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HomeMy WebLinkAbout_2010 01 25 City Commission Regular Agenda - Amended CITY OF WINTER SPRINGS, FLORIDA x v i i I nrurpor ted 1950 OR`OP: CITY COMMISSION AMENDED AGENDA REGULAR MEETING MONDAY, JANUARY 25, 2010 6:15 P.M. CITY HALL COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey Seat One Deputy Mayor Rick Brown Seat Two Commissioner Gary Bonner Seat Three Commissioner Sally McGinnis Seat Four Commissioner Joanne M. Krebs Seat Five •9.8 NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes AWARDS AND PRESENTATIONS PART I AWARDS AND PRESENTATIONS 300. Office Of The City Manager Requesting The Mayor And City Commission Receive A Presentation From Seminole County Commissioner Mike McLean On The 2010 State Of The County Event. AWARDS AND PRESENTATIONS 301. Office Of The City Manager Presentation Of Employee Recognition Awards To The City Of Winter Springs Employees. AWARDS AND PRESENTATIONS 302. Office Of The Mayor ADD -ON Discussion Of Local Option Sales Tax By Seminole County Public Schools Deputy Superintendent George Kosmac. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Parks And Recreation Department REQUEST: Requests That The City Commission Review The Cost Per Resident Of The Past City Of Winter Springs Special Events. FISCAL IMPACT: N/A (Not Applicable) Informational. COMMUNICATION EFFORTS: Informational For The City Commission Only. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 3 OF 13 RECOMMENDATION: Parks And Recreation Recommends That The City Commission Review The Information Presented And Provide Further Direction As Needed. INFORMATIONAL 102. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Regarding The Expenses/Revenue And Project Summary From The 2009 Holiday Events. FISCAL IMPACT: $14,505.52 Expended $3,795.00 Brought In $10,710.52 General Fund Expenditure COMMUNICATION EFFORTS: The Events Were Promoted On The City Website, e- Citizen, Festival Websites, And Flyers Were Printed And Distributed In Local Businesses And Schools. Promotion Was Done In The Orlando Sentinel, Seminole Chronicle, Seminole Voice, And Tuskawilla Today. Also WFTV 9, Radio Station 105.9, And SGTV (Seminole Government Television) Promoted The Events. In Addition, The Large Banner Promoting The Event Was Hung In The Town Center. Several Schools Were Also Involved In The Event Programs. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Review The Information Presented And Provide Further Direction As Needed. INFORMATIONAL 103. Not Used. INFORMATIONAL 104. Parks And Recreation Department REQUEST: Notifying The City Commission Of The Status Of The Florida Recreational Development Assistance Program Grant Regarding Magnolia Park. FISCAL IMPACT: The Magnolia Park Project Is Budgeted In The [20']09/[20']10 Budget At $1,188,750, Acct. (Account) #305 65000 70008. The FRDAP (Florida Recreational Development Assistance Program) Grant Currently Is $200,000.00 If Approved By The Legislature. It Would Be An Addition To The Project And Could Be Used However The City Wishes. COMMUNICATION EFFORTS: Lobbying Of State Senator Lee Constantine And Representative Sandy Adams For FRDAP (Florida Recreational Development Assistance Program) Funding To Stimulate The Economy. RECOMMENDATION: Informational Only. CONSENT AGENDA CONSENT 200. Parks And Recreation Department REQUEST: Requesting That The City Commission Approve Resolution 2010 -01 Updating And Revising The Schedule Of Fees For Various Parks And Recreation Facility Uses And Activities. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 4 OF 13 FISCAL IMPACT: Parks And Recreation Has Reviewed The Number Of Memberships Affected By These Changes And Believes That The Revenues Will Remain The Same As Projected Due To Increased Usage Of The Facilities. COMMUNICATION EFFORTS: Staff Will Inform Citizens And Users Of The Changes Through The City Website, E- Citizen, And Direct Mail To The Membership Database Of The Splash Playground And Senior Center. Also, New Signage Will Be Put -Up And Flyers With The Changes Will Be Made For The Public. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Approve Resolution 2010 -01 Updating And Revising The Schedule Of Fees For Various Parks And Recreation Facility Uses And Activities. CONSENT 201. Parks and Recreation Department REQUEST: Requesting That The City Commission Approve The Expenditure From Parks And Recreation Budgeted Funds Up To $45,000.00 For A Large Shade Structure To Rep Services (Inc.). FISCAL IMPACT: The Fiscal Impact Is Up To $45,000.00, Which Is Budgeted In The [20']09/[20']10 Budget Of Parks And Grounds (7230- 64000). COMMUNICATION EFFORTS: Parks And Recreation Has Received Many Complaints From Residents In 2009 Regarding The Playground Being Too Hot During The Spring And Especially Summer Months. Staff Informed Residents That We Were Budgeting To Install A Shade Structure Over The Playground Prior To The Next Spring And Summer. Staff Will Promote The Installation On E- Citizen, City Website, And Direct E -Mail (Mail) To Splash Playground Members In The Parks And Recreation Database. RECOMMENDATION: The Parks And Recreation Department Is Recommending That The City Commission Approve The Purchase And Installation Of A Large Playground Shade Structure At Trotwood Park From Budgeted Funds Not To Exceed $45,000. CONSENT 202. Public Works Department REQUEST: Requesting Approval Of Resolution #2010 -05 Authorizing The City Manager To Enter Into A Highway Maintenance Memorandum Of Agreement With The Florida Department Of Transportation For The Maintenance Of State Road 434. FISCAL IMPACT: The $62,000.00 Is A Slight Annual General Fund Revenue Increase Used To Offset The Expenditures For Maintaining S.R. (State Road) 434, The Majority Of Which Are Expensed Against Urban Beautification Repair And Maintenance Of Grounds Line Code. COMMUNICATION EFFORTS: No Extras Communication Efforts Are Necessary At This Time. RECOMMENDATION: It is recommended that approval of Resolution (Number) 2010 -05 be granted authorizing the City Manager to enter into a highway landscaping maintenance memorandum of agreement with the FDOT (Florida Department Of Transportation) for the Maintenance of State Road 434 from Talmo Street to S.R. (State Road) 417 For A Three Year Period Beginning March 2010. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 5 OF 13 CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 4, 2010 City Commission Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 4, 2010 City Commission Special Meeting Minutes. CONSENT 204. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 11, 2010 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 11, 2010 City Commission Workshop Minutes. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 11, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 11, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS PART II AWARDS AND PRESENTATIONS 303. Not Used. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 6 OF 13 RECESS REPORTS REPORTS 400. Office Of The City Attorney Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager Kevin L. Smith REPORTS 402. Office Of The City Clerk Andrea Lorenzo Luaces, MMC REPORTS 403. Office Of Commissioner Seat One The Honorable Jean Hovey REPORTS 404. Office Of Commissioner Seat Two/Deputy Mayor The Honorable Rick Brown REPORTS 405. Office Of Commissioner Seat Three The Honorable Gary Bonner REPORTS 406. Office Of Commissioner Seat Four The Honorable Sally McGinnis REPORTS 407. Office Of Commissioner Seat Five The Honorable Joanne M. Krebs REPORTS 408. Office Of The Mayor The Honorable John F. Bush CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 7 OF 13 PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requesting The City Commission To Review The Report Of Findings From Phase II Of The Forensic Investigation And Provide Direction As Deemed Necessary Or Appropriate. FISCAL IMPACT: $7,000.00 Phase I $23,750.00 Paid -To -Date For Phase II $1,250.00 Due For Phase II Total Amount For Phase I And Phase II: $32,000.00 COMMUNICATION EFFORTS: Non Applicable. RECOMMENDATION: The City Manager Recommends That The City Commission Accept The Report As Presented And Provide Direction As Deemed Necessary Or Appropriate. REGULAR 601. Office Of The City Attorney REQUEST: Requests The City Commission Provide Direction Regarding The Request Made By The Current Property Owner (Winter Springs Holdings, Inc.) Of The Winter Springs Town Center Phase II Property To Amend The Recorded Implementation Agreement Related To The Development Of The Property. FISCAL IMPACT: The Fiscal Impact Varies Depending On Which Option The City Commission Chooses. OPTION A (Approve/New Agreement) 1. Subject To Final Verification By The City Engineer, The City Would Incur Approximately $272,536.00 To Reimburse The Property Owner For The Design And Permitting Of Spine Road (Michael Blake Boulevard). 