HomeMy WebLinkAbout2001 06 11 Regular B Central Florida Scottish Festival and Highland Games
COMMISSION AGENDA
ITEM B
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
MGR.!2----fDEPT e-Q
Authorization
June 11. 2001
Meeting
REQUEST: The Parks and Recreation Department is requesting the City Commission to
authorize the City Manager to execute the agreement between The City of Winter
Springs and the Scottish American Society of Central Florida, Inc.
PURPOSE: The purpose of this item is to obtain Commission approval to execute the
agreement for the 25th annual Central Florida Scottish Festival and Highland
Games to be held at Central Winds Park on January 19,2002.
CONSIDERATIONS:
. The City of Winter Springs conducts other large events at Central Winds Park that are
enjoyed by the public.
. The Scottish American Society of Central Florida desires to conduct it's 25th Annual Scottish
Festival and Highland Games at Central Winds Park and will pay $ 2,500.00 and reimburse
the city for out of pocket expenses for police, fire, electives, restrooms and extra personnel
cost required for this event.
. Tickets for the event are $ 10.00 per person in advance and $ 12.00 at the Central Winds
Gate.
. Central Winds Park is available for use on Saturday, January 19,2002 and there is no
scheduled league or public use.
. The event will promote the City of Winter Springs as well as Central Winds Park. The event
will also attract about 6,500 people.
FUNDING:
No city funding needed.
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RECOMMENDATION:
The Parks and Recreation Department is recommending the City Commission to authorize the
City Manager to execute the agreement between the City of Winter Springs and the Scottish
American Society, Inc. to conduct the 25th annual Scottish Festival and Highland Games at
Central Winds Park on January 19,2002.
IMPLEMENTATION SCHEDULE:
June, 2001
Jan. 16, 17 & 18
Jan. 19,2002
Execution of Agreement and begin promotion of event.
Set up for event.
Event will take place from 9:00 a.m. to 5:00 p.m.
ATTACHMENTS:
Attachment # 1
City of Winter Springs, Florida, 25th Annual Central Florida
Scottish Festival and Highland Games Agreement.
Attachment #2
Information packet.
COMMISSION ACTION:
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ATTACHMENT III
CITY OF WINTER SPRINGS, FLORIDA
25TH ANNUAL CENTRAL FLORIDA
SCOTTISH FESTIVAL and HIGHLAND GAMES PERMIT AGREEMENT
THIS 25th ANNUAL CENTRAL FLORIDA SCOTTISH FESTIVAL and HIGHLAND
GAMES PERMIT AGREEMENT ("Agreement") is made and entered into as of the_ day of
, 2001 by and between the CITY OF WINTER SPRINGS, a Florida Municipal
Corporation, ("City"), and the SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA,
INC., a Florida Not for Profit Corporation and Federal 501 (c )(3) organization ("Permittee").
WITNESSETH:
WHEREAS, Permittee desires to hold a Special Event for the benefit of the public in the
interest of increasing public awareness of Scottish culture and heritage by the production of the
annual Scottish highland games on January 19,2002 at Central Winds Park, which is located in and
owned by the City of Winter Springs, Florida; and
WHEREAS, Permittee desires a permit from the City which would permit the Permittee to
hold the 25th Annual Central Florida Scottish Festival and Highland Games at Central Winds Park,
as permitted under this Agreement; and
WHEREAS, Permittee represents and warrants that it has the personnel, tools, materials, and
experience to satisfy the permit requirements set forth hereunder and to provide the Special Event
as provided herein.
NOW THEREFORE, in consideration ofthe provisions contained in this Agreement, and
other good and valuable consideration in which the parties acknowledge has been received, the
parties agree as follows:
1.0 Incorporation of Recitals: The foregoing recitals are true and correct and by this reference
are fully incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions:
(a) "Advertise" shall mean the act of publicly announcing or calling attention to
the Special Event and could include, but not limited to, the distribution of
handbills or mass mailings, the use of outdoor advertising and
announcements by billboard, poster, radio, television or newspapers.
(b) "Agreement" or "Contract" shall mean this Agreement and all
exhibits and addendums thereto between the City and Permittee
regarding the Special Event permitted herein.
(c) "Central Winds Park" shall mean the park owned and operated by the City,
which is located within the City of Winter Springs on State Road 434 and
adjacent to the Winter Springs High School and Lake Jessup.
(d) "City" shall mean the City of Winter Springs, a Florida Municipal
Corporation and its employees, agents and contractors.
(e) "City Manager" shall mean the City Manager ofthe Winter Springs,
Florida or his designee.
(f) "Permittee" shall mean the Scottish American Society of Central Florida,
Inc., a Florida Not for Profit Corporation and Federal 50 1 (c )(3) organization,
and its officers, employees, agents, and its contractors.
(g) "Effective Date" shall be the date on which the last signatory hereto
shall execute this Agreement, and it shall be the date on which this
Agreement shall go into effect. The Agreement shall not be effective
against any party until said date.
(h) "Public Records" is as described in Section 119.011(1), Florida
Statutes.
(i) "Special Event"shall mean the outdoor Scottish Festival and
Highland Games to be held at Central Winds Park on January 19,
2002 and further described in this permit Agreement. The Special
Event shall be planned, promoted, managed, and operated by the
Permittee pursuant to this Agreement.
2.2 Engagement. The City hereby permits the Permittee and the Permittee agrees to
provide the Special Event outlined in this Agreement. No prior or present
agreements or representations shall be binding upon any of the parties hereto unless
incorporated in this Agreement.
3.0 Scope of Special Event. Permittee agrees to provide the following Special Event under the
following special operating conditions:
3.1 Special Event. Permittee shall Advertise, produce, plan, promote, manage and
operate the Special Event in cooperation with the City. In furtherance thereof,
Permittee agrees to keep the City Manager fully informed of its plan to promote,
manage, and operate the Special Event so that City can reasonably satisfy its
obligations under this Agreement and reasonably address issues of public health,
safety, and welfare related to the Special Event.
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3.2 Food and Beverage. Permittee agrees to provide all food and beverage concessions
for the Special Event, except for food and beverage concessions at the concession
building located in the center of the baseball complex at Central Winds Park, which
will be provided by City. Permittee shall retain all fees and commissions from the
concessions provided by Permittee. Alcoholic beverages shall be limited to beer,
wine and frozen drinks, if provided.
3.3 Sponsorship; Event Fees. Unless otherwise provided in this Agreement, Permittee
shall retain the sole right to all sponsorships and paid fees for the Special Event.
3.4. Staging: Other Production Materials. Permittee shall provide all staging and
production materials necessary to produce a high quality Special Event including, but
not limited to, professional audio system, staging and stage lighting, golf carts,
radios, tents, port-a-Iets, security, event staff, and catering for staff.
3.5 Professional Entertainment. Permittee shall provide professional entertainment
during the Special Event as deemed appropriate to a family oriented and traditional
Scottish event which is more particularly described in Exhibit "A," which is attached
hereto and fully incorporated herein by this reference.
3.6 City Special Event Policy. Permittee agrees to comply with the City's written
Special Event policy deemed applicable to the Special Event by the City Manager.
3.7 Permits. Permittee shall obtain all local, state, and federal permits necessary to hold
the Special Event. City shall waive all City permit fees for the Special Event in
consideration of the compensation required to be paid City under this Agreement.
4.0 Compensation and Expenses. Compensation and expenses for the Special Event shall be
paid as follows:
4.1 Rental Fee. Upon both parties fully executing this Agreement, Permittee shall pay
the City a field and facility rental permit fee in the amount of$2,500.00 for the use
of Central Winds Park. This Agreement shall only become effective upon said
execution of this Agreement and the payment of said fee.
4.2 Permittee Expenses. Unless otherwise provided in this Agreement, Permittee shall
pay all costs and expenses necessary for the Pem1ittee to satisfy its obligations under
this Agreement including, but not limited to, City fire and police services and extra
City personnel services caused by the Special Event and as deemed reasonably
necessary by the City Manager, clean up of Central Winds Park and surrounding
area, parking coordination, repair of damages incurred to Central Winds Park caused
by unforseen weather conditions and the Special Event, portable restroom facilities,
all necessary power at Central Winds Park to include three phase 300-amp; single
3
phase 100-amp power drop at the main stage location and additional 20-amp as
needed (each of the main drops must be isolated for use on the Special Event and set-
up days), and existing lighting of Central Winds Park and surrounding areas.
4.3 City Expenses. City shall provide the following services and facilities for the
Special Event: (1) use of Central Winds Park on the day of the Special Event, the
three preceding days required for set-up purposes and the two days following the
event for load out and clean up purposes; (2) use of Central Winds Parking areas in
addition to City owned parking areas at Winter Springs High School and City Offices
on the day of Special Event; and (3) restroom facilities at the baseball complex.
5.0 Due Diligence. Permittee acknowledges that it has investigated prior to the execution ofthis
Agreement and satisfied itself as to the conditions affecting the Special Event desired
hereunder, the availability of materials and labor, the cost thereof, the requirements to obtain
necessary insurance, permits, professional entertainment and the steps necessary to complete
the Special Event within the time set forth herein. The Permittee warrants unto the City that
it has the competence and abilities to carefully, professionally, and faithfully complete the
Special Event in the manner and within the time limits proscribed herein. The Permittee will
perform the Special Event with due and reasonable diligence consistent with sound
professional and labor practices and with due and reasonable consideration to the public
health, safety, and welfare.
6.0 General Miscellaneous Provisions. The following general miscellaneous provisions shall
apply to this Agreement:
6.1 Time of the Essence. The City's responsibility to make Central Winds Park
available to Permittee is limited to the time periods set forth hereunder. As such, the
Permittee acknowledges and agrees that time is ofthe essence for the completion of
the Special Event to be performed under this Agreement.
6.2 Non-Business Day. In the event that any period of time as set forth in this
Agreement expires or any date herein occurs on a Saturday, Sunday, holiday or other
non-business day, then such date shall automatically extend to 5:00 p.m. on the next
subsequent business day, excluding the day the Special Event will be held pursuant
to this Agreement.
6.3 No Assignment. This Agreement shall not be assigned or transferred unless prior
written consent is granted by the City Commission of Winter Springs.
6.4 Further Assurances. From and after the execution of this Agreement, each ofthe
parties hereto shall fully cooperate with each other and perform any further act(s),
execute and deliver any further documents which may be necessary or desirable in
order to carry out the purposes and intentions ofthis Agreement.
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6.5 Legal Representation. The parties acknowledge that Anthony A. Garganese,
Esquire, and Brown, Ward, Salzman and Weiss, P. A., and other attorneys therein,
have acted as counsel for the City in connection with this Agreement and the
transactions contemplated herein, and not given legal advice to any party hereto other
than the City.
6.6 Severability. If a word, sentence, or paragraph herein shall be declared illegal,
unenforceable, or unconstitutional, the said word, sentence, or paragraph shall be
severed from this Agreement, and this Agreement shall be read as if said illegal,
unenforceable, or unconstitutional word, sentence, or paragraph did not exist.
6.7 Governing Law; Venue. This Agreement shall be governed by the law ofthe State
of Florida. Venue of all disputes shall be properly placed in Seminole County,
Florida. The parties agree that the Agreement was consummated in Seminole
County, and the site of the Special Event is Seminole County. If any dispute
concerning this Agreement arises under Federal law, the venue will be Orlando,
Florida.
6.8 Attorney's Fees. In the event any litigation or controversy arises out of or in
connection with the parties hereto, the prevailing party in such litigation or
controversy shall, to the extent permitted by law, be entitled to recover from the other
party or parties all reasonable attorney's fees and paralegal fees, expenses and suit
costs, including those associated with any appellate or post-judgment collection
proceedings.
6.9 Non Waiver. No delay or failure by either party to exercise any right under this
Agreement, and no partial or single exercise of that right, shall constitute a waiver
of that or any other rights, unless otherwise expressly provided herein.
6.10 Notices. Any notice, request, instruction, or other document to be given as part of
this Agreement shall be in writing and shall be deemed given under the following
circumstances: when delivered in person; or three (3) business days after being
deposited in the United States Mail, postage prepared, certified or registered; or the
next business day after being deposited with a recognized overnight mail or courier
delivery service; or when transmitted by facsimile or telecopy transmission, with
receipt acknowledged upon transmission; and addressed as follows (or to such other
person or at such other address, of which any party hereto shall have given written
notice as provided herein):
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TO THE CITY:
Mr. Ronald W. McLemore
City Manger
City of Winter Springs
1126 East State Road 434
Winter Springs, FI. 32708-2799
407-327-5957 (Phone)
407-327-6686 (Fax)
TO SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA:
Mr. Rick Marshall, President
P. O. Box 2948
Orlando, FL. 32802
PH.: (407) 382-3323
FAX: (407) 420-1674
6.11 Counterparts. This Agreement may be executed in any number of counterparts,
each of which when so executed and delivered, shall be original; but such
counterparts shall together constitute but one and the same instrument.
6.12 Public Record. It is hereby specifically agreed that any record, document,
computerized information and program, audio or video tape, photograph, or other
writing of the Permittee related, directly or indirectly, to this Agreement, may be
deemed to be a Public Record whether in the possession or control ofthe City or the
Permittee. Said record, document, computerized information and program, audio or
video tape, photograph, or other writing ofthe Permittee is subject to the provisions
of Chapter 119, Florida Statutes, and may not be destroyed without the specific
written approval ofthe City. Upon request by the City, the Permittee shall promptly
supply copies of said Public Records to the City. All books, cards, registers, receipts,
documents, and other papers in connection with this Agreement shall at any and all
reasonable times during normal business hours of the Permittee be open and freely
exhibited to the City for the purpose of examination and/or audit.
6.13 Interpretation. Both the City and the Permittee have participated in the drafting of
all parts of this Agreement. As a result, it is the intent of the parties that no portion
ofthis Agreement shall be interpreted more harshly against either ofthe parties as the
drafter.
6.14 No Joint Venture. This Agreement shall not in any way be deemed to create ajoint
venture or principal-agent relationship between Permittee and the City.
6.15 No City Representations and Warranties; Success of Special Event. Permittee
agrees and acknowledges that the City has made no representations and warranties
regarding the Special Event. Permittee has assumed full responsibility for furnishing,
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performing, and completing the Special Event and that Permittee agrees and
acknowledges the City has in'l1O way guaranteed that the Special Event will be
successful and profitable by any person's standard and belief of success and profit.
7.0 Entire Agreement. This Agreement represents the entire and integrated Agreement between
the parties and supersedes all prior negotiations, representations, or Agreements, either oral
or written, and all such matters shall be deemed merged into this Agreement.
8.0 Sovereign Immunity. Nothing contained in this Agreement shall be construed as a waiver
of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or other
limitations imposed regarding the City's potential liability under state or federal law.
9.0 General Liability Insurance. For all activities and services permitted and which occur
under this Agreement, including any and all activities and services provided and performed
by Permittee and by authorized participants of the Special Event, the Permittee shall
purchase and maintain, at its own expense, such general liability insurance, food and liquor
liability insurance and automobile liability insurance to cover claims for damages because
of bodily injury or death of any person or property damage arising in any way out of the
activities and services permitted and occurring under this Agreement, including any and all
activities and services provided and performed by Permittee and by authorized participants
ofthe Special Event. The insurance shall have minimum limits of coverage of$l ,000,000.00
per occurrence combines single limit for bodily injury liability, property damage liability,
and food and liquor liability. This shall include, but not be limited to, automobile liability
of owned vehicles, hired and non-owned vehicles, and employee non-ownership. All
insurance coverage shall be insurer(s) approved by the City Manager and licensed by the
state of Florida to engage in business of writing of insurance. The City shall be named on
the foregoing insurance policies as "additional insured." The Permittee shall cause its
insurance carriers to furnish insurance certificates and endorsements specifying the types and
amounts of coverage and effect pursuant hereto, the expiration date on such policies, and the
statement that no insurance under such policies will be cancelled without thirty (30) days
prior written notice to the City in compliance with other provisions ofthis Agreement. lfthe
City has any objection to the coverage afforded by or other provision of the insurance
required to be purchased and maintained by the Pennittee in accordance with this paragraph
on the basis of its not complying with the Agreement, the City shall notify the Permittee in
writing thereof within thirty (30) days of the date of deliver of such certificates and
endorsements to the City. For all activities and services permitted and occurring under this
Agreement, including any and all activities and services provided and performed by
Permittee and by authorized participants of the Special Event, the Permittee shall
continuously maintain such insurance in the amount, type, and quality as required by this
paragraph.
10.0 Indemnification and Hold Harmless. For all actiVIties and services permitted and
occurring under this Agreement, including any and all activities and services provided and
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performed by Permittee and by authorized participants ofthe Special Event, the Permittee
agrees to the fullest extent permitted by law, to indemnify and hold harmless the City and
its employees, officers, and attorneys from and against all claims, losses, damages, personal
injuries (including but not limited to death), or liability (including reasonable attorney's fees),
which directly or indirectly arises out of, or results from any act or failure to act of Permittee
or any person authorized by Permittee to participate in the Special Event which in any way
is related to Permittee's obligations under this Agreement, and/or the services and activities
provided and performed under this Agreement.
The indemnification provided above shall obligate the Permittee to defend at its own expense
or to provide for such defense, at the option of the City, as the case may be, of any and all
claims of liability an~ all suits and actions of every name and description that may be
brought against the City or its employees, officers, and attorneys which may arise or result
from this Agreement. In all events the City shall be permitted to choose legal counsel of its
sole choice, the fees for which shall be reasonable and subject to and included with this
indemnification provided herein. This paragraph 10.0 shall survive termination of this
Agreement.
11.0 Standard of Care. In performing its activities and services hereunder, the Permittee will
use that degree of care and skill ordinarily exercised, under similar circumstances by
reputable members of its profession practicing in the same or similar locality. Permittee
shall protect the public and property from any safety hazards directly or indirectly resulting
from the Special Event and the authorized participants thereto.
12.0 Termination. By written notice to Permittee, the City shall have the right to cancel the
Special Event and this Agreement at any time, without penalty, provided if the Special Event
is cancelled through no fault of the Permittee, the City shall refund the $2,500.00 fee paid
under this Agreement.
13.0 Term. The term ofthis Agreement shall commence upon full execution of this Agreement
by the parties and end at such time Permittee has fully performed all the services required'
by this Agreement to the complete satisfaction of the City.
14.0 Permittee's Signatory. The undersigned person executing this Agreement on behalf of
Permittee hereby represents and warrants that he has the full authority to sign said
Agreement for Permittee and to fully bind Permittee to the terms and conditions set forth in
this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and
year written above.
CITY:
PERMITTEE:
CITY OF WINTER SPRINGS, FLORIDA
SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA, INC.
By:
Ron McLemore, City Manager
By:
Richard Marshall, President
F:\DOCS\City of Winter Springs\AgreementslScottish Festival
9
CITY OF WINTER SPRINGS, FLORIDA
25TH ANNUAL CENTRAL FLORIDA
SCOTTISH FESTIVAL and HIGHLAND GAMES PERMIT AGREEMENT
THIS 251h ANNUAL CENTRAL FLORIDA SCOTTISH FESTIVAL and HIGHLAND
GAMES PERMIT AGREEMENT ("Agreement") is made and entered into as of the l/t'I. day of
::r ~OO 1 by and between the CITY OF WINTER SPRINGS, a Florida Municipal
Corporation, ("City"), and the SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA,
INC., a Florida Not for Profit Corporation and Federal 501(c)(3) organization ("Permittee").
WITNESSETH:
WHEREAS, Permittee desires to hold a Special Event for the benefit of the public in the
interest of increasing public awareness of Scottish culture and heritage by the production of the
annual Scottish highland games on January 19,2002 at Central Winds Park, which is located in and
owned by the City of Winter Springs, Florida; and
WHEREAS, Pemlittee desires a permit from the City which would permit the Permittee to
hold the 25th Annual Central Florida Scottish Festival and Highland Games at Central Winds Park,
as permitted under this Agreement; and
WHEREAS, Permittee represents and warrants that it has the personnel, tools, materials, and
experience to satisfy the permit requirements set forth hereunder and to provide the Special Event
as provided herein.
NOW THEREFORE, in consideration of the provisions contained in this Agreement, and
other good and valuable consideration in which the parties acknowledge has been received, the
parties agree as follows:
1.0 Incorporation of Recitals: The foregoing recitals are true and correct and by this reference
are fully incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions:
(a) "Advertise" shall mean the act of publicly announcing or calling attention to
the Special Event and could include, but not limited to, the distribution of
handbills or mass mailings, the use of outdoor advertising and
announcements by billboard, poster, radio, television or newspapers.
(b) "Agreement" or "Contract" shall mean this Agreement and all
exhibits and addendums thereto between the City and Permittee
regarding the Special Event permitted herein.
(c) "Central Winds Park" shall mean the park owned and operated by the City,
which is located within the City of Winter Springs on State Road 434 and
adjacent to the Winter Springs High School and Lake Jessup.
(d) "City" shall mean the City of Winter Springs, a Florida Municipal
Corporation and its employees, agents and contractors.
(e) "City Manager" shall mean the City Manager of the Winter Springs,
Florida or his designee.
(f) "Permittee" shall mean the Scottish American Society of Central Florida,
Inc., a Florida Not for Profit Corporation and Federal 50 1 (c )(3) organization,
and its officers, employees, agents, and its contractors.
(g) "Effective Date" shall be the date on which the last signatory hereto
shall execute this Agreement, and it shall be the date on which this
Agreement shall go into effect. The Agreement shall not be effective
against any party until said date.
(h) "Public Records" is as described in Section 119.011 (I), Florida
Statutes.
(i) "Special Event"shall mean the outdoor Scottish Festival and
Highland Games to be held at Central Winds Park on January 19,
2002 and further described in this permit Agreement. The Special
Event shall be planned, promoted, managed, and operated by the
Permittee pursuant to this Agreement.
2.2 Engagement. The City hereby permits the Permittee and the Pern1ittee agrees to
provide the Special Event outlined in this Agreement. No prior or present
agreements or representations shall be binding upon any of the parties hereto unless
incorporated in this Agreement.
3.0 Scope of Special Event. Permittee agrees to provide the following Special Event under the
following special operating conditions:
3.1 Special Event. Permittee shall Advertise, produce, plan, promote, manage and
operate the Special Event in cooperation with the City. In furtherance thereof,
Permittee agrees to keep the City Manager fully informed of its plan to promote,
manage, and operate the Special Event so that City can reasonably satisfy its
obligations under this Agreement and reasonably address issues of public health,
safety, and welfare related to the Special Event.
2
3.2 Food and Bever-agc. Permittee agrees to provide all food and beverage concessions
for the Special Event, except for food and beverage concessions at the concession
building located in the center of the baseball complex at Central Winds Park, which
will be provided by City. Permittee shall retain all fees and commissions from the
concessions provided by Permittee. Alcoholic beverages shall be limited to beer,
wine and frozen drinks, if provided.
3.3 Sponsorship; Evcnt Fees. Unless otherwise provided in this Agreement, Permittee
shall retain the sole right to all sponsorships and paid fees for the Special Event.
3.4. Staging: Other Production Materials. Permittee shall provide all staging and
production materials necessary to produce a high quality Special Event including, but
not limited to, professional audio, system, staging and stage lighting, golf carts,
radios, tents, port-a-lets, security, event staff, and catering for staff.
3.5 Professional Entertainment. Permittee shall provide professional entertainment
during the Special Event as deemed appropriate to a family oriented and traditional
Scottish event which is more particularly described in Exhibit "A," which is attached
hereto and fully incorporated herein by this reference.
3.6 City Special Event Policy. Permittee agrees to comply with the City's written
Special Event policy deemed applicable to the Special Event by the City Manager.
3.7 Permits. Permittee shall obtain all local, state, and federal permits necessary to hold
the Special Event. City shall waive all City permit fees for the Special Event in
consideration of the compensation required to be paid City under this Agreement.
4.0 Compensation and Expenses. Compensation and expenses for the Special Event shall be
paid as follows:
4.1 Rental Fee. Upon both parties fully executing this Agreement, Permittee shall pay
the City a field and facility rental permit fee in the amount of $2,500.00 for the use
of Central Winds Park. This Agreement shall only become effective upon said
execution of this Agreement and the payment of said fee.
