HomeMy WebLinkAbout2006 06 12 Consent 405 Lift Station Model
COMMISSION AGENDA
ITEM 405
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
June 12, 2006
Meeting
MGR/DEPT.
Authorization
REQUEST: Utility Department Requesting Authorization to enter into a Contractual
Agreement for a Lift Station Model, Analysis and Design for the Western
Wastewater Transmission System.
PURPOSE: The purpose of this Board item is to request authorization to enter into a
contractual agreement with CPH Engineers, Inc. of Orlando, Florida for the design
of a SewerCad Lift Station Model, Analysis and Design for the Western
Wastewater Transmission System at a cost of$39,965.00
CONSIDERATIONS:
This project is needed for the efficient design of wastewater transmission system
serving the area from approximately Tuskawilla Road westward. It will develop a
computer aided model and electronic simulation of the flow of the current system in a 24
hour period. This computer model will then be compared to the information the Utility
Department as to check for accuracy.
After completion of the current system, CPH Engineers will also prepare a model
for the extension of the system on Moss Road and prepare design and construction plans
for this extension based on the findings of the model.
Additionally CPH Engineers will report any recommended improvements to the
overall Western Transmission System as it relates to the entire system and specifically as
it relates to expansion of the Town Center System. In addition to the Moss Road force
June 12,2006
Consent Agenda Item 405
Page 2
main design, the findings of this report will allow the Utility Department to develop a
Capital Improvement Plan should the report find any deficiencies in the system.
FUNDING:
The proposed agreement amount of $39,965.00 is budgeted in the $150,000 from
fund 3600-62100 West Force Main Re-Routing Project which will only be in design this
fiscal year.
RECOMMENDATION:
It is recommended that authorization be granted to enter into a contractual
Agreement with CPH Engineers, Inc. of Orlando, Florida for the Western WRF Lift
Station Analysis and Design at a cost of $39,365.00 which is payable from the Water and
Sewer Department Operating Expenditures line code 3600-62100.
ATTACHMENTS:
1. Amendment 86 For Western WRF Lift Station Analysis and Design
COMMISSION ACTION:
Attachment No.1
AMENDMENT 86
FOR
WESTERN WRF
LIFT STATION
And
TRANSMISSION SYSTEM ANALYSIS and DESIGN
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated , 2006, by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is
mutually agreed upon and declared an authorized Amendment to an Agreement dated
November 27, 1984, between the parties, herein setting forth the scope, terms and conditions
of the services herein authorized. The appropriate provisions of the Agreement apply as fully
as if repeated herein.
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Engineering Services,
more specifically itemized herein, in the preparation of a SewerCad model of the
western lift station system not including the Highlands area system (the excluded
lift stations include 3W, 4W, 6W, 9W and 13 W). The plant lift station, 12W, will
be included as it connects to the system in question.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection
with the project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering
representative in those phases of the project to which this Amendment applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Utilities Director and will
submit interim plans to them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of the
model and analysis.
3.2 Model and Analysis
3.2.1 The City shall provide an AutoCad or electronic compatible version of the
sewerage transmission system for import into the SewerCad program. This
system shall also contain any known, designed or planned improvements and if
not, they shall be identified by the City for inclusion in the analysis.
3.2.2 The City shall provide all pertinent data and lift station pump curves. This
includes:
1) Number of pumps per station
2) Wet well diameter
3) Variable speed pumps and locations
4) Size, type and brand of each pump at each associated lift station and a pump
curve for each pump
5) Forcemain and gravity system sizes. The gravity size only applies to gravity
sections required for re-pump situations, such as the Town Center system to
the LS10W system. For these gravity sections that receive a lift station
discharge and the flow continues on to another lift station (re-pump), we
need to have the invert elevations at each manhole or at least the total drop
and total length from the initial discharge manhole to the lift station
6) Pump station run times
7) Pump station draw-down results
8) Float elevations at each lift station
9) Relative elevations (based on USGS datum) of the top and bottom of the lift
stations (these can be obtained form record drawings and do not need to be
surveyed unless the City wants that degree of accuracy)
3.2.3 The City shall provide the average annual daily per capita flow and the average
persons per household or the average daily flow per customer/connection.
