HomeMy WebLinkAboutMichael Design Associates Proposal for Services - 1998 05 12
Mr. Charles Carrington, Community Development Director
Proposal for Services
I. PUBLIC SPACES ACQUISITION
PRESERVATION 2000 GRANTS -
. Florida Communities Trust (FCT) partial
. Office of Greenways and Trails (OGT) complete
This portion of the proposal is for planning services related to the preparation and submittal of 2
Preservation 2000 grants for the City of Winter Springs Town Center public spaces as defined in the
recent Town Center Planning Worksession. This effort will be coordinated with the City and
landowners as feasible within this scope of services. MDA will submit information to the City for the
Florida Communities Trust (FCT) grant application for the following items
Page Item
9 1a1 and think about 1a2
13 2d 1 and 2, 3, 5 and think about 4
16 3e and i and j
MDA will submit the OGT Greenways and Trails application in its entirety and requests the sharing of
information between the City and the Consultant.
[Please note: None of the plans proposed by MDA represent construction documents, but
are only intended to be used to convey the intent of the Application].
A. Inventory Phase
MDA will perform the Inventory Phase of the grant application process including the following items:
1. Inventory Meetings
MDA will perform interviews of participants involved in the Applications to further define the
issues associated with the proposed acquisition including but not limited to the following
indMduals and entities (see Fee Breakdown for hours involved with meetings):
Landowners:
City ofW.Spr.
Conklin Porter Homes
Seminole Co.
Meetings by City:
Schrimsher, Lake Jesup RE Broker
Parks and Recreation for Central Winds Park area
City's Drainage Engineering Consultant
(Local trail managers)
Landowners: Bills Landscape property, Parker, Leardon
Blumberg, Kingsbury
B. Properties Mapping
MDA will modify the Town Center Master Plan computer files to reflect specifIC application lands
acquisition parcels during the Inventory Phase to detail specific site information such as approximate
boundaries, acreage, and real site features. This plan will be the tool which will convey the overall
intent of each Application to the State. If accurate survey information is available, this information will
be incorporated into the map or attached as feasible.
C. State Agencies Meeting
It is important that the maximum number of lands be acquired with a minimum of required matching
funds. It is important to have adequate meetings with the appropriate agency staffs to make the
determination of the most desirable structuring of the application(s). It is anticipated that a minimum
of 1 meeting in Tallahassee with the two agencies (FDEP and FDCA).
NEW ADDRESS & NUMBERS:
Michael Design
Associates, Inc.
Established 1983
400 West New England Avenue,
Suite 1. Winter Park. Florida 32789
Florida License LC-0000322
Telephone (407) 645-3377 · fax (407) 645-3760
email: Mdesign200@aol.com
Mr. Charles Carrington, Community Development Director
Proposal for Services
D. Application Preparation
In addition to the Properties Mapping proposed in item A.2 above, appropriately written narrative is
required to convey the Application information to the agencies. MDA will provide this narrative for each
property to convey the existing site conditions and the anticipated public use requirements (greenways
connections, recreational, interpretive, etc.), to achieve the maximum number of points and the
greatest ranking priority. This effort will be coordinated directly with City Staff which will be coordinating
the overall FCT Application preparation items.
II. MULTIUSE TRAIL Alignment
This portion of the proposal is for the coordination assistance to the City for the trail relocation between
the landowner and the State. The majority of this proposal is for the analysis of the proposed
realignment and the coordination meetings associated with that effort.
A Analysis
1. Environmental, Drainage, Geotechnical
The realignment of the trail away from the historic railbed will require increased environmental
analyses and permitting. MDA will rely on the Landowner/Developer (Schrimsher Properties)
to supply the jurisdictional wetlands determination information as they have indicated that they
have previously obtained from the SJRWMD, the US ACOE, and relevant back-up data. MDA
will seek to verify the accuracy of this information as feasible but does not propose to retain
an environmental subconsultant within this proposal, to provide additional certified
environmental determinations. We will utilize the Rollins College Department of
Environmental Studies to assist with in-house environmental review of the Landowner supplied
information, for pre-survey planning purposes. Additionally, the City has retained BOA to
perform environmental analyses.
