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Home My WebLink About2001 10 08 Regular H Expansion of Central Winds Park Master Planning COMMISSION AGENDA CONSENT INFORMA TIONAL ITEM H PUBLIC HEARING REGULAR x 10108/01 Meeting MGR Authorization IDEPTC-Q REQUEST: The Parks and Recreation Department is requesting the City Commission to discuss the Conceptual Master Planning of the Expansion of Central Winds Park. PURPOSE: To discuss several options on Master Planning the Expansion of Central Winds Park. CONSIDERA TIONS: . On September 4, 2001, a majority of Citizens of Winter Springs voted for a bond referendum to acquire and develop property adjacent to Central Winds Parks known as the Parker Property. . The primary purpose of the acquisition is to provide needed sports fields and parking. . Citizen input is very important from the youth sports groups and other interested citizens in the master planning process. . Although this list is not inclusive of all the options available, the following does explore some alternatives to consider. 1. The City Commission could establish a Central Winds Park Expansion Committee made up of Sports Leagues Representatives and other interested Citizens. These Citizens would meet on a regular basis in public meetings through the master planning process and make a recommendation for development to the City Commission. 2. The City Commission could now select the master plan design service proposal or allow the committee once it is formed to interview and recommend to the Commission a firm to provide this service or have staff recommend a firm. 3. The City Commission could now select a design firm and have them work with staff. Staff would establish public meetings and invite all youth group representatives, interested citizens, and promote these meeting citywide. Staff and design firm would present the recommended final design to the group and also to the City Commission for final approval. 1 4. Michael Design Associates and Starmer Ranaldi Planning and Architecture Inc. were invited to submit proposals due to their past associations with the city. Their proposals are as follows: Michael Design Starmer Ranaldi $ 8,500 $ 8,248 FUNDING: Up to $ 8,500 for master planning services would be made available from the 2002 General Obligation Bond Issue Proceeds. RECOMMENDATION: That the City Commission discuss the options presented and provide further direction to staff in this matter. IMPLEMENTATION SCHEDULE: NIA ATTACHMENTS: Attachment # I Conceptual Master Plan Proposals from Starmer Ranaldi and Michael Design Associates. COMMISSION ACTION: 2 ATTACHMENT II 1 Planning and Architecture Inc ~ Ranaldi 13 Sep 01 Chuck Pula, Director Park and Recreation Department City of Winter Springs 1000 East SR 434 Winter Springs, Florida 32708 Re: Central Wmds Park Expansion Professional Design Services Proposal Chuck We look forward to having the opportunity to work with you and the City once again, as your design consultant for the above referenced project, and submit the following proposal for your consideration. I. SCOPE OF PROJECf Development of the Parker property containing approximately 27 acres adjacent to, and as an expansion of, Central Wmds Park. The development of the property will be initially for open play fields and additional parking for Central Wmds, however the City would like to look into the future and analize the site's long range potential as well. II. SCOPE OF BASIC SERVICES sri will provide complete professional design services to demonstrate alternative concepts showing both initial use and the build out potential of this site. The following outline describes our basic services for the project. A. Pre Design Phase (PD) 1. Confirm owners goals and objectives. 2. Assist owner in obtaining any necessary survey, soils, and environmental data. 3. Confirm overall project schedule and budget. 890 Northern Way ph 407 977 1080 Suite E 1 fx 407977 1019 Winter Springs. Florida 32708 e-malllnfo@srlarch.com AA-002984 B. Master Planning Phase (l'vtP) I. Prepare Master Plan alternatives identifYing how various improvements can be accommodated on the site. 2. Prepare opinion of probable construction cost for each master plan alternative, and phases of construction within the alternatives. 3. Using these initial master plan concepts meet with City staffand hold public work shops to assess the recreational and athletic desires of the community. 4. Based on community input we will prepare a couple alternative plans that address the desires of the community and hold a second meeting for public input. 