3.2.4 The City shall identify and provide the lift station basin areas.
3.2.5 The City shall provide the number of single family and multi family units and
commercial flows in each lift station basin.
3.2.6 CPH will prepare a model using SewerCad using the data obtained from the
above items. Run a 24 hour simulation of the system and verify with the City that
the model mimics the actual system. Analysis will include and evaluation of
future conditions with information provided by the city.
3.2.7 CPH will analyze the extension of the forcemain from LS 10W, 5W and 11W and
the elimination of the gravity section on Moss Road. Within this scenario is the
assumption that lift stations 10W, 5W and 11W will pump sewage directly to the
West WRF and that the forcemain will be extended to the west side of LS 7W.
We will provide the City with the system capital improvements necessary to meet
these conditions. We will also analyze any weaknesses in the existing systems
and advise the City if we believe that any additional capacity is available within
the system. Of particular interest is the Town Center/High School system which
pumps over to LS 10W and LS 17W which also provides flow to this system.
3.2.8 CPH will prepare a final letter report with a summary of our findings and a Capital
Improvement Plan for the system with the projects prioritized. The report will be
prepared for internal use only and will be succinct in nature. The report will
include the information that results from the computer model such as the
projected operating conditions for each lift station in a tabular format; the
recommended improvements for each lift station and the associated forcemain
system; the capacity of each sub basin and the capability of each subbasin; and,
a recommended capital improvement plan for the system.
3.2.9 CPH will prepare a design of the forcemain along Moss Road to the new
connection point adjacent to lift station 7W. The route is approximately 2800
lineal feet and will run along Moss Road to north of the Gee Creek bridge and
down along the power easement in property owned by the city or where
easements already exist. We will provide a survey and design plans at a 1 inch
equals 30 feet scale.
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such
services, the ENGINEER will furnish or obtain under subcontracts,
supplementary services of the following types which will be paid for by the
OWNER as additional services.
4.2.1 Additional services due to significant changes in the scope of the project
or its design including, but not limited to, changes in size, complexity, character
of construction or due to time delays in initiating or completion of the work as
described herein.
4.2.2 Additional services in connection with the project including services
normally furnished by the OWNER as described in Section 5 herein and services
not otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in
any protest, litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after
the date of this Amendment) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District, or
other regulatory agency requirements.
4.2.5 Provide, through a subconsultant, additional surveying services if
required or requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation and geohydrological
services if required or requested by the OWNER, or if required by SJRWMD or
FDEP, recommended by the ENGINEER and authorized by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate
a person to act as the OWNER'S representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
OWNER'S policies and decisions pertinent to the work covered by this
Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter
upon public and private lands as required for the ENGINEER to perform his work
under this Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
Provide personnel to locate facilities and mow, trim, or otherwise make
them accessible for inspection.
Examine all studies, reports, sketches, and other documents presented
by the ENGINEER and render decisions pertaining thereto within a reasonable
time so as not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over
the project, and such approvals and consents from such other individuals or
bodies as may be necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, soils investigations if advised in writing by the ENGINEER that they are
necessary or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S
expense, necessary additional services as stipulated in Section 4 of this
Amendment, or other services as required.
Provide such legal, accounting, and insurance counseling services as
may be required for the project, and such auditing services as the OWNER may
require.
Give prompt written notice to the ENGINEER whenever the OWNER
observes or otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
6.1.1 The fee for the scope of services described herein (analysis, design and
permitting) will be provided for a lump sum fee of $39,965. A breakdown by task
is included in Attachment A.
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to
ENGINEER'S monthly statements without retention for all categories of services
rendered under this Amendment and for reimbursable expenses incurred.
