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2025 12 08 Consent 304 - Cross-Control Program Management for Annual Backflow Inspections and Testing Services Contract with Aarons Backflow Services
CONSENT AGENDA ITEM 304 CITY COMMISSION AGENDA | DECEMBER 8, 2025 REGULAR MEETING TITLE Cross-Connection Control Program Management of Annual Backflow Inspections and Testing Services Contract with Aarons Backflow Service. SUMMARY Cross-connection refers to a connection between your drinking (potable) water and any non-potable source that, when a backflow condition occurs, can contaminate the drinking water supply. The CCCP protects public health, ensures compliance with regulations and maintains water system integrity. The City needs this CCCP to identify and document backflow hazards and notify owners of any mandatory corrective action when required. On September 22, 2025, the City initiated a competitive bidding process by publishing a Request for Proposal (RFP # 09-25-01 CS) requesting Proposals from qualified companies for the purpose of providing their services for the management of the cross-connection control program (CCCP). The qualified company shall provide a strong technical support team, demonstrate the ability to improve the management of the program, develop and implement plans to reduce exposure risks related to regulatory compliance and safety, and operate in compliance with state regulations. The company awarded will be required to complete an initial survey and inspection within one year of award and maintain program management services for the following five years. The City's Selection Committee met on November 13, 2025 to evaluate the respondents submitting Proposals s to RFP # 09-25-01 CS. The scoring was based on the following criteria: Experience & Qualifications (30%), Methodology & Approach (20%), Software & Data Management Capabilities (30%), and Cost (20%). After review of the Proposals the Committee is recommending Aarons Backflow Service as the top ranked vendor. If approved, the City will prepare the necessary contract documents for the agreement. FUNDING SOURCE This testing is budgeted in the Water & Sewer Fund in Repairs & Maintenance Infra Water System G/L#410-36-3600-545240. RECOMMENDATION Pursuant to RFP # 09-25-01 CS, Staff requests the City Commission approve a contract 116 with Aarons Backflow Service to provide Cross-Connection Control Program Management Services on an annual basis in the amount of approximately $65,119.00, plus a 10% project contingency, totaling $71,631.00. If an agreement cannot be reached with the first ranked respondent the City would then begin negotiations with the next ranked respondent. Additionally, staff recommends authorizing the City Manager and City Attorney to prepare and execute any and all applicable documents consistent with this Agenda item. 117 RFP 09-25-01 CS Cross Connection Control Program Management Proposal Evaluation CS CM MW CS CM MW CS CM MW Experience & Qualifications: Proposer has demonstrated significant experience and references that attest to their skills and capabilities with cross-connection control program management. 30 27 30 20 21 20 20 24 25 25 Methodology & Approach: Proposers provided detailed methodologies for surveying, tracking, training, and compliance. Demonstrating the necessary capabilities and skills to undertake this project. 20 18 20 15 15 15 15 18 20 20 Software & Data Management Capabilities: Proposers provided a detailed explanation of their data accessibility. Software proposed is compatible with City of Winter Springs ESRI Arc GIS/ArcMap software, providing an easy GIS Integration atmosphere. 30 27 20 25 20 15 25 26 20 30 Experience Total:80 72 70 60 56 50 60 68 65 75 Cost: The cost of the Proposal is important to the CITY, however, based on the evaluation of the other criteria, the CITY will not necessarily select the lowest Proposer. 20 20 20 20 16 10 15 18 15 15 Total Possible Points:100 92 90 80 72 60 75 86 80 90 #1 262 #3 207 #2 256 Max Points Aarons Backflow Service Ace Flow Control Hydro Corp 118 RFP 09-25-01 CS Cross-Connection Control Program Management Services PROPOSAL OFFERED BY: AARON'S BACKFLOW SERVICES,INC. 119 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION A -PROPOSER INFORMATION AND ACKNOWLEDGEMENT FORM 120 PROPOSER INFORMATION AND ACKNOWLEDGEMENT FORM For RFP #09-25-01 CS Cross-Connection Control Program Management Services The undersigned Proposer does hereby agree to furnish the City of Winter Springs,Florida,the items listed in accordance with the minimum requirements/evaluation criteria shown by the Request For Proposal to be delivered to the specified site for the price indicated. IT IS THE PROPOSER'S RESPONSIBILITY TO CHECK www.demandstar.com FOR FINAL DOCUMENTS AND ADDENDA BEFORE SUBMITTAL THIS PROPOSAL MUST BE SIGNED BY THE PRINCIPAL OR DIRECTOR AS INDICATED BY THE FLORIDA DEPARTMENT OF STATE,DIVISION www.sunbiz.org).Proof of corporate signer must be submitted with Proposal.If not submitted,Proposer will beOFCORPORATIONS( considered non-responsive.Use Sunbiz website screen shot or copy of Corporate Resolution or Power of Attorney. PROPOSER NAME: TAX SNN or EIN: PROPOSER ADDRESS: PURCHASE ORDER ADDRESS: PHONE NUMBER: COMPANY WEBSITE: COMPANY CONTACT (REP): CONTACT EMAIL ADDRESS: SIGNATURE: THE UNDERSIGNED: Acknowledges receipt of: Panos Inc. 1. 2. RFP #09-25-01 CS Addenda: Number: Number: -7 ED FL 351/11 4b 7 -9433 aar0KlSbackC/ocU, A-anonVacg)nan aaro @ a msh CUL Pertaining To:Cross-Connection Control Program Management Dated Dated B. c. D. Has examined the site and all RFP Documents and understands that in submitting its Proposal,they waive all right to plead any misunderstanding regarding the same. Agrees: 1. 2. 3. 4. 5. To hold this Proposal open for 90 calendar days after the Proposal opening date. To furnish the services specified in this RFP at the prices quoted in the Proposal and in compliance with the RFP Documents. To accept the provisions of the Instructions to Proposers. To negotiate a contract with the CITY incorporating the Proposal prices,if selected on the basis of this Proposal. To accomplish the work in accordance with the contract documents. Certifies: 1. 