[Note: The Schrimsher's original realignment proposal to the City is for the
realignment of the trail from the original corridor to the edge of the jurisdictional
wetlands. Additionally, the Town Center Master Plan calls for the realignment of the
paved multiuse trail to occur around the existing isolated wetlands adjacent to
Magnolia Square. The proper determination of these wetlands is critical to the
success of this proposal due to the inherent wetness of the Schrimsher site and the
potential difficulties and permits associated with building a paved trail on a wet site].
It is recommended that the City, County, and Landowner jointly address geotechnical issues
related to the proposed development of a paved and unpaved trail on these lands. County
Planning (trail managers) and Engineering will be consulted.
2. Existing "~dways (City, County and FOOT)
MDA will incorporate the latest FOOT SR 434 expansion plans and Seminole County
Tuscawilla Road (and other County roadways) expansion plans which may have an impact on
the proposed realignment. MDA will coordinate a conceptual determination of a desired
location for the future SR 434 Trail Overpass and will address various trail user group
alignment issues.
NEW ADD~SS & NUMBERS:
Michael De~n
Associates, be.
Established 1983
400 West New England Avenue,
Suite 1, Winter Park, Florida 32789
Florida License LC.o000322
Telephone (407) 645-3377 · fax (407) 645-3760
email: Mdesign200@aol.com
"
Mr. Charles Carrington, Community Development Director
Proposal for Services
3. Trail Recreation Opportunities
MOA will help to further define the potential for trail related recreational opportunities along
the proposed realignment including but not limited to a potential access to Lake Jesup from
the trail, a potential Town Center Trailhead site. and other areas now conceptually defined in
the Town Center Master Plan.
B. Equitable Partnering Detenninations
MOA will assist the City facilitate the various responsibilities associated with the planning, design, and
development costs associated with the proposed trail realignment It is recom mended that the City and
this Consultant facilitate Partnering Meetings:
1. City Realignment Responsibilities Worksession (City and Consultant)
a. City and Consultant to address equitable tradeoff issues prior to Landowner
Worksession
b. Consultant to prepare tables of tradeoff issues and values prior to Landowner
Worksession
2. Landowner/Developer Responsibilities Worksession (City, Consultant, and
Landowners)
a. Consultant to provide further coordination of "trade off" items which will be used by
the City, Schrimsher, and the State to help determine an equitable distribution of trail
development. land dedications, and purchase opportunities
b. Consultant to assist the City in the conceptual costs estimate of "trade off' items
determined in 2.a above
3. State Responsibilities Detennination (by City)
a. Review (by FOEP) of purchase value of existing greenway corridor (purChased from
CSXT in early 1997)
b. Appraisals (by FOEP and City) of existing lands proposed for realignment
C. Corridor Realignment Plans
From the information derived from the items detailed above. MOA will provide a layout plan of the
realigned corridor defining the corridor baseline. centerline, and boundaries for the new corridor as it
deviates from the existing FOEP corridor. Additional information such as potential trail recreational
sites (Lake Jesup Boardwalk, Town Center Trailhead, etc.) will also be defined. This mapping will be
the initial tool to convey the alignment to the State, the surveyors and the Landowner.
[Plan Information: The plans will be prepared in Autocad 14 in a FOOT plans format
individually on 11" x 17" sheets at approximately 1" = 50' and one overall Site Plan will be
provided illustrating the entire realignment. The accuracy of the MOA realignment plans will
be considered "preliminary" until an official (FOEP approved) survey is accomplished, at which
time the offICial (FOEP approved) survey will have priority over the MOA realignment plan.]
D. Public and Agency Meetings
One trip to Tallahassee for meetings with the Office of Greenways & Trails. USFS. FOOT, and other
necessary agencies will be provided in this effort to convey the proposed realignment. Additionally, the
Consultant will attend a public meeting for trail user groups, the County and FOEP to present the
realignment plans for the corridor.
