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HomeMy WebLinkAbout_2007 03 19 City Commission Special Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING MARCH 19,2007 CALL TO ORDER The Special Meeting of Monday, March 19, 2007 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, arrived at 5:18 p.m. City Attorney Anthony A. Garganese, present A moment of silence preceded the Pledge of Allegiance. REGULAR AGENDA - PREVIOUSLY LISTED ON THE MARCH 12,2007 MEETING AGENDA REGULAR 610. Office Of The City Clerk Requests That Deputy Mayor Sally McGinnis Make An Appointment To Fill A Vacancy On The Oak Forest Wall And Beautification District Advisory Committee. DEPUTY MAYOR McGINNIS STATED, "I AM PLEASED TO ENTER THE NAME OF SHARON HOTCHKISS." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE 2 OF 11 REGULAR 613. Community Development Department - Planning Division Requests That The City Commission Establish A Date In Mid To Late April For A Joint City CommissionlLocal Planning Agency Meeting [For The Purpose Of Reviewing, Commenting, And Approving Transmittal Of The Letter Of Understanding To The Department Of Community Affairs, Which Will Include The Major Planning Issues To Be Addressed In The 2008 EAR (Evaluation And Appraisal Report)]. Mr. Randy Stevenson, ASLA, Director, Community Development Department spoke on this Agenda Item. Mr. Stevenson suggested that this Meeting would last "No more than an hour." Commissioner Krebs mentioned that on April 23, 2007, "I won't be here." Mayor Bush suggested "April 23rd, [2007] - four o'clock." Mr. Stevenson remarked, "It should give you time and I will relay that to the LP A (Local Planning Agency)." Mayor Bush then said to Mr. Stevenson, "You will let Andrea (Lorenzo-Luaces, City Clerk) know and she will let us all know for sure." Mr. Stevenson noted, "I'll do that." City Manager Ronald W McLemore arrived at 5:18 p.m. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 616. Community Development Department ADD-ON Requests The City Commission Consider The Request Of Vistawilla Office Center, LLC To Modify The Monument Sign/Wall Design For The Proposed Wall Located At The Northwest Corner Of The Phase I Building. Mr. Stevenson introduced his opening remarks on this Agenda Item. Mr. Tom Corkery, 759 Bear Creek Circle, Winter Springs, Florida: addressed the City Commission and suggested, "My idea is to put some vining on these walls also, so they all turn out to be green and ivy - I think that will offset it and make it that much nicer." Discussion ensued on the size and location of the transformer. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE 3 OF II Mr. Corkery then explained, "When this wall is finished, there are two (2) things this is going to accomplish - which I think is very important. One (1), we are not going to see any meter boxes and two (2), we're not going to see the transformer." Mr. Corkery added, "We've gone ahead and designed this and it is pretty nice actually. And I think the only thing I am going to add to it, that is not on there is those vines. But, it's a real pretty wall, designed columns, and pretty colors and planters and - going right with my landscaping. " Discussion ensued on bollards. Mr. Corkery stated, "I will put the bollards in, that is not a problem." "MOTION TO APPROVE WITH IVEY AND - WHATEVER YOU CALL THOSE..." COMMISSIONER ROBERT S. MILLER STATED, "...BOLLARDS." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. COMMISSIONER RICK BROWN SAID TO MR. STEVENSON, "I THOUGHT WE WERE TALKING ABOUT JUST SYMMETRICALLY ON THIS WALL, THE THREE (3) HERE AND THE THREE (3) HERE - NOT ALL THE WAY AT THE END." COMMISSIONER MILLER ADDED, "BOLLARDS ON BOTH SIDES." COMMISSIONER BROWN SAID, "BALANCED HERE, HERE, SYMMETRICAL TO THE SIGN." MAYOR BUSH ADDED, "COMMISSIONER BROWN SAID, WHATEVER IT TAKES TO MAKE IT SYMMETRICAL." MANAGER McLEMORE REMARKED, "THERE ARE GOING TO BE SIX (6) OF THEM AND YOU AND YOUR LANDSCAPE ARCHITECT GET TOGETHER AND MAKE IT WORK THE BEST." VOTE: COMMISSIONER BROWN : AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19, 2007 PAGE 4 OF II REGULAR AGENDA REGULAR 614. Office Of The City Manager ADD-ON Requesting The City Commission To Review And Approve Resolution Number 2007-15 Regarding The Establishment Of The Ad Hoc Winter Springs Property Tax Reform Action Study Committee. Manager McLemore introduced this Agenda Item and read a statement to those III attendance. Tape