2. That all information contained in this Proposal is truthful to the best of my knowledge and belief. That I am duly authorized to submit this Proposal on behalf of the Proposer and that the Proposer is ready,willing,and able to perform if awarded the Proposal. Stipulated Amount Submit on Cost Proposal Worksheet,Appendix A.A. RFP 09-25-01 CS Cross-Connection Control Program Management Services 121 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION B -TABLE OF CONTENTS 122 Table of Contents Section A —Proposer Information and Acknowledgement Form Section B —Table of Contents Section C —Executive Summary Section D—Qualifications Section E —Other Information Section F —Cost and Time Section G —Mandatory Proposal Forms Section H —Florida State Corporate Filing Proposal Cover Page 18-26 27-29 30-54 55-57 1 2-3 4-5 6-8 9-17 123 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION C-EXECUTIVE SUMMARY 124 Office:407-829-7933 |Fax:800-283-3168jAARON'S Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:office@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 Section C —Executive Summary Aaron's Backflow Services,Inc.hereby submits this proposal to the City of Winter Springs for Cross Connection Control Program Management Services.The proposal is designed to ensure compliance with Florida Department of Environmental Protection Regulation 62-555.360.The services proposed include an initial survey and inspection of 558 customers using potable water for irrigation,as well as 441 customers with non-residential potable water service connections. The services proposed also include program management services for the City for the next five years.Additional services will be discussed at a later time as needed. The services in this proposal will be performed by our local staff at Aaron's Backflow Services, Inc.in Lake Mary,Florida.Our offices are located at 130 Middle Street,Lake Mary,Florida 32746. At that location,we have a dedicated office staff of 6 full time clerical employees and 2 part time clerical employees.Additionally,we employ 19 full time certified backflow testers,trained and licensed to conduct any surveys,inspections,testing,repairs,and replacements of backflows as neded. We have extensive experience all things backflow.We have been in business for 22 years,and during that time,we have focused exclusively on backflow services as our scope of work.Our qualifications and experience are outlined elsewhere in this Proposal,but our experience provides the expertise to ensure that compliance with local and State requirements are met, safety standards are upheld,and management of the program is concise and effective. As part of this proposal,Aaron's Backflow Services will: Identify and document cross connections and/or hazards Notify customers of corrective action needed Monitor and establish a compliance cycle Review the City's current cross connection program to determine needed improvements Provide 8 hours of onsite training for City staff members,with additional training as needed Provide a cloud based software system for tracking,scheduling,and maintaining records related to the cross connection program.We intend to use a system called Syncta.This 125 system has been used by our company for many years and is compatible for import with ERSI ArcGIS/ArcMap. Manage the City's backflow tracking program,including organizing and compiling backflow device information and testing schedules,sending notices to customers,coordinating with outside backflow testing companies when needed,providing in house testing when needed,and enforcement follow ups for non-compliant customers Review the City's current program to provide consulting and suggestions for the future Provide full time customer service phone support form Monday-Friday 8am-5pm Provide monthly invoices for all services to the City Ensure that City staff has direct access to all staff at Aaron's Backflow Services,including President Aaron Vaughan,our office staff,and our field technicians Provide QAQC for all operations.A dedicated field supervisor will be tasked with overseeing backflow field technicians to ensure quality work,and periodic follow ups/quality control will be provided by review of no less than 5%of all field work. All backflow technicians employed by Aaron's Backflow Services are TREEO Certified backflow testers in the State of Florida.All office staff are familiar with water purveyor backflow compliance. All field staff with Aaron's Backflow Services are equipped with a clearly marked company vehicle, backflow testing gauge,company uniform with clearly marked company information,training in customer service as well as backflow testing services,iPad and iPhone,and all necessary parts, materials,and tools. Our value to the City is measured in a few ways.We are a local company with ties to the community,and we are readily accessible via phone,email,and in person.We have over 22 years of experience in backflow services,including many contracts with local municipalities throughout Central Florida.We are licensed to test all backflows of all sizes and types,as a licensed Stat of Florida Plumbing Contractor AND a State of Florida Fire Protection Contractor.We have used Syncta,a cloud based software system,for over 10 years and have invaluable experience and knowledge of that system and its ease of use for both testers and water purveyors.We pride ourselves on our backflow knowledge,integrity,and customer service and believe we can provide great guidance and benefit to the City of Winter Springs. 126 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION D -QUALIFICATIONS 127 j AARON'S Office:407-829-7933 |Fax:800-283-3168 Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:office@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 Section D -Qualifications General: Aaron's Backflow Services,Inc.is a local business out of Lake Mary,Florida.The President and 100%owner is Aaron Vaughan.Aaron is a licensed State of Florida Plumbing Contractor,licensed backflow tester,licensed backflow repair technician,and licensed State of Florida Fire Protection contractor.Our company has been in business in Central Florida since 2003.We currently employ 6 full time and 2 part time clerical staff in our Lake Mary office.We also currently employ 19 full time backflow technicians,some of whom hold other licenses as repair technicians and water based system technicians.Many of our staff have been with our company for many years. We have a full time field supervisor,tasked with ensuring quality work of all field technicians. Our office is located at 130 Middle Street,Lake Mary FL 32746.That space includes dedicated office space and a dedicated warehouse space.Our office hours are Monday —Friday 7am-5pm. We have had no ownership or management changes since opening in 2003.We own and insure a fleet of 19 company vehicles for use by our technicians in the field.We provide our technicians