental Terms
5. Acceptance of Agreement - This Letter of Agreement shall be valid for Client acceptance for a period
of fifteen (15) days from the date of execution by Glatting Jackson. This Letter of Agreement may be
terminated by either party with fifteen (15) days written notice. In the event of termination, Glatting
Jackson shall be compensated through the date of termination for all fees and direct expenses incurred.
6. Submittal and Payment of Invoices - Invoices for services shall be submitted on approximately a
monthly basis. Payment shall be due upon receipt. The Client agrees to pay interest of 1.5% per month
to be calculated from the next day after receipt of each invoice, on invoice balances outstanding more
than thirty (30) days. Glatting Jackson reserves the right to withhold work products or to stop work until
payment is received. The Client assures Glatting Jackson that financial arrangements have been made to
fulfill the Client's obligations under this Letter of Agreement. The Client agrees that Glatting Jackson
shall not be required to provide detailed backup, in the form of hourly detail of any kind, in support of
invoicing for fixed fee or lump sum fee projects. Ifbackup is required the Client agrees to pay Glatting
Jackson, on an hourly basis, for the cost of providing such additional information.
7. Action of Agencies Not Guaranteed - Glatting Jackson will exercise professional skill in executing its
services, however, it cannot and does not guarantee the action of any governmental official, agency or
judicial proceeding. The Client shall pay all invoices for professional services and for expert witness
services submitted in accordance with this Letter of Agreement regardless of the results of any such
governmental or judicial actions.
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8. Ownership of Property / Construction Lien - In the event that the Client is not the record owner of the
property covered by this Agreement, Glatting Jackson may consider the Client's signature as evidence
that the Client has the Owner's permission and consent to enter into this Agreement. It shall be the
Client's responsibility to inform Glatting Jackson of any change in ownership or change in any other
circumstance that may affect Glatting Jackson's ability to place a Construction Lien on the property if
payment is not received according to the terms ofthis Agreement. The Client hereby acknowledges and
agrees that Glatting Jackson's services are professional services that shall be performed in the practice of
Glatting Jackson's profession as a planner, ecologist, architect, landscape architect, engineer or other
professional in connection with the specific parcel or parcels of real property referred to in this
Agreement and that Glatting Jackson shall be entitled to a lien upon such real property for the money
owing to Glatting Jackson for such Service pursuant to Section 713.03, Florida Statutes (1989 or its
successor), or otherwise pursuant to law or equity.
9. Ownership of Documents - All documents, work product and information contained therein prepared
by Glatting Jackson or its Sub consultants are instruments of service for use by the Client solely with
respect to this Project. Glatting Jackson shall be deemed the author of these documents, work product
and information and shall retain all rights thereto.
10. Retention of Records - All original documents, work product and information contained therein shall
be retained by Glatting Jackson for up to two (2) years following completion of the Project. After that
time, Glatting Jackson reserves the right to dispose of the documents, work product and information in its
sole discretion. The Client shall be provided with reproducible copies of all original documents at its
expense upon request.
II. Limitation of Liability - Glatting Jackson will not be responsible for any circumstances, acts, errors,
omissions or events, of any type, beyond its reasonable control including, without limitation, construction
costs, the acts or failures to act of any governmental or judicial agency and the existence of hazardous
waste of any type associated with the Project. Glatting Jackson shall not be responsible for the acts or
omissions of any contractor, Subconsultant or supplier, or of any of the agents or employees or any other
persons (except Glatting Jackson's own employees) at the project site or otherwise furnishing or
performing any of their work; or for any decision made on interpretations or clarifications of any contract
documents given by the Client without consultation and advice of Glatting Jackson.
12. Assignment of Agreement - Neither the Client nor Glatting Jackson shall have any right to assign this
Letter of Agreement to any other person or entity, absent prior written consent from the other party.
13. Dispute Resolution - In the unlikely event of any dispute, difference, claim or counterclaim between
Glatting Jackson and the Client arising out of or in connection with this Letter of Agreement, which
cannot be amicably resolved by the parties through good faith negotiations, any such matter shall be
submitted to the Circuit court in and for Orange County, Florida, for trial and determination by the court
sitting without jury. The parties hereby consent to the jurisdiction of such court and to the service of
process outside the State of Florida (if applicable) pursuant to the requirements of such court in any
matter so to be submitted to it, and they expressly waive the right to ajury trial. The Client agrees to pay
all of Glatting Jackson's reasonable attorney's fees and costs incurred in bringing any such suit in the
event that Glatting Jackson prevails.
14. Entire Agreement / Governing Law - Regarding the subject matter hereof, this Agreement contains the
entire agreement of the parties and their representatives and agents, and supersedes all prior
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understandings, whether oral or written. This Agreement shall be governed by the laws of the State of
Florida.
~.
Client
Initials
1
GJatting Jackson
Initials
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