I/Side B Manager McLemore noted, "We need to delay Budget changes to Pension Plan requiring City paid contributions. In other words, we had talked about asking the Pension Committee to look at additional benefits that we may want to add to the Pension Plan. I think we need to hold off on that. Now, they could go forward and look at it, but as far as funding it, and determining what the cost for these additions would be, I don't think we need to address that until after we know where we are going. I think we need to delay the implementation of WiFi. I don't say stop the studies. They are funded. We need to complete them and know where we're at. I think we have to delay that until we see how it fits into the total picture." Manager McLemore added, "About this time, mid-year, we start getting some requests from Department Heads for some additional considerations for additional people. That is another item I think we need to delay, and just make it part of the overall budget process for next year." Mayor Bush remarked about the proposed Resolution and stated, "I don't think twelve (12) people on this Committee is enough because we need representation from everyone of these areas that is going to be impacted. Representations from the leadership on our Boards, and then some other people as well. Make sure someone from these Athletic Leagues is on here; the Senior Center - who is going to represent the Seniors? Some of our past Commissioners who are no longer sitting here would make good Members because they have been on this side of the fence as well. So that is one of the things I would like the Commission to consider. We mentioned twelve (12), and I think that is what is in the Resolution - that may not be enough." Deputy Mayor Sally McGinnis inquired, "Who will facilitate this Committee?" Manager McLemore stated, "Staff will." Further discussion followed on the size of the proposed Committee and responsibilities. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19, 2007 PAGE 5 OF II Commissioner Miller suggested to Manager McLemore, "Have some type of a mechanism where there would be a list provided - of the type people that should be included so that as we start making Appointments, we make sure that we get representation from each of these areas." Manager McLemore recommended, "Start with your - Boards and Committees. There is where you have a lot of people who have already demonstrated interest and they are already familiar with certain areas of your government. That is a starting point." Regarding the proposed time line for this Committee, Manager McLemore stated, "I think you are talking about probably, six (6) Meetings. Commissioner Joanne M. Krebs suggested, "I think one of the things we might think about doing is sending some type of notification to the current Board Members that we have, who may be interested, because they do represent all different areas." On the structure of this proposed Committee, Manager McLemore noted, "The documents that we put together for that Committee - you'll have them. You will know everything that we are saying to them." Commissioner Krebs suggested, "Don't you think the areas of the City would be also of consideration. 1 mean shouldn't you have people from all areas of the City?" Mayor Bush stated, "Yes, absolutely." Manager McLemore added, "I would hope so." Commissioner Krebs noted, "We should look at that as well." Manager McLemore remarked, "I agree." Discussion. Mayor Bush asked, "How does the Commission feel about the proposed schedule then?" Deputy Mayor McGinnis stated, "I like it. It is open for modification as they move through it." Mayor Bush then asked, "Do we have Consensus then that the schedule is at this point workable?" Deputy Mayor McGinnis remarked, "Yes." No objections were voiced. Mr. Kevin Smith, Director, General Services Department addressed the City Commission on a graph that was distributed to the City Commission. Commissioner Krebs asked, "I was wondering why we just didn't see a graph where it should show us each year where our money was going?" Mayor Bush said, "I think having that other data would be good." Commissioner Krebs remarked, "I would like it anyway." Commissioner Brown noted, "Budget increase from the baseline." Commissioner Brown added, "Each year - the Budget - the increased funds were for that year?" Manager McLemore said, "We can do that. Per year." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE60F II Continuing, Mayor Bush mentioned, "One of the things we have talked about is the make-up from twelve (12) to eighteen (18), and that is on the first page." Mayor Bush asked, "Do we have agreement to change that to eighteen (18)?" Commissioner Krebs noted, "What if eighteen (18), aren't enough to get the group that you want on this Committee? Is there any way to make it where you could have - all of us have the three (3) Appointments - and then with an optional - should the Commission decide you need to fill a few more slots?" Discussion. Tape 2/Side A "I WOULD LIKE TO MAKE A MOTION - TO ACCEPT THIS RESOLUTION WITH THE FOLLOWING CHANGES - FOR EACH COMMISSIONER TO HAVE THREE (3) APPOINTMENTS AND THE MAYOR, AS SUGGESTED; AND IF AFTER THOSE THREE (3) APPOINTMENTS HAVE BEEN MADE, THE COMMISSION DECIDES - LATER, THAT THERE ARE A COUPLE OF ADDITIONAL AREAS THAT NEED TO BE FILLED, UP TO THREE (3), BUT IT WOULD BE AT-LARGE - APPOINTMENTS BROUGHT BACK BY THE COMMISSION, ONLY IF THIS COMMISSION DECIDES - AND THAT WOULD MAKE IT A TOTAL OF TWENTY-ONE (21)." MOTION BY COMMISSIONER KREBS. MANAGER McLEMORE SAID, "EACH ONE OF YOU ARE GOING TO APPOINT THREE (3), AND THEN ON THE OTHER THREE (3), ANYBODY CAN MAKE A RECOMMENDATION." COMMISSIONER KREBS SAID, "IF IT IS NEEDED, IF THIS COMMISSION DECIDES THAT IT IS NEEDED." SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. Mayor Bush then pointed out, "This Resolution then would give you something to show people that you may want to Appoint." Manager McLemore added, "I will attach the schedule to the Resolution." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE 7 OF II REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 615. Office Of The City Manager ADD-ON Requesting The City Commission To Review Its Agreement With WMFE (Community Communications, Inc.) To Determine If The City Commission Desires To Follow Through On Funding. Manager McLemore said, "My suggestion to you if you want to continue to do this, that you pay them the whole amount up front." Mayor Bush stated, "We need to go to them right now and say - 'We need to put a program together on the Property Tax Reform' and it needs to run on Public Television." Deputy Mayor McGinnis added, "I agree." Commissioner Krebs asked, "Are we even utilizing our option for anything being shown starting in January of 20077" Discussion. "I MOVE THAT WE HONOR OUR COMMITMENT TO WMFE." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MANAGER McLEMORE NOTED, "YOU ALSO HAVE THE OPTION OF TELLING THEM - AMENDING YOUR CONTRACT. WE HAVE NOT EXECUTED THAT CONTRACT YET. THAT WE'RE GIVING YOU THE FIVE THOUSAND [DOLLARS] ($5,000.00) THIS YEAR, BUT IT IS SUBJECT TO APPROPRIATION IN THE FOLLOWING TWO (2) YEARS WHICH MAY OR MAY NOT HAPPEN." DEPUTY MAYOR McGINNIS ADDED, "I WOULD ADD THAT TO MY MOTION." MANAGER McLEMORE ADDED, "OR PAY THE WHOLE THING NOW, AND GET IT OUT OF THE WAY." COMMISSIONER BROWN STATED, "IF WE'RE GOING TO DO THIS AS A CONTRACT, I WOULD REALLY LIKE TO SEE THE DELIVERABLES." MAYOR BUSH SUGGESTED, "WE SHOULD HAVE - WMFE CONTACT THE COMMISSIONER." COMMISSIONER KREBS ADDED, "THEY HAVE IN THEIR CONTRACT, AND THEY ARE AWARE THAT THERE IS THE POSSIBILITY." MANAGER McLEMORE COMMENTED, "I WILL PUT THAT ALSO IN THE COVER LETTER TO THEM." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19, 2007 PAGE 8 OF II "I AMEND THE MOTION TO STATE THAT THIS IS SUBJECT TO FUTURE BUDGET CONSTRAINTS AND I WILL ALSO ADD THAT THEY COULD BE OUT OF BUSINESS." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH STATED, "THE AMENDMENT IS THAT WE WOULD NOTIFY THEM ABOUT THE FIVE THOUSAND [DOLLARS] ($5,000.00) THIS YEAR, BUT FUTURE FUNDING WOULD DEPEND." SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: (ON THE AMENDMENT) COMMISSIONER KREBS: AYE COMMISSIONER BROWN : NAY DEPUTY MAYOR McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: NAY MOTION CARRIED. VOTE: (ON THE MOTION AS AMENDED) COMMISSIONER BROWN : NAY COMMISSIONER MILLER: NAY DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. In other City business, the following items were discussed: Mayor Bush said, "I am writing a letter to the Honorable Ray Sansom." Next, Mayor Bush stated that "The City-County organization - that meeting is being called back into existence." Mayor Bush added, "We need to - reaffirm Commissioner Gilmore or select somebody different." "I MOVE THAT THE MAYOR AND COMMISSIONER GILMORE SERVE ON THE CITY-COUNTY COMMISSION." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE 9 OF II Mayor Bush then explained, Steve Glazier was our representative from Winter Springs, he was a citizen on that Committee. If there is no objection, we just need to contact Steve and see if he is still interested." "I MOVE THAT MR. GLAZIER CONTINUE - BE ASKED TO SERVE AS OUR COMMUNITY REPRESENT A TIVE." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE. COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Mayor Bush mentioned that on April 3 rd, 2007, he would be taping the State of the City Address on SGTV (Seminole Government TV). With discussion on the status of a Farmers Market, Mayor Bush suggested, "We would let the lady know, who addressed the Commission, that in light of the Tax Reform issue that we need to wait to see how this settles out before we can move forward with it." Deputy Mayor McGinnis remarked, "I agree." Commissioner Donald A. Gilmore stated, "Consensus." Mayor Bush noted, "I will do that." Mayor Bush then spoke of a horse situation, to which Commissioner Brown suggested, "I would like to propose that the Mayor does a letter from the City." Commissioner Krebs added, "I think that would be good." Mayor Bush commented, "I will craft a letter and we will- hopefully look at it Monday night." Regarding having a representative address the City Commission on the GreeneWay issue at the May 14th, 2007 City Commission Meeting, Mayor Bush stated their "Legislative Assistant - will come. Is that sufficient?" Deputy Mayor McGinnis stated, "That is fine." Mayor Bush added, "We will go ahead and invite whoever they are going to send." Next, Mayor Bush commented on an email from Fire Chief Tim Lallathin related to the Scottish Highland Games and then said to City Clerk Lorenzo-Luaces, "Make sure the Commissioners see Tim's (Lallathin) response." Manager McLemore mentioned a "Brainstorming session" he was having this week at City Hall with Seminole County City Managers on the Property Tax Reform issue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - MARCH 19,2007 PAGE 10 OF II Mayor Bush then remarked, "I am going to write a letter to our legislative people - (Sandy) Adams, (David) Mealor, and (Lee) Constantine indicating our concern." Discussion followed on contacting the Florida League of Cities, and a Conference Call connection every Tuesday morning. Commissioner Krebs mentioned that "We won that Tri-County [League of Cities] trophy and we need to keep that trophy, so next time, City Manager and Andrea (Lorenzo- Luaces) - we need you there too. We have got to keep that trophy." Mayor Bush suggested that Mr. Smith attend. Commissioner Gilmore mentioned an upcoming Tuscawilla Today article and said, "I would like to thank the Mayor, and Kevin (Smith) and Ron (McLemore) for their input to it. " Commissioner Brown suggested, "Perhaps we should get WMFE [TV Channel 24] to do a symposium on the impact of the Tax, and get it broadcast." Mayor Bush said, "We will contact them tomorrow." Mayor Bush said, "Andrea (Lorenzo-Luaces), remind me to do it if I forget, and that is that we contact them and also to have them contact Commissioner Brown and fill him in on what they proposed and what we heard before." Deputy Mayor McGinnis suggested to Manager McLemore, regarding the recommended symposium - "Discuss it with - all the cities." Manager McLemore stated, "We will bring it up." Attorney Garganese mentioned a lawsuit by Esterson Construction. Mayor Bush mentioned a concern of Larry Chmura related to the Highlands Homeowner's Association. As to a response, Attorney Garganese stated, "You can just give me a copy of that and we will be happy to handle that." Attorney Garganese then mentioned copies of Motions that had been filed. Mayor Bush added, "I will let Mr. Chmura know that the HOA (Homeowner's Association) will be hearing from the Attorney on this." Attorney Garganese spoke on Quasi-Judicial proceedings. With discussion, Mayor Bush noted, "If in doubt, call Anthony (Garganese)." Mayor Bush opened "Public Input". No one spoke. Mayor Bush closed "Public Input". ADJOURNMENT Mayor Bush adjourned the Special Meeting at 7:28 p.m. RESP E,CTFULLY SUBMITTED: A , . A LORENZO-LUACES, CMC CITY' LERK APPROVED: ~~~i: ~ JO~;ilisH MAYOR CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING ~ MARCH 19,2007 PAGE 11 OF 11 NOTE: These Minutes were approved at the March 26, 2007 Regular City Commission Meeting,