4.2 Permittee Expenses. Unless otherwise provided in this Agreement, Permittee shall
pay all costs and expenses necessary for the Permittee to satisfy its obligations under
this Agreement including, but not limited to, City fire and police services and extra
City personnel services caused by the Special Event and as deemed reasonably
necessary by the City Manager, clean up of Central Winds Park and surrounding
area, parking coordination, repair of damages incurred to Central Winds Park caused
by unforseen weather conditions and the Special Event, portable restroom facilities,
all necessary power at Central Winds Park to include three phase 300-amp; single
3
phase laO-amp power drop at the main stage location and additional 20-amp as
needed (each ofthe main drops must be isolated for LIse on the Special Event and set-
up days), and existing lighting of Central Winds Park and surrounding areas.
4.3 City Expenses. City shall provide the following services and facilities for the
Special Event: (I) use of Central Winds Park on the day of the Special Event, the
three preceding days required for set-up purposes and the two days following the
event for load out and clean up purposes; (2) use of Central Winds Parking areas in
addition to City owned parking areas at Winter Springs High School and City Offices
on the day of Special Event; and (3) restroom facilities at the baseball complex.
5.0 Due Diligence. Permittee acknowledges that it has investigated prior to the execution of this
Agreement and satisfied itself as to the conditions affecting the Special Event desired
hereunder, the availability of materials and labor, the cost thereof, the requirements to obtain
necessary insurance, permits, professional entertainment and the steps necessary to complete
the Special Event within the time set forth herein. The Permittee warrants unto the City that
it has the competence and abilities to carefully, professionally, and faithfully complete the
Special Event in the manner and within the time limits proscribed herein. The Permittee will
perform the Special Event with due and reasonable diligence consistent with sound
professional and labor practices and with due and reasonable consideration to the public
health, safety, and welfare.
6.0 General Miscellaneous Provisions. The following general miscellaneous provisions shall
apply to this Agreement:
6.1 Time of the Essence. The City's responsibility to make Central Winds Park
available to Pernlittee is limited to the time periods set forth hereunder. As such, the
Permittee acknowledges and agrees that time is of the essence for the completion of
the Special Event to be performed under this Agreement.
6.2 Non-Business Day. ln the event that any period of time as set forth in this
Agreement expires or any date herein occurs on a Saturday, Sunday, holiday or other
non-business day, then such date shall automatically extend to 5:00 p.m. on the next
subsequent business day, excluding the day the Special Event will be held pursuant
to this Agreement.
6.3 No Assignment. This Agreement shall not be assigned or transferred unless prior
written consent is granted by the City Commission of Winter Springs.
6.4 Further Assurances. From and after the execution of this Agreement, each of the
parties hereto shall fully cooperate with each other and perfornl any further act(s),
execute and deliver any further documents which may be necessary or desirable in
order to carry out the purposes and intentions of this Agreement.
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6.5 Legal Representation. The parties acknowledge that Anthony A. Garganese,
Esquire, and Brown, Ward, Salzman and Weiss, P. A., and other attorneys therein,
have acted as counsel for the City in connection with this Agreement and the
transactions contemplated herein, and not given legal advice to any party hereto other
than the City.
6.6 Severability. If a word, sentence, or paragraph herein shall be declared illegal,
unenforceable, or unconstitutional, the said word, sentence, or paragraph shall be
severed from this Agreement, and this Agreement shall be read as if said illegal,
unenforc,eable, or unconstitutional word, sentence, or paragraph did not exist.
6.7 Governing Law; Venue. This Agreement shall be governed by the law of the State
of Florida. Venue of all disputes shall be properly placed in Seminole County,
Florida. The palties agree that the Agreement was consummated in Seminole
County, and the site of the Special Event is Seminole County. If any dispute
concerning this Agreement arises wlder Federal law, the venue will be Orlando,
Florida.
6.8 Attorney's Fees. In the event any litigation or controversy arises out of or in
connection with the parties hereto, the prevailing party in such litigation or
controversy shall, to the extent permitted by law, be entitled to recover from the other
party or parties all reasonable attorney's fees and paralegal fees, expenses and suit
costs, including those associated with any appellate or post-judgment collection
proceedings.
6.9 Non Waiver. No delay or failure by either party to exercise any right under this
Agreement, and no partial or single exercise of that right, shall constitute a waiver
of that or any other rights, wlless otherwise expressly provided herein.
6.10 Notices. Any notice, request, instruction, or other document to be given as part of
this Agreement shall be in writing and shall be deemed given under the following
circumstances: when delivered in person; or three (3) business days after being
deposited in the United States Mail, postage prepared, certified or registered; or the
next business d~y after being deposited with a recognized overnight mail or courier
delivery service; or when transmitted by facsimile or telecopy transmission, with
receipt acknowledged upon transmission; and,addressed as follows (or to such other
person or at such other address, of which any party hereto shall have given written
notice as provided herein):
5
TO THE CITY:
Mr. Ronald W. McLemore
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs"FI. 32708-2799
407-327-5957 (Phone)
407-327-6686 (Fax)
TO SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA:
Mr. Rick Marshall, President
P. O. Box 2948
Orlando, FL. 32802
PH.: (407) 382-3323
FAX: (407) 420-1674
6.11 Counterparts. This Agreement may be executed in any number of counterparts,
each of which when so executed and delivered, shall be original; but such
counterparts shall together constitute but one and the same instrument.
6.12 Public Record. It is hereby specifically agreed that any record, document,
computerized information and program, audio or video tape, photograph, or other
writing of the Permittee related, directly or indirectly, to this Agreement, may be
deemed to be a Public Record whether in the possession or control ofthe City or the
Permittee. Said record, document, computerized information and program, audio or
video tape, photograph, or other writing of the Permittee is subject to the provisions
of Chapter 119, Florida Statutes, and may not be destroyed without the specific
written approval ofthe City. Upon request by the City, the Permittee shall promptly
supply copies of said Public Records to the City. All books, cards, registers, receipts,
documents, and other papers in connection with this Agreement shall at any and all
reasonable times during normal business hours of the Permittee be open and freely
exhibited to the City for the purpose of examination and/or audit.
6.13 Interpretation. Both the City and the Permittee have participated in the drafting of
all parts of this Agreement. As a result, it is the intent of the parties that no portion
of this Agreement shall be interpreted more harshly against either ofthe parties as the
drafter.
6.14 No Joint Venture. This Agreement shall not in any way be deemed to create ajoint
venture or principal-agent relationship between Permittee and the City.
6.15 No City Representations and Warranties; Success of Special Event. Permittee
agrees and acknowledges that the City has made no representations and warranties
regarding the Special Event. Permittee has assumed full responsibility for furnishing,
6
performing, and completing the Special Event and that Permittee agrees and
acknowledges the City has in no way guaranteed that the Special Event will be
successful and profitable by any person's standard and belief of success and profit.
7.0 En tire Agr"eement. This Agreement represents the enti re and integrated Agreement between
the parties and supersedes all prior negotiations, representations, or Agreements, either oral
or written, and all such matters shall be deemed merged into this Agreement.
8.0 Sovereign Immunity. Nothing contained in this Agreement shall be construed as a waiver
of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or other
limitations imposed regarding the City's potential liability under state or federal law.
9.0 General Liability Insurance. For all activities and services permitted and which occur
under this Agreement, including any and all activities and services provided and performed
by Permittee and by authorized participants of the Special Event, the Permittee shall
purchase and maintain, at its own expense, such general liability insurance, food and liquor
liability insurance and automobile liability insurance to cover claims for damages because
of bodily injury or death of any person or property damage arising in any way out of the
activities and services permitted and occurring under this Agreement, including any and all
activities and services provided and performed by Pernlittee and by authorized participants
of the Special Event. The insurance shall have minimum limits of coverage of
$1,000,000.00 per occurrence combines single limit for bodily injury liability, property
damage liability, and food and liquor liability. This shall include, but not be limited to,
automobile liability of owned vehicles, hired and non-owned vehicles, and employee non-
ownership. All insurance coverage shall be insurer(s) approved by the City Manager and
licensed by the state of Florida to engage in business of writing of insurance. The City shall
be named on the foregoing insurance policies as "additional insured." The Permittee shall
cause its insurance carriers to furnish insurance certificates and endorsements specifying the
types and amowlts of coverage and effect pursuant hereto, the expiration date on such
policies, and the statement that no insurance under such policies will be cancelled without
thirty (30) days prior written notice to the City in compliance with other provisions of this
Agreement. If the City has any objection to the coverage afforded by or other provision of
the insurance required to be purchased and maintained by the Permittee in accordance with
this paragraph on the basis of its not complying with the Agreement, the City shall notify the
Permittee in writing thereof within thirty (30) days of the date of deliver of such certificates
and endorsements to the City. For all activities and services permitted and occurring under
this Agreement, including any and all activities and services provided and performed by
Permittee and by authorized participants of the Special Event, the Permittee shall
continuously maintain such insurance in the amount, type, and quality as required by this
paragraph.
10.0 Indemnification and Hold Harmless. For all actIVIties and services permitted and
occurring under this Agreement, including any and all activities and services provided and
7
performed by Permittee and by authorized participants of the Special Event, the Permittee
agrees to the fullest extent permitted by law, to indemnify and hold harmless the City and
its employees, officers, and attorneys from and against all claims, losses, damages, personal
inj uries (including but not limited to death), or liability (including reasonable attorney's fees),
which directly or indirectly arises out of, or results from any act or failure to act of Permittee
or any person authorized by Permittee to participate in the Special Event which in any way
is related to Permittee's obligations under this Agreement, and/or the services and activities
provided and performed under this Agreement.
The indemnification provided above shall obligate the Permittee to defend at its own expense
or to provide for such defense, at the option of the City, as the case may be, of any and all
claims of liability and all suits and actions of every name and description that may be
brought against the City or its employees, officers, and attorneys which may arise or result
from this Agreement. In all events the City shall be permitted to choose legal counsel of its
sole choice, the fees for which shall be reasonable and subject to and included with this
indemnification provided herein. This paragraph 10.0 shall survive termination of this
Agreement.
11.0 Standard of Care. In performing its activities and services hereunder, the Permittee will
use that degree of care and skill ordinarily exercised, under similar circumstances by
reputable members of its profession practicing in the same or similar locality. Permittee
shall protect the public and property from any safety hazards directly or indirectly resulting
from the Special Event and the authorized participants thereto.
12.0 Termination. By written notice to Permittee, the City shall have the right to cancel the
Special Event and this Agreement at any time, without penalty, provided if the Special Event
is cancelled through no fault of the Permittee, the City shall refund the $2,500.00 fee paid
under this Agreement.
13.0 Term. The term of this Agreement shall commence upon full execution of this Agreement
by the parties and end at such time Permittee has fully performed all the services required
by this Agreement to the complete satisfaction of the City.
14.0 Permittee's Signatory. The undersigned person executing this Agreement on behalf of
Permittee hereby represents and warrants that he has the full authority to sign said
Agreement for Permittee and to fully bind Permittee to the terms and conditions set forth in
this Agreement.
8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement 011 the day and
year written above.
CITY:
PERMITTEE:
CITY OF WINTER SPRINGS, FLORIDA
SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA, INC.
By1-U4J~:f~
Ron McLemore, City M<!n ger
By:
Richard Marshall, President
F:\DOCSICity ofWinler SpringslAgr"C,:1CnI3\Scollish Festival
9
ATIACHMENT #2
~.
),
~
City of Winter Springs
Florida
Application for use of
Central Winds Park
by the
Scottish AmeRican
Societ(Y
of CentRal FloRi~a
Producers of the
CentRal FloRi~a
Scottish Festival an~
Higblan~ Garnes
6-
SeMINOLE COUNTY'
FI.ORIDA'S NAlURAlCHOlCE"
'\'
7
On behalf of the Scottish American Society of
Central Florida, let me express our gratitude for the
'opportunity to work in partnership with the City of
Winter Springs for our mutual benefit.
We hope this 25th Anniversary Festival will bring,
new levels of success and tourism.
Thank you for your consideration of this request.
Richard Marshall
President
Scottish American Society
Of Central Florida, Inc.
2
..,..
'.
RESOLUTION
THE FOLLOWING RESOLUTION WAS ADOPTED AT A SPECIAL MEETING OF
THE BOARD OF DIRECTORS OF THE SCOTTISH AMERICAN SOCIETY OF
CENTRAL FLORIDA, INC. ON THE 20TH OF MAY, 2001.
WHEREAS, SEMINOLE COUNTY HAS BEEN A STRONG SUPPORTER OF THE
SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA AND ITS CENTRAL
FLORIDA SCOTTISH FESTIVAL AND HIGHLAND GAMES FOR MANY YEARS;
AND
WHEREAS, THE SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA,
INC. DESIRES TO CONTINUE ITS RELATIONSHIP WITH THE SEMINOLE
COUNTY CONVENTION AND VISITORS BUREAU; AND
WHEREAS IT IS THE DESIRE OF THE SOCIETY TO RETAIN ITS PERMANENT
HOME IN SEMINOLE COUNTY;
NOW, THEREFORE, BE IT RESOLVED, THAT THE 25TH ANNUAL CENTRAL
FLORIDA SCOTTISH FESTIVAL AND HIGHLAND GAMES AND ALL EVENTS
DIRECTLY ASSOIATED THEREWITH WILL BE HELD IN SEMINOLE COUNTY,
FLORIDA.
BE IT FURTHER RESOLVED, THAT THE HOST HOTEL FOR THE 2001 GAMES
SHALL BE A SEMINOLE COUNTY HOTEL.
BE IT FURTHER RESOLVED, THAT THE BOARD DIRECTS THE PRESIDENT
OF THE SOCIETY TO MAKE APPLICATION TO THE CITY OF WINTER
SPRINGS IN SEMINOLE COUNTY FOR THE USE OF CENTRAL WINDS PARK
FOR THE JANUARY 19,2002 FESTIVAL.
ADOPTED THIS 20TH DAY OF MAY, 2001
**********
ELEANOR SHILL
SECRETARY
SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA, INC.
RICHARD MARSHALL
PRESIDENT
SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA, INC.
3
,.' ~
'9
T able of Con'fen'fs
Executive Summary..................................................................................... 5
Generallnfonnation..................................................................................... 6
Details of the Organization........................................................................... 7
Event Information...................................................................................... 10'
Proposed Schedule of Events..................................................................... 15
Project Budget Recap.......................:......................................................... 16
Appendix A-Articles of Incorporation ..................................................... 18
Appendix B-Society By-laws.................................................................. 24
Appendix C-lRS Notice of Not- for-profit Status ..........:.......................... 30
Appendix D-List of Officers and Board................................................... 31
4
r:l'
,.
Executive SurnrnaR(V
1) Society Overview
The Scottish American Society of Central Florida, Inc. is a Florida not-for-profit (501-C-3)
corporation founded in 1977 to promote Scottish culture and heritage in the Central Florida
area. During the more than 24-year history of the Society, it has educated and entertained tens
of thousands through the production of many cultural programs and events including the
Central Florida Scottish Festival and Highland Games.
2) Soundness of Proposed Project
The 2002 Central Florida Scottish
Festival and Festival and Highland
Games are a sound proposition.
This will be the seventh Festival
held in Seminole County and the,
twenty-fifth produced by the,
Society. The 2001 Games drew
an estimated 6,000 :from around
the world.
3) Stability and Management
Capacity
The Scottish American Society of
Central Florida has a proven track
record of presenting Scottish
Highland Games that have been
acclaimed both locally and
nationally. This twenty-five-year
history of successfully managing
the vast number of tasks,
resources, and persons required to
deliver an event of this caliber
demonstrates the commitment of
the Scottish American Society to
put forth whatever effort is
required to ensure a successful event.
4) Quality and Uniqueness of Proposed Project
The Central Florida Scottish Highland Games is the oldest event of its kind in Central Florida
and the largest of its kind in the state of Florida. Its competitions receive international
recognition. This event brings a unique cultural addition to Seminole County unmatched by
any neighboring county.
5
.
GeneRal InfoRmation
1) Name of Organization
Tbe 5co'f'fisb AmeRican 5ocie'fev of Cen'fRal FloRi~a, Inc.
2) Name of Event
Tbe Cen'fRal FloRi~a 5co'f'fisb Fes'fival an~ Higblan~ Garnes
3) Contact Person
Richard Marshall, President 407-426-7268-407-382-3323
4) Complete Address of Organization
Post Office Box 2948
Orlando, FL 32802-2948
Phone: 407-1 AM SCOT (426-7268)
Fax: 407-420-1674
5) Organization's Chief Official
Richard Marshall, President
6
i
Details of the ORganization
1) What are your organization's goals and objectives?
The Scottish American Society of Central Florida is a not-for-profit corporation whose aims
are as follows:
To promote, perpetuate, and encourage Scottish traditions and heritage in the Central Florida
area. This aim is accomplished through the following:
To use all available means to disseminate information about the multitude of contributions
made by Scots and Scot descendants to the economic, scientific, cultural, military, and public
life of the United States and the State of Florida.
To provide educational programs to the public and private school systems, service clubs, and
other organizations by supplying books, pamphlets, speakers, lecturers, visual learning aids,
and demonstrations of dance, art, and piping, among other items of Scottish origin.
To further educate, acquaint, and entertain the general public in the Scottish traditions by the
production of Scottish Highland Clan Gatherings and Highland athletic events.
To further assist, educate, and entertain the general public by actively seeking to bring to the
area other events of a Scottish nature as may be available.
2) What services does your organization provide?
As laid out in our objectives, the Society supports the furtherance of Scottish culture in the
Central Florida area.
Every month the Society presents a program of cultural interest that is open to the public at no
charge. It is our intention to hold these in Seminole County as soon as a facility can be
secured.
Plans are being established to hold weekly Scottish Country Dancing classes. Further details
can be provided as they are completed.
3) How will your organization monitor expenditure of funds?
The Scottish American Society has an established track record of fiscal responsibility. In the
past twenty-four years the Festival budgets have totaled more than two million dollars. These
funds have been handled without major incident due to the rigorous controls.
7
'i
A) Budgeting Process
The Games Council submits a detailed line item budget for review by the officers of the
Society. The final budget is then presented to the Board of Directors of the Society for
final approval. Budgets are viewed on a "not to exceed" basis. Each area of the Games
Council is monitored to ensure they remain under budget. All requests for budget
overruns (if any) must be approved by the Board of Directors and all bills approved for
payment by the president of the Society.
B) Large Expense Review
Each member of the Games Council must get approval for any single expenditure in excess of
$300. This approval comes from the President. The Board must approve expenditures in
excess of $500.
C) Bonded Persons Responsible for Disbursements
The Treasurer prepares checks (with appropriate documentation) for signature by the
President or Vice-President. An honesty bond covers all three of these officers.
D) Documentation Requirement
The Treasurer of the Society is responsible for keeping an original invoice for each
expenditure. The Society deals directly with vendors for billing and payables. If the
disbursement is a reimbursement for an expense incurred by a member, an original receipt is
required along with an explanation of the need for such expense. The Society President must
approve each disbursement. '
E) Budget and Expense Review by Board
Every month the Treasurer provides a detailed income statement and budget vs. actual report
to the Board of Directors of the Society.
F) Financial review by a CPA
Each year, the records of the entire Society are submitted to a CPA for review. The Board of
Directors of the Society reviews the results.
4) How will your event bring additional visitors to Winter Springs?
The Scottish community in Central Florida is maintaining the ancient tradition clan gatherings
for competition and socializing. The Central Florida Scottish Festival and Highland Games
stand out from among Scottish Games in Florida and many in the Southeast. The 2001
Festival had 64 clans registered with up to 20 people attending in each clan. We also had 18
bands, 114 dancers, 32 vendors, and many entertainers using Seminole County hotels.
8
.
A) Largest Scottish Festival in Florida
This event is the largest of its kind in Florida. The 2001 Festival
had eighteen pipe bands. The Festival also outpaced other events'
participation in dancing and clan attendance. The majority of
participants from outside the area will stay in hotels in Seminole
County since events and setup start as early as 4:30 am.
B) Events in Conjunction with Walt Disney World
For the last thirteen years, the Central Florida Scottish Festival
and Highland Games has fostered a close relationship with Walt
Disney World. For 2002 Disney will again sponsor Scottish
Heritage Day at EPCOT the day after the Festival. This resulted
in many visitors staying an additional night in their Seminole
County hotel rooms to attend the festivities at EPCOT.
C) International Appeal
Appreciable numbers attend from Canada and the European
Community. These visitors, unfamiliar with the Central Florida
area, stay in the host hotels located in Seminole County.
9
...
Event InfoRmation
For more than 600 years, the Highland Games have been an important part of Scottish tradition.
The Ceres Games in Fife, Scotland claims to be the oldest continuous games, dating from 1314,
and were held under the sponsorships of kings and clan chiefs. Athletic competitions probably
began when village lads gathered at the smithy and threw the hammer to prove their strength and
farm lads tossed sheaves for the same reason. Some events such as the caber toss and weight
throw are probably of military origin. Clan chiefs used the Games to recruit staff since winners of
races made wonderful couriers and the strongest men made fine bodyguards. Dancers and pipers
were taken into the chief s household for entertainment.
Today, Scottish Games are held in all parts of the world where Scots, by birth or ancestry, have
made their home.
1) Event name
Tbe CentRal FloRie}a Scottisb Festival ane} Higblane} Games
2) Type of Event
The Central Florida Scottish Festival and Highland Games provide a combination of the best
in Scottish competitions and entertainment.
A) Nationally Recognized Competitions
Competition in various events has long been a mainstay of Highland Games. All
competitive events are staffed with qualified judges from around the United States and
are recognized as official competitive events by their respective national governing
bodies.
1) Piping and Drumming
As the officially recognized "Champion Supreme games of Central Florida" by the
Southern United States Pipe Band Association, the Scottish Highland Games
provides three venues for competition as follows:
. Individual
. Mini-band
. Full band
Individuals are judged by two piping judges while bands are judged by a panel of
three which includes a drumming judge. Individuals are judged on accuracy,
interpretation, and tone. Bands are judged by the same musical standards as an
individual piper, but with the addition of tuning requirements so all pipes sound as if
a single set of pipes were being played. Competitors are grouped into five Grades or
skill levels for competition.
10
2) Highland Dance
Our Festival hosts the second largest Highland Dance competItIon in the
Southeastern United States. It is officially sanctioned by the Scottish Official Board
of Highland Dancing in Edinburgh, Scotland. (The Scottish American Society of
Central Florida is one of only three organizations in the United States with
representation on this Board). Dancers, both male and female, are grouped into
divisions based on age, accomplishment level, and dance to be performed. Dancers
are judged on the precise placement of their feet, which is a distinguishing
characteristic of Highland Dancing. Six different dances are judged.
* Highland Fling
Ancient warriors and clansmen performed this dance on their small round shield
called a targe. Most targes had a needle-sharp spike protruding from the middle, thus
the precise placement of the dancer's feet became essential to the dance for obvious
reasons. In modern times, this ancient victory dance is performed in a single spot
without the assistance of a spike.
* Sword Dance or Gillie Challium
The sword dance is one of the older and more recognized Highland Dances.
According to tradition, around 1054, Gillie Challium took a defeated enemy's sword
and crossed it with his own in the shape of the Cross. He then danced over them in
celebratio~ and thanks.
* Seann Truibhas
The Gaelic-named dance (pronounced "shan trews") remembers the period of history
when Scots were prohibited from wearing their beloved kilts. Translated, the name
means "old trousers". The dance depicts a person shedding his trousers and dancing
in freedom in his kilt.
* Scottish Lilt
This gentle, flowing dance was created at the Aboyne Highland Games. Aboyne
dress is a shortened style of popular Seventeenth-Century Highland dress that used a
sett of plaid with white.
* Irish Jig
This dance is not associated with the true Irish Jig of Ireland. It is a parody of an
Irish washerwoman upset at her husband. Movements and gestures of anger and
stomping are obvious in this dance.
11
3) Athletic Competition
Since the ancient days Scots have gathered at the blacksmith to toss the hammer and
prove their strength or throw sheaves of grain to prove the same. Today, rigorous
athletic events continue to test one's strength and stamina. Some of the events have
been modified as appropriate for use in our Children's Games which, although for
prizes, is not a national competition.
. Tossing the Caber
This is commonly associated with Highland Games. The caber (pronounced "kay
ber") looks like a telephone pole. Its origins are presumed to be the training of
soldiers to breach enemy fortifications. Competitors must lift, run, and toss a 20-foot
caber weighing over 100 pounds. The object is to toss it end over end so that it lands
with the small end pointing directly way from the athlete.
