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HomeMy WebLinkAbout_2007 02 26 City Commission Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 26,2007 CALL TO ORDER The Regular Meting of Monday, February 26,2007 of the City Commission was called to Order by Mayor John F. Bush at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, absent Commissioner Rick Brown, present Commissioner Donald A. Gilmore, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, present A moment of silence preceded the Pledge of Allegiance. Commissioner Rick Brown said, "I am going to ask that item '304' be pulled." Mayor Bush asked, "Any objections, Commissioners?" Mayor Bush further stated, "It is pulled." Mayor Bush spoke about an Interlocal Agreement with the Seminole County School Board and stated, "We need to approve it. It is basically what we did with the cars and the Driver's Ed(ucation)." PUBLIC INPUT Mr. Ron Ligthart, 1036 Winding Water Circle, Winter Springs, Florida: commented on Millage rates and the per capita spending. Brief discussion. Commissioner Joanne M. Krebs said to Mr. Ligthart, "Can we have a copy of that?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 2 OF 22 Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: spoke about an email related to having "Yellow Pages" at the City's Dog Park. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. Community Development Department Requests That The City Commission Hold A Public Hearing For The Aesthetic Review Of The Dance And Aikido Window Signage Proposed For The Front Of The IDC (James Doran Company) Town Center Building 16 (Facing Tree Shallow Drive). Mr. John Baker, AICP, Senior Planner, Community Development Department spoke on this Agenda Item. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE." MOTION BY COMMISSIONER GILMORE. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 3 OF 22 PUBLIC HEARINGS 201. Community Development Department - Planning Division Requests The City Commission Conduct A Public Hearing For The 2nd Reading/Adoption Of Ordinance 2007-01, Annexing A Parcel Located At 282 West State Road 434, East Of Barrington Estates, Equaling Approximately 1.76 Acres And Owned By Janet Mann. City Attorney Anthony A. Garganese read the Ordinance by "Title" only. Mayor Bush opened the "Public Input" portion of the Agenda Item. Mr. Bob Connelly, 1518 Wescott Loop, Winter Springs, Florida: commented against the proposed Annexation and mentioned the neighborhoods that back up to this property. Mayor Bush closed the "Public Input" portion of the Agenda Item. Ms. Eloise Sahlstrom, ASLA, A1CP, Senior Planner, Community Development Department introduced this Agenda Item. Discussion. Commissioner Brown asked, "What Retail Uses are characterized under 'C-1 '?" Ms. Sahlstrom said, "I would start out just by saying 'C-1 Neighborhood Commercial District' under Section 20-231. gives a definition of what 'Neighborhood Commercial [District]' is." Continuing, Ms. Sahlstrom said, "So tonight's - item that's before you is just the Annexation. " Discussion. Mayor Bush asked, "There would have to be a wall built here, right?" Ms. Sahlstrom replied, "I believe there is a wall or a fence there now. Those issues would be discussed during the subsequent Site Plan review and as it moves forward. And also, you'll have an opportunity to discuss any concerns you might have with the Zoning or Land Use when that comes back." Commissioner Donald A. Gilmore remarked, "Under the compatibility Ordinance and requirements, how would a two (2) story fit in at that location?" Ms. Sahlstrom said, "Well, I believe that in the Zoning regulations it has a similar height restriction for the Residential. So, I believe that it's the same height restriction for 'C-1 Neighborhood Commercial District]' as the existing residential behind it. I would have to verify that and I would be happy to do that when we bring it back to you." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 4 OF 22 "I WOULD LIKE TO MAKE A MOTION FOR APPROVAL." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. REGULAR AGENDA REGULAR 300. Office Of The City Manager Requesting That The City Commission Approve Resolution Number 2007-11, Authorizing The Extension Of The Maturity Date On The Capital Improvement Revenue Note, Series 2004 And Making Certain Amendments To The Loan Agreement; Authorize Changes To The List Of Capital Improvements Associated With This Note To Include The Senior Center Expansion And Therapy Pool; And Authorize Funding For Note. Ms. Michelle Greco, Director, Finance Department spoke on this Agenda Item. Discussion. MOTION FOR APPROVAL. MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. REGULAR 301. Parks And Recreation Department Requesting The City Commission To Schedule The Official Ground Breaking For The Senior Center Expansion On Sunday, March 18,2007 Or Wednesday, March 21,2007. Mr. Chuck Pula, Director, Parks and Recreation Department addressed the City Commission on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26,2007 PAGE 5 OF 22 Discussion followed that the Sunday Monthly Luncheon would be on Sunday, March 18th, 2007. "MOTION FOR APPROVAL." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. MR. PULA EXPLAINED THAT THIS EVENT WOULD BE HELD ON SUNDAY, MARCH 18TH, 2007 AND NOTED, "12:45 P.M. WOULD BE THE OFFICIAL GROUNDBREAKING AND THEN THE LUNCH AT 1:00 P.M. MAYOR BUSH SAID, "IT IS THE 18TH [MARCH 2007] AT 12:45 [P.M.] AT THE SENIOR CENTER." VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. REGULAR 302. Finance Department Requesting That The City Commission Approve Improvements To The Utility Services Collection Process. Ms. Greco introduced this Agenda Item. With further discussion, Ms. Greco said, "And this is something that we had brought to you once before. So, we're hoping this time it will pass. But, we're recommending this as an enhancement, not to take the place of the delinquent card. We would still send out a bill; then send out a delinquent notice; then make the phone call; and then we'd unfortunately have to cut off the customer if they haven't paid." Ms. Greco continued, "There are two (2) other recommendations that we'd like to make to hopefully enhance the collection process even more. One (1) would be that to give each customer a one (1) time courtesy late fee - it's a late fee that can be either five dollars ($5.00) or five percent (5%) of their bill, which ever is greater. So, we would like as an additional recommendation, we'd like you to allow us to give each customer a one (I) time courtesy late fee adjustment." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUAR Y 26, 2007 PAGE 6 OF 22 And the third recommendation we'd like to make, would be for those customers who are long time customers and have never been cut off before and have only had, no more than two (2) late fees in a three (3) year period, that if on the occasion that someone like that were to get on the cut-off list and get cut off, that you allow us the flexibility to waive the thirty dollar ($30.00) disconnection fee and waive the hundred dollar ($100.00) requirement for a deposit." Further discussion. Ms. Greco said, "But the last thing that I'd like to leave you with is that 1 did speak to Lucille Carr today, she happened to come in to pay her Utility bill - and 1 told her that 1 would express how passionate that she is about her being cut off. And she would respectfully request that the Commission refund her thirty dollars ($30.00)." Much discussion. Tape 1/Side B Further discussion ensued. City Manager Ronald W. McLemore said, "I think we do need to point out one (1) thing about the automatic phone advisory - we have to make it very clear that this is a courtesy call and if you didn't get your call, that does not mean you don't have to pay your bill and use that as a defense for not paying your bill. And we have to make that very clear in the message. " Discussion. Deputy Mayor Sally McGinnis said, "Again, 1 would - urge that we put in a - six (6) month review. But, we have this preliminary Report that was customer care of the Utility Billing Department. So, 1 would ask that at some point, maybe at the end of that six (6) month period, there are some recommendations on this, we can't adopt all of them, but maybe George (Colombo) can come before us and just discuss those recommendations. 