2. The City Would Be Relieved Of Its Financial Commitment To Purchase 62 Garage Public Parking Spaces Which Amounts To $930,000.00 (62 X $15,000 Per Space), And Any Other Incidental Financial Commitments Under The Agreement. 3. The City Receives The Value Associated With The Land Conveyed To The City For Spine Road And Neighborhood Parks #4 And #5. 4. The City Receives The Value Of A Long Term Commitment To Use Portions Of The Vacant Land For Town Center Parking And Events. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 8 OF 13 OPTION B (Approve /Unilaterally Terminate Existing Agreement) The City Relieves Itself Of All Remaining Financial Commitments Under The Agreement. However, The City Loses The Benefits Under The Agreement Including The Design And Permitting Of Spine Road And The Value Of The Land Necessary To Build Spine Road. The City Also Loses The Value Of The Land For Neighborhood Parks #4 And #5. Further, The City Loses Other Potential Benefits Under A New Agreement. OPTION C (Deny/Maintain Existing Agreement) The City Maintains The Existing Financial Commitments Under The Agreement Including Reimbursement For The Design And Permitting Of Spine Road And The Public Parking Spaces In The Garages. COMMUNICATION EFFORTS: 1. No Public Advertisements Are Required For This Item. However, This Item, And Any Subsequent Related Item, Will Be Placed On A City Commission Agenda And Posted At City Hall And On The City's Website. 2. The Presentation Of This Agenda Item Was Scheduled With The Property Owner's Representative. A Copy Of The Agenda Item Has Been Delivered To The Representatives Prior To The Commission Meeting. The Representatives Should Be In Attendance At The Commission Meeting To Answer Any Questions Regarding The Property Owner's Request. RECOMMENDATION: The City Attorney And City Staff Recommend The City Commission Provide Direction Regarding The Property Owner's Request. If The City Commission Desires To Approve The Request, The City Attorney And City Staff Recommend Option A Because It Furthers The Long Standing Master Plan For The Town Center And Offers Other Significant Value To The City. REGULAR 602. Parks And Recreation Department REQUEST: Requests That The City Commission Review Information From Bentley Architects And Engineers, Inc. Regarding The Conversion Of The Civic Center To A Larger Community Center Or A Senior Wellness Center. FISCAL IMPACT: New Community Center $1,391,815.00 Conversion To Senior Wellness Center 333,683.00 No Funds Are Currently Budgeted For Either Project. COMMUNICATION EFFORTS: The Senior Organization And Members Have Previously Expressed An Interest In A Senior Wellness Center. If Directed To Proceed, Staff Would Again Discuss The Proposed Senior Wellness Center With Seniors For Their Input. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Review Information From Bentley Architects And Engineers, Inc. Regarding The Conversion Of The Civic Center To A Larger Community Center Or A Senior Wellness Center And Provide Any Direction Deemed Appropriate. REGULAR 603.1 Office Of The City Manager And Office Of The City Attorney REQUEST: Request That The City Commission Adopt Resolution 2010 -04 Establishing An Ad Hoc Charter Review Committee For Purposes Of Conducting A Formal Review Of The City Charter. FISCAL IMPACT: None. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 9 OF 13 COMMUNICATION EFFORTS: 1. No Public Advertisements Are Required For This Item To Create The Committee. However, This Item, And Any Subsequent Related Item, Will Be Placed On A City Commission Agenda And Posted At City Hall And On The City's Website. 2. Charter Review Committee Meetings Will Be Noticed At City Hall And On The City's Web Site. The Committee Will Provide Opportunities For Members Of The Public To Provide Input During The Charter Review Process. 