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Home My WebLink About1998 12 14 Consent Item I COMMISSION AGENDA ADD ON ITEM I Consent X Informational Public Hearing Regular December 14. 1998 Meeting MGR ~EPT Autho~ization REQUEST: City Manager requesting the City Commission approve a contract amendment with S.R.I. Planning and Architecture, Inc. PURPOSE: This agenda item is needed to fund additional architectural and engineering structures needed to complete an expanded scope of services requested by the City relative to the City Parks Improvement Program. CONSIDERATION: On January 12, 1998 the City entered into a contract with S. R.1. to prepare construction documents and to provide construction supervision services for the construction of the City's Parks Improvement Program in the amount of $65,000. At the City's request the scope is being expanded to include the following design services at an additional cost of $45,000. 1. Grizzly soccer and football field complex. 2. Winding Hollow environmental park. 3. Central Winds Park restrooms, concession stand, service road, field "1" re-design. 4. Civic/Senior Center entranceways. In addition, approximately 9,000 is needed for geo-technical and surveying services needed for completion of the design and construction documents. FUNDING: Funding for this project will be provided from the general fund which will be reimbursed from the bond issue that will be presented to the Commission on the January 11, 1999 Commission meeting. A&E Services S.R.1. S.R.1. Amendment Total S.R.t A&E Cost $65,000 $45.000 $110,000 Estimated % of Construction Construction Cost Cost $1,100,000 5.9% $1.035.300 4.3% $2,135,300 5.2% Engineering $9,000 $2,135,300 .04% The original construction estimate of $1,200,000 upon which the original S.Rt. contract was negotiated was developed by the City. The revised construction estimates of $2,135,300 were provided by S.RI. The $2,135,300 estimate includes a $194,100 contingency in addition to the normal pricing due to below cost estimates due to the volatility of the current construction marketplace. RECOMMENDATION: It is recommended that the Commission approve $45,000 for amendment "1" to S.RI.'s original contract and $9,000 for engineering services needed to complete the construction documents. ATTACHMENTS: Amendment "1" S.Rt. Contract Revised Cost Estimates COMMISSION ACTION: Dee 10 98 03:58p Joe Ranaldi 407-977-1019 p. 1 . sri 10 Dee 98 Ronald W. McLemore City Manager 1000 East SR 434 Winter Springs. Florida 32708 Re: Amendment No.1 To the Agreement Between Owner and Architect dated 24 Mar 98 For the Local Parks Rehabilitation Project Ron Based on our presentation to the City Commission on 26 Oct 98, and their approval of the overall improvements and estimated construction budget. as well as our recent conversations regarding additional survey and geotechnical work needing to be done, please accept this amendment to our above referenced contract to cover our expense for completing the work I Scope or Amendment This amendment shall become part of the above referenced contract including the terms and conditions therein; A. The first change to the scope of work entails an expanded design effort to include the following park designs which also increased Ule project's constmction budget from $ 1,200,000 to $ 2,135,300: (1,941,200 plus a l00A1 contingency ) 1) Add "'Grizzly Field" to the list of park improvements 2) Add a nature trial between Moss Park and Sunshine Park 3) Add a nature trail to Winding Hollow 4) Add a restroom prototype design to the project (restroom facilities originally by others) S) Add minor improvements to "Central Winds" to the list of park improvements