1 think that's appropriate. It is our Study and we might have some questions." Manager McLemore said, "I think that would be good." Discussion. "I MOVE THAT WE ACCEPT THE THREE (3) RECOMMENDATIONS PRESENTED BY STAFF AND ADD TO THAT THAT WE DO, IN SIX (6) MONTHS, WE DO A FOLLOW-UP, OR THAT GEORGE COLOMBO DO A FOLLOW-UP CUSTOMER CARE SESSION AND DO AN ANALYSIS OF THE NEW SYSTEM UP TO THAT POINT - THAT WOULD BE NUMBER FOUR (4). CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 7 OF 22 I WOULD ADD A FIFTH (5TH) ONE, THAT IN - SEVEN (7) MONTHS, GEORGE COLOMBO APPEAR BEFORE US AND DISCUSS HIS REPORT AND HIS RECOMMENDATIONS, GIVE US THE RATIONALE; AND HE MAY AMEND THOSE FOLLOWING THIS TRIAL PERIOD. THAT IS MY MOTION." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH SAID, "I WANT TO CLARIFY THE MOTION. THERE IS ONLY THREE (3) RECOMMENDATIONS." DEPUTY MAYOR McGINNIS SAID, "I KNOW. I SAID ACCEPT THOSE, AND ADD TWO (2)." SECONDED BY COMMISSIONER BROWN. DISCUSSION. "I WOULD LIKE TO MAKE AN AMENDMENT TO THAT MOTION. AND MY AMENDMENT WOULD BE THAT WE CROSS OUT ANYBODY'S NAME AND JUST SAY THAT WE DO AN ANALYSIS - BECAUSE WE DON'T KNOW IF GEORGE (COLOMBO) IS GOING TO WANT TO DO IT, IF HE IS GOING TO BE HERE, BUT AT LEAST THAT WILL PUT IT IN, THAT WE GET IT DONE- AND IT CAN BE GEORGE, WHOEVER." AMENDMENT TO THE MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. "I WOULD LIKE TO MAKE ANOTHER AMENDMENT THAT WE FORMALIZE EMPOWERING THE FRONT LINE EMPLOYEES TO USE THEIR JUDGMENT REGARDING INDIVIDUAL PAYMENTS AND DISCONNECT SITUATIONS." AMENDMENT TO THE MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MANAGER McLEMORE STATED, "WE HAVE TO HAVE POLICIES THAT WE CAN OPERATE WITHIN, NOT JUST CARTE BLANCHE FREEDOM." MANAGER McLEMORE ADDED, "WE NEED TO EMPOWER OUR EMPLOYEES TO - WORK WITHIN THE LATITUDE OF POLICIES THAT YOU HAVE ESTABLISHED, IF THAT IS WHAT YOU ARE SAYING." COMMISSIONER GILMORE NOTED, "THAT IS WHAT I AM SAYING." DEPUTY MAYOR McGINNIS SAID, "I WISH THIS REPORT HAD COME TO US A LONG TIME AGO, THAT IS CAUSING SOME PROBLEMS HERE. BUT I WOULD NOT SUPPORT THAT AT THIS TIME. I THINK THAT IS PART OF THE ANALYSIS IN THE - FINAL REPORTING OF THE PERSON WHO - SPENT TIME MEETING WITH STAFF AND WHO PREPARED THIS AND MADE THESE RECOMMENDATIONS, AND THAT COMES LATER IN MY OPINION; NOT EMPOWERING STAFF NOW. BUT I WOULD LIKE TO KNOW HOW THAT WAS ARRIVED AT, THE RATIONALE. HOW THAT COULD BE DONE AND THAT WOULD BE PART OF THAT RECOMMENDATION." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 8 OF 22 DISCUSSION. COMMISSIONER BROWN ASKED COMMISSIONER GILMORE, "WAS YOUR AMENDMENT TO THE AMENDMENT THAT WE ALLOW THEM TO HAVE THE EMPOWERMENT TO DO IT THE ONE (1) TIME, AS IT SUGGESTS IN THE DOCUMENT?" COMMISSIONER GILMORE REPLIED, "REALLY, I WOULD LIKE TO EMPOWER THEM TO DO THEIR JOB AND GIVE THEM THE AUTHORITY TO TAKE ACTION ACCORDINGLY." COMMISSIONER GILMORE ADDED, "I DON'T WANT TO PUT A LIMIT ON WHAT THEY CAN DO - I THINK THEY ARE CAPABLE OF MAKING THOSE DECISIONS AND GETTING THE PROPER MANAGEMENT CLEARANCES." DEPUTY MAYOR McGINNIS COMMENTED, "WELL, I AM AFRAID WE MIGHT BE CONFUSING STAFF. WE JUST SAID 'YOU ARE EMPOWERED' AS THIS STATEMENT, AS A BROAD STATEMENT. SO, I WOULD ASK THAT THAT PIECE OF THIS REPORT COME BACK TO US WITH - BEING A LITTLE BIT TIGHTER INSTEAD OF JUST 'WE EMPOWER YOU'. I WOULD LIKE INPUT FROM STAFF." MANAGER McLEMORE SAID, "WE'RE GOING TO TAKE WHAT YOU AUTHORIZE US TONIGHT TO DO, ADD IT TO OUR LIST OF THINGS WE CAN DO AND TRY TO APPLY THEM REASONABLY AND IN SITUATIONS- UNIQUE SITUATIONS. WE FEEL LIKE WE CAN DEAL WITH THOSE UNIQUE SITUATIONS WITHIN YOUR POLICY GUIDELINES. WE'LL DO IT. AND IF DOESN'T WORK OUT WELL, THEN WE'LL COME BACK AND DO SOMETHING ELSE." MS. GRECO ASKED, "SO ARE YOU TELLING ME THAT - PRIOR TO CUT- OFF DATE, SOMEONE CALLS AND SAYS, 'I CAN'T MAKE THE PAYMENT.' AM I TO GIVE THEM A MONTH PAYMENT ARRANGEMENT, TWO (2) MONTHS, TWO (2) WEEKS?" COMMISSIONER KREBS SAID, "YOU NEED TO DISCUSS THAT WITH THE MANAGER." MANAGER McLEMORE NOTED, "IT IS DEPENDENT UPON THE PERSON, THEIR ACCOUNT, THEIR HISTORY, EVERYTHING." MS. GRECO SAID, "WHICH WOULD MEAN THAT NOT ALL STAFF WOULD BE EMPOWERED TO MAKE THAT DETERMINATION BECAUSE OF THE..." MANAGER McLEMORE SAID, "...WE WILL TAKE CARE OF IT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUAR Y 26, 2007 PAGE 9 OF 22 VOTE: (ON THE