NEW ADDRESS & NUMBERS:
Michael Design
Associates, Inc.
Established 1983
400 West New England Avenue,
Suite 1, Winter Park. Florida 32789
Florida License LC-0000322
Telephone (407) 645-3377 . fax (407) 645-3760
email: Mdesign200@aol.com
Mr. Charles Carrington, Community Development Director
Proposal for Services
III. FEE PROPOSAL
(Breakdown of items I and II are attached)
Item 1- Preservation 2000 Applications
Item 11- Trail Realignment
Subtotal of Items I and II
Project Reimbursables (See attached breakdown)
Total Fee:
$20,893.00
$ 1,266.00
$22,159.00
Fee Proposal Notes:
It is important to note that the items listed above are conceptual and are not construction plans. Cost
estimates are not provided for improvements to the greenspace, circulation or public gathering space
elements because this is a proposal for acquisition, and not development. The plan scales will vary
from 1 :50' to 1 :200' and all products will be available in 111x17" sizes. MDA retains full access to all
graphic information for marketing and computer file preservation and blocklfile reuse purposes. MDA
will provide the City with final computer files in Autocad Version 14 of all digital materials to the City for
plotting purposes, and will provide copies of any hand prepared materials. MDA holds a copyright on
all computer blocks and other information prepared by this firm.
The process detailed above will further define the Town Center public spaces acquisition and trail realignment
as one integral effort and is expected to help bring additional millions of funding dollars to the City. The process
will not duplicate any other previous planning efforts, and will be planning services. We look forward to the
opporbJnity to help the City realize the "Implementation" of the Winter Springs Town Center and appreciate
this opportunity to be of service.
-ij~
Forest Michael, Principal
City Representative:
J~I,/ ~e
Ttiis signature represents acceptance of this
proposal and authorization to proceed.
Date: May 20, 1998
NEW ADDRESS & NUMBERS:
Michael Design
Associates, Inc.
Established 1983
400 West New England Avenue,
Suite 1, Winter Park, Florida 32789
Florida License LC-0000322
Telephone (407) 645-3377 · fax (407) 645-3760
email: Mdesign200@aolcom
Mr. Charles Carrington, Community Development Director
Proposal for Services
8.5x11 8.5x11
xerox copies blw lasr
8.5x11
color plot
11x17 bIw plots
"B" -
11x17
color plot
24x36
bIw plot
30x42
mount &
lam
3x4'
color
plot
$72.00
3x4'
mount &
lam
$90.00
Photo!
1 roll
$18.00
$22.5
$45
$54.00
$67.50
$26.00
$429.30
........................................................................................... .
Fax I Phon&' e mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $25.00 per month 3 months
Traval to Tallahassee (2 meetings @ 1200 mi. x.3O per mi = 360.) . . . . . . . . . . . . . . . . . . . . . . . . .. $360.00 2
Travel to local meetings not including progress meetings (9 meetings @ 60 mi. x.3O per mi. =) $162.00 na
Lodging and meals (Per diem) $120. per day x 2 days = $240.00 na
SUBTOTAL FOR SERVICE ITEMS ............................................................................................................
NEW ADDRESS & NUMBERS:
Michael Design
Associates, Inc.