with training,software,tools,technology,and support they need to test and survey backflows of all sizes and models. Our staff: Owner/President —Aaron Vaughan Clerical Staff -Heather Lee,Cindy Li-Ravinder,Terri Cater,Michelle Remele,Terrisue Deem, Makayla Remaley,Melissa Scott,and Jessica Williams Field Supervisor —Armando Sierra Backflow Technicians —Luis Lugo,Daniel Frenier,Joshua Marchany,Jonathan White,Patrick Derival,Josh Cruz,Juan Patricio,Taylor Lally,Julian Caraballo,Julian Uliaszek,Mario Effio,Luis Martinez,Imanol Alemany,Xavier Alvarez,Edward Rojas,Austin Johnson Experience: Aaron's Backflow Services,Inc.opened in 2003.Since that time,we have focused primarily onbackflowservicesandfirehydrantflowtesting.During our 22 years in business,we have provided private services directly to commercial and residential customers.We have also held 128 multiple long term contracts with water purveyors throughout Central Florida.Some of our contracts include those with the following water purveyors:Toho Water Authority,Volusia County,Orange County,OUC,JEA,City of Casselberry,City of Port Orange,City of Deland, City of Maitland,and Polk County. Recent and current contracts: Toho Water Authority June 2018 -May 2022 and August 2022 -present We provide backflow services for Toho Water Authority customers,including residential and commercial surveys.Surveys include identification of hazards on property and recommendations for needed backflow devices or other protections.We conduct cross connection surveys for reclaimed water customers.We test and certify residential backflow devices,and perform repairs as needed.We install and replace PVB,RP,Dual check and DC backflow devices.For this contract,we install approximately 200-300 new devices monthly,and test/survey approximately 2000 devices monthly.We use Syncta to track and manage all testing,survey,and installation data.We track the device information,hazard information,location,testing schedule,last tested date and next test due date,and all testing and survey information in our system.We use Syncta to manage all data and we share that data with Toho Water Authority as they request.All data is available immediately to Toho and is sent daily as a practice. City of Deland May 2020 —May 2025 and June 2025 —present We provide testing and repair of residential backflow devices for the City of Deland water customers (approximately 9000 per year).We also provide testing of commercial non- compliance backflow devices,and testing,repair and replacement of City owned backflow devices as needed.For this contract,we also use Syncta to track and store data for testing and repairs,as well as to maintain records of all device information,location information, and customer information.We manage all scheduling of the entire contract within our system.We track previous test dates and next test due dates for all customers,enter new customers as they arise,and handle the non-compliance testing for commercial customers. City of Port Orange February 2020 -January 2024 and February 2024 —present We provide testing and repair of residential backflows for the City of Port Orange utility customers for approximately 9000 customers per year.For this contract,we also use Syncta to enter testing and repair data,update and store device information,and location 129 information.We also use Syncta to schedule and route all tests as they are due.We manage all scheduling for the contract within our system,and share all testing data with the City upon completion. Orlando Utilities Commission January 2021 -January 2026 We provide testing,repair,and replacement of residential and commercial backflow customers in OUC.We perform approximately 14,000 residential tests per year,and several thousand commercial tests per year.We test and repair commercial devices ranging in size from %"—12",includingfireline devices.We are a preferred contractor for OUC. Orange County Utilities February 2018 —September 2022 and February 2024 —present We provide testing and repair of residential backflow devices for Orange County water customers.We perform approximately 9000 tests per year and we use Syncta to track and store all backflow device information,testing information,and scheduling data.We use Syncta to create routes and schedules for testing due annually. Software and Data Management: We will use Syncta,our cloud based software program,for this project.We have used Syncta internally for over 10 years for many contracts and for our own management of our robust private commercial operations.Syncta is an ideal system for tracking and managing a cross connection program,as it is specifically a backflow software program.Syncta is designed for use as a tester and as a water purveyor. Syncta provides a Data Sync Feature that updates customer information from a water purveyor's billing or CIS system into Syncta directly.This allows the customer information to always remain current in Syncta.Data is posted at a specific interval to a secure FTP site to keep data updated. Full access and login credentials will be provided by Syncta to the City and any designated staff members.Syncta can be accessed by the web or by the Syncta app.Syncta can be used on a desktop,phone,or other tablet/device. Syncta ensures that all data is compatible with the City's ESRI ArcGIS/ArcMap. 130 Syncta provides a built in mapping feature which allows all users to view each location on a map,with a pin showing the location.From that pin,you can click to view all data in one place for that customer including testing history,upcoming test due dates,communication with the customer,device information,hazard information,and all related information. Methodology and Approach: As a local company in business for over 22 years,we have the experience to understand all aspects of backflow testing and cross connection programs.We do not subcontract work, as it is our goal to be hands on with everything we do.We prioritize relationships with our customers and with water purveyors.Integrity is paramount in everything we do.We have extensive experience managing large scale contracts with water purveyors,and with testing, surveying,repairing and replacing backflows.It is our goal to forge a great working relationship with the City and impart our experience and knowledge to help you build a successful program. As such,we will use what we've learned to import data into Syncta.Data can be easily uploaded from an Excel or csvfile.Once uploaded,the data can be scheduled,tracked,and routed based on any formula the City would like to use.Monthly