. Sheaf Toss
Agricultural in origin, this event features a sixteen pound sheaf of hay enclosed in a
burlap bag. It is tossed with a pitchfork over a cross bar.
. Hammer Throw
Much different than the Olympic-style hammer throw, this hammer has a wire ring
handle. The shaft of the twenty-two pound hammer is twirled around the
competitor's head and released. The greatest distance takes the event.
. 28# and 56# Weight Throws for Distance
These weights are attached to a chain and ring. The greatest distance will win the
event.
. 56# Weight Thrown for Height
A 56# box weight with attached ring is thrown over a cross bar. The highest throw
will win the event.
B) Entertainment and Festivities
1) Parade of Tartans and Massed Bands
Guests of the Games are invited to march with their Clan during the opening ceremonies
of the Games. This parade is followed by the Massed Bands comprised of all bands
competing plus the host band.
2) The Royal Mile
Over sixty international clan associations participate in this gathering. Today, people
from all walks oflife may find family ties previously unknown or renew friendships past.
12
-:.
3) Children's Highland Games
An appropriately-scaled version of the Highland Games for the wee lads and lassies.
Prizes are given for the best performance, but every child ends up a winner. The
event is open to all children twelve and under who attend the Games. These Games
include a mini-caber toss (using a cardboard tube from a carpet roll or a small, light
pole) egg race (held in a spoon), and sack races among others.
4) Scottish Country Dance
This predecessor to modern square dancing is a combination of folk dancing and
ballroom dancing. Experienced dancers perform and invite participation from the
audience for all who wish to learn this enjoyable art form.
5) The Haggis Hurl
The Haggis is the national dish of Scotland. This event is performed with a bag
(similar to a bean bag) that weighs one-and-one-half pounds. Contestants stand on a
barrel top (not an entire barrel) and hurl the haggis to "strike the heather". The event
is measured for distance, although good Highland grunting during the throw is duly
noted. The event is open to the entire attending public.
6) Sheep Herding by Border Collies
Border Collies will demonstrate their skills at herding sheep and geese. Spectators
can watch as the dogs respond only to the whistle of their masters to direct the sheep
wherever their master desires.
7) Scottish Cuisine
Each Scottish Highland Games offers the opportunity to sample a wide variety of
Scottish Foods ranging from "Forfar bridies" to meat pies.
8) Alex Cameron and the Wild Highlanders
Alex Cameron and the Wild Highlanders will regale you with rogue's tales of battles
against the English while demonstrating the proper care and handling of the
claymore, Lochaber axe, Scottish dirk, broadsword, and other weapons of Celtic
origin. Alex also offers fine handcrafted weaponry for sale for those needing to
supplement their personal armament.
9) Woodcrafts, Weavers, and Spinners
Artisans will demonstrate the age-old traditions of the crofters of Scotland.
13
..
C) New and Recently-added Events
The 2002 Festival will continue to grow in scope and spectacle. The unique
additions to the Central Florida Festival will make it a favored destination over other
Scottish Games in the Southeast.
2) Sundry Artisans and Vendors
Vendors will offer an array of traditional Scottish and Irish craft demonstrations and
sales in keeping with the Scottish heritage. Anyone wanting to know their family
lineage can start with family heritage history vendors. Books and recordings will be
available on a wide variety of Scottish and Celtic topics. Fine, hand-crafted Celtic
jewelry is well represented at our Games. If you haven't yet purchased your kilt or
need to accessorize, your needs will be met by the tailors and costumers available at
the Games. If there is any item wanted or needed, it can be purchased at the Games.
4) Delicacies for the Tasting
To satisfy your hunger, all kinds of Scottish foods are represented. Visit Hamish's
Kitchen for a traditional Scotch breakfast. Or try the British Supermarket for baked
goods and other foods ready-to-eat. The House of Douglas Bakery will also be in
attendance again this year.
5) Entertainment
Throughout the Festival one will find activities to entertain both young and old alike.
Included among these are the delightful music of the Celtic harp played by Victoria
Schultz, as well as great Celtic music performed by the Wyndbreakers, Slainte Mhath
and Eric Duncan.
3) Date of Event
January 18-19, 2002
4) Number of Days and hours
January 18, 5 pm--12 am
January 19, 8 am--12 am
5) Event Promoter
The event will be self-promoted by the Scottish Arllerican Society of Central Florida. Some
professional consultation will be sought, but the responsibility for the event will reside with the
Society.
14
Proposed Schedule of Events
(Subject to minor changes)
Friday, January 18, 2002
Whisky Tasting - Dalmore Whisky
5 pm - 6:30 Host Hotel Crown Room
A representative from Dalmore will lead the the tasting and discuss how whisky is made and
specifically, what makes Scotch Whisky so unique.
Sponsor's Reception
7:30 - 9:00 pm Host Hotel- BaRroom
Our way of saying thank you to our many sponsors. This is an opportunity for us to honor the folks
who make it all possible. This is a dressy affair with many decked out in their Highland finery.
Pub Night
9:00 - 11:30 pm Host Hotel- Crown Room
The name speaks for itself. A recreation of a real Scottish pub for an evening with the Wyndbreakers,
Elic Duncan, and YOUl $5 at the door or in advance.
Scottish Country Dancing
9:00 -11:30 pm Host Hotel - BaRroom
Bling your ghillies and your spilit of fun and adventure for a wonderrul evening of authentic Scottish
country dancing. You'll see where many of the early Amelican folk dances came from. No charge!
This is the night to practice for the Country Dance Ball on Saturday night.
Saturday, January 19, 2002
25th Annual Central Rorida Scottish Festival andHighland (james
9 am - 5 pm (rain or shine)
Central Winds Park
9 am - close Highland Athletics, Highland Dance competition, Pipe band and individual competition
Entertainers and Pipe bands will perfonn throughout the day.
Opening ceremonies - 12 noon main field
You won't want to miss thisl Thlill to skirl of the pipes and the beat of the drums as the Massed Pipe bands
officially open the Ciames at the head of the impressive Parade of Tartans. Oan members shout their anicent war
clies as they enter the field of nowfliendly competition. Be sure to visit all the clan tents and many Scottish
vendors throughout the day.
Country Dance Ban 8:00 - 11:30 pm
Host Hotel - Crown Room
This is what you were practicing for. The perfect and elegant close to the first games of the year. Or if you prefer
a more casual atmosphere'H
The Ceilidh
7:30 - tiL.
Wyndbreakers perronn along with other professional entertainers in a casual "free for all" atmosphere with casual
food and lot's of "dancin', singin', and canyin on". Scots call this a "bit of a knees up" Y'all come!
15
Projected Budget Recap
1) Income Sources
Tourism Development Tax Request
Additional Funding Sources
Corporate Sponsorships
Clan and individual Sponsorships
Total Additional Funds
Other Income Sources
Ticket Sales
Vendor Fees
Advertising Sales
Ceilidh Ticket Sales
Competition Fees
Total Other Income
TOTAL INCOME
$5,000
$5,500
$65,000
$5,000
$1,000
$1,500
$4,500
$25,000
$10500
$72,000
$112,500
2) Expenses
National Marketing- Scottish Community
Periodical Publications
Family Tree Oct/Dec
Scottish Life Fall/Winter
Scottish Banner Winter
Brochures 10,000 printed
Games Display (Updates)
Web Site
Setup and maintenance fees
International Marketing
Scottish Publications and Journals
2 ea Full Page @$550
2 ea 2/3 Page @$510
Full page @$1000
Florida Marketing-Out of Metropolitan Orlando
Newspaper Advertising
Orlando Sentinel (28% billed for outside area)
Gainesville Sun
Tampa Tribune
Radio Advertising
WTKS
WAOA
Total Tourism Funds (Excess to be paid by Society)
16
$1100
$1020
$1000
$1000
$500
$578
$5150
$3100
$1000
$2540
$3500
$5000
$25,488
Competitions
Athletics
Highland Dancing
Piping and Drumming
Trophies
Children's Games
Entertainment
Wyndbreakers, Off Kilter, etc
Field
Central Winds Park Rental
Tents/Tables/Chairs
Golf Carts/Radios/Dumpsters
Paramedics
Electrician
Security and Support Staff
Hospitality
Sponsor's Reception
Information/Hospitality Tables
Publicity & Communications
Local Publicity
Posters
TDC Overage
Billboards
Flyers
Press Relations
Games Materials
Programs
Honored Clan
Administration
Tickets
General Administration
Insurance
Sponsor Relations and Marketing
Sponsor Giveaways
Total Project Expenses
Projected Profit
17
$2000
$7000
$10800
$2500
$1000
$8000
$2500
$6500
$1500
$250
$3700
$4100
$4000
$1500
$1250
$488
$8000
$850
$1000
$6000
$300
$1200
$1500
$750
$500
$102,188
$10,312
Appenoix A - ARticles 0"-: lncor.zpouation
~_,;{T reLES 02 i:;CORPOAATIC:I
0(:
....
,
"
...
T~e S~c~tlsh-~e~~ca~ S~c1ety of Cen~ral Florida, Inc.
(A Cor?oration Not For Prof1t)
.
. .
-,
He, the tL~dersignea, with othe~ perso~, be~ng des1rous' of form-
1ng a Cor?orat~on for educat~ont char1table and philanthropiC
p~-poses, ~~der the prov1s1ons of Chapter 617 of the Flor1da
S-catl:~es. do agree to the follO\l1ng:
Article I "
The name of th1S cor~orat1on shall be: Tne Scott1s~-Amer~can
3oc1ety o~ Central Fiorida, Inc.
Art1cle II
The nature of the obJects and purposes oi this corporat1cn
s:,.all be:
A To promote. perpetuate and encourage S~ottish Trad1t1ons
and Her1tabe 1n the Central Flor1da area.
3 To educate, aC~~1nt a~d c2sse~1na~e 1nforjat~on to the
genera~ pub11c oy all ava1~~~le near.s. of the ~m?ortant
contrloutlons of Scots 2~~ S~ots desce~dar.ts to the
econo~~c, scient1f~c. cultural,"mll~tary and pub11c l1fe
at the Unlted States and the State of Florida.
C To provide educatlonal lnformatlon ~o the publ~c and
pr1va~e school systems, serv1ce cluos and other organ1-
za~ions by SupplYlng speakers, lecturers, vlsual learning
a.las. demonstrat1ons of dance,. art. pipJ.ng. art~cles i~
the ne'/s med.::.a, bocks a:'la pamphlets.
D To iurther educate, aC1uai~t and enterta~n the general
puol~c in the Scottlsh traditions by ~~e promotion ~~d
sponsoTlng 1n the Central Floriaa area, as well as else-
where, of Scot~~sh Hlghlar.d Clan Catherlnss and H1ghlar.d
A1:hletJ..c even'ts. such as ce',eloped and are tradi:taonally
Scottlsh 1n or1g1n. 1ncl~d~ng the tradltlonal athletlc
ever!"t 'to be knOlm as 'the OrJ:ando Scottlsh Hlghland Gaoes
and any other ~uch events, as oay b~ underta~en.
S To further- aSs2st. educate a~d entertaLn the gene~al
publlc by actlvely seeking to bring to the area, such
o~h~r events of a Scottisn na~ure, such as travel~ng
oo11itary bagplpe b~,ds, Scott1sh dancers and enter-
talners as may be ava~lable.
18
Art~cle III
The membersh~p of th~s co~porat~on zhall const~tute al~
nerso~s here~nafter nawed as subsc~~bers end such ot~er
persons, as from tioe to t~me hereafter may beco~e members,
accord~ng to the sections below:
A All persons, regardless of age, sex, national or~g~n
or religious bel~ef, who express a.~d pro~ess, to the
sat~s~act~on o~ the me~bers~p comm4ttee, a genu~ne
lnterest in the purposes and objectives of the cor-
poration, have a genuine love of the Scottish Her~~ge
and Tradition, ,.,ho also sat~sfy the 11e~bersh~p COin:ill ttee,
that they will \Iork to uphold, proDote, encourage the
perpetuat~on of Scott~sh Tra~t~on and Her~tage shall
be elig~ble for membersh~p.
ArtJ.cl e IV
ThlS corpora~~on sha11 have perpetual existence.
c Art~ole V
The nabes and res~dences of the s~bscribers to these art~cles
are:
~rr. & ~~s. Gerald Bottomley
3017 JoyAnn St.
Orlando, Flor~da
Hr. .& tIlTS. Richard nacLauchJ.~n
751 'Essex Pla.ce"
O~lando," Florida
~1r.' & Mrs. C. p~ McCall
1610 Hull C~rcle
Orlando, Flor~da
Art~cl'e VI
A Th~ o~f~cers of the ccrporat~on shall be a Prea~dent, one
or more Vice-Presiden~s, a Secreta.ry and a Treosurer.
a The n~es of the persons, w~o having duly been appo~nted
to serve as ofr~cers unt~l the r~rst meeting of the Board
of D~rectors are:
Sharon K. ~ottomley, Prcs~~ent
Richard B. MacLauchl~n, Vice Pres~dent
Andrea Hb~te, Secretary
Charles P. BcCall, Treasurer, Reg1.stered Agent
C The officers shal~ be elected,at,the annual meet~g of the
Board of D~rectors or as provl.ded for in the By-La\1s.
19
Ar't1..cle VII
'r.le o_:S~!1ess af~-a_rs of thlS corpora't_o~ shall be managed
bv t.::.e 303rd 0:: D.....rectors. '!hl.s cor';Jor3.tl.on shall ha're
c~ 2e~~~ four (~) directors l.n the beSl.nr.l.ng. The nuooer
o~ D_~e~~o~s 0ay be increased tro~ tl.~e to tl.me, l.n accar-
c.a~ce '.l.th ttle 3j'-La\fs, but shall never be less,than four
(4).
Tne Board of Directors shall be se~bers af t~e,corporat~on
In goed stana~ng.
rt
Iv
L!embe::-s of the Board of Dl.rectors shall be elected and
held oi'flce 1:1 accordance ''l1 th the By-La",.,s.
j)
The names and addresses of persons duly elected to serve
as Dlrectors for t~e ensuing year or u-~tl.l the next annual
~~e-tJ.~$ are:
Iola ',{yl.!.e
315 Se~~nole Blvc.
Casselbe::-=J", Flo~~da
~,ally H~&.:1.scn
Be~ty Hug:;.sc~
i1u8 Neuse AVe.
Orlando, Florida
Kd!L"'le'tn ' fa.!. te
A.'"1crea ''1112. te
2~54 Carolton Road'
I'Ia~ tl~nd., :::'lor:l.c.a
Ste":lhen Pacl
!h.ane Po1'!.l
1206 Park :'.ancr Drl.ve
Orlanao, Florl.da
4540 Le~or2 Place
'Orl:ando Flor-ida J
'1\ ... f h '
',/ill iam Bre.,Tl
J o.al".ne Bro':n
i
'.-.r~::'ll.a:&l SJ.~'1s't1:
?a~ric~a Sir~~ett
4500 Larado Place
Orlando, Florica
Pete:- ':lrlgh-c
i~lldred \fr~ght
.3ox 796
Oviedo, Flo:,~da
Andre\! a. I :cCallu.l1
11a.:-y r':cCallu,,:
1830 Fa" rse-ct Rd.
n~nter Par~f Flori~a
Tr.y J.ng f'IacL'",an
C~a:,1.ot-:e ! lacZ~j~m
7316 ~c~s~on Cou~t
Orla~dot Flor~da
Jo'Seph ::coney
!'it'S. f'looney
6200 Yucatan Drive
Orlando, Flcrl.da
301 s. Sol~ndra Drl.ve
Orlando, ::"lorJ.da
Her-saret Bae:-o
Stuert G. C~~l.ng
Rt. 2, 62.j
D~lan.d, F~o=-ida
20
~ll~a~ ~ ~~~~nald
911 Carvell Drlve
\/u:.ter Park. Flor1.da
~~=~ard B. IacLaucnlln
Elaa.."1o:- :ia~L2.uc:':.lin
751 Essex ?lace
Orlando, Flo:-~da
c. P. HcCall
,':;:.rl.an S _ !"cCall
1610 Hull Cl.rcle
Orlando, ?lo~~aa
G~rald Botto-nley
Sharon Botto:::Iley
3017 Joya~~ Street
Orlando, F10r~da
Z Ot~e~ ?ersons car be elected to the Bo~rd ~! D~rec~ors
a~ a~y regu~ar or specl.al called ~eet~ng of the ge~e~al
men~e~sh~p of ~he corporatl.on and snaIl serve ~~t~l the
next a~~ual meet~ng of the ~embers.
Artl.cl.e VIII
\ ,
A Tre 3~ard of D~rec~ors 0: th~s'corpor~i~on s~~ll u~ovi~~
S~~~ 5y-La~s fo~ ~he conduct of its bus~~ess a~d the
ce:-rYl.~g out 0= l.~S pu~poses ar.d obJec~~~es ar.1 rray
reCOT~e~a c~anges as tney d~e~ necessa~y fro~ tl~~ to
"t:.~a.
'"
D
c
Upon pro~ar notl.ce, ~he By-La~s o~ the CorpG~at~o~ ~ay
ba a~~ncad7 alterod o~ ~~sc~nded by a cajority vote of
~~csa lechers of tne Boa~d of Dl.rectors a~ any regular
m~e~~~E or any spac~al ~~etL~ called ~o~ tna~ purpo3e.
- ,
,
Article IX
Th3se A~tic1es,of~Inco~orat~on ~ay be'a~ended at ~ny regular'
o!" ar.y s~~~:aal _meetl.~'g call'ec ~fol" that~ purpo~e /A91" 'the Beare.'
oi D~rectors, bY-9,~ajor~ty.vo~e o~ tre 3oar~ of ~irectprs
?:-ese~t and vot~~g Sale a~enc~ents must then ~e ratif~ed ~y
~ meJ~r~~y of the meobers o~ the corpcrat~o~ present a~a vo~-
~n; at a r2gclar ot speclal m~et~ng of the ~ewbersh~p. Each
~~~ ~ver'i ~e~ber ~n gooc stand~ng shall be ent~tled ~o one
(1) ,.",~""
... v~.r,;.
Art~cle X
:-:'le:.- r'eg~s"::~r~d ado.ress of "th~s corpo! a'C~O!l snell' be "j 61 0 null
~L~C~et O~l~ndo. Flor~da all~ the regl.st~red aGent u~ that
a::..d::-ess 'shall be C. P. hcCall.
Ar-;;icle XI
o ?a~~ 0:" the earn.l.~;S, recel.p t of d~e3, sale_lo! aG"\.~~rtl..s.l.ng,
r~c~~?~S fr~~ pai:rons, s?o~sors, ~l.fts, contr~C~G~O~S or otner
:~~~S fr~~ w~atever_so~~ze of t~e cO:-~O~~~lO~, shall ~nu~e to
~r 0~~2f~~ or be d~s~r~~l~ab~c to ~ts we=oers, ~rec~ors.
o!f1cer=. or otner ~rivate ~ersons. The cornorat~on shall
oe c~~o.ered and aJ~~or~zed-to ~a~e uav=ants-and d~strl.bu-
. - .
;~o:;.s ~:1 t:lC furtl'-erim:::e o! the purposes a:1G. obJectives- as
21
~~~ :or~~ herelnbefo~; Ko ~ar~ of the act~v~tles of the cor-
?~r~~~o~ sball be the carry~~g on of propaganda or attempt~ng
to ~~::uen~e leg~sla~~on a~c the corporat1on shall not pe~tl-
~~pa~e ~n C~ ~ntervene ~n (1~clud~ng the publ~shlng or d~str~-
~~~lcn of s~ate~ents) a pol~~~cal campa~~ on beh~lt of any
~a~d~~at~ for public o:!~ce. ~otw~thstand~ng any other'
?~OV~Slon of these A~t~cles of Incorporat~on, the Corporatlon
s~~ll not carry en a~y qther actlvltles no~ perm~tted to be
carr~eo O~ (A) by a corporat~on exempt from Federal Inco~e
Tax under Sect~on 501.3.c of the Internal Revenue Code or
the Unlted States or (B) by a corporation, publlc cont~ibu-
tlons to Wh1Ch would 'be deductible under section'170.c.2 of
~he Internal Revenue Code 'of the Unlted S~a~es.
ArtJ..cle XII
Upon dissolut~on of the cor?ora~~on, the Beard o~ Directors
~hall, after paying or ~akl~g prov~s~on for the pa~ent of
a~l of t~e l~ab~l~~~es of t~e co~poratlOnt d~spose of all o~
~ne asse~s of' ~he co~oor.,at~cn then rema~~~n~ exclus~vely fo~,
I "" ~ \. ~} -- I )-tI
toe purpose and objec~~ -as of ~he corporat}on, ~n such m~~eri
or to such organ~za~~cr. or o~geniza~~ons organ~zed and opera~ed
ex=lJs1velJ for educat~onal or char1table purposes as shall a~^
~~e ~~e quallfy as an exe~p~ organi~at~on under Sect10n
5C1 3.c., of the Intern2.1 Re'/e:-.,.u~ Code of t..l-J.e Unl. ted Sta-ces
as the Soard of-D~~edtors'shall,determ~ne. Any such assets'
not so d~sposed,of shall be ~~sposea of ~y the Cour~ loca~ed
~n the County in which the principal office of the cdrp~ra. '
"C~on is ~hen located, hav~~g jurisd~ct~on over su~h matters,
e:cclusl. .:ely .for su~h pur?ose or to su.::n orga:l1zat~o:4 or
o~6an:za~~ons as salU Court shall determ~~e which are or-
Gan~~ed and opera~ed exclus~:ely fpr su~n purpose.
r
r a~sso~utiQn of th~s ~orpora~~on must ba a~proved by a Q3J-
c:-~ --;'j' 'lote of at leas~ n1.nety per' cent {90~o) of the mc::o.be:-s
~n~n reg3.stered
.Art:i.cle XIII
1nlS cur~oratlon In tne ~urth~rar.~e of :ts ournoses and
~J;ec~:i.ves, shall be e~~1~~ea to and be po~sessed of all of
:ne pr~v~leges. fran~h~ses a~d powers, includ~g.the borro~-"
lng o~ oo~ey, grantee to ~orporat1cns not for profl~ pursuan~
~o the l:?Ms of the S~ate of Flor-;.da. The corporatl.on may
ac~ul.ra and dispose of property~ real, personal and m~xe~,
~an5:i.ble and ~ntangl.ble, by purchase, exchange, glft or
ot~er~lsc. without lioitat~on as to k~nd or amount, and ~'e
coroorat~on may 1ncur deots or, indebtedness, secured and
~::;.e6ured, ~n co::mect1.on .....lth and >gro\1J.n~g out ot: any act 0:-
~rans~ct~ons ar1s1ng fro~ or Ln furthcra~ce'of any of ~ts
st~ted or author~zed purposes ~nclud~ng flli~d ra~sing, sale
of advert1~~ng and any met~oas no~ foro~dden by statute for
:::o:'.?orat~ons'no"t for pro!J.t.
?~e Board of D~rectors oay, bu"C shall no~ be requlrea tOt
~~O~"C 3y-~~'s wh~ch l~~~t ~~e nat~re or amot~~ts of such
22
l~ao~l~~les o~ the cOr?orat~on or proscribe the method or
2u~hor~~y of the officers to 1ssue same.
ArtJ.cle XIV
,
Sxern~~~on o~ LJ.abJ.l~ty - The private property, propert~es,
assets, f~~S of any and all kinds and na~ure now held, owned,
c~nt~olled and the same as may be acqu~red Ln the future of
and by ~~e J.ndJ.vidual J.ncorporators, members, dJ.recto~s,
offJ.cers, employees w~d agents of ~s corpora~J.on shall be
forever exeopt and un~ouchable ~y and from any ~J.ab].l].ty of
whatever nature, that may arise from the activJ.ties o~ thJ.5
corporatJ.on ].n pursuing its stated and author1~ed purposes
and objectives. It].s hereby spec].f~ed a~d provJ.ded that
each director, membart offJ.cer and agent shall be ].nde~~if].ed
by the corporatJ.on agaJ.nst expenses actually and necessarJ.ly
incurred by hJ.m in cor~~ectJ.or- wJ.th the defense of any actJ.on,
suit or'proceeding J.n which he is, made a party by reason of
h~s being or h~~~ng,be~~ a ~irector, off1cer or me~ber -of thJ.s
corporat~o~,- excent ~n nelation to matters as to w~ch shall
be adJudged 1n suc~ act~on~ su~t or'proceeding to oe liable
by reaso~ of negligence or Qisccnduct J.n the 'perforcance of
hJ.;s dutl.es.