6.2.2 Charges for the services rendered by principals and employees as
witnesses in any litigation, hearing or proceeding in accordance with Paragraph
4.2.3 will be computed at a rate of $1000.00 per day or any portion thereof (but
compensation for time spent in preparing to appear in any such litigation, hearing
or proceeding will be computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior
to completion of the services of Section 3, payments to be made in accordance
with Paragraph 6.1.1 and 6.2.1 on account of that and all prior work under this
Amendment shall be due and payable, and shall constitute total payment for
services rendered. In addition, upon termination, the ENGINEER shall be paid
for any Additional Services authorized and rendered under Section 4.
6.2.4 The ENGINEER shall promptly begin work on the services authorized by
this Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining prices,
any opinions of probable construction cost which may be provided in the services
of this Amendment are made on the basis of his experience and qualifications
and represent his best judgment as a design professional familiar with the
construction industry, but the ENGINEER cannot and does not guarantee that
bids or the construction cost will not vary from opinions of probable cost
prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this
Amendment and to partners, successors, executors, administrators, and assigns
of such other party in respect to all covenants of this Amendment. Nothing
herein shall be construed as creating any personal liability on the part of any
officer or agency of any public body, which may be a party hereto, nor shall it be
construed as giving any rights or benefits hereunder to anyone other than the
OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until
the Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:
Date:
ENGINEER:
CPH Engineers, Inc.
ATTEST
By:
Date:
Task Summary
West Area Force Main Analysis
Survey
Preparation of Construction Documents
Permitting
$12,612.00
$7,700.00
$16,710.00
_$2,820.00
$39,965.00
AMENDMENT 86
FOR
WESTERN WRF
LIFT STATION
And
TRANSMISSION SYSTEM ANALYSIS and DESIGN
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated 5/22 ,2006, by and between the City of Winter Springs (hereinafter
called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is mutually agreed
upon and declared an authorized Amendment to an Agreement dated November 27, 1984, between
the parties, herein setting forth the scope, terms and conditions of the services herein authorized.
The appropriate provisions of the Agreement apply as fully as if repeated herein.
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
SECTION 1
GENERAL
1.1
The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of a SewerCad model of the western
lift station system not including the Highlands area system (the excluded lift stations
include 3W, 4W, 6W, 9Wand 13 W). The plant lift station, 12W, will be included as it
connects to the system in question.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advice to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Utilities Director and will submit interim plans to
them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1
GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
the model and analysis.
3.2 Model and Analysis
3.2.1 The City shall provide an AutoCad or electronic compatible version of the sewerage
transmission system for import into the SewerCad program. This system shall also
contain any known, designed or planned improvements and if not, they shall be
identified by the City for inclusion in the analysis.
3.2.2 The City shall provide all pertinent data and lift station pump curves. This includes:
1) Number of pumps per station
2) Wet well diameter
3) Variable speed pumps and locations
4) Size, type and brand of each pump at each associated lift station and a pump
curve for each pump
5) Forcemain and gravity system sizes. The gravity size only applies to gravity
sections required for re-pump situations, such as the Town Center system to the
LS10W system. For these gravity sections that receive a lift station discharge
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
and the flow continues on to another lift station (re-pump), we need to have the
invert elevations at each manhole or at least the total drop and total length from
the initial discharge manhole to the lift station
6) Pump station run times
7) Pump station draw-down results
8) Float elevations at each lift station
9) Relative elevations (based on USGS datum) of the top and bottom of the lift
stations (these can be obtained form record drawings and do not need to be
surveyed unless the City wants that degree of accuracy)
3.2.3 The City shall provide the average annual daily per capita flow and the average
. persons per household or the average daily flow per customer/connection.
3.2.4 The City shall identify and provide the lift station basin areas.
3.2.5 The City shall provide the number of single family and multi family units and
commercial flows in each lift station basin.