scheduling and notifications work best.Our office is open for customer calls Monday-Friday from 9am-5pm and will be serviced by local employees here in our office.Our local technicians will be dispatched as needed,and will input results directly into Syncta.We are able to route and schedule based on any data desired:location,job type,urgency,and last tested date,to name a few.Results from Syncta can be easily sent to the City's internal system with ease. References —See attached form Conclusion Aaron's Backflow Services,Inc.is a unique blend of a company that has the comfortable feel of a local,family owned,accessible business,yet,has over 20 years of vast experience to help with your needs.We have carved out a niche in the backflow industry and are able to provide you with all the services you need under one roof.Our Plumbing license and Fire Protection license allow us to take care of all jobs internally,without the need to subcontract work out.We are accessible and look forward to helping you build your program.Thank you for your consideration. 131 syncta SM Water Purveyor Solution For purveyors,it's not easy keeping up with manual data entry,site survey data,and tracking who's submitted their test.Easily enter,track,and store backflow test data with Syncta,the modern way to track and store all of your backflow test information. If you thought you knew what customer service was,you'll have to think again.Brock Sheehan at Syncta is the essence of customer service!With a very 'hands-onl approach,a supreme knowledge of the backflow business and a genuine concern for helping you and your business flourish...thatls what is offered by Syncta. Mike &Virginia FDI Backflow Specialists Nevada,USA Not sure what plan is right for you? Take Syncta for a test drive with our free 30-day trial. 132 syncta End The Paperchase With Syncta. You've got better things to do than chase paper.Syncta stops the paperchase and frees you from the tedious and time-consuming task of manually entering backflow test results.Syncta is the comprehensive solution designed for water purveyors to easily manage cross connection control programs. 133 can do for you: syncta SM Send Unlimited Notifications Easily send notifications and reminders of when tests are due via email, or print and mail them. View Test Results 24/7 Our cloud-based portal enables testers to enter test data from any device at any time —eliminating the need for you to manually enter test results. Simplify Surveys &Tests Schedule surveys and tests,record survey results,upload photos,track deficiencies and resolve test failures. Synchronize &Report Set up a recurring synchronization of data with a system of record,pull real-time reports 24/7 and prepare annual state compliance reports. 134 re Data Transmissionsynctarvices(AWS)to securely host your data zoo Oil er -no software downloads or service interruptions. Responsive Customer Service Stay connected with the Syncta Customer Success team via phone, email,and live chat support. Eliminate Paper Save time and money by switching from paper to electronic test submissions and test reports. Visual Mapping Use Google Map's geolocation feature to see customer addresses and assemblies on a map. 135 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION E -OTHER INFORMATION 136 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM,'DDMYYY) 10/15/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Brown &Brown Insurance Services,Inc. 2290 Lucien vvay,Suite 400 Maitland INSURED Aaron's Backflow Services,lnc 130 Middle Street Lake Mary COVERAGES AXAJC NO :(407)660-2012 NAIC # 10847 42376 FL FL 32751 32746 CL2591719478 NAME: PHONE E-MAILADDRESS: INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : Amy Manor CRIS (407)660-8282 Amy.Manor@bbrown.com INSURER(S AFFORDING COVERAGE CUMIS Insurance Society,Inc. Technology Insurance Company,Inc. CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWTHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO Wr*lCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE X COMMERCIAL GENERAL LIABILITY X OCCURCLAIMS-MADE GEN'LAGGREGATELIMIT APPLIES PER; OTHER: AUTOMOBILE LIABILITY x ANY AUTO OWNED AUTOS ONLYHIRED AUTOS ONLY UMBRELLA LIAB EXCESS LIAB SCHEDULED AUTOSNON.on,NED AUTOS ONLY OCCUR CLAIMS-MADE X RETENTION S 10,000DED WORKERS COMPENSATION AND EMPLOYERS LIABILITY YINANYPROPRIETOR/PARTNER/EXECUTIVE NOFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes,describe under DESCRIPTION OF OPERATIONS betow IN D VND N/A POLICY NUMBER 323345 323346 323347 TWC4667217 POLIMMIDDNYYY 09/18/2025 09/18/2025 09/18/2025 09/18/2025 p LI MM/DD 09/18/2026 09/18/2026 09/18/2026 09/18/2026 LIMITS EACH OCCURRENCE PREMISES Ea occurrence MED EXP(An one PERSONAL &ADV INJURY GENERAL AGGREGATE PRODUCTS -COMP/OP AGG MBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGEPeraccident PIP -Basic EACH OCCURRENCE AGGREGATE X PER TATUTE OTH- E.L.EACH ACCIDENT E.L.DISEASE -EA EMPLOYEE E.L.DISEASE -POLICY LIMIT 5,000 s 1,000,000 s 10,000 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:RFP #09-25-01 CS City of Winter Springs is granted additional insured status by the General Liability policy with regard to the operations of the named insured when required by written contract or agreement. CERTIFICATE HOLDER City of Winter Springs 1126 East S.R.434 Winter Springs ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN FL 32708 ACCORDANCEWITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2015 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD 137 AARON'S Office:407-829-7933 |Fax:800-283-3168 Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:office@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 Aaron's Backflow Services,Inc.was incorporated in the State of Florida in 2003.Aaron Vaughan is the President and founder.Prior to starting Aaron's Backflow Services,Inc.,Aaron worked for the City of Winter Park in the water department.Over the past 22 years,our company has grown from one employee to over 20 full-time employees.We currently employ 17 full-time backflow technicians,all of whom are certified by the University of Florida TREEO Center.We also employ 5 full-time administrative team members.Many of our field staff and office staff have been with the company for several years.Aaron Vaughan holds the following licenses: State of Florida Certified Plumbing Contractor since 10/6/2006 (Lic#CFC1427186) Certified Backflow Prevention Device Tester since 2001 Certified Backflow Prevention Repair Technician since 2001 State of Florida Class II Fire Protection Contractor since 