IN WITNESS \1HEREOF, we hqve hereunto set our -hands and seals,
th3.s '-'"7 ,day of T...,. ..b. 1977 A.D., for the purpose of
~ncorporatJ.on pursua.~t to Chapter 617, Part I, Florida
Statutes, the prov3.s~ons of whJ.ch are hereby accepted and
ior the purpose set forth here~n.
" J
(SEAL) ,
\ .. (
: .. ( SEAL) f
(SEAL)
'.
Sta'ee of Florida
~ounty of. Orange
1 hereby, cert~!y that on this day, before me, an off~cer duly
~u~hor~zed 1n the State eforesa1d and the County afores81d to
~ake aclcnowledgements, personally appeared before me the above
~er3ons, known to me to be the,persons desc~1bed ~n and who,
e:<:ecuted the .foregoJ.ng Articles of ..Incorporation and, they
ackno\lledge bef'ore me t..~at they e;cecu'ted the same.
,
:ltness ~y hand a~d official seal at Orlando.. in the County'ana
State a.for~said th~s ;J. cl day of k&<::t.l_-l~~...... 1977 A.D.
/' ~ ~ ~
~(2k~.-t:.;_. (SEAL)
'_/")
. tlCT,,~y ~.!:;...IC ST,:;r" OF FLO?mPl .,T L,qG~
.. - - -- - - --
23
Appen()ix B - Societ{Y B{V-Lar.os
Tbe Sco'tt:istl-Arneuican Societ:;y OJ: CentnaL FLoui 00, Inc_
B{Y-LoCA.JS
Article I: Name
-
The name of this Soc1ety shall be The ScottLSh-AmerKarl Soclety of Central Flonda, Inc.
Article II: Objects
The objects of thl) ~ociery shalJ be \0 promote, perpetuate a.nd encourage Scotl1<;h 1'r,ulmons aod
Hentage III the Cent.ral Flonda area
To educat.e and cUsscrruuate m(ormatlOn to the general pubhc of the contnbUtlOllS of Scots and
Scots descendantS to the econonuc, M.lcotlflC, cultural, mtlnary and pubhc Me of the Umted States
and the State of F)onda '. I
To provide cducatlOllal mformation to the pubhc and pn'Vate school systems. servlt.C' dubs and
other organJ1:..ltLon:. by supplymg :>pcakcrs, lecturers, v1su,11leamtng .uds, demonstrations of dance,
art, p1pmg. anlcles m the news media, books, and pamphlets
10 promote, perpetuate and encourage Scottl~h tradlt.1OnS and hentage by sponsormg In the
Central Flonda area and ~hewhere, the Scou:tsh Hlghlalld Clan Gatbenngs and highland Athletic
events, Scott:lSh 111 ongm, mcludmg the athletic event known as "The Orlando Scottls.h HIghland
Game~" whlch w111 tnclude tn" elhng tmhtarv bagpipe bands, Scottlsh Dance.-s and cmertamers.
Article lit: Members
Section I
Memherslup IS 'open to all persons, regardles!t of age. sex, national ongm or religlOus belter, who
expres!. to the satisfactiOn of the membership commIttee, a genwrle 1nte~,.l,t m' the purposes and
objectIves of the SOciety and have a love of the S<"otllsh hentage and tra,htlOn$ 1 hey must work
to uphold, promote and encourage rht. perpetuation of the Scolt1~h H~itage and Tracht10ns
Section"
Each member 10 good standmg of the $cottlsh-.I\..mencan SOc1ety of Central Flonda, lriC shall be
entitled to one vote at a.ny regular or !lpe<"lal meeting of the Society A fanuly membershlP sllall
(,.onSl$r of two adul~ re~l(:hng elt one address and entitled to one vote each at any meetmg Absentee
ballotS wdl be matled V1a ftrst cla...s mall and must be received for count by the February meeting
Sect/on III
Member-hip In good standtng shall commence upon payment of due.. an'd contmue for-12 months
from the flrst of the month thcn.<l.fl.er. Dues shall be p~yable by J anu.aryr 31" In order to be 10 good
st,mdmg for the election of offlcers as presented at the Annual Meetmg Dues shall be $12 per,year
for a <lingle member and $18 per year for a family
24
Page 2
Section IV
The Board of Dtrectors shall generally meet onc~ a month for the purpose of conductlDg bU5.lDel>~
.It .1 ume, dat~ and place to be announced PrlO! to suc.h meeungs
The Annual Mectulg of the SOCiety WIll be held In February each year and s~ul be for the p\lfpo~e
of electlng offIcers and ru.rectors, recc.."lvmg rcpom of officers, commmecs and any other busme~s of
a perunent nature Inst.allatlons of officers shall be held at a dat.e, tLme and place to bt. announced
priOr to th(' M.lfCh meeting by a past officel appouned by the 'President The ~lectlon of officers at
the Annual Meetlllg shall be conducted by the President
,
Section V
,
The quorum for the transactIon of busmess shall wnslst of not less thJ.1:1 15% of the members at tht:
date of the mecllng. No meetmg shall transa<.t busme$~ or make any deCISion ~~~lthout at least th.re(~
elected offlcers III attendance Motions brought to the Hoor for a vote shall he dc.clded by a
maJorIty'vote of the' melnbership present
Section VI
Special meetUlgs ?f the Board of Dm~ctors may ~be ,auled by the Board ChalIman provldtng that 3
Dlfectors h.wc notlfled the Board ChalTCi\an for the deed of such a Ineet11lg , The chau man or V Ice-
Chalrm.m may t.-a11 a meeting if ne<..essary
,
Section VII Nominating Committee
The Presldem of the SOCiety wtlI appomt a Nommatmg Committee of three people'tn November
e'.lch year In order to be eligIble for this Corrumttee) 'a member muSt have been a member of good
standmg 10 the Socuny for at least two years The commIttee WIll present theIr slate for election to' ,
the General Memberslu.p m January and for clcCtIO,n, at the Annual Meetmg of the SocIety 10
February NOllllnat10nS for each office Will als(> be open from the floor at the January meeting
Article IV: Officers of the Society
The officers of the SOCiety ~halJ be a Board of Directors, a President, one or more Vlee Presidents, J.
Sccrct<lTY and a Treasurer
Section J
The Board of Directors shall be elec..ted by ma)onty vote of the memberslup at the annual meeting
ill February Membership of the Board of Directors shall not exceed Eleven (11) and shall tOnSlst:
of four (4) elected officers and 51X (6) members at large who will be eleeted by the members~p for .a
two year term The eleventh (11\1>) member shall be the most recent available past President of the
SocIety Tht. President, V Ice Pre'iu!ent.) Secretary and ,Treasurer by VIrtue of haVing been dected .a~
Socleryofficers by the general-membershlp, are automatically members of t.he Bo-ard of Dlrcctols
dunng their onc yea.r term -'S an offIcer
The President of the Socu~ty shall sen.e..lS the ChaIrman of the Board of Directors and the Vlee.
President shall serve as the V U",e-Cha.lrtn.Ul of the Board
25
Page 3
The Ptc<;:tdent, Vtce-Pn.5Ident, Se<.retary and Treasure! of the Society shall be eletted 1,.0 ~erve .1 one
yeat tt=nn b> a maJonty of the general membershIp present at the Annual Meetltlg Ejected
Directors shall not serve consecutive terms
The Pre"adem, Vlce-Pre...H.lent and Secretary of the SOctcty shall not be ('l1glble to serve more than t\
one yeal tenn 10 the same OfflCt, hUt may be dected to serve m another offu.e The Treasurer of
the SOCIety may consecutivel) serve three one ye;u terms of oftlce If it IS Ln the best unerest of tht
Soclet)' fOl an elected officer to servL for an .lddmonal penod of tune, tillS ntle ma}f be waived by a.
mouon made and passed by a maJonty vote of th~ general membershiP SaId rnouon must specify
reason tor such;). WroveI' and length of time requested {or the ad.dttlonal term of office No offtcer
t.hall ffiJ.ke tius motion on Ius own behalf
The Board of Director!> 1$ l..he legally constituted polIty makmg body,of the SocietY and has the
responslblht)' of gludmy, the Society to accomphsh the aim.. and purposes of the SOCIety
The Board of Directors shall promptly flIt hy appollltmtm any vacancy occurnng on the BOa1d or
othel SOCIety officer for,the unexpIred tetm
The Board of DIrectors by ma)CII:'ll:y v~tc may declare a vacan~y on the Board whenever a memb~'r
of the Board has fatled to attend thr<.-e cons(.cutlve Board mectJng (ne) wIthout acceptable excuse
,
The Board of DIreCtOrs sh.lll have the power to delegate authortty to an offIcer or co.rnrruttec to
(arry out the alms and purposes of t~e Society under the Board's direction. The Board Will submit
Its plan!) and proJects to the'General MembershIp for ratifIcatIon
Section II Duties of Officers
The PreMdent of the SOClety shall be the chIef oper,aung offIcer .llld carry out the WiShes ap.d plane;
of the Boald of Dm~ctors and shall serve a~ CX-OffiC10 member of aU <;tand111g comrrutt.CCS and shall
preSide over regular a~d annual meetmgs.of the membcrslup
, , '
The Vll.C-PreSldent of the 50uety shall assIst the Prcsu:!ent Ul carrymg out the plans and
lOstruC110n'l of dle Board and ..hellI preSide at any regular meetmg of the mcmbcrslup 1fi the ah,!,cnL{l
of the President
The Secretary shall keep a rcoord of rmnutes of the regular meetmgs, Board meetings, annual
meettn~ and any other special meetmgs as called by the Board>or the MembershIp of the S()(:J(~iy,
conduct aU correspondence pertment to the Sonety's affaIrs ana make repons as reqUITed
The Trea.~..'Urer shall be duef fiscal offl(.cr of the SOCIety; !'hall mamtarn a depoSitory ot the Society'..
funds, receive and record all mom~, maJn~.u.n f1nanClal rewrcb, ~ake diSbursements of SOCIety
funds 1n accordance WIth the By-Law... a.nd as otherwise authorlLed by the Board of Dlf(~ctOrs Shall
make full rcpom as rlquired of the fJ.nanclal conclltlon of the Soctety, and IS hereby authorlZed to
make such dIsbursement.... withm reason and upon presentation of proper voucher or bIll of normal '
operaung expenses ,wIthout haVlng flIst obtalOCd Board approval prOVIded, the vouchers or bills are
approved by .ill offi,er o{ comnuttee chairman who h.1S been delegated the .\uthonty to make such
normal course of bus mess expendttures ~ ,
Article V: Standing Committees
To carry out the purposes and ob,ectives of the SOClcty, the followmg cotrumttees shall be
estabhshed as standmg committees Cha.u-persoflS shall be nommated by the President. an&s~bJect
LO approval by the Bow
P .\gc- 4
Membership Comtmu.ee 1'hl5 commmee shall receive and rC"Jew all reque!>b for membershIp 1tl
the Society and l ecommend to th( membershiP for approval those requests that meet the
condltlons as establJshed 10 the By-Laws
Educatlonal Commm.ee This cornrrutlee shall prepare and carry out all educational proJcct'> of me
Soclery. prepare and dl~u lbute educatlOn.l1 materials, provide speakers, demonstrations and other
activities to the general public, the school system~ and all otht:.r orgamz'al1on<; desmng tillS
mformatlon
Games Council Thl~ committee oc;hal1 ,""ork to brmg about elm Gathering.. and Highland Game~
111 the Central FlOrida area and ~han be a~~ISted by representatives of all Other conumttees
Fm~ncld.l OperatIOns and Means Committee ThiS comm~ttee shall have as It~ pnmary function dH~
reView and evaluatIon of proJt.cts relaung to fundlOg and operations, shall 1 ecclve budget..1Jj
requests from othet COffirmttees, prepare a general budget wluch \\'lll be presented to tbe Board of
Dm:ctor.. for acceptance or decL.natlon Of referral to the gencrnl membership for .l.C110n 1~hL<;
comrmttee r;hal1 promulgate and Implement plans and proJects to as~ist ID ralsmg funds when
necessary to asSiSt the ~O<..lety 10 as vanous aCtlv1tlcs and plans The Fmance Coordinator and
Treasurer of the Game~ Committee and the Treasurer of the Society shall be members of th.lS
comlluttet" along WIth other~ 3,.<; may bt appolrtlCd
Pubhclty Conuruttee Tl:us commIttee shall have a... Its pnmary obJec.tive dlssemmatlon of
mformanon, advIsmg the general pubhc of the alms and purposes of the SOl-let)', 10 create Interest
1fl the SOCIC:ty and Its objectives and to Interest the public 10 attendmg, benefttlng or panlclpanng 1Jl
.KtlVltJCS of the Society
Social Corrumttee ThiS comn:uttee shall plan and <..arry out phm approved br the Board of
Directors for sonal functions and programs for the beneflt of the general member') enjoyment ana
ple~surc '
ScholarshIp Committee- Thll' comnuttee shdll prescnt to the Board. the credentials of the
candIdates for the annual 5><..hola.-shlps to be awarded by the Society ,
Article VI: Funds of the. Society
'\ ~ ~ t
No funds of the SOCiety regardless of how ac:..qulred. whether through dues, contnbutJoIl'>, gifts or
corporate a.ctlvltles, shall Inure or accrue to the benettt of or be distnbutable to any mdlvldual
member, director, offu.:er, or other pnvate person, e'Ccept th...t personal funds advanced by .l
member for Society aClfvltJes may be reu1)bun.cd upon presentation of proper btll ~d duly
approved by the Treasurer 10 accordance With the By:Law.. '
Each member of the SOCIety shall be assessed annual dues as detenmned by the Board of DIrectors
:lnci rallfled by the memb~rsh.Ip and payable Ul advance for each ensmng year
Members 1~ good standmg shaH be those member.. only whose duc1> are patd current
Recogru.ang that offtcers, dt.rectors and others may be called upon from. tune to l1me to travel to ful
"peakmg and other engagements, attend other Soclet} meenng~ m helpmg promote thiS SOCIety's
act1vmes and such out-of-pocket expenses may be reImbursed afte.r the aCUVllY or travel havmg ftrst
been approved by .\. maJority of the officers not to exceed $100 Such expe.nse over $100 shaU
requIre approval of a ,maJonty of the Board on,a regular or specl.u n;teetlOg called
The Board ()f DIrectors shall have rhe power and authonty to borrow money whenever, 10 the
dlscretlOn of the Board of Dlreuors. the exerCIse of ~ald power IS reqUired J1l the best lOterests of
27
Page 5
the Society, dIld 10 su<..h C'ilse lh<. Bo:trd of D1fector~ may authorize the plOper offl("CP> of the
Society to make. exec me and dehver In the name and on behalf of the Society such note~, bond~
and othE"r eVIdences, of mdebredneb-S a.., ~ald Bo.\rd of Directors .l>haU deem propel
Article VII. Exemption of Liability
The pnvate proper!)', pruperucs, asset~, fund.. of an)' and .l11 kUlds and nature now hdd, owned,
controlled and the .:.amc as may be ,lCqUJl ed m the future of and by the mdlvlduallO(.orporators.
mernbers, chrcctOl"S) othcelS, employees ,md agents OfthlS SOCIE'ty ~hall be forever exempt and
untouchable bv and from any liability of whatever nature, that. milY an5t. from the aCtiVIties of till"
SocIety 10 pur.,UJog Its stated and authc'mzcd purposes and ob)e<..'tf\e50 It IS. hucby specifIed and
provided that each du.cctor, member, officer and agent shall be mdemmfled by the Society agmnst
expenses actually and necessarily mcurred by him In connectlon Wlth the defense of any "Chon. SUit
or procced.mg 111 whIch he I" made a party by reason of his he 109 or haVlng been a dJrector, offJcer
or member of chls SOCiety. except en relation to ma.tters as to whIch shall be ~dJudgcd In slIch
.~ct10n. SUite or proceedmg to be hable by rcason of ncghgence or mJsconduct 10 the performance of
Ius duties, present or past as mstructed by the corporatIon through its offIcero;
Article VIII: Dissolution of Soc iety
The SOCiety may be- dissolved by a vote of nmety (90) pen.em of the members Lsted, present or~
voting by matI, such vote to be c~t at a specla.1 meetUlg called f01 thi.. specific purpose, With
provISion for duly authonzed Wr'lt.ten ballots reprf.sentmg members nOt present at the tneetlng for
dt~solul1o!l
Upon dtssolutlon of the SOCiety. the Board. of Dlrectols shall after paymg or makmg proviSion for
the p.l.yment of all the liablhtles of the SOCiety, dIspose of all the as~ets of the Society then
remammg, exclUSively for the purpose and objectives of the SO(,.lety, in such manner or to stlch
orgamzatlon or orga.OIzauom organIZed and operated exclu~l\.ely for educauonal or ch.lrIUble
purposes as shall at the tIme qualtty.lS an exempt OlganaZatlon under Sec...[lon 501 C 3 and SectlOll
170 C 2 Qf the Internal Revenue Code of the U01tCS 'it.\tes as the Board of DlneCtOtS ..hall
determlne Any such assets not so chsposed of c;hall be disposed by the Court located In the County
10 wh1ch the pnnclpal office of the SOCIety 15 then located, havmg lurlsmcuon over such matters,
exdmlvely for ~uch purpose or to such 01 gamzatlon or orgaruZ<itlons as saId Court shall deternune
which are orgamzcd and operated exclUSively for such purpo~c
Article IX: Section 501.C.3 IRS Code
Notwlthstandmg any other proYl'tlOn of these articles, thIs SOCiety ~han not carry on anya.ctlHtes
nOt p~rmmed by (a) a cOJpotatlon or other orgamzatlon exempt ftom Federal Income Tax under
Section 501 C 3 of the IRS Code of 1954 or the corresponding prOVISion of an)' future Umted
States Internal Revenue Law or by (b)a corporation or orgamzation, contnbutlons to whIch are
deductible under Section 170 C 2 of the IRS Code of 1954 or any corrt.sponc:hng provlSlon of nay
future Urutes States Internal Revenue Law No part of the actlVltle~ of [he SOCiety sh.lll be the
c.mymg on of propaganda or attemptmg to mfluence leglslauon and the SOCiety shall not
part1CIpate .tn or mtervene In (Including the publtshrng or dl~tnbut1on of statements, a polItIcal
campmgn on behalf of any candidate for pubhc office
28
Page 6
Article X:
The By-b",..s of thIs Society may be amt'od{>d at any busmess meeting the Socu~ty hy a vote of two
thirds of the members present provided that wntten notice of the proposed amendment Oi
amendmentS ..hall have been given to the membershIp at least 30 d.lYs prior to the meetmg
For the benefit of the Soclel}'lthe By~Law~ "hall be n::vlcwcd and updated every two years
The tult..s wHelmed In the latest edmon of Roberts Rules of OrJe.r shall govern this SOC1f~ly in aU
ca<;es to which they .lrC consistent wIth dIe By-laws
29
Appenoix C -IRS Notice o.J-: Not-fOJ2-p~orit Status
...,.,
Internal Revenue SerVIce
DepartDent of the Treasurv
DIstrIct Dlrectof
Returns Program Kanase.ent
Staff - Taxpaver ASsIstance
P.O. Box 1055 - Roo. 1109
STOP 520
101 West Peachtree St., NH
Atlanta. GA 30370
Date t JUL 0 1 1993
\......--
ScnttlLh AmerIc3n qnCl~ty nf
(.rpntr:?l Flono-:3
r n. F'f'),( ?O~R
nrlan~o' FL 32A0?
Date of Inquiryt
,JIJrn'? 187 1.991
fIN:
";9-78 '; 'l ()66
Dp"'lf l;>'~?~vprt
Thl~ 1~ 1.11 f('lQr0rt<p to "..o"ll.lr l"e,'llfst for 1'(lnflfIlH:tlorl of "C)ljr
f'}[r;>lJIr~tlorl fr"!fl Fprj.oT",l lflc(~nle tB/,
nllr rCC'Ql'd~ If.tll' ai f' './ntlr nr.gam .::at Inn ~la'F ';)rarlt "'Ii (J~~empt 1 fln froll'l
retl.;>ral InCOffi@ t~" IInnc>" sf'~tlorl '101(("')(") I1f 1111'- Jrrt"'rrnl Rp',I\:>rtllf'
("()rle 0./ (11.11' If't~el" Qclh?ri M..v 197$. Y('ll) ~Icre fllrthE'r r1c.\trorffJll'wct not
t. (1 b C' ") P r 1 If ,:It. t~ l' 0 I I( I d a t 1 n r, hi 1 t h ] fI t hi? 1lI~' MI 1 r. ~t !) f
Cl"C+1Qn ~OCl(2) of ~hq fCldr.o (If'Coll~e "'lU Qf'-' <=In of')c:m-:c>tlOtl r1"SCflO.;.;lj
111 So:H'~1Cm 509(a'('.!),
\..--
rf)rt1'''')~IJtl.om: to Vl")IJ d!'(' fil?dllc1.101e as prov]rj(lrj In spctlon 17f) of
t hp CnrW'1
Tne ~~~ exempt <;tatLls rN'o9n1;:ed bv 0111' l(~tt&'r rc'fcrlt'rj ~rl 3bovC'
).~ clIrrnr.t,lv ~n pffe,...t 2nd wdl ""lldlll HI effpct Ilntll tf'T'fiIlrl;tpr.l1
rrlOdlflpr$ or fC'Vfll'pd (1\ thp Interrlal RfilV(lnll(" <ler\'lCOt tiny C'[l'rl3P U'l
'10111 plJT'pOt'l"S' ('hara~tpj"', or l'l,t.thna of o~er~tln.n IIJ'J'-t hi' r"pflfted
t.(1 1I~ H\ we ITIdV ('Ot I~ Flpf H'f' pffpc-t of t he ~~I~m~f1 I'm WHIr- ,.:',,(1 ITrp t
<:tt-lt,IIO:; > YOII 1lI11<;t ~lsn fPfd,rt ~tJY r1,i'lI)'lf? \n ,/0111' 1.<lIllP 1nd J(jt1re~<::,
Th~n" VOI1 for V()llT' ('ooper:'~}on.
";(mew
r~empt nr~2nl~atlons rnflrdlnRtnr
30
Appen~ix D - Lis't of OfficeRs an~ BoaR~
MembeRs
President
Richard Marshall
Vice-President
Jeffrey A. Campbell
Secretary
Eleanor Shill
Treasurer
Lyle McDonald
Board
Milton Armstrong
Micheline Marshall
Ed Cogle
Jean Gordon
EI izabeth Pruitt
Melanie Marecek
Chip Crawford (past president)
31
.
...
-
-.
-
j
.
.
-
-
On behalf of the Scottish American Society of
Central Florida, let me express our gratitude for the
opportunity to work in partnership with the City of
Winter Springs for our mutual benefit.
-
-
We hope this 25th Anniversary Festival will bring
new levels of success and tourism.
Thank you for your consideration of this request.
'"
Richard Mars
President
Scottish American Society
Of Central Florida, Inc.
2
j
RESOLUTION
.
THE FOLLOWING RESOLUTION WAS ADOPTED AT A SPECIAL MEETING OF
THE BOARD OF DIRECTORS OF THE SCOTTISH AMERICAN SOCIETY OF
CENTRAL FLORIDA, INC. ON THE 20TH OF MAY, 2001.
.
WHEREAS, SEMINOLE COUNTY HAS BEEN A STRONG SUPPORTER OF THE
SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA AND ITS CENTRAL
FLORIDA SCOTTISH FESTIVAL AND HIGHLAND GAMES FOR MANY YEARS;
AND
WHEREAS, THE SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA,
INC. DESIRES TO CONTINUE ITS RELATIONSHIP WITH THE SEMINOLE
COUNTY CONVENTION AND VISITORS BUREAU; AND
WHEREAS IT IS THE DESIRE OF THE SOCIETY TO RETAIN ITS PERMANENT
HOME IN SEMINOLE COUNTY;
NOW, THEREFORE, BE IT RESOLVED, THAT THE 25TH ANNUAL CENTRAL
FLORIDA SCOTTISH FESTIVAL AND HIGHLAND GAMES AND ALL EVENTS
DIRECTLY ASSOIATED THEREWITH WILL BE HELD IN SEMINOLE COUNTY,
FLORIDA.