3.2.6 CPH will prepare a model using SewerCad using the data obtained from the above
items. Run a 24 hour simulation of the system and verify with the City that the model
mimics the actual system. Analysis will include and evaluation of future conditions
with information provided by the city.
3.2.7 CPH will analyze the extension of the forcemain from LS 10W, 5Wand 11W and the
elimination of the gravity section on Moss Road. Within this scenario is the
assumption that lift stations 10W, 5Wand 11W will pump sewage directly to the
West WRF and that the forcemain will be extended to the west side of LS 7W. We
will provide the City with the system capital improvements necessary to meet these
conditions. We will also analyze any weaknesses in the existing systems and advise
the City if we believe that any additional capacity is available within the system. Of
particular interest is the Town Center/High School system which pumps over to LS
10W and LS 17W which also provides flow to this system.
3.2.8 CPH will prepare a final letter report with a summary of our findings and a Capital
Improvement Plan for the system with the projects prioritized. The report will be
prepared for internal use only and will be succinct in nature. The report will include
the information that results from the computer model such as the projected operating
conditions for each lift station in a tabular format; the recommended improvements
for each lift station and the associated forcemain system; the capacity of each sub
basin and the capability of each subbasin; and, a recommended capital improvement
plan for the system.
3.2.9 CPH will prepare a design of the forcemain along Moss Road to the new connection
point adjacent to lift station 7W. The route is approximately 2800 lineal feet and will
run along Moss Road to north of the Gee Creek bridge and down along the power
easement in property owned by the city or where easements already exist. We will
provide a survey and design plans at a 1 inch equals 30 feet scale.
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side. doc
SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services ofthe
following types which will be paid for by the OWNER as additional services.
4.2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as described
herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, additional surveying services if required or
requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation and geohydrological services if
required or requested by the OWNER, or if required by SJRWMD or FDEP,
recommended by the ENGINEER and authorized by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER'S representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER'S policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
5.1.5
Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
5.1.6
Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
5.1.7
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S expense,
soils investigations if advised in writing by the ENGINEER that they are necessary or
advisable.
5.1.8
Furnish, or direct the ENGINEER in writing to provide at the OWNER'S expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.9
Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
5.1.10
Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
6.1.1 The fee for the scope of services described herein (analysis, design and permitting)
will be provided for a lump sum fee of $39,965. A breakdown by task is included in
Attachment A.
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to ENGINEER'S
monthly statements without retention for all categories of services rendered under
this Amendment and for reimbursable expenses incurred.
6.2.2 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.2.3 will be
computed at a rate of $1000.00 per day or any portion thereof (but compensation for
time spent in preparing to appear in any such litigation, hearing or proceeding will be
computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 and 6.2.1 on account of that and all prior work under this
Amendment shall be due and payable, and shall constitute total payment for services
rendered. In addition, upon termination, the ENGINEER shall be paid for any
Additional Services authorized and rendered under Section 4.
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
6.2.4 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7
GENERAL CONDITIONS
7.1
Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids orthe construction cost will not
vary from opinions of probable cost prepared by him.
7.2
The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body,
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1
The ENGINEER agrees to prosecute the work in a timely manner until the Project is
completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:
Date:
ENGINEER:
CPH Engineers, Inc.