5. Prepare a minimum of two alternative master plan concepts, which reflect both city staff and community concerns and make a formal presentation to City Council for input. 6. Based on City Council input prepare a final master plan including opinion of construction value for the City to move forward with a well thought out road map on how to develop this property in a series of phases. m. SCOPE OF ADDITIONAL SERVICES The following services are considered beyond the scope of basic service for master planning of this project and can be provided by sri upon the written request and approval of the owner. A. Architectural 1. grant applications 2. community awareness brochures 3. models 4. 3D computer modeling and / or walk throughs B. Complete design services for construction purposes. C. Construction Administration services during construction. IV. SCHEDULE OF BASIC SERVICES A Pre Design Phase B. Master Planning Phase (subject to public input meetings) 2 weeks 4 weeks V. SCHEDULE OF FEES A. Basic Services I . Pre Design 2. Master Planing 3. Cost Estimates 4. Public Meetings 5. Commission Presentation 6 hrs 75 hrs 6hrs (4) @ 2 hrs 2 hrs Total @85 @85 @85 @85 @85 $ 510 $ 6,375 $ 510 $ 680 $ 170 $ 8,245 B. Additional Services To be negotiated I a lump sum, or at sri's standard hourly rates C. Reimbursable Expenses 1. Phone calls 2. Mailing 3. Central Florida travel 4. Express mailing 5. Reproduction, copies, blueprints no charge no charge no charge cost + 15% cost + 15% VI. CLARIFICA nONS A Fees quoted herein are based on our current understanding of the scope of work as described herein and significant modification to the scope of work may warrant modification of our fees. B. Fees quoted herein are based on the owner providing reasonable site survey or boundary infonnation. We trust this proposal will be well received and we look forward to working with you in making this project a great success. Michael Design Associates CO:\l:\II:NIT't ANO URIlAN PLANNI:'lG PAR"'S, GI(F.F.NWA YS A:'lO TRAILS INCORPORATED 1983 Septembcr 16, 2001 Mr..Chuck Pula. Director Parks and Rel:reation Department City of Winter Springs Winter Springs Boulevard Winter Springs, Florida Rc: Proposal for the Expansion of Central Winds Park (Parker Tract) Conceptual Park Master Planning Dear Mr. Pula. We are providing this proposal to the City of Winter Springs for the Conceptual Master Planning of the above relcrenced project as previously discussed with you. We have wurked with the City previous planning efforts on this same Parker tract and would very much like to carry forth that work and incorporate your current aspirations. Michael Design Associates will provide conceptual master planning level graphics of the park expansion and interaction with the Commission, agencies and the Public as detailed below. At this time. no detailed design plans or administration is proposed. A description of the work proposed follows: Expansion Area Planning - The new park expansion area planning will include items that the City wishes to be included into the designated area with allowance for stormwatcr treatment facilities and adequate buffers to neighboring properties. The planning will provide a plan that will make the expansion an integral part of the .'whole" Central \Vinds Park and will delineate a new park entrance treatment as part of that integral experience. The Town Center Dcsign Code will be followed where applicah1e and feasible to provide facilities that are cohesive with the civic fabric of the Town Center. Facilities will include but not be limited to ball fields of varying intensities and sports, parking, restrooms, courts, maintenance facilities as desired, possihlc pool area and other facilities desired by the City. The Cross Seminole Trail/Florida National Scenic Trail will be recognized and addressed throughout the master planning with the appropriate trail oriented entities when desirable to the City staff. The potential use of the Springs Land Tract as a regional trailhead will also be addressed. Public Involvement - Michael Design Associates welcomes the interaction of all entities into the planning process and at the request of the City is including the following meetings in this proposal: 2 City Commission meetings with presentations (I at Draft Plan completion and 1 at Final Plan completion) MICHAEL DESIGl" AssonAn:s,130 NORTH CENTEKSTREF.T, SlllTE 1, WIl"TER PARt(. FI.ORIIl1\32789 Telephone: (407) 645-3377, Fax: (407) 645-3760, Email: FOREST@MDA-WINTERPARK.COM License: LC0000322 IO-d LIOI 8LS ZIE s~au+~ed pue al^e~ ~EI:90 IO-9t-das City of Winter Springs Proposal- Central Winds Park Expansion Parker Tract - September 