9/17/14 (Lic#FPC14-000029) Aaron's Backflow Services,Inc.focuses primarily on backflow services.We provide backflow testing,repair,replacement,and installation of residential and commercial backflow devices throughout Central Florida.We service devices ranging in size from %"—12",and we are licensed to provide those services on fireline devices.We have a robust private service department,where we provide service directly to our private customers.Our customers include homeowners,HOAs,property management companies,business owners,facility maintenance companies,and much more. In addition,we house a substantial department dedicated to providing contract services to water purveyors for residential and commercial backflow services.Over the years,we have engaged in successful contracts with municipalities including Orange County,Volusia County, Toho Water Authority,Florida Department of Transportation,JEA,City of Deland,City of Port Orange,City of Maitland,City of Casselberry,OUC,and others.Below are detailed descriptions of some of our more recent and current contracts: TOHO Water Authority 102 N Alaska Avenue,Kissimmee FL 34741 Steven Hollingsed (407)483-3830 shollingsed@tohowater.com June 2018 —May 2022 (ISt contract)and August 2022 —current (2nd contract) We provide backflow services for Toho Water customers,including all of the following: Residential and commercial surveys for Toho water customers.Surveys include identifying locations where backflows are needed,identification of existing hazards,and meters (domestic,irrigation and reclaimed) Cross-connection surveys for reclaimed water customers,for individual and community reclaimed water meter users. II Page 138 AARON'S Office:407-829-7933 |Fax:800-283-3168 Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:office@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 • Testing/Certification of existing residential backflow devices.We test RP,PVB,and DC backflow devices ranging in size from %"—2" Backflow repairs as needed for devices that fail initial testing. Install new backflow devices for residential customers Replace existing backflow devices that fail testing and can not be repaired.We remove the failed device and replace with RP,PVB,DC,or Dual check backflows. We provide approximately 2000-3000 tests/surveys per month and 200-300 installations/replacements per month Orlando Utilities Commission (OUC) 100 W Anderson St,Orlando FL 32801 Leonel Dominguez (407)466-4533/(407)434-2523 LDominguez@ouc.com January 2021 —January 2026 We provide testing and repair of existing residential backflow devices for OUC water customers. We perform approximately 18,000 residential tests per year,and several thousand commercial tests per year.We also provide replacement of residential backflow devices that fail testing and need replacement (approximately 80 replacements per month).We provide testing of commercial non-compliance backflow devices,including fireline backflows,ranging in size from %"—12".We are also a Preferred Contractor for OUC,and in that capacity,we provide installations and replacement of failed commercial backflow devices,ranging in size from %"— 12".Commercial backflow replacements include fireline and non-fireline devices. Orange County Utilities 8100 Presidents Drive,Suite D Orlando FL 32809 Hiram Forestier (407)836-6858 Hiram.Forestier@ocfl.net February 2018 —September 2022 (ISt contract)and February 2024 -current (2nd contract) We provide testing and repair of residential backflow devices for Orange County water customers.We service approximately 9,000 customers per year. 21 Page 139 j AARON'S City of Port Orange 1000 City Center Circle Port Orange,FL 32129 Graeme Gardiner (386)506-5953 GGardiner@port-orange.org Office:407-829-7933 |Fax:800-283-3168 Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:offce@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 February 2020 —January 2024 (ISt contract)and February 2024 —current (2nd contract) We provide testing and repair of residential backflows for City of Port Orange utility customers. We provide this service for approximately 9,000 customers per year. City of Deland 120 S Florida Ave Deland,FL 32720 Becki Gattie (386)626-7214 gattieb@deland.org May 2020 -May 2025 We provide testing and repair of residential backflow devices for the City of Deland water customers (approximately 9,000 per year).We also provide testing of commercial non- compliance backflow devices,and testing,repair,and replacement of City owned backflow devices as needed.We submit reports to the City of Deland through Swift Comply. City of Maitland 1827 Fennell Street,Maitland FL 32751 Karen McCullen (407)875-2829 KMccullen@itsmymaitland.com August 2015 —August 2019 We replaced and installed backflow preventers and meters for the City of Maitland's water customers.We replaced approximately 1000 meters and approximately 550 backflow devices per year. 31 Page 140 Ron DeSantis,Governor Melanie S.Griffin,Secretary Zlorida STATE OF FLORIDA GOB DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD THE PLUMBING CONTRACTOR HEREIN IS CERTIFIED UNDER THE PROVISIONS OF CHAPTER 489,FLORIDA STATUTES VAUGHAN,AARON ALAN AARON'S BACKFLOW SERVICES INC 130 MIDDLE STREET FL 32746LAKEMARY LICENSE NUMBER:CFC1427186 EXPIRATION DATE:AUGUST 31,2026 Always verify licenses online at MyFloridaLicense.com ISSUED:09/01/2024 Do not alter this document in any form. This is your license.It is unlawful for anyone other than the licensee to use this document. 141 Jimmy Patronis CHIEF FINANCIAL OFFICER JoAnne Rice DIVISION DIRECTOR 8/19/24,9:07 AM Bruce Gillingham BUREAU CHIEF Ronald Dilworth SAFETY PROGRAM MANAGER FLORIDA DEPARTMENT OF FINANCIAL SERVICES THIS CERTIFIES THAT: DIVISION OF STATE FIRE MARSHAL 200 EAST GAINES STREET -Tallahassee,Florida 32399-0342 Tel.850-413-3644 CERTIFICATE OF COMPETENCY OFFICIAL COPY Aaron A Vaughan 130 Middle Street Lake Mary FL 32746 BUSINESS ORGANIZATION:Aaron's Backflow Services,inc. Contractor II is limited to the execution of contracts requiring the ability to layout,fabricate,install,inspect, alter,repair,and service water sprinkler systems,water spray systems,foam-water sprinkler systems,foam- water spray systems,standpipes,combination standpipes and sprinkler risers,all piping that is an integral part of the system beginning at the point of service,sprinkler tank heaters,air lines,thermal systems used in connection with sprinklers,and tanks and pumps connected thereto,excluding pre-engineered systems. Issue Date: Type: Class: County: License/Permit #: Expiration Date: 07/01/2024 07 12 