ATTEST
BY:
Date:
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
ATTACHMENT A
Cost Summary
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side. doc
West Area Forcemain Analysis
Task 1 Task Description Project Manager/Engineer Design EIT Design Tech Secretary
Preliminary Engineering and Analysis of System
1 Collect and review at available data
a Review jurisdictional agency requirements 11 1
b Collect data from City 1 8 2
2 Build model with input data from city 4 24
3 Analzye, evaluate and review sewercad scenarios 8 24
4 Prepare preliminary estimate of probable construction cost 2 4 1
5 Prepare "Preliminary Design Letter"
a Pipeline alignment layout 2 4 4
b Permit requirements 0.5 2 1
c Impacts on existing pump stations 4 8 2
d Conclusions/recommendations 4 8 2
6 Sumit four copies and meet with City to discuss 2 2
SUBTOTAL DIRECT LABOR 28.5 85 4 9
SUBTOTAL $12,570.00
Misc. Expenses $42.00
TOTAL TASK 1 $12,612.00
RATE
Project Manager/Engineer $130.00
Design EIT $95.00
Design Tech $85.00
Secretary $50.00
West Area Forcemain Analysis
Task 2 Task Description Project Manager/Engineer Design EIT Design Tech Secretary Subconsultant
Survey
1 Topographic and cultural survey of corridor 2800 LF $7,700.00
SUBTOTAL DIRECT LABOR 0 0 0 0 $7,700.00
SUBTOTAL $7,700.00
TOTAL TASK 2 $7,700.00
West Area Forcemain Analysis
Task 3 Task Description Project Manager/Engineer Design EIT Design Tech Secretary
Preparation of Construction Documents
2 Prepare 60% drawings and specifications
a Plan and Profile sheets (4 anticipated at 1"=30' scale 6 8 32
b Cover sheet 1 4
c Details (1 sheet) 2 8
d Provide quality assurance and "Constructibility" review 4
e Prepare draft of technical specifications sections 4 4
f Submit four sets for review
g Meet with City staff to review 2 2
3 Prepare 90% plans and specs
a Plan and Profile sheets (4 anticipated at 1"=30' scale) 4 8 32
b cover sheet 4
c Details (1 sheet)
d Provide quality assurance and "Constructibility" review 4
e Prepare technical specifications 4 4 6
f Submit four sets 1 1
g Meeti with City staff to review 2 2
4 Submit four sets 100% plans and specs
a Plan and Profile sheets (4 anticipated at 1"=30' scale) 4 8
b Cover sheet
c Details (1 sheet) 2
d Provide quality assurance and "Constructibility" review 4
e Submit four sets 1
5 Prepare signed and sealed Engineers Estimate of Probable Cost 0.5 2 1
a Prepare and provide the Bid Schedule 2 1
SUBTOTAL DIRECT LABOR 30.5 40 97 14
SUBTOTAL $16,710.00
Misc Expenses $123.05
TOTAL TASK 3 $16,833.05
West Area Forcemain Analysis
Task 4 Task Description Project Manager/Engineer Design EIT Design Tech Secretary
Permitting
1 Prepare FDEP sewer system permit 2 8 4 1
2 Respond to RAI 2 8 4 1
3
SUBTOTAL DIRECT LABOR 4 16 8 2
SUBTOTAL $2,820.00
Misc.Expense
TOTAL TASK 4 $2,820.00
RATE
Project Manager/Engineer $130.00
Design EIT $95.00
Design Tech $85.00
Secretary $50.00
West Area Forcemain Analysis
TASK SUMMARY
TASK 1 PRELIMINARY ENGINEERING AND ANALYSIS $12,612.00
TASK 2 SURVEY & GEOTECHNICAL $7,700.00
TASK 3 PREPARATION OF CONSTRUCTION DOCUMENTS $16,833.05
TASK 4 PERMITTING $2,820.00
TOTAL LUMP SUM PROJECT COST $39,965.05
TOTAL LUMP SUM PROJECT COST (rounded) $39,965.00
AMENDMENT 86
FOR
WESTERN WRF
LIFT STATION
And
TRANSMISSION SYSTEM ANALYSIS and DESIGN
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated j 22 , 2006, by and between the City of Winter Springs (hereinafter
called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer), is mutually agreed
upon and declared an authorized Amendment to an Agreement dated November 27, 1984, between
the parties, herein setting forth the scope, terms and conditions of the services herein authorized.
The appropriate provisions of the Agreement apply as fully as if repeated herein.