16,2001 I Public Workshop at the Senior Center (including user and Commission one-on-one interviews as desired) (please note that this workshop will not be as intensive as the Town Center Charrette due to budgets but will be of the dcgn::c necessary to provide interaction with the desired Park users and Commissioners. The workshop will begin at 9:00 AM Saturday morning with an informative Powerpoint presentation of the initial ideas, followed by Q&A. and then a table session to answer persons questions one on one lasting until 2 - 3:00 PM). Z - 3 meetings with Staff for review and interaction purposes Other data collection and planning meetings as determined necessary by the Consultant Michael Design Associates will provide Powerpoint slide presentations as detailed above to convey planning intents and will also utilize large scale graphics as needed throughout the planning process. MOA will maintain a listing of needed contacts but is not providing advertisement. meeting notice or mailings in this proposal. Deli\'ery Terms MDA will deliver the initial graphics within 90 - 100 days of the signing of this proposal barring any unforeseen circumstances beyond the control of the Consultant. The end or year holidays may affect this projection and it is anlicipalc:d that the City and MOA work together to establish a reasonable schedule with the appropriate uscr entity and City needs considered. Delivery Items MDA will provide the following items in this agreement: Graphic Conceptual Master Plan hoard: Jnclude 3 tinal1aminatcd color graphic plans at 24" )( 36" of the Park Expansion Area; Other plots or lamination will be charged on a direct cost basis from the printing company Booklets: I bound and 1 unbound (2 total) booklets at 8.5" x II" format illustrating the intent of the Conceptual Park Master Plan, with color covers and a z-fold master plan and the rest of the document in black and white print; Archival and Printable CD's - 1 CD of the document for archival and mass printing purposes will be provided with the full document in color including all photographs inserted into the narrative, that the City may print as many copies as desired lor distribution purposes. MIC.t1Ar.J. DF.sl(j!'i A.~SOCIATES. 130 NORTH CENTF.R STREET, SlUE 1, WI/HER PARK, FI.OKIIM 32789 Telephone: (407) 645-3377, Fax: (407) 645-3760, Email: FOREST@MOA-WINTERPARK.COM License: LC0000322 ZO"d LIOI SL5 ZIe: s~aU+~~d pU~ al^~~ ~e:I:90 Io-gI-das City of Winter Springs Proposal - Central Winds Park Expansion Parker Tract - September 16,2001 Payment Terms MDA will invoice an initial retainer fee of 20 percent of the total fee at the beginning of the project fur payment during normal City check writing cycles. Other invoices will occur on a monthly basis as appropriate. MDA will provide additional back-up information jf requested. The total amount of this proposal is $8,500. including the meeting coordination and graphic items proposed above. We appreciated this opportunity to be of service to the City of Winter Springs once again. Your signature below constitutes our notice to proceed. Sincercly yours. Acceptance of Agreement by the City: Forest Michael, Principal Representative of the City of Winter Springs Date: Date: Fax Transmittal: Sheet Count: Fax Sent From: Fax Number: Chuck Pula, Director 3 sheets total Forest Michael 407327-4763 M IC'IIAF.l. Dr.sIGI'i ASS()C'lATF.S, 130 NORTII Cr.:-;n:R STREET, SlIITF. 1, WINTER PARK. FI.ORIU^ 32789 Telephone: (407) 645-3377. Fax: (407)645-3760, Email: FOREST@MDA-WINTERPARK.COMlicense: lC0000322 EO-d LtOt 8LS ZtE s~aU+~~d pu~ aL^~~ ~~t:90 to-9t-das L. l .,.,. Michael Design Associates COMMUNITY, URBAN AND PARK PLANNING LANDSCAPE ARCHITECTURE INCORPORATED 1983 November 5,200 I (Rel'ised(roll/ Sep/ell/ber /6. 200/) Mr. Chuck Pula, Director Parks and Recreation Department City of Winter Springs Winter Springs Boulevard Winter Springs, Florida Re: Proposal for the Expansion of Central Winds Park (Parker Tract) Conceptual Park Master Planning Dear Mr. Pula, We are providing this proposal to the City of Winter Springs for the Conceptual Master Planning of the above referenced project as previously discussed with you. We have worked with the City on previolls planning efforts on this same tract and would very much like to carry forth that work while incorporating your current ideas. Michael Design Associates (MDA) will provide conceptual master planning level graphics of the park expansion and the interaction with the Commission, agencies and the Public as detailed ' below. At this time, no detailed design plans or administration is proposed. A