B. The second issue is 110t a change but rnther a clarification, which is the additional sU1'Vey and geotechnical worlc required to complete our design. which is not part of our scope of service in the original contmct. and in fact is listed as by owner. We in an effort to stay on schedule have solicited proposals for these services and want to confirm here that the City will pay for same. The approximate cost for survey and geotechnical services is as follows: 1) Smvey work at Trotwood Parle $ 1219.00 2) SurveyworkatSun.shinePark 1474.00 3) Survey work at Winding Hollow 1474.00 4) Geotechnicnl work at all p8rks 4660.00 Starmer RanaJdi Planning and Architec.ture loco AA-002984 890 Northern Way Suite B-1 Winter Springs. Florida 32708 Phone 407 m 1080 Pax 407 977 1019 Dee 10 98 03:58p Joe Ranaldi 407-977-1019 p.2 II. Schedule of Fees A. For the additional design wort<: we propose the original fee of 65,000 be increased by 45,000. bringing the total to $ 110,000 or 5.15% of the $ 2,135,300 construction budget. B. For the swvey and geotechnical work we are proposing an allowance of $ 9,000 be set aside and we will forward all invoices for these services directly to the City for payment As you know tinting is of the essence for this project and with the anticipated 2 to 3 week turn around time for the survey and geotechnical work we need to proceed as soon as possible. We tn1st this proposal will be well received and upon your written authorization below we will proceed with getting this additi work done immediately. President Amendment No. 1 Aocepted_...__ Ronald W. Mclemore City Manager Date Dee 10 98 01:06p Joe Ranaldi 10 Dee. 98 Winter Springs Parks Improvement Program Estimate of Probable Cost Summary l. 2. 3. 4_ 5. 6_ 7_ 8. 9. Central Winds Park Grizzly Field Moss Park Sam Smith Park Sunshine Park Torcaso Park Trotwood Park Winding Hollow Park Sunshinetrorcaso Trail % (6500)+1 bridge(2500) Subtotal Continftllcv (Q) 10% Total Estimated Cost Breakdown per Park 1. Central Winds Park a. Restrooms I Concession Facility b. New Practice Fields c. Clay Storage Fencing d_ Access Road e. Site Electrical Const. Cost 85000 20000 2000 15000 3500 407-977-1019 Const. Cost 125,500 35,000 234,700 99,200 153,000 248,900 529,800 214,100 9000 1.649.100 164.900 1,814,100 Equip. Cost NA NA NA NA NA Equip. Cost NA NA 59,000 59,000 59,000 25,000 59,000 31,000 NA 291.000 29.200 321,200 p. 1 Total Cost 125,500 35,000 293,700 158,200 212,000 273,900 588,800 245,100 9,000 1.941.200 194.100 1,135,300 Total COnstructiOD COlli 125,500 2. Grizzly Field Const. Cost Equip. Cost a. Stabilized road and parking 23500 NA b. Grade fields & seed 5000 NA c. Proof roll fields 1500 NA d. Baseball practice fields (2) 5000 NA E. W.S. to provide irrigation NA Total Construction Cost 35,000 004CstEst2 lof5 . sri Dee 10 98 11:o5a Joe Ranaldi 407-977-1019 p.2 3. Moss Park Const. Cost Equip. Cost a. Primary entry kiosk 8600 b. Secondary entry kiosk 4200 c. Primary entry landscaping 4500 d. Secondary entry landscaping 1500 e_ Entry road 80 If(45) 3600 f Parking 10(500) 5000 g. Walkway 700 If(12) 6500 h. Bridge 4000 i. Restrooms 70000 j. Medium pavilion P2 13400 k. Small pavilion PI 10800 1. Large Tot-lot play area 3000 m. Tot-lot equipment 25000 n. Large youth play area 5000 o. Youth play area equip. 34000 p. Basketball court 37000 Q. Half court 21000 r. Walkway lighting 4(2500) 6000 s_ Coun lighting 10000 1. Site grading & drainage allowance 7500 u. Demolition SOOO v. Drinking fountains 4600 w. Site Electrical 3500 Total Construction COllt 234,700 Equipment Cost 59,000 4. Sam Smith Park Coast. Cost Equip. Cost a. Primary entry kiosk 8600 b. Secondary entry kiosk 4200 c. Primary entry landsc.aping 4500 d. Secondary entry landscaping 1500 e. Entry road 2000 If (45) 9000 f Parking 12 (500) 6000 g. Walkway 1300 If(12) 15600 h. Medium pavilion P2 ]3400 i. Small pavilion PI 10800 j_ Large Tot..Jot play area 3000 k. Tot-lot equipment 25000 l. Large youth play area 5000 m. Youth play area equip. 