BE IT FURTHER RESOLVED, THAT THE HOST HOTEL FOR THE 2001 GAMES
SHALL BE A SEMINOLE COUNTY HOTEL.
BE IT FURTHER RESOLVED, THAT THE BOARD DIRECTS THE PRESIDENT
OF THE SOCIETY TO MAKE APPLICATION TO THE CITY OF WINTER
SPRINGS IN SEMINOLE COUNTY FOR THE USE OF CENTRAL WINDS PARK
FOR THE JANUARY 19, 2002 FESTIVAL.
ADOPTED THIS 20TH DAY OF MAY, 2001
**********
~~
ELEANOR SHILL
SECRETARY
SCOTTISH AMERICAN SOCI~TY
OF CENTRAL FLORIDA, INC~
"
3
j
T able of Con'fen'fs
. Executive Summary..................................................................................... 5
General Information..................................................................................... 6
Details of the Organization........................................................................... 7
. Event Information.............................................................,........................ 10
Proposed Schedule of Events............................. ~....................................... 15
Project Budget Recap................................................................................. 16
Appendix A-Articles of Incorporation..................................................... 18
Appendix B-Society By-laws.................................................................. 24
Appendix C-IRS Notice of Not- for-profit Status ..................................... 30
Appendix D-List of Officers and Board................................................... 31
4
..
Executive SurnrnoR(Y
.
1) Society Overview
The Scottish American Society of Central Florida, Inc. is a Florida not-for-profit (501-C-3)
corporation founded in 1977 to promote Scottish culture and heritage in the Central Florida
area. During the more than 24-year history of the Society, it has educated and entertained tens
of thousands through the production of many cultural programs and events including the
Central Florida Scottish Festival and,Highland Games.
-
-
2) Soundness of Proposed Project
The 2002 Central Florida Scottish
Festival and Festival and Highland
Games are a sound proposition.
This will be the seventh Festival
held in Seminole County and the
twenty-fifth produced by the ~
Society. The 2001 Games drew
an estimated 6,000 from around
the world.
The Scottish American Society of
Central Florida has a proven track
record of presenting Scottish
Highland Games that have been
acclaimed both locally and
nationally. This twenty-fIve-year
history of successfully managing
the vast number of tasks,
resources, and persons required to
deliver an event of this caliber
demonstrates the commitment of
the Scottish American Society to
put forth whatever effort is
required to ensure a successful event.
3) Stability and Management
Capacity
4) Quality and Uniqueness of Proposed Project
The Central Florida Scottish Highland Games is the oldest event of its kind in Central Florida
and the largest of its kind in the state of Florida. Its competitions receive international
recognition. This event brings a unique cultural addition to Seminole County unmatched by
any neighboring county.
5
.
Geneuallnfournation
. 1) Name of Organization
Tbe Scottisb AmeRican Societcv of CentRal F lORfaa, Inc.
.
2) Name of Event
Tbe CentRal FloRiaa Scottisb Festival ana Higblana Games
3) Contact Person
Richard Marshall, President 407-426-7268-407-382-3323
4) Complete Address of Organization
Post Office Box 2948
Orlando, FL 32802-2948
Phone: 407-1 AM SCOT (426-7268)
Fax: 407-420-1674
5) Organization's Chief Official
Richard Marshall, President
6
.
Details oJ: the ORganization
.
1) What are your organization's goals and objectives?
The Scottish American Society of Central Florida is a not-for-profit corporation whose aims
are as follows:
.
To promote, perpetuate, and encourage Scottish traditions and heritage in the Central Florida
area. This aim is accomplished through the following:
To use all available means to disseminate information about the multitude of contributions
made by Scots and Scot descendants to the economic, scientific, cultural, military, and public
life of the United States and the State of Florida.
To provide educational programs to the public and private school systems, service clubs, and
other organizations by supplying books, pamphlets, speakers, lecturers, visual learning aids,
and demonstrations of dance, art, and piping, among other items of Scottish origin.
To further educate, acquaint, and entertain the general public in the Scottish traditions by the
production of Scottish Highland Clan Gatherings and Highland athletic events.
To further assist, educate, and entertain the general public by actively seeking to bring to the
area other events of a Scottish nature as may be available.
2) What services does your organization provide?
As laid out in our objectives, the Society supports the furtherance of Scottish culture in the
Central Florida area.
Every month the Society presents a progranl of cultural interest that is open to the public at no
charge. It is our intention to hold these in Seminole County as soon as a facility can be
secured.
Plans are being established to hold weekly Scottish Country Dancing classes. Further details
can be provided as they are completed.
3) How will your organization monitor expenditure of funds?
The Scottish American Society has an established track record of fiscal responsibility. In the
past twenty-four years the -festival budgets have totaled more than two million dollars. These
funds have been handled without major incident due to the rigorous controls.
7
.
.
A) Budgeting Process
The Games Council submits a detailed line item budget for review by the officers of the
Society. The final budget is then presented to the Board of Directors of the Society for
final approval. Budgets are viewed on a "not to exceed" basis. Each area of the Games
Council is monitored to ensure they remain under budget. All requests for budget
overruns (if any) must be approved by the Board of Directors and all bills approved for
payment by the president of the Society.
.
B) Large Expense Review
Each member of the Games Council must get approval for any single expenditure in excess of
$300. This approval comes from the President. The Board must approve expenditures in
excess of$500.
C) Bonded Persons Responsible for Disbursements
The Treasurer prepares checks (with appropriate documentation) for signature by the
President or Vice-President. An honesty bond covers all three of these officers.
D) Documentation Requirement
The Treasurer of the Society is responsible for keeping an original invoice for each
expenditure. The Society deals directly with vendors for billing and payables. If the
disbursement is a reimbursement for an expense incurred by a member, an original receipt is
required along with an explanation of the need for such expense. The Society President must
approve each disbursement.
E) Budget and Expense Review by Board
Every month the Treasurer provides a detailed income statement and budget vs. actual report
to the Board of Directors of the Society.
F) Financial review by a CPA
Each year, the records of the entire Society are submitted to a CPA for review. The Board of
Directors of the Society reviews the results.
4) How will your event bring additional visitors to Winter Springs?
The Scottish community in Central Florida is maintaining the ancient tradition clan gatherings
for competition and socializing. The Central Florida Scottish Festival and Highland Games
stand out from among Scottish Games in Florida and many in the Southeast. The 2001
Festival had 64 clans registered with up to 20 people attending in each clan. We also had 18
bands, 114 dancers, 32 vendors, and many entertainers using Seminole County hotels.
8
.
.
.
A) Largest Scottish Festival in Florida
This event is the largest of its kind in Florida. The 2001 Festival
had eighteen pipe bands. The Festival also outpaced other events'
participation in dancing and clan attendance. The majority of
participants from outside the area will stay in hotels in Seminole
County since events and setup start as early as 4:30 am.
B) Events in Conjunction with Walt Disney World
For the last thirteen years, the Central Florida Scottish Festival'
and Highland Games has fostered a close relationship with Walt.
Disney World. For 2002 Disney will again sponsor Scottish-
Heritage Day at EPCOT the day after the Festival. This resulted
in many visitors staying an additional night in their Seminole
County hotel rooms to attend the festivities at EPCOT.
-
-
C) International Appeal
Appreciable numbers attend from Canada and the European
Community. These visitors, unfamiliar with the Central Florida
area, stay in the host hotels located in Seminole County.
9
.
Even'f InfoR.lDo'fion
.
For more than 600 years, the Highland Games have been an important part of Scottish tradition.
The Ceres Games in Fife, Scotland claims to be the oldest continuous games, dating from 1314,
and were held under the sponsorships of kings and clan chiefs. Athletic competitions probably
began when village lads gathered at the smithy and threw the hammer to prove their strength and
farm lads tossed sheaves for the same reason. Some events such as the caber toss and weight
throw are probably of military origin. Clan chiefs used the Games to recruit staff since winners of
races made wonderful couriers and the strongest men made fine bodyguards. Dancers and pipers
were taken into the chief s household for entertainment.
.
Today, Scottish Games are held in all parts of the world where Scots, by birth or ancestry, have
made their home.
-
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1) Event name
Tbe CentR.al FloR.iaa Scottisb Festival ana Higblana Garnes
2) Type of Event
The Central Florida Scottish Festival and Highland Games provide a combination of the best
in Scottish competitions and entertainment.
A) Nationally Recognized Competitions
Competition in various events has long been a mainstay of Highland Games. All
competitive events are staffed with qualified judges from around the United States and
are recognized as official competitive events by their respective national governing
bodies.
1) Piping and ~rumming
As the officially recognized "Champion Supreme games of Central Florida" by the
Southern United States Pipe Band Association, the Scottish Highland Games
provides three venues for competition as follows:
. Individual
. Mini-band
. Full band
Individuals are judged by two piping judges while bands are judged by a panel of
three which includes a drumming judge. Individuals are judged on accuracy,
interpretation, and tone. Bands are judged by the same musical standards as an
individual piper, but with the addition of tuning requirements so all pipes sound as if
a single set of pipes were being played. Competitors are grouped into five Grades or
skiUlevels for competition.
10
'.
.
.
2) Highland Dance
Our Festival hosts the second largest Highland Dance competition in the
Southeastern United States. It is officially sanctioned by the Scottish Official Board
of Highland Dancing in Edinburgh, Scotland. (The Scottish American Society of
Central Florida is one of only three organizations in the United States with
representation on this Board). Dancers, both male and female, are grouped into'
divisions based on age, accomplishment level, and dance to be performed. Dancers
are judged on the precise placement of their feet, which is a distinguishing
characteristic of Highland Dancing. Six different dances are judged.
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* Highland Fling
Ancient warriors and clansmen performed this dance on their small round shield
called a targe. Most targes had a needle-sharp spike protruding from the middle, thus
the precise placement of the dancer's feet became essential to the dance for obvious
reasons. In modern times, this ancient victory dance is performed in a single spot
without the assistance of a spike.
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* Sword Dance or Gillie Challium
The sword dance is one of the older and more recognized Highland Dances.
According to tradition, around 1054, Gillie Challium took a defeated enemy's sword
and crossed it with his own in the shape of the Cross. He then danced over them in
celebration and thanks.
* Seann Truibhas
The Gaelic-named dance (pronounced "shan trews") remembers the period of history
when Scots were prohibited from wearing their beloved kilts. Translated, the name
means "old trousers". The dance depicts a person shedding his trousers and dancing
in freedom in his kilt.
* Scottish Lilt
This gentle, flowing dance was created at the Aboyne Highland Games. Aboyne
dress is a shortened style of popular Seventeenth-Century Highland dress that used a
sett of plaid with white.
* Irish Jig
This dance is not associated with the true Irish Jig of Ireland. It is a parody of an
Irish washerwoman upset at her husband. Movements and gestures of anger and
stomping are obvious in this dance.
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3) Athletic Competition
Since the ancient days Scots have gathered at the blacksmith to toss the hammer and
prove their strength or throw sheaves of grain to prove the same. Today, rigorous
athletic events continue to test one's strength and stamina. Some of the events have
been modified as appropriate for use in our Children's Games which, although for
prizes, is not a national competition.
. Tossing the Caber
This is commonly associated with Highland Games. The caber (pronounced "kay
ber") looks like a telephone pole. Its origins are presumed to be the training of
soldiers to breach enemy fortifications. Competitors must lift, run, and toss a 20-foot
caber weighing over 100 pounds. The object is to toss it end over end so that it lands
with the small end pointing directly way from the athlete.
. Sheaf Toss
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Agricultural in origin, this event features a sixteen pound sheaf of hay enclosed in a
burlap bag. It is tossed with a pitchfork over a cross bar.
. Hammer Throw
Much different than the Olympic-style hammer throw, this hammer has a wire ring
handle. The shaft of the twenty-two pound hammer is twirled around the
competitor's head and released. The greatest distance takes the event.
. 28# and 56# Weight Throws for Distance
These weights are attached to a chain and ring. The greatest distance will win the
event.
. 56# Weight Thrown for Height
A 56# box weight with attached ring is thrown over a cross bar. The highest throw
will win the event.
B) Entertainment and Festivities
1) Parade of Tartans and Massed Bands
Guests of the Games are invited to march with their Clan during the opening ceremonies
of the Games. This parade is followed by the Massed Bands comprised of all bands
competing plus the host band.
2) The Royal Mile
Over sixty international clan associations participate in this gathering. Today, people
from all walks oflife may find family ties previously unknown or renew friendships past.
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3) Children's Highland Games
An appropriately-scaled version of the Highland Games for the wee lads and lassies.
Prizes are given for the best performance, but every child ends up a winner. The
event is open to all children twelve and under who attend the Games. These Games
include a mini-caber toss (using a cardboard tube from a carpet roll or a small, light
pole) egg race (held in a spoon), and sack races among others.
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4) Scottish Country Dance
This predecessor to modem square dancing is a combination of folk dancing and
ballroom dancing. Experienced dancers perform and invite participation from the
audience for all who wish to learn this enjoyable art form.
5) The Haggis Hurl
The Haggis is the national dish of Scotland. This event is performed with a bag
(similar to a bean bag) that weighs one-and-one-half pounds. Contestants stand on a
barrel top (not an entire barrel) and hurl the haggis to "strike the heather". The event
is measured for distance, although good Highland grunting during the throw is duly
noted. The event is open to the entire attending public.
6) Sheep Herding by Border Collies
Border Collies will demonstrate their skills at herding sheep and geese. Spectators
can watch as the dogs respond only to the whistle of their masters to direct the sheep
wherever their master desires.
7) Scottish Cuisine
Each Scottish Highland Games offers the opportunity to sample a wide variety of
Scottish Foods ranging from "Forfar bridies" to meat pies.
8) Alex Cameron and the Wild Highlanders
Alex Cameron and the Wild Highlanders will regale you with rogue's tales of battles
against the English while demonstrating the proper care and handling of the
claymore, Lochaber axe, Scottish dirk, broadsword, and other weapons of Celtic
origin. Alex also offers fine handcrafted weaponry for sale for those needing to
supplement their personal armament.
9) Woodcrafts, Weavers, and Spinners
Artisans will demonstrate the age-old traditions of the crofters of Scotland.
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C) New and Recently-added Events
The 2002 Festival will continue to grow in scope and spectacle. The unique
additions to the Central Florida Festival will make it a favored destination over other
Scottish Games in the Southeast.
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2) Sundry Artisans and Vendors
Vendors will offer an array of traditional Scottish and Irish craft demonstrations and
sales in keeping with the Scottish heritage. Anyone wanting to know their family
lineage can start with family heritage history vendors. Books and recordings will be
available on a wide variety of Scottish and Celtic topics. Fine, hand-crafted Celtic
jewelry is well represented at our Games. If you haven't yet purchased your kilt or
need to accessorize, your needs will be met by the tailors and costumers available at
the Games. If there is any item wanted or needed, it can be purchased at the Games.
4) Delicacies for the Tasting
To satisfy your hunger, all kinds of Scottish foods are represented. Visit Hamish's
Kitchen for a traditional Scotch breakfast. Or try the British Supermarket for baked
goods and other foods ready-to-eat. The House of Douglas Bakery will also be in
attendance again this year.
5) Entertainment
Throughout the Festival one will find activities to entertain both young and old alike.
Included among these are the delightful music of the Celtic harp played by Victoria
Schultz, as well as great Celtic music performed by the Wyndbreakers, Slainte Mhath
and Eric Duncan.
3) Date of Event
January 18-19, 2002
4) Number of Days and hours
January 18, 5 pm-12 am
January 19, 8 am-12 am
5) Event Promoter
The event will be self-promoted by the Scottish American Society of Central Florida. Some
professional consultation will be sought, but the responsibility for the event will reside with the
Society.
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Proposed Schedule of Events
(Subject to minor changes)
Friday, January 18,2002
Whisky'T asting - Dalmore Whisky
5 pm - 6:30 Host Hotel Crown Room
A representative from Dalmore will lead the the tasting and discuss how whisky is made and
specifically, what makes Scotch Whisky so unique.
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Sponsor's Reception
7:30 - 9:00 pm Host Hotel- Ballroom
Our way of saying thank you to our many sponsors. This is an opportunity for us to honor the folks
who make it all possible. This is a dressy affair with many decked out in their Highland finery.
Pub Night
9:00 - 11:30 pm Host Hotel - Crown Room
The name speaks for itself. A recreation of a real Scottish pub for an evening with the Wyndbreakers,
Eric Duncan, and YOUI $5 at the door or in advance.
Scottish Country Dancing
9:00 -11:30 pm Host Hotel - Ballroom
Bring your ghillies and your spirit of fun and adventure for a wonderful evening of authentic Scottish
country dancing. You'll see where many of the early American folk dances came from No charge!
This is the night to practice for the Country Dance Ball on Saturday night.
Saturday, January 19, 2002
25th Annual Central Rorida Scottish Festival andHighland (james
9 am - 5 pm (rain or shine)
Central Winds Park
9 am - close Highland Athletics, Highland Dance competition, Pipe band and individual competition
Entertainers and Pipe bands will perfonn throughout the day.
Opening ceremonies - 12 noon main field
You won't want to miss this! Thrill to skirl of the pipes and the beat of the drums as the Massed Pipe bands
officially open the (james at the head of the impressive Parade of Tartans. Oan members shout their anicent war
cries as they enter the field of now friendly competition. Be sure to visit all the clan tents and many Scottish
vendors throughout the day.
Country Dance Ball 8:00 - 11:30 pm
Host Hotel - Crown Room
This is what you were practicing for. The perfect and elegant close to the first games of the year. Or if you prefer
a more casual atmosphere_
The Ceilidh
7:30 - tiL
Wyndbreakers perfonn along with other professional entertainers in a casual 'free for all" atmosphere with casual
food and lot's of "dancin', singin', and carryin on". Scots call this a 'bit of a knees up" Y'all come!
15
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Projected Budget Recap
. 1) Income Sources
Tourism Development Tax Request
Additional Funding Sources
Corporate Sponsorships
Clan and individual Sponsorships
Total Additional Funds
.
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Other Income Sources
Ticket Sales
Vendor Fees
Advertising Sales
Ceilidh Ticket Sales
Competition Fees
Total Other Income
TOTAL INCOME
$5,000
$5,500
$65,000
$5,000
$1,000
$1,500
$4,500
$25,000
$10.500
$72.000
$112,500
2) Expenses
National Marketing- Scottish Community
Periodical Publications
Family Tree OctJDec
Scottish Life Fall/Winter
Scottish Banner Winter
Brochures 10,000 printed
Games Display (Updates)
Web Site
Setup and maintenance fees
International Marketing
Scottish Publications and Journals
2 ea Full Page @$550
2 ea 2/3 Page @$51 0
Full page @$l 000
Florida Marketing-Out of Metropolitan Orlando
Newspaper Advertising
Orlando Sentinel (28% billed for outside area)
Gainesville Sun
Tampa Tribune
Radio Advertising
WTKS
WAOA
Total Tourism Funds (Excess to be paid by Society)
16
$1100
$1020
$1000
$1000
$500
$578
$5150
$3100
$1000
$2540
$3500
$5000
$25,488
.
Competitions
. Athletics $2000
Highland Dancing $7000
Piping and Drumming $10800
Trophies $2500
Children's Games $1000
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- Entertainment
Wyndbreakers, Off Kilter, etc $8000
Field
Central Winds Park Rental $2500
Tents!Tables/Chairs $6500
Golf CartsfRadios/Dumpsters $1500
Paramedics $250
Electrician $3700
Security and Support Staff $4100
Hospitality
Sponsor's Reception $4000
Information/Hospitality Tables $1500
Publicity & Communications
Local Publicity
Posters $1250
TDC Overage $488
Billboards $8000
Flyers $850
Press Relations $1000
Games Materials
Programs $6000
Honored Clan $300
Administration
Tickets $1200
General Administration $1500
Insurance $750
Sponsor Relations and Marketing
Sponsor Giveaways $500
Total Project Expenses $102.188
Projected Profit $10,312
17
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620,0 ''1,''ucatan D,rive,
()r:la~d9 J Florida"
301 , S. ': Sol.::indr'ci Dr lve ,:
" Oflando;,Florida',
: ;'....... .-.- .' ,-,~ "." . :"". .' ,',,' ;' ,-
. .;,"'......;..
;, ..: "5. 'ti;;;.. r.t::','. .G,'"..~~,',:.',':.C.', l..a:,~,:,,-,.,'::;},',.'.;J;.'.:,n....., ','r"... , " " R-. , 2, ,6'"/,,
, ",~ ,,!;r~~i~r.ci'~ ::Fl~~idk'" '
........ :L,
,t,'-
20
.
.
::i11iao
,.
.~'_' 9
.'i'l~j~nald
,911 Carvell Drive .'
\l.ir.ter Park, Florida
. ' . . . .
,~i;:::~'at:'d B .r::acLGJ~chlih '75" Essex !?lace
El2!anor- i;ia cLa':lc,hl in' , : .Or+apcto, ,F1o:":1"da
.
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'c ..p':." 'i'Ip'(}el,f'-; .' "
it~.s!:/i,a'n:\ ,::'S~:;~.~ : i'::9 C.r~:l'lJ"
.~) ; . -.' ..<,
, 16'10 Hull Circle ,
, O.tland,O 'Flo!-ida ,:
j" ': ,..;' ~,-, .' . ."" ~",.,.' ".,.,," . - "
. '
. "- .; ',', . ':: .,' -' * '
?3;b17;..To)~an.-1"Str'ee-t '
Or l,ando, Flori da
. __'_'_ ',.l ",' ": "-"""<',' ;", ," '.. ,,_ ,'-/'_ .,".~'C. ,.'
" _G<i~aJ..d'.,Bo.ttcm.;r'ey: ",
_,Sharon }3o'ti:pI:lley '.
;o,d'" .'_ '. ':M~_,_ ..,'::..i'~ ' _:> .." ':, . .:' ~'.." _~_':"~, ",..._.., """" __':- ;.,'1,.
;:,':othe::,parson:s IDa).;::b2 " elected,.t,o, "th$ B'caro..:'of:~D~rect,crs:
a-t~ny reguJ,..<iroT . special calle.d meetirig"ofthe' g8i'-.e~al
me.~'~e::'shi:o, q!: i:h2;,c,orDor~tion,and.~h?11 ser,ye ,'u""'lti1.,thf,l
. '-. ,;, - -.'".,' - - ". ~,.-' -" ".'. ., --,-,'. . ,.., '
:next 'ei".i',ual::tle~~;~~~~td.4,;::the",~emb~!'?,~< ,', -, ':',~-
". .
,;
',r,
;A~,t;~C:le VIII"
.,'
A
Tl~.;. ,S'o:i~d, :o'~:i6ir~:2't~ri 'bi 'thi$~~6:i~o'r~~'i-~n:' sha:Ll :' 'p~~~:'ii~
'51..:::'::-. :Ey~Lai;:S..fo~' :the PO:lduct:.ofits:busi,nass .ai;.dthe .-'
,carr'~ti!:!g~ OU~:.~9-~,A~,?, pU~;J9~,:.san~t :o'oje.c~i~e~,a~do.rr:2.Y:
. re:::o:r.::;.e::,;..g.;.: GheI)ges::',?-s::.tney'o.~e~neces5ary .fro:J't:!..;;!,e::to
. '-'ti=::a','~ .,:)- ", -'., - "" .;: ,: ," ..: - - ,:. ,""".' - -: -,
- .
B' UpOh' propsr'rIl8.t:i~e.:,: th~,.Bi~La~hso;ftheC,or,ppratioti may
,baa~cr,ided;~ Ja]iterri'd' db";r'~'s):ind:ect'>:p'y '?;ma.j'or:*~j', ',V9:te :.of
'tees; mechers of, "the E02;-d of Diree tors a t any ,regUlar
oeeti!1g ,qr .~ny sp'~~ie:'l,'~eratih.g<eallad: for:: th.a, t:;)\olr?o.s~,.
:. . '.;,~,."';"';:,-,:i-,:,'_'_:~:::- ';'..:,.;,."....:-;..;:.. ,..-,::': : "-';"<-".,.:,":. ,.<!.'- :.'.
;~:~~~Lf~~i{;~1~i1;~t~~1'tl!t;~I!~~~~~i~r~~t1~~~i!~~~r.
~n"esant:and.'Y9:ting .';':':,Sai'd"~neri~.nents"'~ust,:.th'eri:,,pe .' ra tl fiec,' :0,/>
" ."{n~ag%t'~.t~9'~~I~~(,6f~"t~"~'b~'d~f'~~~'~i~~~i}:~f~;'~.~~~~i~g..~~:!noi~g;~'.
iin.::leVer:r membe!.r 'iri":goodsb:{nd'.in.g'sha~l.be ' 'ep.ti t'lad ,'tc.... 'one'
11) "0+-"'.'