Established 1983
400 West New England Avenue,
Suite 1, Winter Park, Florida 32789
Florida License LC-0000322
Telephone (407) 645-3377 fax (407) 645-3760
email: Mdesign200@aol.com
Mr. Charles Carrington, Community Development Director
Proposal for Services
\ I I \( II \ II \ I \ 11,,111" Il'(' HI ('.iI,dl'" II r.llllldl'l D! "Ilill p",',()! 1,IIl'S. Illl
Grant Ap lication Assistance and Trail Reali nment
No. Proposal Items Hours:
Pro.. Mn r Planner
A Inventory
1 Schrimsher meetings (2 @ 3 Hrs.) 6 0 0 2
2 Blumburg meeting (1 @ 3 Hrs.) 3 0 0 2
4 Lk Jesup meeting (1 @ 2 Hrs.) 2 0 0 1
5 Parks & Recr.-Cent. Winds Park 1 1 0 1
B Properties Mapping 5 12 40 0
C State Agency Meetings
FDCA-FL Communit Trust (1)
FDEP-Greenways & Trails (1)
FL Trails Council (1)
A IIcation Pre aratlon Items
A Analysis (mostly in Town Plan) 3 4 3 2
B Equitable Partnering Detenninations
1 City Worksession
a 2 4 0 2
b 6 7 0 5
2 Landowner/Developer Worksession
a 2 4 0 2
b 6 5 0 5
3 State Responsibilities Detenninatlon
a 0 0 0 0
b 0 0 0 0
C Corridor Realignment Plans 2 8 34 2
D Public and Agency Meetings
FDEP-OGT, USFS, FDOT (1 joint 8 8 0 6
meeting in Tallahassee)
Seminole County Planning & 3 4 0 2
Engineering for trail coord (2)
CPH City's Drainage Consultant 3 0 0 2
W.Sp. Public Trails Users Meeting 4 5 2 4
in W.S . C.Hall wI re . b Ci
Total Hours: 67 110 87 48
Rates: $ 82.00 $ 78.00 $ 53.00 $ 46.00
Total Fee for Items I and II: $5,494.00 $8,580.00 $4,611.00 $2,208.00 $20,893.00
-l -"i ----
MICHAEL DESIGN ASSOCIATES, INC.
COMMUNITY AND ENVIRONMENTAL PLANNING
LANDSCAPE ARCHITECTURE
COURIER TRANSMITTAL SHEET
Charles Carrington
COMPANY:
City of Winter Springs
FROM:
Forest Michael
TO:
DATE:
05/12/98
FAX NUMBER:
# OF COPIES:
327-6912
PHONE NUMBER:
327-1800
SENDER'S REFERENCE NUMBER:
RE:
YOUR REFERENCE NUMBER:
Grant Proposal
o URGENT DFOR YOUR USE 0 PLEASE COMMENT ~ PLEASE REPLY
o PLEASE RECYCLE
NOTES/COMMENTS:
Charles,
Enclosed is the revised Proposal for the Grant Application for the Public Spaces Acquisition
and the Realignment for the Trail Corridor/City of Winter Springs Town Center for your
approval. Please review and return a signed copy to my office at the address listed below.
Also, I would greatly appreciate it if you would forward a signed copy to Ron McLemore's
attention.
Thank you. I am looking forward to working with you on this project.
Yours,
V~
Forest Michae~ Principal
400 WEST NEW ENGLAND AVE., SUITE 1
WINTER PARK, FLORIDA 32789
PHONE: (407) 645-3377 FAX: (407) 645-3760
Michael
Design
Associates
COMMUNITY PLANNING
URBAN & ENVIRONMENTAL DESIGN
LANDSCAPE ARCHITECTURE
Incorporated
May 12, 1998
-
.,r:- J I. fII'
e I ".,
Co .,~
Mr. Charles Carrington
Community Development Director
City of Winter Springs
Winter Springs, Florida
Re: PROPOSAL FOR:
Grant Application for the Public Spaces Acquisition
and the Realignment of the Trail Corridor
City of Winter Springs Town Center
Dear Charles,
The following proposal Item I is for both Preservation 2000 applications and Item II is for the proposed
realignment of the trail on the Schrimsher's property, including the following items.
Client:
City of Winter Springs, Florida
1126 East S.R. 434
Winter Springs, FL 32708
Consultant:
Michael Design Associates, Inc. (MDA)
400 W. New England, Ste. 1
Winter Park, FL 32789
NEW ADDRESS & NUMBERS:
Michael Design
Associates, Inc.
Established 1983
400 West New England Avenue,
Suite 1, Winter Park. Florida 32789
Florida License LC-0000322
Telephone (407) 645-3377 · fax (407) 645-3760
email: Mdesign200@aol.com