J:\Z6582\Proposals\Winter SpringsWMEND86 Lift stationforcemain analysis west side.doc
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of a SewerCad model of the western
lift station system not including the Highlands area system (the excluded lift stations
include 3W, 4W, 6W, 9W and 13 W). The plant lift station, 12W, will be included as it
connects to the system in question.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering representative
in those phases of the project to which this Amendment applies, and will give
consultation and advice to the OWNER during the performance of his services. The
ENGINEER will perform the services for the City Commission under the general
supervision of the City Manager and Utilities Director and will submit interim plans to
them for their review, input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation of
the model and analysis.
3.2 Model and Analysis
3.2.1 The City shall provide an AutoCad or electronic compatible version of the sewerage
transmission system for import into the SewerCad program. This system shall also
contain any known, designed or planned improvements and if not, they shall be
identified by the City for inclusion in the analysis.
3.2.2 The City shall provide all pertinent data and lift station pump curves. This includes:
1) Number of pumps per station
2) Wet well diameter
3) Variable speed pumps and locations
4) Size, type and brand of each pump at each associated lift station and a pump
curve for each pump
5) Forcemain and gravity system sizes. The gravity size only applies to gravity
sections required for re-pump situations, such as the Town Center system to the
LS10W system. For these gravity sections that receive a lift station discharge
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and the flow continues on to another lift station (re-pump), we need to have the
invert elevations at each manhole or at least the total drop and total length from
the initial discharge manhole to the lift station
6) Pump station run times
7) Pump station draw-down results
8) Float elevations at each lift station
9) Relative elevations (based on USGS datum) of the top and bottom of the lift
stations (these can be obtained form record drawings and do not need to be
surveyed unless the City wants that degree of accuracy)
3.2.3 The City shall provide the average annual daily per capita flow and the average
persons per household or the average daily flow per customer/connection.
3.2.4 The City shall identify and provide the lift station basin areas.
3.2.5 The City shall provide the number of single family and multi family units and
commercial flows in each lift station basin.
3.2.6 CPH will prepare a model using SewerCad using the data obtained from the above
items. Run a 24 hour simulation of the system and verify with the City that the model
mimics the actual system. Analysis will include and evaluation of future conditions
with information provided by the city.
3.2.7 CPH will analyze the extension of the forcemain from LS 10W, 5W and 11 W and the
elimination of the gravity section on Moss Road. Within this scenario is the
assumption that lift stations 10W, 5W and 11 W will pump sewage directly to the
West WRF and that the forcemain will be extended to the west side of LS 7W. We
will provide the City with the system capital improvements necessary to meet these
conditions. We will also analyze any weaknesses in the existing systems and advise
the City if we believe that any additional capacity is available within the system. Of
particular interest is the Town Center/High School system which pumps over to LS
10W and LS 17W which also provides flow to this system.
3.2.8 CPH will prepare a final letter report with a summary of our findings and a Capital
Improvement Plan for the system with the projects prioritized. The report will be
prepared for internal use only and will be succinct in nature. The report will include
the information that results from the computer model such as the projected operating
conditions for each lift station in a tabular format; the recommended improvements
for each lift station and the associated forcemain system; the capacity of each sub
basin and the capability of each subbasin; and, a recommended capital improvement
plan for the system.
3.2.9 CPH will prepare a design of the forcemain along Moss Road to the new connection
point adjacent to lift station 7W. The route is approximately 2800 lineal feet and will
run along Moss Road to north of the Gee Creek bridge and down along the power
easement in property owned by the city or where easements already exist. We will
provide a survey and design plans at a 1 inch equals 30 feet scale.
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SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services, the
ENGINEER will furnish or obtain under subcontracts, supplementary services of the
following types which will be paid for by the OWNER as additional services.
4.2.1 Additional services due to significant changes in the scope of the project or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays in initiating or completion of the work as described
herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any protest,
litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (afterthe date of
this Amendment) as applicable to the Florida Department of Environmental
Protection, the St. Johns River Water Management District, or other regulatory
agency requirements.