description follows: Expansion Area Planning - The new park expansion area planning will include items that the City wishes to be included into the designated area with allowance for stormwater treatment facilities and adequate buffers to neighboring properties. The planning will provide a plan that will make the expansion an integral part of the "whole" Central Winds Park and will delineate a new park entrance treatment as part of that integral experience. The Town Center Design Code will be followed where applicable and feasible to provide facilities that are cohesive with the civic fabric of the Town Center. Facilities will include but not be limited to ball fields of varying intensities and sports, parking, restrooms, courts, maintenance facilities as desired, possible pool area and other facilities as desired by the City. The Cross Seminole Trail/Florida National Scenic Trail will be recognized and addressed throughout the master planning with the appropriate trail oriented entities when desirable to the City Staff. The potential use of the Springs Land Tract as a regional trailhead will also be addressed. Public Involvement - Michael Design Associates welcomes the interaction of all entities into the planning process and at the request of the City is including the following meetings in this proposal: '.. . One (I) pre-design meeting with staff. Three (3) work sessions with staff and the Central Winds Advisory Committee. One (I) workshop, Commission meeting with the City Commissioners, Staff, and the Central Winds Park Advisory Committee. NEW ADDRESS MICHAEL DESIGN ASSOCIATES, INC., 130 NORTII CENTER STltEET, SUITE I, \VINTER PARK, FLOIUDA 32789 Telephone: (407) 645-3377, Fax: (407) 645-3760, Email: FOREST@MDA-WINTERPARK.COM License: lC0000322 ~ .. ... ~'--.. City of Winter Springs - Central Winds Park Expansion Proposal Parker Tract - November 5, 200 I Page 20f2 One (I) follow-up Commission meeting with the City Commissioners, Staff, and the Central Winds Park Advisory Committee. Other data collection and planning meetings as determined necessary by the Consultant. Michael Design Associates will provide Po\Verpoint slide presentations as detailed above to convey planning intents and will also utilize large-scale graphics as needed throughout the planning process. MDA will maintain a listing of needed contacts but is not providing advertisement, meeting notice, or mailings in this proposal. Delivery Terms MDA will deliver the initial graphics within 90 - 100 days of the signing of this proposal barring any unforeseen circumstances beyond the control of the Consultant. The end of year holidays may affect this schedule and it is anticipated that the City and MDA work together to establish a reasonable schedule with the appropriate user, entity and City needs considered. Delivery Items MDA will provide the following items in this agreement: Graphic Conceptual Master Plan board - Including 3 final laminated color graphic plans at 24" x 36" of the Park Expansion Area; other plots or lamination will be charged on a direct cost basis from the printing company if added by the City. Booklets - 1 bound and 1 unbound (2) total booklets at 8.5" x II" format illustrating the intent of the Conceptual Park Master Plan, with color covers and a z-fold master plan and the rest of the document in black and white. Archival and Printable CD's - 1 CD of the document for archival and mass printing purposes will be provided with the full document in color including all photographs inserted into the narrative, that the City may print as many copies as desired for distribution purposes. Payment Terms MDA will invoice an initial retainer fee of 20 percent of the total fee at the beginning of the project for payment during normal City check writing cycles. Other invoices will occur on a monthly basis as appropriate and not greater than 40 days. MDA will provided additional back- up information ifrequested. The total amount of this proposal is $8,500 including the meeting coordination and graphic items proposed above. We appreciate this opportunity to be of service to the City of Winter Springs once again. Your signature below constitutes our notice to proceed. Sincerely yours, Acceptance of the Agreeme:JJby the City: " I ..,;/f/4-;;;2~?-E? " .. fepresentative of the Ciiy,of Wlil~er Springs I, ., Forest Michael, Principal Date: Fax Transmittal: Chuck Pula, Fax 407327-476] 2 Sheets Tolal MICIlAEL DESIGN ASSOCIATES, INC., 130 NORTIl CENTEI( STlU:ET, SUITE I, '\lINTER PAI(K, FLORIOA 32789 Telephone: (407) 645-3377, Fax: (407) 645-3760, Email: FOREST@MDA-WINTERPARK.COM License: LC0000322