34000 n. Site grading & drainage allowance 7500 o. Drinking fountains (2) 4600 p. Demolition 2000 q. Site electrical 3500 Total Construction Cost 99,200 Equipment Cost 59,000 004CstEst2 20f5 . SrI Dee 10 98 11:o6a Joe Ranaldi 407-977-1019 p.3 S. Sunshine Park Const. Cost Equip. Cost 11. Primary entry kiosk 8600 b. Primary entry landscaping 4500 c. Entry road 80 tf(45) 3600 d. Walkway 600 If(12) 7200 e. Large pavilion P3 27000 f. SmaU pavilion PI 10800 8. Large Tot.lot play area 3000 h. Tot-lot equipment 25000 i. Large youth play area 5000 J. Youth play area equip. 34000 k. Basketball court 37000 J. Half court 21000 m. Building entry enhancements 10000 k. Site grading & drainage allowance 7500 I. Drinking fountains (2) 2300 m. Demolition 2000 n. Site electrical 3500 Total Construction Cost 153,000 Equipment Cost 59,000 6. Torcaso Park CODIIt. Cost Equip. Cost a. Primary entry kiosk 8600 b. Secondary 6Jltry kio~k 4200 c.Primary entry landscaping 4500 d. Secondary entry landscaping 1500 e. Entry road 100 If(45) 4500 f. Parking 12 (500) 6000 g. WaJkway 1600 If(l2) 19200 h. Fishing pier 4 (I 6,5(0) 66000 i. Restrooms 70000 j. Medium pavilion P2 13400 k. Small pavilion PI 10800 1. Large Tot-lot play area 3000 m. Tot-lot equipment 25000 n. Walkway lighting 14 (600) 8400 o. Court lighting 4 (2500) 10000 p. Site gradins & drainage allowance 7500 q. Water feature 3500 o. Drinking fountains (1) 2300 p. Demolition 2000 q. Site electrical 3500 Total Construction C<lBt 148.900 Equipment Cost 25,000 004CstEst2 30f5 . sri Dee 10 98 11:06a Joe Ranaldi 407-977-1019 p.4 7. Trotwood Park Const. Cost Equip. Cost a. Primary entry kiosk 8600 b. Secondary entry kiosk 4200 c. Primary entry landscllping 4500 d. Secondary entry land~ing 1500 e. Entry road 900 If (451 40500 f. Parking 130 (500) 65000 g. Walkway 2600 If(12) 24000 h. Medium pavilion P2 (4) 53600 i. Small pavilion PI 10800 j. Large Tot-lot play area 3000 k. Tot-lot equipment 25000 1. Large youth play area 5000 m. Youth play area equipment 34000 n. Soccer field 3 (36000) 108000 o. Ball Field 3 (40000) 120000 p. Fishing pier 2 (16500} 33000 q. Site grading & drainage allowance 35000 r. Drinking fountains (2) 4600 s. Demolition SOOO t Site electrical 3500 Total CODstmction C~Rt 529.800 Equipment Cost 59,000 8. Winding Hollow Park CODst. Cost Equip. Cost a. Primary entry kiosk 8600 b. Primary entry landscaping 4500 c. Entry road 100 If(45) 4500 d. Parking 6 (500) 3000 e. Wa1lcway 100 If(I2) 1200 f. Small pavilion PI 10800 g. Small Tot-lot play area 3000 h. Tot-lot equipment 15000 i. Small youth play area 3000 j. Youth play equipment 16000 k. Site grading & drain<lge allowance 3000 I. Winding Hollow Trail ( 4miles) (16 x: 6500) + 6 bridHes (2500) 119000 m. Trail breakout decks (1 Ox5000) 50000 q. Site electrical 3500 Total CoDstrudion COlil 214,100 Equipment Cost 31,000 9. Sunshine/Torcaso Trail Const.Cost Equip. Cost Trail 6500 Bridge 2500 Total Construction Cost 9,000 . 