. \ . .! ..'hi ...
!.-
.r" ..""; :"', _.': .... ~,;~~-,; ..'- ' .
cAr'ticle X'.'
!-b€lr'egis.terC3'd, 'a.ddressdi':this. ':c:oroo!'a.ti:o!!,si1all.' :be:..,"jb1'O : Hull
::':i::"cle. Orlando. Floi-i::i:a,ard the, regist':=r~dage.n.t 'at tha:;;
:'add.r,e'ss'shall";be, .C:.. i'R~f'ltCai'l."-
, '", :.. .:..:(')'. :....:-":.:.~',._-;:' -~' , '
A~tiele XI
, '
, ". . .
..' , . . ."
,;0 -:;a;;"t.6f:tJ;:e ~:~r(t2::;,;;.i," rece<L?'.t of daes ,s:iie,of:'ad1/:~it:Lsing';
r~c~i?t.s frpm .:pai:ro1'?s. spo~sors'. gifts,. contricutioi1s'.Oro~l1€r"
fu..'iGS f!'br~ \'f~a.itever- 'sou...<::e of"t:he:'cor-:::or'~ti:cn.':sha1:2; .i:ri:ure, to.
'orb<>~;;f';.J.., "',i';"-'.:'d"i';J:'~;""i'l-i.-.;,}:,"t" ".t" ".-;::'--'-Q:""; :-':'-d':"~'>- .'. '...'.
" .': ' ._~.,""_~~,or,,vc; ."...i;);~-....~~-"..,...P~,Oi Q,l,5 ;n_~.o_.. s,01.re.... ,-ors. .
'.()ffiC'er'~. .or:oth~'r:::tivate6ers.on.5'4:':' The'cornOration 'sha'l'l
bee::r;jo....'~ !"ed "'ai"1d' 'aathorizedr'to,:ij'ak6 'D3~'=ents'-:,a"nd;~d'i..str"i bu-
';ions:.i:1the'!urther:un::;eof,.J;hri,' our~osesa~d ob.}ec,ti 'lie's> as
. ,', .."~\;: I'.' ". ':,"' '" ..:> ,," ..' - .. .',' . '.- ." ':' .'
21
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_;"..... -~ -:"'h" i~"",...."'" ;'..1" ...,"",' N' ,'" !:>'r';" a'j,. th.... ,t' . v" oj tl' es af' .. the - cor-
.,):.." ,;. 0... v'. .' .._ '" __;t.,nD_.:.. O. _,. ! oP""..... ..... '" ,ac. J.. ~, . ...'
;h:)ra'(:ion ,shall be ,,'the ca'!":ryi'ngori" of ptopagand~.l' or attemptin,g
toi~~flue~ce leg.islat~o.na~tt,:the ..corporation'shallnotparti-
.cipa~e.i:ric:' intervene"il'} (iilc 1 U(tir;g , the publ:ishing or distri...
:0.-r;i on. <;>f , S tate::!er~:tsJ::a'poli~;CeJ..o?m!lai.g::'l,o:l; behalf..'of .a'lfy,
~znd.i.dat..:+qr:'P!f9+i:c .q!Iic'e;, : N.o,t":litbst~nding'.any" other" .' .'
~~o~;i:si'on: of::the"Se"A~.ticles"of'lricorporation,\'the_Cor~oration,
s::.allI".dt"carry ;' 4n'anY:<r~~e'r ',.ac 1ii v~ -ties not: pertni;t:ted-' to,'be: ".
car r i.~d ::,ori: . {A t:~1?y,?<,sqrpO~t:,tiOl1:: ex~~pt:fI;om "FE!d~T;'al,:.~Jnc~ori1e "
Tax - u'nde.r';sectiOri":501:~~;i~>/o,f\,,:th~,.Iiiternal;;:Revenue'C6,de',-Ot;;
the . tfnit~d..,~ S ~aie's .or.,...(E).l:>Y"~ : corpqra. tion;' '. P\lbfiC'''cdnt:-ibu~
ti on s '; .to.,whi'ch _:wo1.frd',b"e; 'de duc'tible':,Ui1.der"s ec,tion.:170:~ c. '2 'of"
th'e Irif~"rria:L "R"e51:~tiAe:'COdt~r;:';6f'the-'Unit~dsia~~s~o.<"'::" ",., .......'.
-
-
, '
'UDondissQlui:ion; 9f';);~$.:C 6~~ora'~ion~:: ,,~e:acara"o.f_rli,r.e;ctors
., ~f~ 1~:~.;.~;;.~ti~~t~~~?-~~r:6~~~~~"~6-~;~~~i~p:gf~d~;~~:~~~;ii~fS'f ." ","
-the 'as sets" of: .the'co~dcj:raticn :,'then:~ reir.aitihg.,~xc1:usjJv~n:y> :V)r\~ '....
the.. pu:t~o"~'e, :~mi;'bp'jeqt:.-:~~S' ~.cf-:~he~-6'Cirpdrati'oh,"in '..suc:hm,a.~'et;'::"
crto' such.prgan.i:zatic,r.,'ororsaniiatiop5:- organ~zed, a~d'operat>ed
axel :.lsive 1:r.for,',..edliq~'t:i6nal cr"charl:teble. purposes as' shall,a,t
,-:he" tiEe quali;tYasal1-exer:>;i~' organi~f;l.tioriunde:r Section
,501 .3,;~~,;o..f:;the;:.Int.ernal: R~wen~e"C,ode ,,9f",:t..l:ieUnited. S ta):es,
as ,th e.: $0 4rq~ o~~::-,Dir ~q~t:)rs:' :sball~de:te r.IjiR-~~:: "A:riy:\~~#i "'asset's
{lot, ,so"cti'spp ~.~,a:::o.f":;~.,l),fl.;l!\b ~:;"~'~,~.P:9'~ce.d), ~9 ~:}tl."._t)h~;"P9}1l..r"lqS~:~.~,d, ..., ,
'.~':1, i;heqoun'ty\il'lt,,$hJ.~tr:,.;tlle: ::p:r ~1'l~):.p~l'. ':0 ~:tI,ce",\q~,.:.:th.~',,;~9.ry~O~9-~~<_',
tion is'i::hen lo'ca,tea,! 'ha'lir~g jurisdiction oversu-:hmatt"e'Z-s,
exclu5i.'....alyior,.sl.1~h, pur;>oseor,to ' su.::horganiza tionor
or6aniz.ationsas,said.!C.ourtShalldetermi;le~fhich:are. or-
:a:.~il.~:....~~.,.~.:.:.,o.<.'~r,.',"'~.',.~~.::..t...,~~...~~!...:..i.:.:~.~...'.;:.":~~~~;:'.:;;;.:.:::J>.yal'.l3.J-
C:-l"CY': '~/pte'of<at..re~s'f :.nln~~Y:?,er" ~ent'{90~oL of '.the ffi2:nhe:- s
th-::n~:te.~j.,ste~rf:,(t:;: " "f; ". :\:,:'-:, ,,' .,' '
.' ,;\!".ti9;+~;:;~~:nI"" ,
" ,,'"
. This co,r-porat{on "":in ,the" fur't.heran,ie o~' its:purposes,'and.
":,bjec~i vesd, shaJ..).:be'e~~~i 1:1ed".i::o,andbe,;po5$e'ssed;,o.t'. allcf",
:~e pr ivi'leges. franch'i s'e s.e::d 'po\:iers' ,includii'H~;" i;:.~e 'bOTro'.~~'
ing of: moIiey, ,grantee to"con:io::--a~icp.s not for "p!'O'fitj:iursuant-,
,to the 13.\'/5 of,:\;h-e,S,t?te of?"l?r.-:.da."nH~ ,co.rporatipn may
'~cG.u~re and':9-;~P9s,e.:df,;pt'0pe.rty, : r~'al.', perso.nal"a~d.UliAed-'" ."""
-.;a~~:l. ?~e, ~1.ntl,.,;l;nta,p-:;:l;~le, b~:p~~has.,er.,e.;(ch~gf!t gl:.ft or;:.;'.~
,o't:te'C~'''lSC, .~).,thout',l);oi ta,1;!. on '~s,to,,' k~nd OPi?1l1,ount, > an,d .'t:1~:
,c6rpor'irti:ori:ma.y'in~ur:'d.'eb~~",:Cir:'indpb-tedneSS ," sequred:' ~.nd',:"'"
y.n~ecJJJ7J~4, ,in :"i:;?~'~S~~9n~",~'i;i.'~~L~nd; ~r.(;li~r,~ng ?,\ltc>~; ClnYa;,?};:'o~;" ' '
~ra!1s2ct~onsarJ.5J.:ng.fro:n,or .,~J.n' fw~thera:lce'of anyo:f' ,..~ts, '.
, st:at~d ..', or aut.hori zed'):)Urposes, .includin~ "f\.L."'id'rais1ng, -~:~~:~ ';,
ofaqv.ertis'i:ng':andany ."method $:" ,not : f'(iro.~dden" . by 'sta~l.l t~',':r:9r
co:"~oAatiotls',not:;'fop, ..pro!',it.,~:"'. '.."" '
, ?:~e ,. Eoardof::Directors ,: ri~Yt ':~Out:,sh.:dl not ,be required' too;,
:~~o'Pt>,3~';':'La::rs'~..lhiCh-J:rimit <t'he,:na~lire:<~or . amounts ,of. such;.'
; ~"
22
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.
liabili.,ties oftl,)e, corpo~a;t;ion 'or proscribe .the me:thod or
.,au't.llo~:L.'.,~,Y. ,.,,0+. ~hei.offic;e'rs,..tqissu~ ,s?,m.e. J'
. ,. ", d." \.
; ~,:,1 .:-, "
,Ar~~cle'XIV;:";
, ". .:'
-
--
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',', _ ,," ", . ,r _ L'i., , ","'. :.1..,:.', ' . ".. . ..".....'. , '. " ," ; .' '.. -':
;:::~en1?tioi1.,~f,Lia,'9ility. '.~ ;TheprivatePI7o?ertY:;propertie~',
ass.et.s,.ifu.lids 9.f:::'~HIY;2,.!1d'a:l,~:,k,inds:aridna'tur(r;'rio\.j: .held, owned, .
control1rad arid ,thE? ,same Cl,S ,may beacq\rlred': .in:,the" futUI'e. 'of,'
and b'y. the:ind$,y~4ti.a;L ;::1h6o~po,ra~or.s r~m;E?6(),ep~'i,'d;,..re'c~ors, "",
, off ieers';;. ,ernpl (ji~,~'~ ':~'1g\~~ ~,nts" gf,this,.c:orp or:a t.i~oJ:l:s):lal:l '::',b $
.' forev,~r);€!~8opt.;?:qr1:vn~RB9~pl,e.-.:by' ~d: .,.!rom . any. J.,i,a:bili,W '<of
..../hcite:,Te.r-;'na~e'.,:l.thci,t.,;jmly;:.:ari.$f:. :fI:om.'~he~,act~v:it'ies:',oi::'thj;5 ,:
'c'oT;lo.'ratiOn/:iri' ",Pur.sui~g ::'i't;S:':'s~a~ed :'ana'''ai1thdr-ized~,:p'tlrPd.J5~S}'
and objectives~.:=(t. is'here'qy,<specified'and "provided . that "
eaCh diifec,toI',:rm'emoar,\ off:i.cer' ar1ci,ag~_n~ ..'. shall b~indet1l'1ified
by th~.co~poI"a~i:on.ag'ainst:e~'erises;a,~;tu~lJ.y' and ',necessarily
. i nc uITeci:' gY'.:h,:i:S:!E;::in"co'n.fie c:ti.dri, 'iith,;tA€." ,de tense ',.o.f::any' .,actipn,
, suitor.:":pr()F~~d,:tn;g.:in,i::wh:i.ch:he' :1s,:, Iil~de/ a:"p'ar1:y:<by,~.tea.:s:on 0+>:
. hi s,b~ing ."o:t''':navi,rlg:,p'€~n ',a,; ~q.i.re.~tot'~<".d~1:icer,6r-. .memqer: ~O!. ..:this
'c orpora,:tj; o:~;:):~~~~'~P.t:;"iA< i:el~t';to.~:.;.J;o ",:~:~'t:t:e.*,~;;,~s'.. :~o. ::'i/~,i}j:'.';s~eJl.':;
be ., adjud-ge,d'in: ":s:1.idh "ae;:ti'9p;" ,'s.uit, '.'o:f:::J)1!'oc'ee:dirig,:to.'" 'o'~"11able.,"
by 're.a?'p.n 'pi', .:nfg~ig:e#ge'.:or:':;mls.~dh4l.:1ct in~j;h:e),'pe.rfofl:anc~.::bt.,
his ':du~ije.s. . " '0 i"',' . . . "" '
. r'~' ,:.~~. ,
i~i~lt~~%.\~~,~~:~:.:~~~:,f;~~~~}~;~;~~h~~~,~~. )~~"~s.,
~ncorpor.-at~9n;!)1.lrsua.."l1;,' ,to,qha:R,ter: 617, )?~r;t .,I"FJ,:orJ.cla . ".' "
Statute's,; ., thepfovisi.ons ofwhiph arener.e by ace epted and
for .thE( purpos.~",:'~et<,:rorth',l1erein.,
,:. :, .~ ~':"":.::";');/ .~ ,......:;:. ; -. :~~-:<' "<' -;'.'
. \._,"
, '." '. ~ . - ';
',',',4,: _, ~."." '.
,'"
~ <,'. _ .,',',:, . /,_.!'.
Stat~, 9f;' ,.c:i cirida.i
"~O;:l>;~E:;~~r~~1<",<!l"~his#a;"'b~~ore 'U1~;'..""..Ot;~i"e",~~y..
au -chorl:zed i.n ,tl1e.,S tate,' e.f:ore:$,aJ.d' ,l;md':the... COU11,tya.fOl:ie,.sa;4,~'t:o;,
'ta.ke .aylcp.o'~" 1 ~dgeP1et:l'ts:;," ,p~rs on~:llY;:C!Ppe~r;ed: ;b,e fO~~;'m.,e; ,:tp. e:,a'9o,y~"
;,ersid~'s:~/ ;~~c>w.P :,~;t:~i,. '~T,~,#q: "9~:';',tr+~::p~r ~'Qn'~::,c;1e~c:~t;ge:d ", i;i:, , ~ri~; j"l:lP .:: ',;, '..
e:<ecutetl;tne,:t;-9r'!:J:gO:l~g :Articles" of .Incor-poratIon ,and., th~y:,' ". '
, aCkl'lOwl,~dge,,"'be:f:cir:e.~ mtFt t."1a:t:t;l1~Y, e:cec~te.d ',,'pie.same ~. .,' : :~;"" ';'.' "
:'; i :tne,s,s ,,'m}',ha~c(~:~~~~':cJ~i9:i.a l..'~eal,~ t'..:Or;lfID'do.':~J'l.,:~'~::.~.o~ti;;~~::;:f
Sta t~' :~'~ o~~ sa 'i"~!'<~i:s': ~';::,*'~>:::"'da'y'~/o!': .;fi:~~:ifl@:'~1.(,9t~~>,:~;:.@i/('/;;";;~~:~i~t:"f~it:
'j;'~i"L'~tE~- ,'~,' ,:".:. ",<,(S~)'
. '; /~)'~ ':J-;CT~RY:?~:Ud..;;~'~~,6~ FL6~'O~~A~,i...~R~..i:
:~ ,..-.... _........-..._-....~ ......._,-.
23
.
Appep{)ix B-.'$oCie.fty:,BJ/-[QCDS!'
.
Tbe Scoe~isb~ArneuicanSocie't3'ot CentuqL FLo~iqa,lnG>:
. 'B(y~La{A.J5
ArticleYName ,,'. , ., . ',. .,.. . ' '
The na~~~"6fdlis~cici~lysllati.b~)~h{S~ott~h;.Am~r{~a1i ?ociety <>.fC:et,~r;JfFl:o,rid;:Iilc.' "
~ - .;" . ,-- , .~. ' ,.... ':. .. - .' . . ' --' ". < ...,' - . .' '. " . . . . . " ., ' " ' ,
:.,';
Artide'U{.Obje'c't:s':" .'. ..' . '. '; . ". ,. ',,: ' '~Y..,.", ,.,'
The objects ~fth.i$$ocietyslh1U be to ptosl'1dte, perpel~latC ~od el~courageScotti~h:Tr~lditions aod '
. Heritage in the Ceotral Plqrida ilrea;' ..' . '
_ _.' "".:_: __,,'_, ._,,:_~._..: ...._.._ d','_'~:', ,'.-.,..':.-.':,. ':':', . ':":. _ ,..:. _' _ '. '_ _,:","," _,',-" c_.,_'_":':>',. ,':>'
, 'To educat~~id';~isscrninate:in(()rmatiohto tIXegenei1t1public.of thecoritiibutions'ofScots ,and," .
, S cot~des,c~iida;rltS t(;:the' 'e~OJ~'btru t;:~(:i~n i:i'fic ;c'ultubl,&lli tary~nd-pl,lb l~clife:;; ffhe Uriiied: States:
'ailat~e-sfit~:of'fJ?ti~1,a:::':!,':"':(~:':;:':'::':; i': ': ':':,"0;,:; c," ',,"~>''':: r, "'" ,~J' " ,".'., ,
, Topro~'ide .edu~ati'on~ irif~m1ation wehe public and priv~lI:e'schoo1.Systen1S> ser.vice dubsan.d'
'oiher:organiz.atLoIls,:'1:iy suppi ying spe~ktrs, lcclurers",'I,'lsu,allearriiog aids; denionstrations6fdante,
art, piping. aniclesin the news media) booksl and pamphlets. ' ,
. '
To.,pr(jnlot~;perp.e,t~,~,t~ :~4ync'81.!t:agee,S~;ottj~htr,ad~~0t};S,ap~ h~~itng~ by,spo~l~oringiJ) t~e, ,',. .... ..' '
'....Ccntral"m'O,l"~~~ .~Fi~;:~n.d:~.!~~%l).~,~~,;F'fi.e}~5?,~ti~~~\',~ig~l~tl9}.Y~?,lt~f.~V9~:#hg,~~;~~9::~~~!\~~~)f~~J.$tk~~:.'{::""
events, Scottish in Orl~n,.l9c!udmg theathletlc.eyentknO\vn,:,<\S;Ih,e:qda~dQ~G9~1,Sl1:Jl1g~JalJ4;:,
'Gam~s",.~hich ,\;illinclud~:traveIli~g:rnilitarybag'pipe ban'ds;.,~Scott.~~hDancerS an'dcnterfainers.' .
Article;IU:' rv"erob~ers,
. .
Si!ctlo/fl ' .. , ,
Membership)s: 6~~h~o 'ii1i:;p6rsb~)'.fei.irdl~ss 'o(ate~"sex;nfiii6J?a.t'b~igi Ii.. or, rdiglolls' h~i.ief.:who,'
".e:l(pt#ss';i:o:the satis'fdctlouof the mClii:bersliip co'm:mittcc~ a geniWie interest in the p'uIposes' and'::
objectives"of theSoGi(;:ty arid have ,alove ohhe,ScOttish heritage and traditions:.: They must work
'to uphold, prolilOtca:nd encowage t~C perpetuu#o1"l'ofthc: Scqtdsh,}~9rit~g<;:atJ.dTraqiti~:mSi: .
. . ; .' -:' . :.-. '.' -<;:' ....,.., ,~. ""~:';':"". .~', . ::~'_', '--'~'
- , ,'--,
Section" . ' ..'. '
,Each member I.n gQod stan~ihg'oE th(: Scc>uish-A.rilerican'Sodei,y 'of Central Florida, Inc,: shhll'be': c'
ct1tit1.ed to:one .Yoteac.:i.u}":regular ,orspecial'mce,ting of the Society: A family meIt1bcrs,hjp;~h~. ": '.
'coosist \~ftwo,adul~:res{dirig',~\t one,addr~s,s:~md,entitled,to" on~~~ote eacJt~t ~Yfl1eetil~g~ .':Abs~jt~~: ".
" baUotS'w,illbcinaqe#v~~fiJ's~,;dass nlailafidrnusrbe receivccl.forcouDt by t:he;'Febtuafy:,.iti~eti~g, '. .
'r., (>' .", . ~, ..' ;,
""
St. ' III' ' , '
, . ,C,f: .1.?tJ'I;;)~>"'i;-(i" ",,:,;,;:,:::;,' .""." ':'.,:,y;, " ~.!,.:;;' :, J, ,i,;,;~)F<:;o.:',,;;,:;;,:,,:;:
,Membership, in g09c1,standing. shalt corrin\ence :upqn::p~ymel~t:.,ofdues and continue for,t2:mOI1~hs;'"
from thb firsLofthe :b1ooi:h thcrcil1:e'::Plles:sliaiFbc pfty.abll::byJ~\n\1ar}') V', in',ordei~:~o ,be'i{lg9'c>.d ' "
standing for the el~(#on of officers. aspresented,af:thcAnjlU~'.l\1:'~etirig;:D,ueS:'shall:: ~e::$:17':B~r(}'ear:':::
forasinglenicmb~r;;md$J8,peryearforafarilily.:" ,',.' " . .".,
.~'.-:::'o:~"'.~~ - 'c~",~'_!>;.':;,~ ",:",..i..:<,-:'~,..:;' -:'.,:~,-~",~ .,."<"';-:_.,~-_:i! .. - _.,~. _,"..
24
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Page 2
Section IV
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'the Board 'of Dirt!ctorssh:ill gen~rally mee(J>Il.C~,~ mqri~hJol"thc :Pl!rpose,ofcon.ductingbus.iness'
. ~~t atJIl.1e,d~teand,place ~obealmo\.mcedpri9r t() such rilcctings.
~, '.~
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, The !\nnual rvlectitlg.of.tge:?ocietY;~'fH behcicl,in'Febru~\ry.eaCl+y~anu~d shaWb~fdt.tpe p\lrpf)se
of electing officer:s an~'dire.ctorS~ re<:elvin~ rc'poi-ts .'>f.6ffic~t'sl' cornnilnecsand'an}; other ~usiness of'
apertineritnature. Inst31Iarions' of dHicersshall be held ata date;, time and~plate .tob.e~nrloun~ed
prior ,to the lv1a,rc.h meetingi;by....apnst {)ffiter.appointed. b,y thePreside';lt. Thc~lectidn:9foHi(;e.ts~I'
[he Annu~~17~tingsh~]I.' h~ COfJdl:t<;tcqhythc'Pre:si'dem;': " : ,,' ',..,' .' ,." ,;::..':. ',' '>:':" ,,'
.. '. :,_"1,:', . ! . ~ . .... '. ., '; " .' -.'.. 0"" , ,
,.' , . '\
:$ect~ol7.~" '.... ,'c,"i,,"',...' ;.-,>..."..,,'.'. '.' ,..,'. " ...".......'....
Th~~ q~~9Dmi'f~r dlet~al~~~(;t~6n. 8f.5~siqe.is',s~~11.~~ri$.ist:'of 'nBt)~ss.,than.,15%~o.f. d;e,_~~li>ersaii~e:: . ...
date' of ~he~d.c(ir~g:-Nb,;m~~tirigshaU,'~bns~ctbusihe~s or'n{akc an);de~iiliorii~,it~Su(atM'ast, ~~r~~ .. '.
'<:lec.ted offic.ers,i'n,attcridant~'-1v1{)~~o~s.brohgh't toth~t1oor fora.v'0tesha~lbe decided.by ~l' ":,,., ;,
'rimjotityvotebf-tlie'lnel'1i,b~tShip'pi:eseni;'>' '; -' :,.,.,' .' - ,,' -
"', '.
" ',,'
, ' SectiqnVI ,'. . . _'. ' ' : ' ".