SECOND AMENDMENT) COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. VOTE: (ON THE FIRST AMENDMENT) COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. VOTE: (ON THE MAIN MOTION, AS TWICE AMENDED) COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Attorney Garganese said, "A couple of the Policy changes are going to require an Ordinance change because the Code spells out clearly what the rate will be for these types of situations. So, before it's implemented, we really need to come back with an Ordinance." Mayor Bush said, "Okay, so this won't kick in until we get the Ordinance in place." REGULAR 303. Office Of The City Manager Requesting That The City Commission Review The Two (2) Sample Prototype Agendas And Select Their Preference For The New Agenda Format To Begin With The March 12, 2007 City Commission Regular Meeting. "I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE AND ACCEPT OPTION 'B', ALLOWING FOR REPORTS AND FULL PUBLIC DISCLOSURE BEFORE THE REGULAR AGENDA." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR BUSH NOTED, "TO ADOPT AGENDA SAMPLE 'B'." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 10 OF 22 VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: NAY COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: NAY MAYOR BUSH: AYE MOTION CARRIED. REGULAR 304. Office Of The City Manager Requesting The City Commission To Review Information Regarding The City Manager's Annual Evaluation In Performance Year "11", November 1, 2005 Through October 31, 2006, And Take Action The City Commission Deems Appropriate. This actual Agenda Item never went to the City Commission; and as noted earlier in this Meeting, this Agenda Item was pulled. REGULAR 305. Information Services Department Requests City Commission Review Potential Additions To Scope Of Work For WiFi Initiative Decide On Proposed Changes To Current Scope Of Work, Most Of Which Were Requested At The January 29, 2007 Workshop And Authorize Supplemental Appropriation To Cover The Additional Services Chosen. Ms. Joanne Dalka, Director, Information Services Department introduced this Agenda Item. Discussion. "I MOVE THAT WE ADOPT TASK A), TASK B), AND TASK C)." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH STATED, "I HAVE A QUESTION ON THE FUNDS FOR THIS. IS THAT COVERED HERE IN THIS MOTION BECAUSE THE ESTIMATED COST GOES [TASK] A) THROUGH [TASK] D)? HOW MUCH MONEY ARE WE TALKING ABOUT HERE?" DEPUTY MAYOR McGINNIS ADDED, "NOT TO EXCEED FIVE THOUSAND [DOLLARS] ($5,000.00)." MANAGER McLEMORE NOTED, JUST SAY THE SUPPLEMENTAL APPROPRIATION TO DO THOSE AND WE WILL FIGURE IT OUT FOR YOU." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE II OF 22 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: WERE DISCUSSED, DOCUMENTED. .:. .:. THE FOLLOWING CONSENT AGENDA ITEMS BUT NOT NECESSARILY IN THE ORDER CONSENT AGENDA CONSENT 400. Community Development Department - Urban Beautification Services Division Requesting Authorization To Enter Into A Contract Agreement With A Budget Tree Service In The Amount Of $25,000.00 To Perform Tree Remediation Services Along Tuskawilla Road And Winter Springs Boulevard Pursuant To An Emergency Hurricane Grant Funded By The Florida Division Of Forestry. Brief discussion. CONSENT 401. Community Development Department - Urban Beautification Services Division Requesting Approval Of Resolution Number 2007-09 Authorizing The City Manager To Enter Into A Highway Landscape Construction And Maintenance Memorandum Of Agreement With The Florida Department Of Transportation For State Road 434, Town Center District Medians. Discussion ensued on this Agenda Item. Tape 2/Side A CONSENT 402. Community Development Department - Urban Beautification Services Division Requesting The City Commission Approve Resolution Number 2007-10, Authorizing Staff To Submit Grant Applications For The 2007 Florida Urban And Community Forestry Grant Program. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 12 OF 22 CONSENT 403. Parks And Recreation Department Requests City Commission Approval Of A Commission Policy For Winter Springs Organization's Championship Signs. This Agenda Item was not discussed. CONSENT 404. Community Development Department Requests The City Commission Consider And Adopt The Official Zoning Map. No discussion. CONSENT 405. Fire Department Requesting Authorization To Accept A Local Foundation Grant For $20,000.00 To Purchase One (1) Thermal Imaging Camera, One (1) Automatic External Defibrillator And To Authorize A Supplemental Budget Appropriation For Equal Amount And Subsequent Purchase Through A Piggyback Bid Contract. Brief discussion. CONSENT 406. Office Of The City Manager Requesting Authority From The City Commission To Approve Contracting With The James Doran Company Instead Of R.A. Rogers Construction Company For Construction The Sidewalk Improvements In Front Of Building 3 In The Town Center In An Amount Not To Exceed $66,736.00. There was no discussion on this Agenda Item. CONSENT 407. Public Works Department - Community Development Department - Urban Beautification Services Division Requesting Authorization To Purchase Decorative Street Signs And Poles Under GSA Contract (GS-25F-0007N) And For Their Installation Under The Seminole County 2007 Public Works Construction Contract (CC 1075 061) For Tuscawilla Lighting And Beautification District (TLBD) Phase II And Glen Eagle HOA (Homeowner's Association). This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 13 OF 22 CONSENT 408. Public Works Department - Stormwater Division Requesting Approval Of Supplemental Appropriation From Stormwater Fund Reserves To The Legal Services Line Code. No discussion. CONSENT 409. Office Of The City Clerk Requesting Approval Of The February 5, 2007 City Commission Workshop (1) Minutes. There was no discussion on this Agenda Item. CONSENT 410. Office Of The City Clerk Requesting Approval Of The February 5, 2007 City Commission Workshop (2) Minutes. This Agenda Item was not discussed. CONSENT 411. Office Of The City Clerk Requesting Approval Of The February 12, 2007 Attorney-Client Session (1) Minutes. No discussion. CONSENT 412. Office Of The City Clerk Requesting Approval Of The February 12, 2007 Attorney-Client Session (2) Minutes. There was no discussion on this Agenda Item. CONSENT 413. Office Of The City Clerk Requesting Approval Of The February 12, 2007 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 14 OF 22 "MOTION TO APPROVE" CONSENT AGENDA. MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. Brief discussion. INFORMATIONAL 501. Community Development Department - Urban Beautification Services Division Informing The City Commission Regarding The City Of Winter Springs Being Named As A 2006 Tree City USA. No discussion. INFORMATIONAL 502. Office Of The City Manager Providing The City Commission With Information Regarding Workplace Fitness Programs Available To City Of Winter Springs' Employees. With discussion, Deputy Mayor McGinnis mentioned the reference in the Agenda Item to the City of Winter Springs having gym facilities at the Police Department and the Fire Stations available to all employees, and asked, "Do all the employees know that? Manager McLemore stated, "We will be happy to send out another Memorandum." Further brief comments. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 15 OF 22 INFORMATIONAL 503. Parks And Recreation Department Wishes To Further Inform The City Commission Regarding The Winter Springs "Celebration Of Spring". Discussion. INFORMATIONAL 504. Public Works Department Informing The City Commission On The Oak Forest Lake Treatment Program. Commissioner Krebs said to Mr. Brian Fields, P.E., City Engineer, Public Works Department, "I would like to thank you for what you have done for Oak Forest Lake." Continuing, Commissioner Krebs then said, "I am sure you have literature - that would cover something like this - but do you think it would be beneficial to present to those people who live, especially directly on the lake with a proper way to fertilize, not to over fertilize, what fertilization can cause, and why they don't want to do it. I am just thinking some kind of education." Mr. Fields stated, "I think it would be beneficial." Mr. Fields added, "We could do that. In fact, the DEP (Department of Environmental Protection) scientists who we visited with last week, volunteered to attend a community workshop to go over those types of topics." Commissioner Krebs noted, "Maybe we could get