4.2.5 Provide, through a subconsultant, additional surveying services if required or
requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation and geohydrological services if
required or requested by the OWNER, or if required by SJRWMD or FDEP,
recommended by the ENGINEER and authorized by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a person to
act as the OWNER'S representative with respect to the work to be performed under
this Amendment, and such person shall have complete authority to transmit
instructions, receive information, interpret and define the OWNER'S policies and
decisions pertinent to the work covered by this Amendment.
5.1.2 Guarantee access to and make all provision for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
5.1.3 Provide data requested that is reasonably available on the existing utility systems,
population and projections, land use and planning information.
5.1.4 Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
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5.1.5 Examine all studies, reports, sketches, and other documents presented by the
ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
5.1.6 Obtain approval of all governmental authorities having jurisdiction over the project,
and such approvals and consents from such other individuals or bodies as may be
necessary for completion of the Project.
5.1.7 Furnish, or direct the ENGINEER in writing to provide at the OWNER'S expense,
soils investigations if advised in writing by the ENGINEER that they are necessary or
advisable.
5.1.8 Furnish, or direct the ENGINEER in writing to provide at the OWNER'S expense,
necessary additional services as stipulated in Section 4 of this Amendment, or other
services as required.
5.1.9 Provide such legal, accounting, and insurance counseling services as may be
required for the project, and such auditing services as the OWNER may require.
5.1.10 Give prompt written notice to the ENGINEER whenever the OWNER observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
6.1 PAYMENT
6.1.1 The fee for the scope of services described herein (analysis, design and permitting)
will be provided for a lump sum fee of $39,965. A breakdown by task is included in
Attachment A.
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to ENGINEER'S
monthly statements without retention for all categories of services rendered under
this Amendment and for reimbursable expenses incurred.
6.2.2 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding in accordance with Paragraph 4.2.3 will be
computed at a rate of $1000.00 per day or any portion thereof (but compensation for
time spent in preparing to appear in any such litigation, hearing or proceeding will be
computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance with
Paragraph 6.1.1 and 6.2.1 on account of that and all prior work under this
Amendment shall be due and payable, and shall constitute total payment for services
rendered. In addition, upon termination, the ENGINEER shall be paid for any
Additional Services authorized and rendered under Section 4.
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6.2.4 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
SECTION 7 '
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or equipment,
or over any construction contractor's method of determining prices, any opinions of
probable construction cost which maybe provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Amendment and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body,
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the OWNER and the ENGINEER.
SECTION 8
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the Project is
completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
ATTEST
ATTEST
OWNER:
City of Winter Springs, Florida
Date: ~ • l S ~. u ~
ENGINEER:
