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Home My WebLink AboutMichael Design Associates Proposal for Planning Services - 1997 02 20 MichaelDesign Associates, Incorporated Shared Trails, Communities, Parks 8 Environmental Design February 20, 1997 Mr. Ronald W. McLemore, City Manager City of Winter Springs 1126 East S.R. 434 Winter Springs, Florida 32708 Re: Proposal to Winter Springs for Planning Services Dear Ron, We are pleased to offer this proposal for planning services to your growing city for the concept planning for two trailheads and the downtown trail loop per your request. The conceptual planning of the projected downtown village center area will also be addressed relative to the trailhead, downtown trail loop and the proposed SR 434 trail bridge although urban design is not provided in this proposal. T'he details of this proposal follow for your review. A. OBJECTIVES OF PLANNING Central Winds Trailhead • Establish the conceptual plan for 1 primary trailhead at Central Winds Park ASAP • Central Winds Trailhead to accommodate bicyclists, skaters, hikers, ADA, and equestrians if feasible • Conceptually plan trailhead facilities in conjunction with SR 434, the abandoned SR 434 R/W, and the Central Winds Park expansion plans • Program general costs associated with trailhead to present to County for possible funding partnership Downtown-Village Center Trailhead • Establish the conceptual plan for 1 primary trailhead within the heart of the planned downtown village center area • Accommodate bicyclists, skaters, hikers, ADA, and equestrians if feasible to maximize positive economic impact to future merchants • Conceptually plan trailhead facilities in conjunction with SR 434, the SR 434 future trail bridge, and the main Florida National Scenic Trail corridor • Conceptually plan a downtown village trail loop to channel main trail traffic to the Village Center Trailhead • Use future SR 434 trail bridge as a feature to enhance the trailhead image • Program general costs associated with trailhead to present to County for possible funding partnership MICHAEL DESIGN ASSOCIATES INC. • Planning & Landscape Architecture • Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 • fax (407) 897-1165 • telephone (407) 897-1183 page 1 Winter Springs Trailheads & Loop Proposal February 20,1997 B. DESCRIPTION OF PLANNING TASKS The planning description for the 2 trailheads and the downtown village trail loop descriptions are provided below. Central Winds Trailhead An initial trailhead at Central Winds Park is to be conceptually planned as quickly as possible to accommodate as many trail user groups as possible, and possibly using the FDOT abandoned right of way due to Central Winds Park being completely developed. Current park expansion plans by the City are to be coordinated with the new trailhead regarding circulation, parking, etc. It is anticipated that this planning will be quickly completed to present the County Commission with a clear and realistic picture of what can quickly happen in the City of Winter Springs. Village Center Trailhead and Loop A conceptual planning process is to be initiated to review the area between Central Winds Park and the proposed new trail bridge across SR 434 for the purpose of establishing adowntown/village center trail loop in combination with a primary trailhead which will be a focal point for the new village center. Properties within this area will be reviewed from the standpoint of their desirability for access from SR 434, the County trail alignment, their relationship relative to a village center scenario, existing desirable features, and the potential for the development of a new urban infrastructure. The image of the trail as it relates to the new village center will be a primary concern. It is anticipated that this planning process will be more involved than the Central Winds Trailhead and will require more time to complete. The definition of possible funding sources for the village center trail loop by a combination of federal, state, local and private funding will be a consideration although funding applications preparation are not included in this proposal. C. CONCEPTUAL PLANNING PROCESS The conceptual planning process is proposed to occur in the following manner. 1.0 Inventor,- Obtain base mapping data (digital and hard copies) for the trailhead area, prepare base plan graphic, and review planning process timetable with County 2.0 Central Winds Trailhead -Initiate conceptual planning a. Site Analysis -analyze site to generally define existing features including the trail corridor R/W, potential SR 434 R/W, land use, circulation routes, prime view sheds, natural areas of interest and wetlands. Attempt to secure conceptual approval by FDOT to use abandoned SR 434 R/W for trailhead and set the stage for the County to submit an Enhancement Application (or the City in another contract). The City will need to formally request the use of the FDOT SR 434 Abandoned R/W and survey digital files for the SR 434 project through Winter Springs to supplement available County and City information. b. Goals and Objectives -establish guiding criteria for both the trailhead and the future park expansion c. Alternatives Analysis -Prepare alternatives (2 maximum) for development of the MICHAEL DESIGN ASSOCIATES INC. • Planning ~ Landscape Architecture • Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 • fax (407) 897-1165 • telephone (407) 887-1163 page 2 Winter Springs Trailheads & Loop Proposal February 20, 1997 trailhead in coordination with the future park expansion d. Final Conceptual Plan - Select the preferred development alternative and prepare final conceptual plans e. Present development plans to County and review funding options 3.0 Vill~ge Center Trailhead and Loop - Initiate conceptual planning a. Site Analysis - analyze site to generally define existing features including the trail corridor, potential SR 