, 'Spe~ial.~ne:etiri'gs-' of ~H~ 'B()~fd'o(r>~re9to~~"h1aY~bedJ{~d:'byth~ Bb~td'~h~irm<Uf:pro~,idiI)g;th;FY'",
. {)ircctors. ha:v'~ ilP4n~d ,th~:Bp'a~4Qh~itn'tai1J6t i:he-'t~Jed;'M'sii4fi 'a'i~;eer:irig: <Th~:chai~n;iiiJ' ot\rice::;=' ,
: Chai'r~ai.{'~i~d~la:rPt~hi~lNf~e'~e~i~a~::,::'\'::';~;'":":."'<":;,,_'IL:,,;,,;'~~t,,''', ,;., - :'>': ;0,'\: .:' :i,~"i'c :'\; :(o~'
. "
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.'Se:c;lion,IlIl/yQminiJiing...CiN11niittec>; ':'. , ,'/ . . :,'
.'.' '. _, " " .... .." '~'" ",.".;. _.<:' ;;: .:'" ,:;..0<'.; _.; '.'::: :.::_ '.':;" !": ,: ",',':,' ,_ :',,'_ , ',_ ' .. .. '.' ", ,::. " ,.~.'." ':', .. .., '0.,.: " _ ":r;~ - .", :'<.': ',":' "",:.'; _ :: j.'.:. .:,..::.::'~', .'_
:"Th~ 'Preside(lt'(~f ~hc'S6ci~tf:will.~pp()intaN()rninatingc.omrnitce~Of three pcople:inTN 6~eil1ber- .... '..,
~a~hy~ar~:, .I.~:ord~r J9v~e;.cligi9.1efbr.~thi,~i3?h1mit~ee.)a'l11e~Qer ,m\lst h~v.e ..b~~ri amcmber.o{goqd "j:,
'st:u'ldingin:th(:'$ociety' for, 'at1e~lSt t}vo.yeal:s~"'. The,CCllnmittee will present their slate, .for eJecllol1;:,to',",:"
'~h~';(;.ex;te~:N~~~1).bersbip,i.il! J~~~~h;'~f.l.9J?~:clcc[i9~!~~~'~~~ ,l\~)u:~L~le~~~g, qfthe, $PFiety)n ':':>.,; ,
'February.Nonft,11a1:ion~,f,qf;~acb..qf~c~win. al$o.b.e':9pcn, fro,gl t~e.,po9rat tht: J a.n~~!Y ,r;iieeting.: '. .
'-', '~:,- .
':Artic,lejV{'Office...s':6f:th~'~'odety, "',, ..,.". ,',_. '
, :The officers of tile Societyshanh~:a,Bo..raofDjrectorsl a,Presid~ntl one Ol"mC;;r:eVice 1.',i~esldcritSj'a: '
. :$ecieta.ry mld, aTtc~uter~ ' . , . . .
-:'1',' <.....,-,
,,:~e~tio~'l,":'- _,C:",." ,,) ", -;', ":'_ .:;:., <.'-" ,'i;' '.,. .;,'
'~The<:~o:u:d ,ofJ:)i~ectb'issh~.b~:;ele,(;t~'d;:by.'nl,ajotiW:~oie., qf th,e :lri~iiberslJip,:at the:?-nl1.~.~tm~et~g; " .
-\in Febmary;, :M.€mbcrship,of.theBoardof])inx:tors shall not exceed El,cvcn(11) and-shallcQDsisr: ,.' .
'; ~f fo~r (4) elected Officers, #ndsi" (6) ,1llcmbers{it large who ,wil~.ke'electedby the tiiCm~~rs;lii,p,:~or,~'
. ' two_year tcr11l~TIH~~le~en"th(11 tb):meIr~ge!shall.bt~' ~h~most recent, availablep~st:preside~t'9rtH(~:
"'.S()ci~ty',''-:he'P,residcmt~,Yic~ :{?r,esi4ent.' Secre~ary'a*d Tre,~urer'~y; vitJ:\ie:'bf:'ha\.'ing, been.'eleCt#'as:~"
',' s~)cidt)"'offi~ers~by thegelleral-'Jllcmbershlp,'arc:aut~niaticany:: menibers 0fthe~('ard,of. Dirccto'rs.' ':,'.
d\1ringtb~ir'onc"~rCi\r:t~~~1;as'an:?~fi~eL ". ;" :..'. ..::"" :,,'.'.~':~:",,'>.".":~:.:":\:;':_. - ',,' ',. '"., .
,ThcPresident'of:the S0ci.~~Y'$hallscrveaHheChai,;inan()ftheB6araof Pirecrorsand-ilie Yicc" ,
'Presidentsh,~l1serve;ls*e:VJce"Chaittnatl o.ftheB~;vd.'" ',. '.
,'<+,;
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Page 3
The President, Vice-Pre.)ident,Secret~ry :and'Treasurerofthe SoCiety shallbe elecred'!.:o,ser'lc a'o:ne '
:year term by a 1l1alority:ofthe'generi:iLme'Jl1b.er$hip'prei;ent~at,th~.lio\.nnualMeetin:g; ,Elected'.
. ,Directors shalltlor serve'cdrisecutivetc.rms~ ,.,
.
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,1hePrcsidcilt;,;V.ice~Preside*andSecfetar)';oftrle $ocietysbaIJnot..be eligible to se.rve'O')orc than.ft'
qrie year.term'in~hesame'officc)bu( rtli:n;be,elettedto $crve'iil~uiother,offi(:ei"The'Treis:urer of
~. . .' < _.' n ",,,.,, . .', . ,- ,.- .', : _ "'. '. "",'.
the Society m::lxcQi1S~cuti"el}' s~r.ve;;rhic~ (){ley elu: termst!f offic~;: If it is lnthe oest interest,oftbe
S'Ociet); for an'eJccted.officer.to$~nre for ail ',additional pe.ri(jdof time) .this nlI.e ma )'be WM ved by"., .
'.modon llL'lde ~nd:p~s,e~}by;,:al}lajo~i~y'(otephh~,g<:per?lme~~ b~~hip.'l Saidrootjonmu~tsp~~ify.
reason Jor 'su~h:a\t~~YCr '~)(rle~gt~.'Rf~in:SJe'q\J~si~(f f?:r;th,e~d9iH(m~',~efJn'9fpffi~e. 'Noofficir:, .,
shall makedus.motJonon Ius own behalt. '
. .' ". . ,. . ',,".::., '. ",.,:. ,'.,.' .... .'. ' . .'. . .'. '" . .
The Board' ofDir~ct;oi$'i~'tli,~legaUy"son~titlitt;4 p~li~Y;lll~Jting bo~y .of. the, S9~ie,ty :aucl h'as,'.the' .
'responsi hility ,ofgu~dirig.th~:S~,Ciei);!~(;;l~~fO:r~lpijsh,d-t~. ~i,n~a.n,d'p'urp()ses()f t~e ~oci~y~ ,~. ".. .'.. ,.," . " .,.'..
" . '.' ...",':' ..'... ::": ..,'.'.:,'" ',' '. ..... ',:""",".. ,... ..... i' ""'." . '
, The Board. ofDij-e{~tors'$h~iltpp:)1i1ptly,Ji)J.;by::app~intlpellt~any.v~cat1cy, occuriing6nthe,Bpa1'4:or;."
'otb~r Socictyofficerfor,th~>>~e~Pll:e.d:iermj;<:' ::: : !",:" ' . '. :.: '
. _>, .> . , , ,'i' . .
,The, Board of pire~tors by fuaj6riry, ~?t~..niay',declare a. va~Mcy' o~::the' 'Bi)~x:d ;irh,enever a member.' ' ,
of t!heBoar~,haffailed. to:lt~~nd' thih~ 'cbi.isCc~tiYe B'Oar~ ir'i~e~ii1g" (;:icf~ritli~ut,actept~bl~'~exdisf' '
:'Thc B~ardof.Directorsshaii':have the ;power'td"d~egdtea~iliotit~t'6~'6ffi~~1' 'o';co~ittec,t6: .., ','
carry 01,lt th~aims a:ndpl1fP.osieso.f.dle So.ciety .under the BO;lfd's direction., The Board \vill'submit .
," "': _ .':" .,;. _ '::_ " :' ~ "';', ,_ .",' ";:~", _ " :".'" _ '~_ _' 'J{ '." - .... ",' ..'~' -' _ _ ;" ": < ,./...._~. - j. ':. ":' 'i""~~': :,.;.".-l"._,:..:~.,. I..: ' ". _ ' '~": . ~ '<. ,-;> ';"~j' : ."':, , :.-:";,. ',;" c.'; ,,",~: , " ~'-.' ,!-'
its p1arisaliaprojectst6'dic'~$cilem],~M,el11bersn:ipJor:,~.ltificatiot{.,': ;,i;", " ".,.', '. . "
. " . _ _ ,'. '. ....> . ,,_. .' ,,-',..' .... ,',- . . '. _ . '.'. ':.:<"'_.':" ".' ..,.;
. 5ectionllDuties of Officers
'. _ - ,- "','_' '"-1 ..',.;.::....'...'1,.....1>>.'.. ;,:.'.'~. , . _ "...._:' . - ..;.:,'...~.
. .. '::r~e · Presi:d~nti9f.J~~;~?~i~})~,~lj;,j~1l'~,~:~t\~E)i.i~f: o,p~t~til) g.~Jfi~~r ;and?~~ry,:P1J~, !l?~;wi~l1~~.~p~cplans' ,;."
, .of thc;Board ofDih:cl:of:Lir,idshaR.sewe)i$~Cx-()fficio,mernber (;fa]lsta.ndinircommitt~c$ 'and.shall.",
, preside over r~g'\11ara~4:?ri.ijl1ill.'1n~~tifl~:o'(t:liemc;J.n~~rsl~p~,;., . ',' , '.'.. . ,
'.,<:.~ _ ~. _._ -:.....!:.: ", I:'-':'-:;":"~':"~;-::,''''~.':-';'r.::-:,:'\r'y.,_~;<:""".'~~'r;,{;,..,'.,::".,,..;, ,,-;:~""',~.~.:::I.j.J-':',,;"~:':';'.: ,)"_ "~..' ::.' ., .' .. ":.-'-,._:' . .
,. rhe'Vi~c- PreSident oHh~:$,ocict'yshal~as~i~:~!ieJ~fesi4~rwit~~~~iry1ng ~\1tt.b~.,plaps,,~~P",:, '.' "" '... '.... : ,,"
',instructions of the Board:aridshci11Ipresideatanyregtil~' Im~edng otth~: mCnibcrsb.ipin the <ibsc;:iite' ,
ofthePresidcri't.,' .,' ,.'.' ",., , , . ,
. , .' - ..,.:'J . '" ,.'. ,.' .,.
'J:;hc;$,~qret~r~;,.~halll}ecPf\FeCoidoJ m.in~t.es of the regulaf:n:ectings'~~;~oara)l\e~t:i-~g~,~;rin~#," " ,
.. ~..it1ietings.:and:a:nY."otheb!sp'dc;~io1eet:ings:aS'-'called',by,tlie;Bdatq'o'r!the;MemberShip;of'i'h~'S~)~lcty; ;t;';s';,
,. \(:()rid~ct all cor,.fesp~ndence:plm.inenlto,th~Sc.ciety;saffnirs ana make rep(>~s~'requi.re,~";': ....',.,'
. The, T reasuretshall D~'cfueffis<;aLc;;fficcr 'of the' Sodety;shan~riaiiit~i a,d~p'o$i[orY:6'f 'il~e':S~)ci~(y':; ...
, . f(Ulds~ receive:~nd:recora aJ.i n;~nie$; mai~ltaLnfi.uancia,l 'rec9.,r~:;'I'J~~. ~~b..Q~.ri~,ntS '9f??geFY '".,,:.'
iful'1ds:in'a~cordancc, with t1i.eBy~L~ws ind' as .otherwi~:a'udlorized ~y the BbariJ ofDirch6Ii;. ,Shill'"'
'makcfull l'e.l?&.nsa,Slrt:qu~r~dohhe finanCial 'condition ohhc Society; alid is. hereby ~wdlOrized'to "
'make.such disbursemcllts''ivithin r'7asofl and:uporl. prcsentation'ofproper voucf.leror bil}:.ofll(),rnJal':',:,
:(jpenui~lg expens~ :~i(~Qu~htlving:.:first obr.ain~d.,Bo::tr~ appr(),~al, pro,:,~dcd,d~e,v:ou~~~er~.o~,~il1s..af'e., "
. "approv~d:btanoffict:r(#;,COtllnUtteechainnan.who has Qeeil' delegated: the ~n~thority to make' sudr.'
: nbrl~~'cdur~5~~~'liu~iri~S.~;~t~~~ft~.~~~:.~:,~"'>":" ""e;' ,'.. ..
...,ArtkleV:Standin9.;Commj~tees;" ..... . ......... . .'.. .... .... ... .... '.. .
" .To carlJ'.Qu~ the.purpP$~$J~nd;'oh;~d:ivef~(th~'S()~ictY;'theJollQwing con@itt~es:shiUl.'be...,.. "'..' . .......' )
. .e,srablished ,as;stand.ing:coQj,mi~t(:e~.::,Ghaiip~f:S,On's.s~all.J:?e Ilpmin~ted Ry,:'~heJ~s~d~~~;al1dspqj~Ct .:,:'.
to appro\!atby,t~(;':Board" ", ' !," . , ,.. ; ',' ~..,: '"" ",'
i::",~ <.-' ..
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P.\g<1: 4,
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Mcmbership.comm.it:v:e:\1]jiscolTI,mittecshall; receive and review ail requ~sts {ormelnhcrship it'1'
the Societyandn.'~t;0ll1me~4t()~he"li,r'1C'rnp~rship,fox;appr9Yaltlwse',r~qlJ~t.s,thatmee~ the', /' '
'conditions rts estabVshedin the,By':'Laws. ," . ..
'Edtlcatibnal:.Gonul1ittee:frhis'~6ii+#U<<ee:is.hait:'pl'epar.~':4td;c#1:r}';p~L~>>:e~11lcittiq(1~;Rr6j~tf()E~~;..:,:<
Society. prepare, and distribute edu~ati()n.il:materials!'provide: spcaket:~'; :deillonstratioD.sapdother, .
activities co the. gC1leralpuplic; ,thes~h601s~stemsaridano.thef organizadonsdeSlring.this: .'
inform~ti.on. . ,"
Games' C?tln2.i~~' Th.i,$:~~i,h~~;it~~'~haif'wot~:'~O~'~fi,fig:'ao9;ut :clail .GAhcti~gs:alid 'Pli'glil.ii{ti';'G<1fD'es".,
in thcCC1itnuFlo'i"ida ;1reaandshiU:bc'assist(:d:by".rei:m~scnl:aii~/ci'o'f"a11ot:her;conuriiite~..: ':" , :
Financial OpcrationsandM~an~ Committee: This cOIDJP.ittee: sh<lll,h~vt~:a~i~$. pri~:r~furiction.cli~
revle~' and'evafuatlon <)fpr,ojects' r~i.\(uigto Jun,ding~ndoperati61ls;~hai1'}eceivebl.1dgetal'Y .'.:"'-
requests from othel'comffiittees;:'ph~pare a' g6neraf budgcr\\rhich' \\;In beproschicd tddie'I3oard6f .'
..Dj'rcctors' for' accept:'incc;ordecliri~t}9n'OI' 'ieUrral,to. thegcfl91-aL membership;.for,ai:tion:-.-:rhL"
c~)rnmi tree shall 'protl1u~ga~e?hd inil'ietlleht'plan~,'anciJJrojectsto,assis~jn :taisirtg<funds~hen'"
. 'necessa!ytq:~s~is.t:~th~'~?~i~r;}tl(ii~:~;~riqu$a~fy~ties .~~;J>t~s~::;The ;Fip~~~e,9q~r.gih~~g!aJjd~...
, TreaS'\lrer ,of th.~: c;a1!l~~, q~rrlrnit~ce',arlq;dle,Trea~r,:r:ofi:~l'e $o~i,~l}:.sh,alFbeli!cmb.ei's 'of~is, '
...~~:;::~~~~:J;ti]{Q~t~.!~~;:t;,,;ipri.n1~9bj~,;~.d,i,'!'~;~'i'~~.Of:.. ..... ... .
,':iriforlnation; :'ad~~lsing'die"~t;he'f~l:p\lblic; of th(~iijt$ ~~ridg"u'rpos~s;9tth,e :-S()cie~)', ,t9..cfeate,i ~terest. . .'
''In:the :Socici:y and .itsobje<:~i:ves'and'tointerestthe;pubtic 'j~att(mding;be'nefitin g,Otparticipucing'in' " ,
;adivities.or'-the-:Sofict)r. . " .," :' ' " " '.
" > _' ,_ ,::- ,', ,:, " , ,':" " ' ' ' , , :", . '.1. ~"-: -::' '., "-', ,: _' .
Social Committee: .Thiscon1mittee shall)hnand carry'out plans appro,-'ed hi: iheBoardof :. . .',.
Directors Jor,s8cia1 'fu.iiciio.rtsaild:p(ogr'ail1S for the1.?en efif;~f :the ':genenil~I1\e#l,!:)e r.;' enJoym ~[l t and' , '
.~~::~:h;p;;k~;~~..'~i;~c~~~;:.~~Nfp;~.~,"t~~;~~~~.~~~i~~~~~6i:#>.?,,;c;;:j....i.:
cahdid~nesforthe' arin'ualsc.holarslii'i:;~t~:bc"~\va,r~~dHy the S(kiery::,,,,~;,::,,:,i:;' ": !":'/'," "',. "",',', '< ,,'" . '.
. .. " "~ '".' ,:.: : .':-- ~. " ~ :.::' .',: '- ~-..' ' - , : - '; ;"', - ..' - .
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.'Article. y"1:. F,~n,~~'o!~~(~~~,~Pf,~~.tX;::""i ""';"':":',.'."':;:; . "'-<':;"":';"\<~:;""'~'. ..' :,<,..;,:~:,:<:,..:",.
, No' funds of ~he'SQciet}., ;:~gar.dress';6f hQw:ac<l:U{red.:~he~he~ thro~ghidu~s;.~~ntcihl.ltiOli$;gift's';Jr,,>
; C{ltp9I1trc.acti'Viti~s ."shalljn ure,o.t':acqrtie. to the. . b e'tlefit~of Of' be: 4istrib.uta ble,to~IlYi,iD.dividual\~.i ::,;:,'
': member, dircct?r), officer~or..othc{piivilte person', eicep~:~h~tpc~oIl~fw~ds'~~~~ri~e4:~y,~l" ' ,'.
. m~mber for,S~.qietY act.ivities 'filar, be' rein)Qur$c4' upon'presep[ation 9f prop~(bill and '.aulY"
,"approvedbytheTrea~uierir'-a~corii;tnce;~it~'tl~eBy:.Laws: "', ,',,, .' ,. ': "<,
, . Each:mcmberdfthe Society,sh~W ',b~:~s.ess~(f:~~al'd~~~s, ~ detet~ir.ledb)',the'B()ar,4'6f:,Pi~c~~m>':";"
, and ci1.ified'l?:r'therriembership;an~:payablc. iri,advance, forea.cken~uing,year:" ' , . ,
, 'lV1embet~,iri~o6dsta1i~rrig'sh:all:'h~ '*h~s(:'t.n~mbe~ oh]yP~Ho~~:dties'aI-~ paid '~iIr;~;nt;< ..',..' ">"<:''-:' .' ,',c
. "' ;,._.,;",;, "':." J ~ ~'.'" . : :. "; :'.::.~ -. .~.':' . .' '.' '. '," .;.::' ,". .;:.:...i....'-~..- ,'f,'''''~. .~. :: ~',:; "".,.::,.." "'_'"
Rccognizingtha.r ,officers, clirettors \lnd' others may be c:alledupon: from ti.In~ :1:0 ,t.Jl1e-.totra~c)t9JilF;
'sp~aking andotherengag~rnents.at~end',o~,her SocietYniee.cingsioq~lpingprom6rc,thisSocicty:'s ."
'-~cti,'iiiesandsu.chout"o(~po'cket:. e,xpense~' n1llY . he feimQ\irse~taft~c the; aSriviry .or,travelhav~tlgfiist'
been approvedby a majot'ity of the;offic~rs not to exce~d SlqO. Suc~'.e.ipe,nse-ov.er~,$100 shaH" "
.require approval of ~ majo~~~y'. ~f, ~he, Bm\r~ <?n, a.,regula~,of: ,SR~c;i<l.I'rr:e.~ting c~~~d. " " " '.', .'
"TheB(lard(;f.IDir~btorssh~i; h~we~[hc' p6v.:er'aJida~th'odty40'b~~;o~~m9fley :~~herte\\er;>in, the ..' '
discretion of th~ Board of D ii~ctQf~; theex:ercise9f said pow(ki~ .required.in the best interests: of
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, .
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, ..
the Society, and in such cn.sethe BO:lrdofDirectors m:w Rl1thorlzcrhe proper officers of the
Socie~y ~Q m~kc,'exec\~te~ui~ deliver,i !'J,t.henamealldci~beh~l fof~heS-ocietysuchnotes'; ,bond's;>" ',' .'
andotfier e.\'idences()find~bt~<lne~s:a,~ $aidB:oa'rd'9fD~r,ectors$haU,deenlprpper.,' ': '.,. '. . '....,
.
A~tideVII: Exenlpti()i)'of~i~blIHy ,. . " , '
The privatepi-o~c'ny,prbp~:icics,' ~is~i~,~h;~d..of ~~/,and;,I1 kinds aJlclnatu're I~6\v I;dd;owned,
..col1t:rolledand'~~"same'a~rp:ay;bea~quired.in. thefui:ure~of; apd :bY':th~il1di:vidualincorporators~'.;.,'
, :n.lcmbcr$ ,dire.c~ors}. o.Hicers" ~m pl. ()yees ~V)9 ag~nt.s, o.f 1:hi~,Societ y ,sh.~l' ,i)cJoreyer' exenipt, and,'..: ...
liotouchableby and froinariy liabi1it)i 6f~hatcver .11atur~,<th~tm~yadsc..frOni' the actl,i-ities oHhis .
Society in pursuing'l{.S stated and ~lu~hori~cd purp6sesan&obje~tives. lris herchy specified ,md'
.provided th~~,cacb dii-ecro1\memhei,offic(:rand agent shall be:indenmifiecl;by,rheSo,cicry'ilgain.st
expenses, actu~Uy'.al1(l.n'ec~ss~r~ly':ili~.urred,.hy:him'ln connection withth.~:,dd~meof~Il}t aCri().rl~suit
An' 'pr(jccediilg,i,ii w hichheifm~d(>a:party:by reason 'ofhis'heing/c>rha0ng:been a dire,ctor;officer
or: :membc [of this Socictl;):ex<:;eptin' id ~tion: toi11<'Itiersi,\s:~o~hichsl1al1, be -adjudged in such,>, ,
,aCtibl1, suitcdr:proceeding'tbbe liabte-by'rcas:()!1 of- ~lcgligehce.6rrniscoo(l\lctit1 .'the ped()~ni~ulte'of'
, his duties; . present ()rpast.as inStructed 'by,thecorporati{,)n,through itsofficeis,
- - - . .
, '
". . - ,. . .:' ". . ". ' "...
Article YIII:DissoltJ~i~n ()fS.ociety:: ,,' . .... :, .:,' :' . .
, "'The."S6Cietfmay.'.b~~,diss61;ed" by,...~..,y6ti:,ofhbiet}~;:(90)p(:~ot'of.dl'i.,itricni8e#:nSt:ed,:pr~seht'oi.,:' .
: voting ,by: mail,sucl1.'llote to ~e. ~a,"t':af. aspccial,mccting. falJed~fort:hisspe.cific:purpose). with. '
, p'~ovisjotl'fo r d~ily atitlioi~d ,w.~i 1:~~!l:..ba,liq[~:~'ep~es'el~ti~griie~~e~:f.lo.t' pr~seiit,..i tthc ineetlrigfor
. dj~sol:~o~!._...,.". ...,.;... . "'::;l:'~.:":"::':::,:;::-:<,;:;:"'::\::!:f,":','~:,,~,:::::::,,;,.:~:;;,.';..'~:~,,~;:, '. ,', ',.. ,.', .',....
l:Jpol1" disso lutlon . of the' S()ciery;:theBoar~;6FDirec'to i'~:~h:ill'~fter:pa}r.ing'9ir)laklngip.r()'v.is:i911. Fo r
the p.\)r1)Jent:9 faU 't~<;litll;5iEtic{of.thc:,S(),,~~ty; 'llisp9.se: ot.ig.the,as:s~ts . () f tlleS.pcicty men.'. .' .'. " ..,... ..' ';..,;,
, rcmaiiiing,.eJtdiisively' fortheptifp'6'se'rold.:6bj'~ttives~ofd{eSociety'(ih: such;~ani1er'br"to,;~~ldl~::>;': "
qrgariizationol: organizations qrgan,F-ed' ~u~d 'bp~tatedexcl\lsi\,elyJoreduca[iona1or ch;ll~itable .' '
purposes as sh..:llat thetime'.qu~lity. asa.n.exempt ofgaJlizatibn'un~eiSeCEioit 50 1 :C3~Uld: SectiOf:i
170;C.2 oftlle ImemalR6venue'Code' of the 'UIilrcssr,ltes'astheBoardo[J)irecl:orsshaU,: ,... ......