the Oak Forest Homeowner's Association to publish something in the Newsletter that would also educate the rest of the people who live there to understand what happens when - they dump anything or over fertilize. " Commissioner Krebs said to Mr. Fields, "I really wanted to thank you very much for what you have done, and how you have really stayed on it." "MOTION TO APPROVE" INFORMATIONAL AGENDA. MOTION BY COMMISSIONER KREBS. MAYOR BUSH STATED, "SECONDED BY COMMISSIONER BROWN." DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 16 OF 22 REPORTS REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire No Report. REPORTS 601. Office Of The City Manager - Ronald W. McLemore On a personal note, Manager McLemore thanked the Commission for their cards and support. Next, Manager McLemore remarked, "Victor Dover and the Staff were thinking about putting on or doing a program up here to study some additional traffic issues with the Town Center." Manager McLemore added, "Would you want to do it?" Deputy Mayor McGinnis stated, "I think it is a good idea." Discussion ensued on possible dates. Mayor Bush asked, "Can it be done on the ih, first Monday or the 21S\ the third Monday?" Manager McLemore remarked, "We'll talk to him." Mayor Bush then inquired, "The 7th and the 21 st work?" Deputy Mayor McGinnis stated, "Yes." No objections were voiced. Discussion followed that the 4th Monday in May is Memorial Day and a holiday. Mayor Bush then stated, "The ih and the 21 st are still open?" Commissioner Gilmore stated, "The 21 st is good with me." Deputy Mayor McGinnis remarked, "The 21 st in the afternoon is fine." Commissioner Krebs noted, "5: 15 [p.m.] is fine." Regarding a second "Regular" City Commission Meeting, Mayor Bush stated, "The 29th of May will be the Regular - the second Commission Meeting." Mayor Bush added, "And - Victor [Dover] on the 21 st or the ih [May 2007]." Next, Manager McLemore commented on the recent "Dancing in the Street" Event and said, "I wanted to recognize again the [Parks and] Recreation Department for putting on the Event." Manager McLemore then spoke of other events for future February's and problems with possible cold weather. Discussion. Manager McLemore said, "So, what was the Consensus? Do it again?" Commissioner Brown remarked, "I would like to see one of these every month." Mayor Bush suggested notifying the area Dance Clubs. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 170F22 REPORTS 602. Office Of The City Clerk - Andrea Lorenzo-Luaces, CMC City Clerk Andrea Lorenzo-Luaces mentioned the Workshops planned for this Wednesday. REPORTS 603.. Commission Seat One - Robert S. Miller Absent. REPORTS 604. Commissioner Seat Two - Rick Brown Commissioner Brown mentioned area robberies. Chief of Police Daniel J. Kerr addressed the City Commission on law enforcement efforts. Discussion ensued on awareness. Next, Commissioner Brown asked about the current staffing needs for the City Clerk's Department. Commissioner Brown next asked about the action item list - the Directives Masterlist. With discussion, Manager McLemore said to Commissioner Brown, "How do you want it to operate?" Commissioner Brown stated, "Just a copy at the Meeting under Informational - with the packets." Discussion. Commissioner Brown remarked, "It is still a valuable tool that I think we ought to be tracking." Manager McLemore then stated, "We will update it - it is not going to be as extensive as I think you think it will be. But that is the thing to do, get - all the old stuff out of it and get it back in front of you. Be happy to give it to you every Meeting." Lastly, Commissioner Brown asked about the status on the temporary parking for the main Street businesses. REPORTS 605. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore commented on loud mufflers and stated, "We have the tools. We bought them. We should be using them - I can tell you that the word travels fast among these people when you start saying we are cracking down on loud mufflers." CITYOF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 18 OF 22 REPORTS 606. Commission Seat Four/Deputy Mayor - Sally McGinnis Deputy Mayor McGinnis spoke of overgrown landscaping at the intersection of State Road 419 and State Road 434, near the former drugstore and asked, "Isn't there something we can do with that?" Mr. Kip Lockcuff, P.E., Director, Public WorkslUtility Department stated, "Steve (Richart, Urban Beautification Services Division, Community Development Department) will probably look at it." Mr. Lockcuff then suggested, "It might be a good candidate for just - pavers in there." Deputy Mayor McGinnis added, "Look at it." Manager McLemore responded, "Okay." Secondly, Deputy Mayor McGinnis commented on property tax reform Issues and suggested everyone contact their State and Federal Elected Officials. REPORTS 607. Commission Seat Five - Joanne M. Krebs Commissioner Krebs spoke of meeting tomorrow to discuss planning ideas related to an ongoing effort to communicate with communities throughout the City. With discussion, Commissioner Brown said that during his recent Election Campaign he had heard that, "People often stated they were not comfortable getting up in a formalized meeting situation such as a City Hall Meeting and discussing things that weren't on the Agenda or just things they wanted to hear." Commissioner Brown suggested that such Agenda's would include brief opemng comments and then general discussion. Tape 2/Side B Deputy Mayor McGinnis suggested, "I think that if people don't come to Meetings, and they may not, then I would also suggest that we expand our Newsletter." With discussion, Commissioner Brown explained that "The information is going to be brought back - under Reports or put on the Agenda for discussion." Commissioner Gilmore suggested, "One point you want to remember is where are we going to do this?" Deputy Mayor McGinnis recommended that "This would be something that would be done as a body." Next, Commissioner Krebs said to Manager McLemore, "Can we get those water meter covers checked?" Possible Code violations in Oak Forest were brought up next by Commissioner Krebs. Discussion followed with Captain Glenn Tolleson, Code Enforcement Bureau, Police Department related to cars parked in yards, trailers, and overgrown landscaping. Commissioner Krebs asked, "How do we get our community cleaned up?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 19 OF 22 Continuing, Captain Tolleson commented on Reports, and said, "I will run that tomorrow and I'll give you a call and let you know where it is at." Regarding the Code, Mayor Bush mentioned, "Edging - isn't in there. Should that be in there? And if so, the Commission needs to take a look at this. What if you were to make up a list of these things that you know - the kinds Commissioner Krebs was talking about and let's put it in the Code so you can enforce it." Regarding revisions to the Code, Manager McLemore stated, "Need a Motion for us to go back and do some work and come back to you with some recommendations." "SO MOVED." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. MAYOR BUSH EXPLAINED, "THE MOTION IS FOR THE MANAGER TO ASSESS THE CURRENT CODE - MAYBE WITH THE CAPTAIN." MANAGER McLEMORE THEN ASKED, "WHAT IN YOUR OPINION ARE THE ONE OR TWO (2) THINGS YOU THINK ARE THE MOST AGREGIOUS AND THE ONES THAT HA VE THE BROADEST IMP ACT?" COMMISSIONER KREBS REMARKED, "CARS AND SAFETY AESTHETICS." COMMISSIONER GILMORE STATED, "CARS AND LANDSCAPING." MAYOR BUSH EXPLAINED, "THE MOTION THEN WOULD REFINE IT A LITTLE BIT AND WOULD BE, CARS PARKING IN YARDS AND SO FORTH, AND LANDSCAPING." COMMISSIONER KREBS NOTED, "I AM TALKING ABOUT THE LANDSCAPING THAT IS INTRUSIVE - PLANTS RIGHT IN YOUR FACE." DEPUTY MAYOR McGINNIS NOTED, "WE ARE GOING TO HAVE A WORKSHOP ON TRAFFIC - COULD WE PLEASE INCLUDE IN THAT - THE IMPACTS AND THE PRO'S AND CON'S OF STREET TRAFFIC." MAYOR BUSH ADDED, "ON THE PARKING IN THE YARDS - ALSO, YOU WOULD ADDRESS PARKING ON THE STREET?" DEPUTY MAYOR McGINNIS STATED, "ABSOLUTELY." COMMISSIONER KREBS REMARKED, "WE WOULD HAVE TO." VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUAR Y 26, 2007 PAGE 20 OF 22 Captain Tolleson then commented, "We are going to talk about parking on the yards, parking in streets. I would like to have the opportunity to find some of the other ones that I know ofthat are key issues for us every day." Mayor Bush remarked, "Bring them up." At the request of Commissioner