Seminole FPC14-000029 06/30/2026 Chief Financial Officer Page -j142 FLdRIDA1853 TREEO CENTER Center for Training,Research and Education for Environmental Occupations Aaron Vaughan has •successfully met certification requirements as BackflowPrevention Assembly Repair and Maintenance Technician Dale issued: Cert(/icate No.: CEU's: March 1042,2003 03/12/2003 0814 107 William T.Engcl,.1r., Dircclor Ph.D University of Florida TREEO Center 0 3900 SW 63rd Boulevard o Gainesvil FL 326083800 143 UFi TREEO Center CN)VERSITY FLORIDA -['llter for TÜfiiT1ing,Research auci Education Oc - certifies that Aaron Vaughan has successfully completed the examinations for Backflow Prevention Tester Recertification OF TREEO CERTIFIED Date Issued:3/15/2025 CertificateNo:PR_5000 Expiration:3/31/2027 Operator Certification Program Course#:04251051 CEUs:1.2 university of Florida TREEO Center March IS,2025 Certificateof Completion FBPR Construction Licensing Board SponsorNo.:0000995 Classroom Hours:7 Course #0000710 FPBE Provider #0004021 30.0 CHE •3900 SW 63 Gainesville FL 32608-2900 Andrew Direc•.a:• 352.392.0570 144 RFP 09-25-01 CS Cross-connection Control Program Management Services SECTION F -COST AND TIME 145 Office:407-829-7933 |Fax:800-283-3168AARON'S Address:130 Middle Street,Lake Mary FL 32746 Web:aaronsbackflow.com I Email:office@aaronsbackflow.com LIC#:CFC1427186 1 FIRE LIC #FPC14-000029 Section F —Cost and Time Initial Software and Set up Fee —This is a one time cost as charged to us by Syncta for the import of data provided to us by the City.The cost is based set up of the system accordingly after conversations between Aaron's Backflow Services,the City of Winter Springs,and Syncta.This is an initial fee only and will not recur if additional data is added later. Annual Fee for Device Test Management —This fee is based on management of 1009 locations, as provided in the RFP.Additional locations,if added,will result in an adjustment of this fee to account for the management of additional services.Note that a higher volume of locations will result in a lower per-customer fee,so the cost per test may be reduced as we make future adjustments. Survey costs —These will be billed as each individual survey is conducted,and include the cost of a technician to perform the survey and make any and all recommendations for future actions. Records of each survey will be stored and shared with the City.Each survey will include information about the property,any devices on property,hazards,and needed future action. Staff training —One time fee for an 8 hour training.We anticipate providing ongoing training/assistance throughout the contract at no additional charge,as needed. Ongoing Cross connection review and optimization —One time fee. All testing,repair,and replacement fees as listed for devices 2"and smaller are listed as a set fee that includes labor,parts,materials,and a 1 year warranty.Fees for repair or replacement should be adjusted annually if there is an increase in materials charges.Any requested increases will be accompanied by proof of price increases on parts. Repair and replacement fees for devices greater than 2"will need to be quoted on an individual basis.The cost of repair and replacement of larger devices varies greatly depending on the size of the device as well as the needed parts and labor involved. 146 Cross Connection Control Program Management Bid Worksheet Project Items Initial Software and Set up fee Annual Fee for Device Test Management Survey and Inspection for Residential Survey and Inspection for Non-Residential Staff Training (8-hr day) On-going Cross Connection control Program Review and Optimization Unit Cost $13,000.00 $18,153.00 $29.00 $34.00 $1,öoo.oo $1,500.00 1 1 568 441 1 1 Lump Sum Cost $13,000.00 $18,153.00 $16,472.00 $14,994.00 $1,000.00 $1,500.00 $65,119.00TotalAnnualProgramFee Alternative Items for Back Flow Prevention Assemby Testing and Replacement Bid Worksheet Project Items Fire System Backflow Prevention Assembly Testing Fee Backflow Prevention Assembly Testing Fee (Residential,2-inch or smaller) Backflow Prevention Assembly Testing Fee (Non-Residential,2-inch or smaller) Backflow Prevention Assembly Testing Fee (Non-Residential,greater than 2-inch) Backflow Prevention Assembly Repair fee (Residential,2-inch or smaller) Backflow Prevention Assembly Replacement fee (Residential,2-inch or smaller) Backflow Prevention Assembly Repair fee (Non-Residential,2-inch or smaller) Backflow Prevention Assembly Replacement fee (Non-Residential,2-inch or smaller) Backflow Prevention Assembly Repair fee (Non-ResidentiaI,greater than 2-inch) Backflow Prevention Assembly Replacement fee (Non-ResidentiaI,greater than 2 inch) ***$2000 is the minimum cost to repair a device greater than 2".The range can be anywhere from $2000-$6000 depending on the parts needed for repair and the device size.The cost to repair a 12"device is much different than the cost to repair a 3"device.*** *****$3500 is the minimum cost to replace a device greater than 2".The range can be anywhere from $3500-$28,000 depending on the device size.The cost to replace a 12"device is much different than the cost to replace a 3"device.*** Unit Cost $55.00 $30.00 $35.00 $55.00 $195.00 $780.00 $395.00 $1,670.00 $2,000.00 *** $3,500.00 147 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION G -MANDATORY PROPOSAL FORMS 148 RFP 09-25-01 CS REFERENCE PACKAGE MINIMUM QUALIFICATIONS OF PROSPECTIVE BIDDER CITY CONTRACT NUMBER: RFP 09-25-01 CS PROJECT TITLE:Cross-Connection Control Program Management Services CONTRACTOR FIRM NAME: BUSINESS ADDRESS: ED CITY,STATE,ZIP CODE: Laue FL L/D9-nq-ü433PHONENUMBER:FAX NUMBER: EMAIL ADDRESS: aaaon O Cross-Connection Control Program Management Services 149 Organization: Contact Person: Address: City: Phone Number: Project Cost: Organization: Contact Person: Address: City: Phone Number: Project Cost: Organization: Contact Person: Address: City: Phone Number: Project Cost: REFERENCE INFORMATION FORM RFP #09-25-01 CS Cross-Connection Control Program Management Services S-hLvcnkb/)/MscJ IDA N.Pr(aßIcaAvc (483-3?3D 81.6M(LnnlA-Ll)q Duc CLOMI 11)0 ID. FLState: D/bUlLnJ 6z44-iu 3147 VIZip: Date Performed: a Zip: Date Performed: 32/01 goo-I )9-o g.Aycnu-c State: (38b) Zip:3099-0 PROPOSER Representative Typed Name/Title: PROPOSER Representative Signature: PROPOSER: RFP 09-25-01 CS Date Performed: Cross-Connection Control Program Management Services 150 Insurance Type Worker's Compensation Employer's Liability Commercial General Liability (Occurrence Form) patterned after the current ISO form