434 bridge and bridge approaches, land use, circulation routes, prime view sheds, natural areas of interest and pre-defined wetlands. b. Goals and Objectives - establish guiding criteria for the trailhead and loop c. Alternatives Analysis - Prepare alternatives (2 maximum) for development of the trailhead and loop d. Final Conceptual Plan - Select the preferred development alternative and prepare final conceptual plans e. Present development plans to County and review funding options D. PRODUCTS OF PLANNING Central Winds Trailhead - Site Analysis Plan (2 - llx17" color plots; 1 - 30x42" color plot) Alternatives Sketch Overlays (informal sketches on bumwad not for public presentation) Final Color Conceptual Trailhead Plan (with stated goals and objectives and legend of elements) (2 - llx17" color plots; 1 - 30x42" color plot to be dry mounted and laminated for presentation) Village Center Area, Trailhead and Trail Loop - this plan represents an overview of the village center area relative to the trailhead and trail loop. This planning effort does not encompass a detailed look at the village center potential development character (this could be provided by another proposal at the City's request) Area Analysis Plan (from Central Winds Trailhead to the SR 434 bridge) (2 - llx17"; 1 - 3Ox42" color plot) Alternatives Sketch Overlays (informal sketches on bumwad not for public presentation) Final Color Conceptual Trailhead and Trail Loop Plan (with stated goals and objectives and legend of elements) (2 - llx17" color plots; 1 - 3Ox42" color plot to be dry mounted and laminated for presentation) E. PROJECT MEETINGS The following meetings are planned to convey the planning process to both the City Staff and the MICHAEL DESIGN ASSOCIATES INC. . Planning & Landscape Architecture' Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 . fax (407) 897-1165' telephone (407) 897.1163 page 3 Winter Springs Trailheads & Loop Proposal February 20, 1997 Trails Task Force. No additional meetings are proposed. 1. Meeting with planning to review site and Inventory City plans data (both trailheads and Central Winds Park expansion) (County could be invited) 2. Meeting with City and FDOT to review sites regarding abandoned SR 434 RIW at Central Winds Park and to review SR 434 and FNST Trail crossing 3. Meeting with City and FDOT to review Alternatives Analysis sketches and to select the Preferred Alternatives 4. Presentation to Winter Springs Trails Task Force 5. Meeting with City to review Draft Trailhead Plans 6. Meeting with City to review Final Trailhead Plans 7. Presentation to Winter Springs Trails Task Force F. COST OF PLANNING The following table represents the approximate hours estimated for each planning product. The final total is a flat fee cost and is the proposed contract amount. please see - ATTACHMENT "A" ATTACHMENT "B" Fee Proposal Breakdown Reimbursable Breakdown Total Project Fee Proposal: $9,992. G. TIME FRAME The time frame of completion is estimated as follows pending a relatively quick City review process. Notice To Proceed (signing of proposal) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 0 Inventory ........................................................ 30 days Central Winds Trailhead ............................................ 30 days Downtown Village Center Trailhead and Loop. . . . . . . . . . . . . . . . . . . . . . . . . .. 40 days 100 days H. ITEMS NOT INCLUDED Landscape Architectural Design; Civil & Drainage Engineering; Geotechnical; Site Electrical, Mechanical and Plumbing; Permitting of All General Plan Set Items and Environmental Mitigation; Surveying (all plans will be completing utilizing available City supplied information as provided City) MICHAEL DESIGN ASSOCIATES INC. . Planning & Landscape Architecture. Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 . fax (407) 897-1165. te.ephone (407) 897.1163 page 4 Winter Springs Trailheads & Loop Proposal February 20,1997 Ron McLemore, City Manager, We appreciate this opportunity to present the proposal for the Winter Springs trailheads and loop design and look forward to the possibility of working with you and your staff. There is a great opportunity to get a jump on the County planning process and to get them built quickly. Your signature on this proposal constitutes an agreement for us to perform the services detailed in this proposal, and our Notice To Proceed date. Respectfully Presented, City Notice to Proceed orest Michael, Principal ~~~ Authorized Rep~tative ~ ," ' .., o/!t;f; Date: Date: enclosed: Attachments A and B as Noted Above MICHAEL DESIGN ASSOCIATES INC. . Planning & Landscape Architecture. Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 . fax (407) 897-1165. telephone (407) 897.1163 page 5 Winter Springs Trailheads & Loop Proposal February 20, 1997 . 1. Inventory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P.Mgr Planner CADDesign Clerical 82. 78. 53. 46. 1 hrs. 5 hrs. 13 hrs. 1hrs. 82.00 390.00 689.00 46.00 2 hrs. 14hrs. 36 hrs. 4hrs. 164.00 1092.00 1908.00 184.00 3 hrs. 18hrs. 44 hrs. 2 hrs. 246.00 1404.00 2332.00 92.00 Total Fee Construction Document Task Item 1207.00 2. Central Winds Trailhead . . . . . . . . . . . . . . . . . . . . 3348.00 3. Downtown Village Trailhead and Loop . . . . . . . . 4074.00 4. Reimbursables (See Attachment "B") . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,363.00 MICHAEL DESIGN ASSOCIATES INC. . Planning & Landscape Architecture' Established 1983 2313 North Orange Avenue, Orlando, Florida 32789 . fax (407) 897-1165' telephone (407) 897-1163 page 6 Winter Springs Trailheads & Loop Proposal February 20, 1997 " ". $1.099.00 ................................................................... .... ....... .. ...... ....... MICHAEL DESIGN ASSOCIATES INC. . Planning & Landscape Architecture' Established 1983 2313 North Orange Avenue, Orlando. Florida 32789 . fax (407) 897-1165' telephone (407) 897.1163 page 7