Krebs, Mr. Lockcuff spoke on his recent Leadership Seminole experience. REPORTS 608. Office Of The Mayor - John F. Bush Mayor Bush then mentioned the Driver's Education Agreement and that the Agreement needs to go to the School Board tomorrow. Next, Mayor Bush asked about the status of the Winter Springs Open Space Advisory Study Committee. Discussion ensued with Mr. Randy Stevenson, ASLA, Director, Community Development Department. Property Tax Reform was discussed next and Mayor Bush suggested that a Citizen Advisory Committee or Ad-Hoc Committee be organized to help deal with this issue. Regarding the proposed Committee, Mayor Bush suggested, "Each Commissioner could appoint two (2). I would appoint two (2). Make sure we get some Staff on this Committee." Furthermore, Mayor Bush stated, "I would say that we put together a good presentation that has accurate data, that we would get from our Staff." Commissioner Krebs asked Mayor Bush, "Who is going to set this - plan up?" Mayor Bush stated, "I would do it." Commissioner Krebs added, "I would like to see it." Additionally, Commissioner Krebs stated, "I would like to know what those people are going to be doing?" Manager McLemore said, "We could work something up and bring back next Meeting." Mayor Bush stated, "Okay." Deputy Mayor McGinnis suggested, "Having a Town Hall Meeting, right here at City Hall for people to come and get information on that issue." Mayor Bush added, "At the next Meeting then, we will bring something back." Mayor Bush added, "Should we consider a freeze on hiring positions?" Commissioner Brown added, "No additional head count." Deputy Mayor McGinnis remarked, "Yes." Mayor Bush then said, "I would like to let Mr. McLemore have time to think about that." Next, Deputy Mayor McGinnis asked about the next Newsletter and suggested, "Could we talk about doing one soon and what this could mean to your City." Manager McLemore commented, "I certainly think that is one of the things we need to do." Deputy Mayor McGinnis remarked, "I recommend that." Commissioner Gilmore stated, "I like that idea immediately, because that can get out there and it is coming from the City." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUAR Y 26, 2007 PAGE 21 OF 22 Discussion ensued on County and School Board efforts. Commissioner Brown remarked, "When we get the Newsletter article put together, we ought to lobby our local media as well." Commissioner Krebs asked, "Has anybody thought about contacting the different Associations, possibly even getting them to come to what you - call a Town Hall Meeting, but come here and we can spread the word to them and they can also put it in their Homeowner's newsletters." Mayor Bush then suggested, "We can come up with a publication or - a one (1) page or two (2) pager that we could put out there, so yes, I think that is part of what this Committee would be doing." Mayor Bush added, "I will work with Ron [McLemore] on this. We will make sure you see what is going on." Mayor Bush added, "But think about it in the meantime, who you would appoint." Further discussion followed regarding getting the local Chamber of Commerce's involved along with Police and Fire Unions. Discussion followed on the Sunshine Law being applicable for all Legislators and Mayor Bush suggested this be discussed with the Florida League of Cities. Commissioner Brown asked if they should hold a Workshop prior to Legislative Action Day to discuss their strategy. Regarding a possible date, Mayor Bush suggested, "Why don't we give Mr. McLemore a time to work on this, and then I will have Andrea [Lorenzo-Luaces] poll everybody and see when we can meet." .:. .:. AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. REPORTS REPORTS 605. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore commented on building progress being made at a burned-out house. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 26, 2007 PAGE 22 OF 22 ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 9:30 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER, ASSISTANT TO THE CITY CLERK AND ~.~ I " AN .' .' A LORENZO-LUACES, CMC CITY CLERK APPROVED: i~ F.. BUSH OR NOTE: These Minutes were approved at the March 12,2007 Regular City Commission Meeting.