3. General Factual Information About The Charter Review Proceedings Will Be Incorporated Into The City's Newsletter, And May Be Posted On Utility Bills. 4. Any Referendum Ordinance Adopted By The City Commission Will Be Advertised In A Newspaper And Subject To A Public Hearing. Additionally, Referendum Elections Are Required To Be Noticed Twice In The Newspaper Five And Three Weeks Before The Election. 5. If A Referendum Is Set By The City Commission, Any Communication Efforts By The City Will Be Subject To Section 106.113, Florida Statutes, Which Was Adopted By The Legislature In 2009. With Respect To Matters Subject To A Vote Of The Electors, That Section Provides The City May Not Expend Public Funds On Political Advertisements Or Electioneering Communication Concerning An Issue, Referendum, Or Amendment. However, That Section Seems To Allow A Municipality To Expend Public Funds For Communications Limited To Factual Information. 6. In The Past, The City Has Prepared A General Mailer To Residents Explaining Any Proposed Charter Amendments. RECOMMENDATION: The City Manager And City Attorney Recommend That The City Commission Approve Resolution 2010 -04. REGULAR 603.2 Office Of The City Manager And Office Of The City Attorney REQUEST: Requests That The City Commission Make Appointments To The City's New Charter Review Committee, Called The "Winter Springs Ad Hoc Charter Review Committee If Resolution Number 2010 -04 Was Duly Approved In The Accompanying Agenda Item. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, And City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The Mayor And Each City Commissioner Are Requested To Make Their Appointment(S) To The Winter Springs Ad Hoc Charter Review Committee REGULAR 604.1. Office Of The City Attorney REQUEST: Requests That The City Commission Consider Referring To The LPA (Local Planning Agency) For Recommendation A Draft Ordinance Regarding An Amendment To The City's Tree Code To Address Energy Devices Based On Renewable Resources. FISCAL IMPACT: Given Section 163.04, Florida Statutes, The Draft Ordinance May Have A Negative Impact On Future Tree Bank Contributions. COMMUNICATION EFFORTS: 1. The Ordinance Will Be Subject To Two Advertised Public Hearings Before The LPA (Local Planning Agency) And The City Commission. 2. Related Agenda Items Will Be Posted At City Hall And On The City's Website. RECOMMENDATION: The City Attorney Recommends That The Draft Ordinance Be Referred To The LPA (Local Planning Agency) For Review And Recommendation So That This Issue May Be Further Analyzed And Addressed Legislatively. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 10 OF 13 REGULAR 604.2. Community Development Department Arbor Division REQUEST: Requesting That The City Commission Consider A Request Of Residents Edward Nancy Riordan For A Waiver Of The Arbor Permit Fee And Replacement Tree Credits That Are Required By Chapter 5 Of The City's Code Of Ordinances (Arbor Ordinance 2003 -22) For A Tree Removal. FISCAL IMPACT: In Addition To Time And Effort That Has Already Been Expended By Staff And The City Attorney's Office, Granting The Request For A Waiver Could Result In A Loss Of $25 In Arbor Permit Fees And A Permanent Reduction In Tree Canopy In This Area. The Impact To The City's Urban Tree Canopy Is Difficult To Determine At This Time As The Future Ramifications Of Similar Waivers Is Unknown. COMMUNICATION EFFORTS: Staff Has Been In Communication With Mr. And Mrs. Riordan For Several Months Regarding This Issue Including A Visit To The Site, On The Telephone, Through Email And Communicating In Writing. RECOMMENDATION: Staff Recommends The City Commission Consider All Provided Information And The Three (3) Proposed Options For The Waiver Request Of The Tree Removal Permit Fee And Replacement Requirement And Take Action As They Deem Appropriate. REGULAR 605. Community Development Department REQUEST: Requesting That The City Commission Remove From The Table And Reconsider A Request From Tuscawilla Home Owners [Homeowners] Association (THOA) To Donate Up To $6,000 For The Installation Of Three (3) Benches Within The Tuscawilla Subdivision. FISCAL IMPACT: Depending Upon The Decision Of The City Commission, The Following Would Be The