CPH Engineers, Inc.
ey:
Date: cs~22.~a
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ATTACHMENT A
Cost Summary
J:\Z6582\Proposals\Winter Springs\AMEND86 Lift stationforcemain analysis west side.doc
West Area Forcemain Analysis
Project Design Design
Task 1 Task Description Mana er/En ineer EIT Tech Secrets
Preliminary Engineering and Analysis of System
1 Collect and review all .available data
a Review jurisdictional agency requirements 1 1 1
_ b Collect data from city 1 8 2
2 Build model with input data from city j 4 24
3 Analzye, evaluate and review sewercad scenarios g 24
_4 Prepare preliminary estimate of probable construction cost 2 4 1
5 Prepare "Preliminary Design Letter"
a Pipeline alignment layout 2 4 4
b Permit requirements 0 5 2 ~
c Impacts on existing pump stations 4 g 2
d
6 Conclusions/recommendations
Submit four copies and meet with Cit to discuss
CI IQTlITAI nlnr!'~T i n~~r-~ 4
2 8
2 2
~+vv 1 v 1 ~~ u1RClr I L/1DVR
28.5 85 4 9
SUBTOTAL $12, 570.00
Misc. Expenses $42.00
TOTAL TASK 1 $12,612.00
RATE
Project Manager/Engineer $130.00
Design EIT $95.00
Design Tech $85.00
Secretary $50.00
West Area Forcemain Analysis
Project Design Design
Task 2 Task Description Mana er/En ineer EIT Tech Secrets Subconsultant
Survey
1 Topographic and cultural survey of corridor 2800 LF $7,700.00
SUBTOTAL DIRECT LABOR 0 0 0 0 $7,700.00
SUBTOTAL $7,700.00
TOTAL TASK 2 $7,700.00
West Area Forcemain Analysis
Project Design Design
Task 3 Task Description Manager/Engineer EIT Tech Secrets
Preparation of Construction Documents
_ _ 2 Prepare 60% drawings and specifications
a Plan and Profile sheets (4 anticipated at 1"=30' scale) 6 8 32
___ b
Cover sheet
1
4 _
c Details (1 sheet) 2 g
_ _ d Provide quality assurance and "Constructibility" review 4
e Prepare draft of technical specifications sections 4 4
f Submit four sets for review 1 1
g Meet with City staff to review 2 2
3 Prepare 90% plans and specs
_ a Plan and Profile sheets (4 anticipated at 1"=30' scale) 4 8 32
b Cover sheet 4
c Details (1 sheet) 1 4
d Provide quality assurance and "Constructibility" review 4
e Prepare technical specifications 4 4 6
f Submit four sets 1 1
g Meet with City staff to review 2 2
4 Submit four sets 100% plans and specs
a Plan and Profile sheets (4 anticipated at 1 "=30' scale) 4 g
b Cover sheet
c Details (1 sheet) 2
d Provide quality assurance and "Constructibility" review 4
e Submit four sets 1
5 Prepare signed and sealed Engineer's Estimate of Probable Cost 0.5 2 1
a Prepare and provide the Bid Schedule
~,. 2 ~
.7VO I V I I`1L LJ11"CCIi 1 LH6VK 3O.rJ 40 97 14
SUBTOTAL $16,710.00
Misc. Expenses $123.05
TOTAL TASK 3 $16,833.05
West Area Forcemain Analysis
Project Design Design
Task 4 Task Description Manager/En ineer EIT Tech Secrets
Permittin
1 Prepare FDEP sewer system permit 2 8 4 1
2 Respond to RAI 2 8 4 1
3
SUBTOTAL DIRECT LABOR
4 16 8 2
SUBTOTAL $2,820.00
Misc. Expense
TOTAL TASK 4 $2,820.00
RATE
Project Manager/Engineer $130.00
Design EIT $95.00
Design Tech $85.00
Secretary $50.00
MISCELANEOUS EXPENSES
West Area Forcemain Analysis
ITEM DESCRIPTION COST UNIT TASK 1 TASK 2 TASK 3 TASK 4
Qty Ext Qty Ext Qty Ext Qty Ext
Photocopies 8 1/2 x 11 $0.05 Sheet 30 $1.50 100 $5.00 50 $2.50
Blueprinting 24" x 36" $0.60 Sheet 108 $64.80 36 $21.60
Plotting Mylars 24" x 36" $8.00 Sheet
Mileage $0.43 Mile 60 $25.50 90 $38.25
Color Flyer 8 1/2 x 11 double sided
Color Plot 24" x 36" $1.70
$36.00 Each
Sheet
Postage $0.34 Letter $15.00 $15.00 $8.00
Scaned Images $1.10 Sheet
Diskette $3.50 Disk
TOTALS $42.00 0 $123.05 $32.10
West Area Forcemain Analysis
TASK SUMMARY
TASK 1 PRELIMINARY ENGINEERING AND ANALYSIS $12,612.00
TASK 2 SURVEY & GEOTECHNICAL $7,700.00
TASK 3 PREPARATION OF CONSTRUCTION DOCUMENTS $16,833.05
TASK 4 PERMITTING $2,820.00
TOTAL LUMP SUM PROJECT COST $39,965.05
TOTAL LUMP SUM PROJECT COST (rounded) $39,965.00