Loading...
HomeMy WebLinkAbout_2010 02 08 City Commission Regular Agenda CITY OF WINTER SPRINGS FLORIDA O � 2 U)i I Ih or puI ated . I (4 i c) .4 •OR•O1 . CITY COMMISSION AGENDA REGULAR MEETING MONDAY, FEBRUARY 8, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five 11 , 4 , NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. •• PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 2 OF 8 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Not Used. INFORMATIONAL 102. Police Department REQUEST: Providing Information To The City Commission Concerning The Implementation Of Crime Reports To The Citizens. FISCAL IMPACT: $1,200.00 from the Local Law Enforcement Trust Fund. COMMUNICATION EFFORTS: 1. Provided A Demonstration Of The System At The January 2010 Citizens Advisory Committee Meeting. Requested The Information To Be Pass Along In HOA (Homeowner's Association) Newsletters By CAC (Citizen Advisory Committee) Members. 2. Conducted Press Releases. 3. Informational Article In The Police Department's February 2010 Issue Of The Community News Letter. RECOMMENDATION: Information Only. INFORMATIONAL 103. Building Division REQUEST: Advising The City Commission Of The Status Of Insurance Services Offices, Inc. (ISO) Building Code Enforcement Evaluation Report Of January 10, 2009. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 3 OF 8 FISCAL IMPACT: The City's Rating Has An Impact On The Property Insurance Rates Paid City Wide. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda. RECOMMENDATIONS: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Police Department REQUEST: Requests That The City Commission Approve The Expenditure Of $2500.00 From Federal Asset Forfeiture Funds To Be Donated To Central Florida Crimeline, Inc. To Assist Them In Maintaining Their Anonymous Crime Tip Line. FISCAL IMPACT: The Funding For This Request Will Come From Federal Asset Forfeiture Monies. As Of February 1, 2010, The Fund Balance Is $28,060.10. COMMUNICATION EFFORTS: 1. Install A Link To Crimeline On The Winter Springs Police Department Website To Provide Easy Access To Our Citizens. 2. Communicate To Our Citizens' Information Through Publications And Civic Group Meetings The Mission Of Crimeline And The Donation Our City Made. 3. Provide An Electronic Form On The Winter Springs Police Department Website That Forwards Tips To crimetips @winterspringsfl.org. RECOMMENDATIONS: Approve The Expenditure Of $2500.00 From Federal Asset Forfeiture As A Donation To Crimeline. CONSENT 201. Not Used. CONSENT 202. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: $0. There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: A Copy Of The List Of Items To Be Disposed Of Has Been Posted On The City's Website Under Public Notices. Additionally, The Contact Information For The Vendor Conducting The Auction Has Also Been Provided On The Website. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 4 OF 8 CONSENT 203. Public Works Department - Stormwater Division REQUEST: Requesting The City Commission Adopt Resolution 2010 -06 Agreeing To The Implementation Of A Lake Jesup Basin Management Action Plan. FISCAL IMPACT: No Funding Is Requested Or Committed To By Adoption Of Resolution 2010 -06. Funding For Individual Projects To Meet The City's BMAP (Basin Management Action Plan) Obligations Would Occur As A Part Of The Normal Budgeting And Approval Process. The City Has No Obligation Under The First Of Three 5 -Year Implementation Periods Under The BMAP (Basin Management Action Plan) Which Runs Through 2014. COMMUNICATION EFFORTS: The Complete Lake Jesup Basin Management Action Plan Has Been Posted On The City's Website. RECOMMENDATION: Staff Recommends The City Commission Approve Resolution 2010 -06. CONSENT 204. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 25, 2010 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 25, 2010 City Commission Workshop Minutes. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 25, 2010 City Commission Regular Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 25, 2010 City Commission Regular Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 303. Not Used. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 5 OF 8 RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 405. Office Of Commissioner Seat Four — The Honorable Sally McGinnis REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 407. Office Of The Mayor — The Honorable John F. Bush REPORTS 408. Office Of Commissioner Seat One — The Honorable Jean Hovey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 6 OF 8 PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Recommends The City Commission Consider The Request For A Waiver From The 25 Foot Front Yard And 15 Foot Side Yard Setback Requirements Set Forth In Section 20 -255. Of The City Code For Principle Structures Within The C -2 Zoning District, For A Site Located Along The North Side Of SR (State Road) 419, Immediately West Of The Layer Elementary School, Pursuant To The Waiver Criteria And Procedure Detailed In Section 20 -34., To Allow The Building To Be Located Up To The Front And Side Property Lines. The Waiver Addresses Only Zoning Setback Requirements And Does Not (Cannot) Address Building Code Or Other Life - Safety Code Issues Associated With The Potential Attachment Of A Building Structure To The Perimeter Wall. FISCAL IMPACT: The Waiver Would Make The Restrained Site More Developable And More Likely To Generate More Jobs And Tax Revenue. COMMUNICATIONS EFFORTS: The Site Was Posted With A Large Yellow Sign And Notification Letters Were Sent To The Abutting Property Owners Within 150 Feet Of The Site. A Copy Of The Agenda Item Was Sent To The Applicant Before The BOA (Board Of Adjustment) Meeting And Before The Commission Meeting. RECOMMENDATION: The Board Of Adjustment And Staff Recommend Approval Of The Setback Waiver Request Since We Believe It Does Meet All Of The 6 Criteria For This Site. This Waiver Is Conditioned Upon The Property Owner Conveying The 30 Foot Wide Trail Right -Of -Way To The State And Building The Required 10 Foot High Perimeter Wall. This Waiver Does Not Become Effective Until The Trail Right -Of -Way Is Dedicated And The Perimeter Wall Is Built. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requesting The Commission Consider Information Provided Herein On The Potential One Cent Sales Tax Renewal And Take Action As Deemed Appropriate. FISCAL IMPACT: The City Currently Receives 2.3% Of The 2" Generation One Cent Sales Tax Which Currently Amounts To Approximately $1.2M Per Year To Be Used For Transportation Related Projects. The 2' Generation Sales Tax Will Expire January 2011. The Seminole County School Board Has Indicated They Will Seek A Renewal Of The Sales Tax That Will Increase The School Boards Allocation From 25% To 50% Of The Incremental Sales Tax. COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 7 OF 8 RECOMMENDATION: The City Manager Recommends That The City Commission Consider The Request If The School Board For The City To Support The Renewal Of The One Cent Sales Tax For A 3` Generation And Take Action As Deemed Appropriate. The City Is Well- Positioned To React To Either Decision Of The Commission. REGULAR 601. Office Of The City Manager REQUEST: Requesting The City Commission To Consider A Change, Proposed By The Oviedo - Winter Springs Regional Chamber Of Commerce, To The Economic Development Grant Agreement Previously Transmitted By The City To The Chamber. (The Issue Of Memorializing The Terms Of The City's Trustee Membership With The Chamber Was Previously Discussed By The Commission On September 14, 2009. At That Time, The Item Was Tabled Therefore, A Motion To Remove From The Table Would Be Required For The Commission To Consider This Item.) FISCAL IMPACT: Trustee Membership Costs Are $5,000.00 Per Year, For The Period From January 1 To December 31. Funds Are Budgeted In The Commission Budget, 1100- 58300, In FY (Fiscal Year) 2010 For This Purpose. COMMUNICATION EFFORTS: Trustee Membership Affords The City With A Variety Of Communication Tools Which Are Included In The $5,000.00 Cost, Including: • Logo Placement As A TRUSTEE On Chamber Letterhead And Membership Literature. • Logo Placement On Signage And Recognition As A TRUSTEE At Chamber Events. • Logo Placement As A TRUSTEE On Home Page Of Chamber Website With Link To City's Website. • Recognition As A TRUSTEE In All Weekly Chamber e- newsletters. • 1/2 Page Ad In Each Edition Of The "Green" Venture Quarterly .pdf Newsletter. • Two (2) Week Sponsorship Of Chamber Connection e- newsletter. • Logo Recognition In "Thank You" Advertisement In The Annual Chamber Membership Directory. • Complimentary Booth Space At "Taste Of Oviedo." • Complimentary Booth Space At One Expo Of Our Choice (Home & Hurricane, Kidstravaganza, Health & Fitness Or Holiday). • Complimentary Entry For Four At Annual Chamber Year End Business Bash. • $1,000 Sponsorship Of One Of A Variety Of Chamber's "Signature" Events (Excluding Golf Tournament And Capitol Connection). RECOMMENDATION: The City Manager Recommends That The City Commission: 1. Determine Whether Or Not To Continue Its Trustee Membership With The Chamber. 2. If The Commission Decides To Continue Its Trustee Membership, Then Consider The Chamber's Requested Change To The Attached Economic Development Grant Agreement (Trustee Membership) Between The City And Chamber And Take Action As Deemed Appropriate. Regarding This Requested Change In The Agreement By The Chamber: The City Manager And City Attorney Caution The Commission That Approving This Change Could Potentially Place The City In A Situation Where It Is In Violation Of Section 106.113, F.S. (Florida Statutes) Unless The City Could Negotiate Some Level Of Written Assurance That The Trustee Membership Funds Will Not Be Used For Political Advertisements And Electioneering Communications. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 8, 2010 PAGE 8 OF 8 Absent This Written Assurance, In A Format Agreeable To The City, The City Manager Would Recommend The Commission Deny This Requested Change To The Agreement. REGULAR 602. Public Works Department REQUEST: Requesting The City Commission's Review Of Straw Ballot Result For The Proposed Paving Of Herrell Road And Jackson Circle In The Ranchlands. FISCAL IMPACT: No Funding Is Requested With This Agenda Item. If The Commission Decides To Include Herrell Road And/Or Jackson Circle In The Ranchlands Paving Program, These Streets Will Be Added To Future Bid Packages That Will Be Submitted To The City Commission For Award Of A Construction Contract. Based On The Recent Bid Results For Phase 1, Staff Expects The Available Funding From The Road Improvement Fund (One -Cent Sales Tax) To Be Sufficient To Fund The Entire Ranchlands Paving Program. COMMUNICATION EFFORTS: Straw Ballots Were Mailed To All Abutting Property Owners On Herrell Road And Jackson Circle, Along With A Notice That The Results Would Be Submitted For The City Commission's Review At The February 8, 2010 City Commission Meeting. Residents Who Provided e -mail Addresses With Their Straw Ballots Were E- Mailed The Preliminary Straw Ballot Results And A Reminder Notice About The February 8 Meeting. The Abutting Property Owners Were Also Previously Mailed "Request For Input" Notices In October 2009 And Many Residents Accepted Staff's Invitation To Have An Onsite Meeting To Discuss The Project. The City Commission's Decision On This Agenda Item Will Be Communicated To The Herrell Road And Jackson Circle Property Owners By e -mail And/Or Standard Mail. RECOMMENDATION: Staff Recommends The City Commission Approve Herrell Road And Jackson Circle For Paving. ADJOURNMENT 41. PUBLIC NOTICE o� This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.