Resulting Impacts On The City's Operating Budget: A) If The City Commission Chooses Option 1, The City Would Be Responsible To Fund Repairs And Maintenance For The Benches As Long As They Are Installed And Available For Public Use. The Actual Costs Would Be Determined By Unforeseen Field Conditions And Could Include Repair Of Damage From Accidents Or Vandalism. Significant Maintenance Costs Would Result In Staff Recommending Removal Of The Benches. B) If The City Commission Chooses Option 2 Or 3, There Would Be No Funding Required By The City. COMMUNICATION EFFORTS: THOA (Tuscawilla Home Owners [Homeowners] Association) Has Communicated With The Tuscawilla Community Regarding The Donation Of Benches To The City And The Concept Has Been Generally Well Received, With The Condition That They Not Be Installed Adjacent To Any Homeowner Association Property Or Private Property. THOA (Tuscawilla Home Owners [Homeowners] Association) Has Discussed This Issue At Their Board Meetings And Has Received Input From Surrounding Homeowners Associations As To The Acceptable Placement Of The Proposed Benches. RECOMMENDATION: Staff Recommends The City Commission Reconsider This Item Reviewing All Information Including The Three (3) Proposed Options Shown Above And Take Action As They Deem Appropriate. If Option 1 Or 2 Is Approved, Staff Recommends The City Commission To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Agreements Required For This Project. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 11 OF 13 REGULAR 606. Parks And Recreation Department REQUEST: Requests That The City Commission Reconsider Doing A July 4, 2010 Celebration Of Freedom Similar To Last Year Except Charging For Parking And Or An Entry Fee. FISCAL IMPACT: General Fund Reserve Budget $48,700.00 Less Project City Sponsorships/Vendors $20,000.00 Less Cox Radio Group 7,500.00 Total Estimated General Fund Exp. (Expendutes) $21,200.00 Less Parking And/Or Admission Fees From Event Parking Company COMMUNICATION EFFORTS: No Efforts Are Needed At This Time. However, If Any Fee Is To Be Charged It Will Need To Be Put On E- Citizen, City Website, Local Media, Posters, Signage At The Event, Etc. We Would Do Our Best To Inform Those Who Are Considering Attending And Those Who Attend About The Fee(s). RECOMMENDATION: Parks And Recreation Recommends That The City Commission Reconsider Doing A July 4 Celebration Of Freedom Similar To Last Year Except Charging Of A Parking And/Or Admission Fee Or Any Action The City Commission Deems Appropriate. REGULAR 607. Office Of The City Clerk REQUEST: Requests That Deputy Mayor Rick Brown Make An Appointment To The Beautification Of Winter Springs Board To Fill A Currently Open Seat, Due To An Advisory Board Member's Absences Not Meeting Code. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Proposed Appointment. COMMUNICATION EFFORTS: Based On Discussions With Deputy Mayor Rick Brown Who Was Contacted About This Vacancy, No Other Specific Communication Efforts Were Needed Or Requested. RECOMMENDATION: Deputy Mayor Rick Brown Is Respectfully Requested To Make An Appointment To The Beautification Of Winter Springs Board. REGULAR 608. Finance Department REQUEST: Requesting That The Commission Review A Utility Billing Process Improvement In The Meter Read Schedule. FISCAL IMPACT: 1 No Impact On Annual City Utility Revenues Or Expenditures. 2- The Customer Will Enjoy A More Consistent And Uniform Bill Amount. COMMUNICATION EFFORTS: Under The Revised Meter Read Schedule, Two Utility Bills Have Gone Out For Cycles 1 And 2 Reflecting The Date Range And Number Of Days Of Consumption In The Meter -Read Period. Further, Staff Is Evaluating The Potential Of Adding Additional Information To The Bill Which Sets Forth Prior Usage Comparison (Similar To That Of Progress Energy). RECOMMENDATION: It Is Recommended That Commission Review The Meter Reading Process Improvement And Offer Feedback As Deemed Appropriate. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 12 OF 13 REGULAR 609. Utility Department REQUEST: Requesting Approval Of Agreements With The City Of Sanford And Maxwest Environmental Systems For Biosolids Disposal FISCAL IMPACT: The Increase In Disposal Costs From $0.065 To $0.085 Per Gallons Results In An Annualized Increase Of Approximately $70,000 In The Sludge Disposal Cost. For The Balance Of This Fiscal Year, We Project A Need Of $40K Which Will Be Transferred From The SR 46 Alternative Water Study Project. COMMUNICATION EFFORTS: No Extras Communication Efforts Are Necessary At This Time. RECOMMENDATION: It Is Recommended That The City Commission Approve The Biosolids Disposal Agreement With Maxwest And Interlocal Agreement For Long Term Treatment And Use Of Biosolids With The City Of Sanford And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. REGULAR 610. Office Of The City Attorney REQUEST: Requests The City Commission Provide Direction Regarding The Completion Status Of The Phase II Office Building At The Vistawilla Office Center Located Along State Road 434, And To Grant The Property Owner Additional Time To Complete The Phase II Office Building. FISCAL IMPACT: The Construction Of The Phase II Office Building Will Have A Positive Impact On The City's Commercial Tax Base When It Is Constructed. For Example, The Current Assessed Value Of The Phase I Vistawilla Office Center Building Is $5,213,271.00 The Total 2009 Tax Bill Amount For That Building Is $94,335.00, Of Which $12,884.08 Was For Winter Springs Ad Valorem; $573.46 For Winter Springs Bonds; And $12,146.40 For Fire. That Positive Tax Impact Was Intended To Off -Set The City's Economic Development Grant To The UCF (University Of Central Florida) For The Business Incubator Program. In The Event The Phase II Office Building Is Not Completed, Vistawilla Office Building, LLC Has A Contractual Obligation To Pay The City Up To $200,000 Depending On How Long It Takes Them To Complete Construction Of The Phase II Building After The Completion Date. That Obligation Is Memorialized In The Fifth Modification Of Developer's Agreement Which Is Recorded In Seminole County ORB 6858, Pgs [Pages]1286- 1289. COMMUNICATION EFFORTS: 1. This Agenda Item Is Not Subject To Any Special Advertising Requirements. Therefore, This Item Was Only Posted At City Hall And Posted On The City's Web Site. 2. A Copy Of This Agenda Item Was Provided To One Of The Listed Managers Of The Vistawilla Office Center, LLC, David Mcleod, Prior To The Meeting. RECOMMENDATION: The City Attorney Recommends That The City Commission Extend The Completion Date Deadline For The Phase II Office Building At The Vistawilla Office Center Until October 29, 2011, In Light Of Provisions Set Forth In SB (Senate Bill) 360. Further, The City Commission Should Conduct Additional Periodic Reviews Of The Completion Deadline As Conditions Warrant. In Addition, The City Attorney Recommends That The City Commission Authorize The City Attorney Prepare A Legal Instrument To Memorialize The City Commission's Decision Made Pursuant To This Agenda Item, And Authorize The City Manager To Execute The Same On Behalf Of The City. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING JANUARY 25, 2010 PAGE 13 OF 13 REGULAR 611. Office Of The City Attorney REQUEST: The City Attorney Seeks Direction From The City Commission Regarding A Request Made By The Tuscawilla Country Club (RDC Golf Group) To Modify The Completion Date Of The Last Remaining New Tennis Court Which Is Required To Be Constructed Under The Third Amendment To Settlement Agreement Between The City And The Club. FISCAL IMPACT: None. NOTE: Unrelated To The 4 Tennis Court, The Owner Still Owes The City For The Second And Final $12,500.00 Installment Of The TLBD Beautification Supplemental Contribution Which Was Due On September 9, 2009. See Paragraph 7.0 Of The Third Amendment. The Owner Indicated To The City Attorney That They Were Hoping To Make Payment In Conjunction With The Sale Of The Greens At Tuscawilla Project, Which Has Not Materialized. COMMUNICATION EFFORTS: Not Applicable. RECOMMENDATION: The City Attorney Recommends That The City Commission Consider The Request And Provide Direction On Whether Or Not The City Commission Desires To Amend The Construction Deadline Imposed On The 4 New Tennis Court Required Under The Third Amendment ADJOURNMENT Note: Amendment(s) To The Agenda Are Noted As "ADD -ON PUBLIC NOTICE sd This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" per Section 286.0105 Florida Statutes.