"determine. An}'such~sets not}so~ispo'sedohhaJtoe disposed: by ,the CounJpcatedin',i:heQounty:
<A~wbic:htbc'P!i(lcipal OffiS~'bfthe:~:o.cie~)~::;is, then .1ocat~d;:;hi~Jngjups~ctiqri over suchma~er~; c'
,exd11-'iively . for such purpose. orto sl,lchot'ganization 'or' orgaluzt\tions' as said Ccn.irt shall d(::[~rn:lli:le.
'which'are6q~a~.iz~dand ()perated.~clu~ivetyforsuch purpose: ' '. ' '
.. . ..':' . " . "" c.,..' '", ':... . , .; ., . . .. . . ~ . ' . ,- _
','
"Artide'IX, :. Section':SO.tC.3IRSCode.' ' '
. ' . . . - , . , .
. : Notwithst;mdingany. oth~r'provi~j6nof~h,~s~ ,artlcles,:this:Societysh~n~or 'car!)' ,Oil cU1Y::activites'
,not' permitted by (a)acorporntibn or other-organization ~empt fronl' FederaL irlc,Ome;T~l..x,:"lii1d.~F
Sec.:ci()n 501.c.3.of the IRS:Codeof1954or th~'co..rcspondingprovisionof anffutureUrlitcd ;',-. '
$r.atc~Jntertl~ Revenue La\.Vor hy (b)a corpbratlonor ()rga.nioadon..,contributions towhic~ a~.
deductible u'.ider Section 170.C:i of the IRS.Cod~ of.. 19S4,or anyc~rr~sporiding prC?yision o~ ~~y ,
Juturc'Urutes States Intem.af Reven~.e Law.' No pait' of th'e atc1:ivi'ties ohlic.So~iety shaUl,e the ..,'
c~lrrying on. of.pr6pagan:da,brh~t[~rripting tOinfluencilegislation.ln(i-'thc. $c.lciet}rshaU nOl; ,,", .'..,.,..' :.. " ,
, partie-ipate in or ,ime.rvene:i:O(ll'1du'ding th~ :ptlblishing()r.#il>':rib~non:o(statemeri ts"a political.: ...:",'
camj::l<ugtl 0l1behaltofany~andiddi~!;:.forpuhlic.6ffice::' , .
~ ." ',' . '..' ." ..
28
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',". '.' ;"
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Article X: ' ". ,"
The By-laws of'th.isS6dety: rtiaj, De 'ame6dedatari'y'biciiness 'ri'ieed'ngiheSc>ci~tY"bY~ vote :bf ,tw.<)
. thirds of the 'n'lcrnberspresent pro,'ided thatw11tten llO,tice of the propose,t. aOJendmeuLof "
<1rt1eridmettt$ shall have ,been g~ve:rt:to the olei'n bership' at leas.! 30, dayspri~r, to. the ~eeting;
- "."_. '___' ," .', '-,',',' ',. ",' -,., .<..-- .1 ' .-: . .". ," ' . ,-.> , '0: ,:..,," ','
For the hendit:9f,the;S6ci~ty, the..By,::La\...i~ sha.llbe~evi(;wed and updated' cvc'ry nvo years.
. '.~-. .:.' :.- '_"" " -":I'",,:j';'. .~.".l '.,~ '.,'/' . ~ . '.'",' t....... :"1, ,'. .' .:-'.' "", '. "'. ",.' ':, :..., ':'.' '. ( . ~. .
, The rules c.ontaihed:inthe h,testediti~n:of.RClberls Rules :ofOrdershJlg6,,;emthisSoc:i,ety in, all
taseNO wh.idlJh;w;are'9:>(f~isrent~jth'dle':.I~Y~laWs'; "-,,':;'; " ,', ' ,. ., ..,
. ,_ _, . '.. - .. - . - . .~. . . - . . - - . . - ,:. . ..' . ...... "c' .:". ..., . -. '.
-
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t: ,,,
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29
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. - . -.
. . .'
Appenoix C -IRS Noffce'o.r:Not--fot<-prio.fit5tatas
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InteJ'nalReven~e; s~~v ice,'
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[list'ri,ct
Retul'nsProgralll Manase.ent
Staff - Taxpayer 'Assistance'
P.D .80x 1055, RoolI 1109
SlOP 520
',101 West. Peachtree, St. 1 'NH
Atlanta. GA' 30370
Oat~i JUt 01 J993
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Cent1'31 Florid.;s
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n')r re'{'onh,i n~ic ate 1\,!('l',lf' '(,rgani..;;: a t.i ~n' ~IS<r: ,,' :;J rant.(,)d ,'(f~<elllptj or1 . from
F~d(!T'aJi'r\{'pme.:t~ >i 'i.1hder.' seht,iol)..,~OJ ('t),,( 3)qft.hr.-. Tnterni~l' ;Re;lerIIJ~~
r.,r.s~~,:ov <;o)r :l'M"h{I;~Nl't~'d'f1(j,\';,~:r~7g,,;:' Y.bIJ;\ojereflrr,HH~'r'.',"dc-)t t:~rnJjflPd' .r)'o;,,~
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t (1, :l~ q . ;;;.'prilj.;Jl~~:;f rl,.'r;da t-:i'OI~' ,.' "'Nit;h in.. "un~ " . 1Ii~~;:J f:,iJt ~l ,Of
S1 I'!'(,t i on ~ 09 (a:>, oJ :1.I1Iil(:o:d p 'l:'eCi3Ij~e you <}r:,~,'~rk'{\ f9.t;l flt,Z at. i'Q n 'ij (,) ~cr ib(.~i.1
iriS \-~'tti oi"J 569:( 3)('2)\.' ., " ,,;..' ' ,. ,...,.",",
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the GOrj('11
Tne take~:c:'nlpt st.at.us f:' (~cogni ;:ed by, our . 1 (~t.tG'r r(.~fe:r' ,'(!(j ~-Q above
i.:; 'clJrrerltly: in ("ffect and wi.n I'(OJ~I~ii-, in ',t~'ft'f?ct i,lnt.il, terlhirl'Steril .'
"HHH f i Po rS or r ~.v\l Ve d b~" Hie In t.e t fl 2,1 R l'! V €'rl (I P. S e r vi co ,II n'l ('[IEHi '3P in'
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,:'-i\~H:';;':X OI.l>',IrtI:'5;t';~~J':;IJ,. retol',t.< c~I'.J.!~::<h 'JiI;, r;, '/01,11"", I'.ilrhe :and ? f~rite,s ~.,
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F:~ e'ffipt Or g<lri i;~~t.i on s CN) l"dir~;1tOl'
30
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Appen~ix 0 - Lis'f of OfficeRs an~ BoaR~
MembeRs
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President
Richard Marshall
Vice-President
Jeffrey A. Campbell
Secretary
Eleanor Shill
Treasurer
Lyle McDonald
Board
Milton Armstrong
Micheline Marshall
Ed Cogle
Jean Gordon
Elizabeth Pruitt
Melanie Marecek
Chip Crawford (past president)
31
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CITY OF WINTER SPRINGS, FLORIDA.
25'1'11 ANNUAL CENTRAL FLORIDA
SCOTTISH FESTIVAL and HIGHLAND GAMES PERMIT AGREEMENT
THIS 25lh ANNUAL CENTRAL FLORIDA SCOTTISH FESTIVAL and HIGHLAND GAMES PERMIT
AGREEMENT ("Agreement") is made and entered into as of the I )-rh day of ~v/oJ€" , 2001 by and between the
CITY OF WINTER SPRINGS, a Florida Municipal Corporation, ("City"), and the SCOTTISH AMERICAN
SOCIETY OF CENTRAL FLORIDA, INC., a Florida Not for Profit Corporation and Federal 501(c)(3)
organ ization ("Perm ittee").
WITNESSETH:
WHEREAS, Permittee desires to hold a Special Event for the benefit of the public in the interest of
increasing public awareness of Scottish culture and heritage by the production of the annual Scottish highland games
on January 19, 2002 at Central Winds Park, which is located in and owned by the City of Winter Springs, Florida;
and
WHEREAS, Permittee desires a permit from the City which would permit the Permittee to hold the 25th
Annual Central Florida Scottish Festival and Highland Games at Central Winds Park, as permitted under this
Agreement; and
WHEREAS, Perm ittee represents and warrants that it has the personnel, tools, materials, and experience to
satisfY the permit requirements set forth hereunder and to provide the Special Event as provided herein.
NOW THEREFORE, in consideration of the provisions contained in this Agreement, and other good and
valuable consideration in which the parties acknowledge has been received, the parties agree as follows:
1.0 Incorporation of Recitals: The foregoing recitals are true and correct and by this reference are fully
incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions:
(a) "Advertise" shall mean the act of publicly announcing or calling attention to the Special
Event and could include, but not limited to, the distribution of handbills or mass mailings,
the use of outdoor advertising and announcements by billboard, poster, radio, television
or newspapers.
(b) "Agreement" or "Contract" shall mean this Agreement and all exhibits and
addendums thereto between the City and Permittee regarding the Special Event
permitted herein. '
(c) "Central Winds Park" shall mean the park owned and operated by the City, which is
located within the City of Winter Springs on State Road 434 and adjacent to the Winter
Springs High School and Lake Jessup.
(d) "City" shall mean the City of Winter Springs, a Florida Municipal Corporation and its
employees, agents and contractors.
(e) "City Manager" shall mean the City Manager of the Winter Springs, Florida or
his designee.
(t) "Perm ittee" shall mean the Scottish American Society of Central Florida, Inc., a Florida
Not for Profit Corporation and Federal 501(c)(3) organization, and its, officers,
employees, agents, and its contractors.
?'
(g) "Effective Date" shall be the date on which the last signatory hereto shall
execute this Agreement, and it shall be the date on which this Agreement shall
go into effect. The Agreement shall not be effective against any party until said
date.
(h) "Public Records" is as described in Section 119.0 II (I), Florida Statutes.
(i) "Special Event"shall mean the outdoor Scottish Festival and Highland Games to
be held at Central Winds Park on January 19,2002 and further described in this
permit Agreement. The Special Event shall be planned, promoted, managed,
and operated by the Permittee pursuant to this Agreement.
2.2 Engagement. The City hereby permits the Permittee and the Permittee agrees to provide the
Special Event outlined in this Agreement. No prior or present agreements or representations shall
be binding upon any of the parties hereto unless incorporated in this Agreement.
3.0 Scope of Special Event. Permittee agrees to provide the following Special Event under the following
special operating conditions:
3.1 Special Event. Permittee shall Advertise, produce, plan, promote, manage and operate the Special
Event in cooperation with the City. In furtherance thereof, Perm ittee agrees to keep the City
Manager fully informed of its plan to promote, manage, and operate the Special Event so that City
can reasonably satisfY its obligations under this Agreement and reasonably address issues of
public health, safety, and welfare related to the Special Event.
3.2 Food and Beverage. Permittee agrees to provide all food and beverage concessions for the
Special Event, except for food and beverage concessions at the concession building located in the
center of the baseball complex at Central Winds Park, which will be provided by City. Permittee
shaH retain all fees and commissions from the concessions provided by Permittee. Alcoholic
beverages shall be limited to beer, wine and frozen drinks, if provided.
3.3 Sponsorship; Event Fees. Unless otherwise provided in this Agreement, Permittee shall retain
the sole right to all sponsorships and paid fees for the Special Event.
3.4. Staging: Other Production Materials. Permittee shall provide all staging and production
materials necessary to produce a high quality Special Event including, but not limited to,
. professional audio system, staging and stage lighting, golfcarts, radios, tents, port-a-Iets, security,
event staff, and catering for staff.
3.5 Professional Entertainment. Permittee shall provide professional entertainment during the
Special Event as deemed appropriate to a family oriented and traditional Scottish event which is
more particularly described in Exhibit "A," which is attached hereto and fully incorporated herein
by this reference.
3.6 City Special Event Policy. Permittee agrees to comply with the City's written Special Event
policy deemed applicable to the Special Event by the City Manager.
3.7 Permits. Permittee shall obtain all local, state, and feder~1 permits necessary to hold the Special
Event. City shall waive all City permit fees for the Special Event in consideration of the
compensation required to be paid City under this Agreement.
4.0 Compensation and Expenses. Compensation and expenses for the Special Event shall be paid as follows:
4.1 Rental Fee. Upon both parties fully executing this Agreement, Perm ittee shall pay the City a field
and facility rental permit fee in the amount of $2,500.00 for the use of Central Winds Park. This
i;""-
-Agreement shall only become effective upon said execution of this Agreement and the payment of
said fee.
4.2 Permittee Expenses. Unless otherwise provided in this Agreement, Permittee shall pay all costs
and expenses necessary for the Permittee to satisfY its obligations under this Agreement including,
but not limited to, City fire and police services and extra City personnel services caused by the
Special Event and as deemed reasonably necessary by the City Manager, clean up of Central
Winds Park and surrounding area, parking coordination, repair of damages incurred to Central
Winds Park caused by unforseen weather conditions and the Special Event, portable restroom
facilities, all necessary power at Central Winds Park to include three phase 300-amp; single phase
I OO-amp power drop at the main stage location and additional20-amp as needed (each of the main
drops must be isolated for use on the Special Event and set-up days), and existing lighting of
Central Winds Park and surrounding areas.
4.3 City Expenses. City shall provide the following services and facilities for the Special Event: (1)
use of Central Winds Park on the day of the Special Event, the three preceding days required for
set-up purposes and the two days following the event .for load out and clean up purposes; (2) use
of Central Winds Parking areas in addition to City owned parking areas at Winter Springs High
School and City Offices on the day of Special Event; and (3) restroom facilities at the baseball
complex.
5.0 Due Diligence. Permittee acknowledges that it has investigated prior to the execution of this Agreement
and satisfied itself as to the conditions affecting the Special Event desired hereunder, the availability of
materials and labor, the cost thereof, the requirements to obtain necessary insurance, permits, professional
entertainment and the steps necessary to complete the Special Event within the time set forth herein. The
Permittee warrants unto the City that it has the competence and abilities to carefully, professionally, and
faithfully complete the Special Event in the manner and within the time limits proscribed herein. The
Permittee will perform the Special Event with due and reasonable diligence consistent with sound
professional and labor practices and with due and reasonable consideration to the public health, safety, and
wel fare.
6.0 General Miscellaneous Provisions. The following general miscellaneous provisions shall apply to this
Agreement:
6.1 Time of the Essence. The City's responsibility to make Central Winds Park available to Permittee
is limited to the time periods set forth hereunder. As such, the Permittee acknowledges and agrees
that time is of the essence for the completion of the Special Event to be performed under this
Agreement.
6.2 Non-Business Day. In the event that any period oftime as set forth in this Agreement expires or
any date herein occurs on a Saturday, Sunday, holiday or other non-business day, then such date
shall automatically extend to 5:00 p.m. on the next subsequent business day, excluding the day the
Special Event will be held pursuant to this Agreement.
6.3 No Assignment. This Agreement shall not be assIgned or transferred unless prior written consent
is granted by the City Commission of Winter Springs.
6.4 Further Assurances. From and after the execution of this Agreement, each of the parties hereto
shall fully cooperate with each other and perform any further act(s), execute and deliver any
further documents which may be necessary or desirable in order to carry out the purposes and
intentions of this Agreement.
6.5 Legal Representation. The parties acknowledge that Anthony A. Garganese, Esquire, and
Brown, Ward, Salzman and Weiss, P. A., and other attorneys therein, have acted as counsel for the
City in connection with this Agreement and the transactions contemplated herein, and not given
legal advice to any party hereto other than the City.
~
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6.6 Severability. Ifa word, sentence, or paragraph herein shall be declared illegal, unenforceable, or
unconstitutional, the said word, sentence, or paragraph shall be severed from this Agreement, and
this Agreement shall be read as if said illegal, unenforceable, or unconstitutional word, sentence,
or paragraph did not exist.
6.7 Governing Law; Venue. This Agreement shall be governed by the law of the State of Florida.
Venue of all disputes shall be properly placed in Seminole County, Florida. The parties agree that
the Agreement was consummated in Seminole County, and the site of the Special Event is
Seminole County. If any dispute concerning this Agreement arises under Federal law, the venue
will be Orlando, Florida.
6.8 Attorney's Fees. In the event any litigation or controversy arises out of or in connection with the
parties hereto, the prevailing party in such litigation or controversy shall, to the extent permitted
by law, be entitled to recover from the other party or parties all reasonable attorney's fees and
paralegal fees, expenses and suit costs, including those associated with any appellate or post-
judgment collection proceedings.
6.9 Non Waiver. No delay or failure by either party to exercise any right under this Agreement, and
no partial or single exercise of that right, shall constitute a waiver of that or any other rights,
unless otherwise expressly provided herein.
6.10 Notices. Any notice, request, instruction, or other document to be given as part of this Agreement
shall be in writing and shall be deemed given under the following circumstances: when delivered
in person; or three (3) business days after being deposited in the United States Mail, postage
prepared, certified or registered; or the next business day after being deposited with a recognized
overnight mail or courier delivery service; or when transmitted by facsimile or telecopy
transmission, with receipt acknowledged upon transmission; and addressed as follows (or to such
other person or at such other address, of which any party hereto shall have given written notice as
provided herein):
TO THE CITY:
Mr. Ronald W. McLemore
City Manger
City of Winter Springs
1126 East State Road 434
Winter Springs, Fl. 32708-2799
407-327-5957 (Phone)
407-327-6686 (Fax)
TO SCOTTISH AMERICAN SOCIETY
OF CENTRAL FLORIDA:
Mr. Rick Marshall, President
P. O. Box 2948
Orlando, FL. 32802
PH.: (407) 382-3323
FAX: (407)420-1674
6.11 Counterparts. This Agreement may be executed in any number of counterparts, each of which
when so executed and delivered, shall be original; but such counterparts shall together constitute
but one and the same instrument.
6. I 2 Public Record. It is hereby specifically agreed that any record, document, computerized
information and program, audio or video tape, photograph, or other writing of the Permittee
related, directly or indirectly, to this Agreement, may be deemed to be a Public Record whether in
....~ ..
'"
the possession or control of the City or the Permittee. Said record, document, computerized
information and program, audio or video tape, photograph, or other writing of the Permittee is
subject to the provisions of Chapter 119, Florida Statutes, and may not be destroyed without the
specific written approval of the City. Upon request by the City, the Permittee shall promptly
supply copies of said Public Records to the City. All books, cards, registers, receipts, documents,
and other papers in connection with this Agreement shall at any and all reasonable times during
normal business hours of the Permittee be open and freely exhibited to the City for the purpose of
examination and/or audit.
6.13 Interpretation. Both the City and the Permittee have participated in the drafting of all
parts of this Agreement. As a result, it is the intent of the parties that no portion ofthis Agreement
shall be interpreted more harshly against either ofthe parties as the drafter.
6.14 No Joint Venture. This Agreement shall not in any way be deemed to create a joint venture or
principal-agent relationship between Permittee and the City.
6.15 No City Representations and Warranties; Success of Special Event. Permittee agrees and
acknowledges that the City has made no representations and warranties regarding the Special
Event. Permittee has assumed full responsibility for furnishing, performing, and completing the
Special Event and that Permittee agrees and acknowledges the City has in no way guaranteed that
the Special Event will be successful and profitable by any person's standard and belief of success
and profit.
7.0 Entire Agreement. This Agreement represents the entire and integrated Agreement between the parties
and supersedes all prior negotiations, representations, or Agreements, either oral or written, and all such
matters shall be deemed merged into this Agreement.
8.0 Sovereign Immunity. Nothing contained in this Agreement shall be construed as a waiver of the City's
right to sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed regarding
the City's potential liability under state or federal law.
9.0 General Liability Insurance. For all activities and services permitted and which occur under this
Agreement, including any and all activities and services provided and performed by Permittee and by
authorized participants of the Special Event, the Permittee shall purchase and maintain, at its own expense,
such general liability insurance, food and liquor liability insurance and automobile liability insurance to
cover claims for damages because of bodily injury or death of any person or property damage arising in any
way out of the activities and services permitted and occurring under this Agreement, including any and all
activities and services provided and performed by Permittee and by authorized participants of the Special
Event. The insurance shall have minimum limits of coverage of$I,OOO,OOO.OO per occurrence combines
single limit for bodily injury liability, property damage liability, and food and liquor liability. This shall
include, but not be limited to, automobile liability of owned vehicles, hired and non-owned vehicles, and
employee non-ownership. All insurance coverage shall be insurer(s) approved by the City Manager and
licensed by the state of Florida to engage in business of writing of insurance. The City shall be named on
the foregoing insurance policies as "additional insured." The Permittee shall cause its insurance carriers to
furnish insurance certificates and endorsements specitying the types and amounts of coverage and effect
pursuant hereto, the expiration date on such policies, and the statement that no insurance under such
policies will be cancelled without thirty (30) days prior written notice to the City in compliance with other
provisions of this Agreement. If the City has any objection to the coverage afforded by or other provision
of the insurance required to be purchased and maintained by the Permittee in accordance with this
paragraph on the basis of its not complying with the Agreement, the City shall notify the Permittee in
writing thereof within thirty (30) days of the date of deliver of such certificates and endorsements to the
City. For all activities and services permitted and occurring under this Agreement, including any and all
activities and services provided and performed by Permittee and by authorized participants of the Special
Event, the Permittee shall continuously maintain such insurance in the amount, type, and quality as
required by this paragraph.
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10.0 Indemnification and Hold Harmless. For all activities and services pennitted and occurring under this
Agreement, including any and all activities and services provided and performed by Permittee and by
authorized participants of the Special Event, the Permittee agrees to the fullest extent permitted by law, to
indemnity and hold harmless the City and its employees, officers, and attorneys from and against all
claims, losses, damages, personal injuries (including but not limited to death), or liability (including
reasonable attorney's fees), which directly or indirectly arises out of, or results from any act or failure to act
of Permittee or any person authorized by Permittee to participate in the Special Event which in any way is
related to Permittee's obligations under this Agreement, and/or the services and activities provided and
performed under this Agreement.
The indemnification provided above shall obligate the Permittee to defend at its own expense or to provide
for such defense, at the option of the City, as the case may be, of any and all claims of liabil ity and all suits
and actions of every name and description that may be brought against the City or its employees, officers,
and attorneys which may arise or result from this Agreement. In all events the City shall be permitted to
choose legal counsel of its sole choice, the fees for which shall be reasonable and subject to and included
with this indemnification provided herein. This paragraph 10.0 shall survive termination of this
Agreement.
11.0 Standard of Care. In perfonning its activities and services hereunder, the Pennittee will use that
degree of care and skill ordinarily exercised, under similar circumstances by reputable members of its
profession practicing in the same or similar locality. Permittee shall protect the public and property from
any safety hazards directly or indirectly resulting from the Special Event and the authorized participants
thereto.
12.0 Termination. By written notice to Pennittee, the City shall have the right to cancel the Special Event and
this Agreement at any time, without penalty, provided if the Special Event is cancelled through no fault of
the Pennittee, the City shall refund the $2,500.00 fee paid under this Agreement.
13.0 Term. The tenn of this Agreement shall commence upon full execution of this Agreement by the parties
and end at such time Permittee has fully performed all the services required by this Agreement to the
complete satisfaction of the City.
14.0 Permittee's Signatory. The undersigned person executing this Agreement on behalf of Permittee hereby
represents and warrants that he has the full authority to sign said Agreement for Permittee and to fully bind
Permittee to the terms and conditions set forth in this Agreement.
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above.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year written
CITY:
CITY OF WINTER SPRINGS, FLORIDA
By: ;f12Yv~ f,J, ~ ~ /'::>
Ron McLemore, City Manager
F:\DOCS\City of Winter Springs\Agrccments\Scottish Festival
PERMITTEE:
SCOTTISH AMERICAN SOCIETY
~T L FORI I\,INC.
By:
Ichard M~rShall, Pr '