HomeMy WebLinkAbout2009 07 27 Consent 206 Severn Trent Environmental Services, Inc. (Extend City's Contract October 1, 2009 to September 30, 2010)COMMISSION AGENDA
ITEM 206
July 27, 2009
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR /DEPT (~(~j
A thorization
REQUEST: The Finance Department is requesting authorization from the City Commission
to extend the City's current contract with Severn Trent Environmental Services,
Inc. to read City water meters for the contract period October 1, 2009 to
September 30, 2010.
PURPOSE:
The purpose of this Agenda item is to request authorization to extend the City's current meter-
reading contract for Fiscal Year 2009-2010.
CONSIDERATIONS:
On July 28, 2008 Consent Item # 204 was approved by the City Commission which
authorized the City to piggyback off the City of Mount Dora's contract with Severn Trent
Environmental Services, Inc. for contract meter-reading services. According to the
Agreement, Section 1.1 allows for annual extensions providing both sides agree in writing.
Please see Severn Trent's contract extension letter dated July 14, 2009.
Per Section 9.5 of the City of Mount Dora's contract, annual pricing shall be increased by the
lesser of 4% or the Consumer Price Index for all Urban Consumers (CPI-U) each October 1.
The new contract pricing has been presented to the City of Winter Springs with no increase in
the CPI-U index (see attached).
Our working relationship with Severn Trent is a good one. They are familiar with our
procedures, our routes and meter locations. Service has been excellent and they are always
responsive to special requests and issues that may arise.
FUNDING:
Funding is payable from the Utility Billing Division of the Finance Department (in the
General Fund 1360-53188) at a cost of $0.71 cents per manual-read meter, $0.61 per touch-
read meter and $0.61 per remote-read meter, which remains unchanged from fiscal year 2009.
Most of our meters are manually read with the exception of Courtney Springs and a portion of
Parkstone which are touch-reads. The General Fund will be reimbursed by the Water and
Sewer Utility Fund for 100% of the fees charged. The 2009-2010 Proposed Budget has
included $126,000 for this contract.
RECOMMENDATION:
It is recommended that authorization be granted to extend the City's contract with Severn
Trent Environmental Services, Inc. to read City water meters for the contract period October
1, 2009 to September 30, 2010 at the following price structure: $0.71 cents per manual-read
meter, $0.61 per touch-read meter and $0.61 per remote-read meter; and that authorization be
given to the City Manager and the City Attorney to prepare and execute the necessary
documents for the contract extension.
ATTACHMENTS: Severn Trent Contract Extension letter dated July 14, 2009
COMMISSION ACTION:
Consent 206
July 27, 2009
Page 2 of 2
July 14, 2009
Kelly Balagia
Interim Finance Director
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Subject: Meter Reading Agreement Extension
Dear Ms.Balagia:
I would like to take this opportunity to thank the City of Winter Springs for the opportunity Sevem Trent has
had to provide meter reading services to you and your customers.
In August of 2008, the City of Winter Springs elected to piggy back off of the City of Mount Dora Meter
Reading Services Agreement with Severn Trent Environmental Services, Inc. Section 1.1 of the Agreement
allows for annual extensions providing both sides agree in writing. At this time, Severn Trent would like to
offer a one (1) year extension effective October 1, 2009 through September 30, 2010. There will be no
increase in the per meter rate as the Consumer Price Index did not show an increase for the year. All other
terms and conditions of the Agreement wi11 remain the same.
If you are in agreement with the above, please sign the three originals ofthis-letter to confirm our agreement,
return two to my office by September 30, 2009 and retain one for your records.
We look forward to continuing to work with you and the resident of the City of Winter Springs. If you have any
questions or would like to discuss other services, please do not hesitate to call meat (941) 925-3088 or
Christine Domingus at (407) 383-4250.
Sincerely, Agreed to and Accepted by:
Richard Gardner
Regional General Manager City of Winter Springs Date
copy: Christine Domingus, Customer Service Manager, STS
Sevem Trent Services • 4837 Swift Rd., Suite 100, Sarasota, FL 34231 • Tel 941-925-3088 • Fax 941-924-7203
www. sevemtrentseroices. com
SEVERN
TRENT
SI -R\ 7C1 .i
July 14, 2009
Kelly Balagia
Interim Finance Director
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
Subject: Meter Reading Agreement Extension
Dear Ms.Balagia:
I would like to take this opportunity to thank the City of Winter Springs for the opportunity Sevem Trent has
had to provide meter reading services to you and your customers.
In August of 2008, the City of Winter Springs elected to piggy back off of the City of Mount Dora Meter
Reading Services Agreement with Sevem Trent Environmental Services, Inc. Section 1.1 of the Agreement
allows for annual extensions providing both sides agree in writing. At this time, Severn Trent would like to
offer a one (1) year extension effective October 1, 2009 through September 30, 2010. There will be no
increase in the per meter rate as the Consumer Price Index did not show an increase for the year. All other
terms and conditions of the Agreement will remain the same.
If you are in agreement with the above, please sign the three originals of this letter to confirm our agreement,
return two to my office by September 30, 2009 and retain one for your records.
We look forward to continuing to work with you and the resident of the City of Winter Springs. If you have any
questions or would like to discuss other services, please do not hesitate to call me at (941) 925 -3088 or
Christine Domingus at (407) 383 -4250.
Sincerely, Agreed to and Accepted by:
Richard Gardner 4? w /61
Regional General Manager of Wint6f S p rfn s Date
9 9 p9
copy: Christine Domingus, Customer Service Manager, STS
Sevem Trent Services 4837 Swift Rd., Suite 100, Sarasota, FL 34231 Tel 941- 925 -3088 Fax 941- 924 -7203
www.sevemtrentservices.com