Indemnification Automobile Liability Other INSURANCE REQUIREMENTS FORM Required Limits Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Statutory Limits $1,000,000 each accident,single limit per occurrence $1,000,000 single limit per occurrence $3,000,000 aggregate for Bodily Injury Liability &Property Damage Liability. This shall include Premises and Operations;Independent Contractors;Products &Completed Operations &Contractual Liability. To the maximum extent permitted by Florida law,the Contractor/Vendor/Consultant shall indemnify and hold harmless City of Winter Springs,its officers and employees from any and all liabilities,damages,losses and costs,including,but not limited to,reasonable attorneys' fees and paralegals'fees,to the extent caused by the negligence,recklessness,or intentional wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of the Agreement.This indemnification obligation shall not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph.This section does not pertain to any incident arising from the sole negligence of the City of Winter Springs. $1,000,000 each person;Bodily Injury &Property Damage,Owned/Non-owned/Hired; Automobile Included. Proposer shall ensure that all subcontractors comply with the same insurance requirements that it is required to meet.The same Proposer shall provide the CITY with certificates of insurance meeting the required insurance provisions. The City of Winter Springs must be named as "Additional Insured"on the Insurance Certificate for Commercial General Liability where required. The Certificate Holder shall be named as City of Winter Springs. Thirty (30)days cancellation notice required. The undersigned Proposer agrees to obtaina prior to awarde if selected,a minimum level of insurance as stated above. Proposer Authorize ig ature Officer Title Date RFP 09-25-01 CS Cross-Connection Control Program Management Services 151 SCRUTINIZED COMPANY CERTIFICATION Florida Statutes,Sections 287.135 and 215.473 Pursuant to Section 287.135,Florida Statutes (2017),a company is ineligible to,and may not,bid on,submit a proposal for, or enter into or renew a contract with the CITY for goods or services of: a. b. c. Any amount if,at the time of bidding on,submitting a proposal for,or entering into or renewing such contract,the Proposer is on the Scrutinized Companies that Boycott Israel List,created pursuant to s.215.4725,or is engaged in a boycott of Israel;or One million dollars or more if,at the time of bidding on,submitting a proposal for,or entering into or renewing such contract,the company: Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List,created pursuant to s.215.473;or Is engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law,the CITY will not contract for the provision of goods or services with any scrutinized company referred to above.The Proposer must submit this required certification form attesting that it is not a scrutinized company and is not engaging in prohibited business operations. The following shall be grounds for termination of the contract at the option of the awarding body: a, b. c. d. e. The Proposer is found to have submitted a false certification;been placed on the Scrutinized Companies with Activities in Sudan List; Been placed on the Scrutinized Companies that Boycott Israel List or Is engaged in a boycott of Israel;or Been engaged in business operations in Cuba or Syria. Has been placed on a list created pursuant to s.215.473,Florida Statutes,relating to scrutinized active business operations in Iran. The CITY shall provide notice,in writing,to the Proposer of any determination concerning a false certification. a. b. c. The Proposer shall have five (5)days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term,the Proposer shall have ninety (90)days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Proposer does not demonstrate that the CITY's determination of false certification was made in error then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135,Florida Statutes. RFP 09-25-01 CS Cross-Connection Control Program Management Services 152 THIS CERTIFICATION FORM MUST BE COMPLETED AND INCLUDED IN YOUR PROPOSAL RESPONSE.FAILURE TO SUBMIT THIS FORM AS INSTRUCTED SHALL RENDER YOUR PROPOSAL SUBMITTAL NON-RESPONSIVE. a. b. c. d. The Vendor,owners,or principals are aware of the requirements of Section 287.135,Florida Statutes;and The Vendor,owners,or principals are eligible to participate in this solicitation and not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel;and For contracts of one million dollars or more,the Vendor,owners,or principals are eligible to participate in this solicitation and not listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List and,further,are not engaged in business operations in Cuba or Syria;and If awarded the Contract,the Vendor,owners,or principals will immediately notify the CITY in writing if any of its company,owners,or principals:are placed on the Scrutinized Companies that Boycott Israel List,the Scrutinized Companies with Activities in Sudan List,or the Scrutinized Companies with Activities in the Iran Terrorism Sectors (Authoriz S nature) Vuy)un (Printed Name and Title) fhTrDnsgact-V(dnJ (Name of Proposer) STATE OF COUNTY OF The foregoing instrument was acknowledged before me by means of ()physical presence or ( notarization,this )online of produced RFP 09-25-01 CS Y)who is personally known to me or ()who as identification. Notary Public Print Name: My Commission Expires: Notary Public State of Florida Michelle RemeleMyCommissionHH436394Expires11/24/2027 Cross-Connection Control Program Management Services 153 STATE OF COUNTY OF NON-COLLUSION AFFIDAVIT of PRIME PROPOSER Sambtcl& C/au$)uca PotSl(LLvu-(1)He/she is Title ,being duly sworn,deposes and says that: PztMsof PROPOSER The Proposer that has submitted the attached response. (2)He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such solicitation, (3)Such Proposal is genuine and is not a collusive or sham solicitation. (4)Neither the Proposer nor any of its officers,partners,owners,agent representatives,employees or parties in interest including this affiant,has in any way,colluded,conspired,or agreed,directly or indirectly,with any other Proposer,firm or person,to submit a collusive or sham response in connection with the RFP for which the attached Proposal has been submitted or to refrain from proposing in connection with such RFP,or has in any manner,directly or indirectly,sought by Agreement or collusion or communication or conference with any other Proposer,firm or person to fix