004CstEst2 4of5 SrI Dee 10 9a 11:o6a Joe Ranaldi 407-977-1019 p.5 General Unit Prices 1. Primary Entry Kiosk Lump Sum 8600 2. Secondary Entry Kiosk Lump Sum 4200 3. Primary Entry Landscaping Lump Sum 8500 4. Secondary Entry Landscuping Lump Sum 4500 5. Large Pavilion up3" Lump Sum 27000 6. Medium Pavilion "P2" Lump Sum 13400 7. Small Pavilion "PI" Lump Sum 10800 8. Fishing Pier Lump Sum 16500 9. Large Tot Lot Play Area. "TI" Lump Sum 3000 10. Large Tot Lot Equip. Lump Sum 25000 11. Small Tot Lot Play Area "T2" Lump Sum 3000 12. Small Tot Lot Equip. Lump Sum 15000 13. Large Youth Play Area "YI" Lump Sum 4000 14. Large Youth Play Equip. Lump Sum 35000 15. Small Youth Play Area "Y2" Lump Sum 4000 16. Small Youth Play Area Equip. Lump Sum 21000 17. New Basketball Coun Lump Sum 37000 18. New Power Court Lump Sum 21000 19. Resurface Court Per sf 6 20. Paved Road Per If 45 21. Stabilized Parking Per space 500 22. 6' Wide Side Walk Per If 12 23. Stabilized Road Per cy 8.5 24. Court Light Each 2500 25. Walk Light Each 600 26. Bridge Lump Sum 12000 27. Soccertle1d Lump Sum .36000 28. Ballfield Lump Sum 40000 25. Restrooms I concession:. Per sf ]00 26. Water Fountains Each 2300 21. Site Electrical Each 3500 004CstEst2 SofS . sri r~ sri 10 Dec 98 Ronald W. McLemore City Manager 1000 Bast SR 434 Winter Springs, Florida 32708 Re: Amendment No. l To the Agreement Between Owner and Architect dated 24 Mar 98 For the Local Parks Rehabilitation Project Ron Based on our presentation to the City Commission on 26 Oct 98, and their approval of the overall improvements and estimated construction budget, as well as our recent conversations regarding additional survey and geotechnical work needing to be done, please accept this amendment to our above referenced contract to cover our expense for completing the work I. Scope of Amendment This amendment shall become part of the above referenced contract including the terms and conditions therein: A. The first change to the scope of work entails an expanded design effort to include the following park designs which also increased the project's construction budget from $ 1,200,000 to $ 2,135,300: (1,941,200 plus a 10% contingency ) 1) Add "Crrizzly Field" to the list of park improvements 2) Add a nature trial between Moss Park and Sunshine Park 3) Add a nature trail to Winding Hollow 4) Add a restroom prototype design to the project (restroom facilities originally by others) 5) Add minor improvements to "Central Winds" to the list of park improvements B. The second issue is not a change but rather a clatification, which is the additional survey and geotechnical work required to complete our design, which is not part of our scope of service in the original contract, and in fact is listed as by owner. We in an effort to stay on schedule have solicited proposals for these services and want to confirm here that the City will pay for same. The approximate cost for survey and geotechnical services is as follows: 1) Survey work at Trotwood Park $ 1219.00 2) Survey work at Sunshine Park 1474.00 3) Survey work at Winding Hollow 1474.00 4) Geotechnical work at all parks 4660.00 Starner Ranaldi Planning and Architecture Inc. AA-002984 890 Northern Way Suite E-1 Winter Springs, Florida 32708 Phone 407 977 1080 Fax 407 977 1019 ~ -, • II. Schedule of Fees A. For the additional design work we propose the original fee of 65,000 be increased by 45,000, bringing the total to $ 110,000 or 5.15% of the $ 2,135,300 construction budget. B. For the survey and geotechnical work we aze proposing an allowance of $ 9,000 be set aside and we will forward all invoices for these services directly to the City for payment. As you know timing is of the essence for this project and with the anticipated 2 to 3 week turn azound time for the survey and geotechnical work we need to proceed as soon as possible. We trust this proposal will be well received and upon your written authorisation below we will proceed with getting this additional work done immediately. Re ds W er N • President Amendment No. 1 Accepted `Z ~~v~uP.~Q 'vJ • `~~,~..~._ " .I)ate~ g Ronald W. McLemore City Manager