the price or prices in the attached Proposal or of any other Proposer,or to fix any overhead,profit or cost element of the proposed price or the proposed price of any other Proposer,or to secure through any collusion,conspiracy,connivance or unlawful Agreement any advantage against the City of Winter Springs,Florida,or any person interested in the proposed Agreement. (5)The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion,conspiracy, e p rt ft Proposer or any of its agents,representatives,owners,employees,or parties oforunlawfulAgreemento interest,including affia (Signed) PctJ (Title) STATE OF COUNTY OF (L)Physical presence or ()onlineTheforegoinginstrumentwasacknowledgedbeforemebymeansof j 5 0 byAiLIN1—U$ULLhePceGdL/Uf-notarization,this of )who is personally known to me or who produced Notary Public State of Florida Michelle Remele My Commission HH 436394 Expires 11/24/2027 as identification. Notary Public Print Name: My Commission Expires: RFP 09-25-01 CS Cross-Connection Control Program Management Services 154 DRUG FREE WORKPLACE FORM The undersigned Proposer,in accordance with Florida Statute 287.087 hereby certifies that does: (Name of Proposer) 1. 2. 3. 4. 5. 6. 7. Publish a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug- free workplace,any available drug counseling,rehabilitation,and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the Drug-Free statement. Notify the employees that as a condition of working on the commodities or contractual services that are under contract,employee will abide by the terms of the statement and will notify the employer of any conviction of,or plea of guilty or nolo contendere to,any violation of Chapter 893 or of any controlled substance law of the United States or any state,for a violation occurring in the workplace no later than five (5)days after such conviction. Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community,by any employee who is so convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement,I certify that this business complies fully with the above requirements. (uthorize Signature) VctLYbwV\(Print/Type Name as Signe Above) 5)DS (Date) RFP 09-25-01 CS Cross-Connection Control Program Management Services 155 PUBLIC ENTITY CRIMES STATEMENT SWORN STATEMENT UNDER F.S.SECTION 287.133(3)(A),ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. 2. This sworn statement is submitted with Proposal for RFP 09-25-01 CS Cross-Connection Control Program Management Services. This sworn statement is submitted by (Proposer)w ose business address is (Middle LLLefv(a1Y FC 39-91/11 and (if applicable)Federal Employer Identification Number (FEIN) is (If a Sole Proprietor and you have no FEIN,include the last four (4)digits of your Social Security Number: Vaug3.My name is and my relationship to the Proposer named above is 4.I understand that a "public entity crime"as defined in Paragraph 287.133(a)(g).Florida Statutes,means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States,including,but not limited to,any proposal or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. I understand that "convicted"or "conviction"as defined in paragraph 287.133(a)(b),Florida Statutes,means finding of guilt or5. a conviction of a public entity crime with or without an adjudication of guilt,in any federal or state trial court of records relating to charges brought by indictment or information after July 1,1989,as a result of a jury verdict,non-jury trial,or entry of a plea of guilty or nolo contendere. I understand that an "affiliate"as defined in Paragraph 287.133(1)(a),Florida Statutes,means:6. •A predecessor or successor of a person convicted of a public entity crime;or •An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime.The term "affiliate"includes those officers,directors,executives,partners,shareholders,employees, members,and agents who are active in the management of an affiliate.The City of Fernandina Beach,Florida ownership by one of shares constituting a controlling income among persons when not for fair interest in another person,or a pooling of equipment or income among persons when not for fair market value under a length agreement,shall be a prima facie case that one person controls another person.A person who was knowingly convicted of a public entity crime,in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person"as defined in Paragraph 287.133(1)(e),Florida Statutes,means any natural person or entity7. organized under the laws of the state or of the United States with the legal power to enter into a binding contract for provision of goods or services let by a public entity,or which otherwise transacts or applies to transact business with a public entity.The term "person" includes those officers,directors,executives,partners,shareholders,employees,members,and agents who are active in management of an entity. directors,executives,partners,shareholders,employees,members,and agents who are active in management of an entity. 8.Based on information and belief,the statement which I have marked below is true in relation to the entity submitting this swornstatement.(Please indicate which statement applies) either the entity submitting this sworn statement,nor any officers,directors,executives,partners,shareholders,employees, members,or agents who are active in management of the entity,nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1,1989. The entity submitting this sworn statement,or one or more of the officers,directors,executives,partners,shareholders, employees,members,or agents who are active in management of the entity,or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,1989.(Please attach a copy of the final order.) The person or affiliate was placed on the convicted FIRM list.There has been a subsequent proceeding before a hearing officer of the State of Florida,Division of Administrative Hearings.The final order entered by the hearing officer determined that it was in public interest to remove the person or affiliate from the convicted FIR list.(Pl se ach a copy of the final order.) The person or affiliate has not been placed on the convict IRM is (P ase describe any action taken by,or pending with,the Department of General Services.) RFP 09-25-01 CS /0)15bs Date:Sig at re Cross-Connection Control Program Management Services 156 PUBLIC ENTITY CRIMES STATEMENT cont. Vlohc(LSTATEOF COUNTY OF PERSONALLY,APPEARED BEFORE ME,the undersigned authority,who,after first being sworn by me,affixed his/her Edayo l)cbbcfsignatureatthespaceprovidedaboveonthis ,2025,and is rsonally known to ,or has provided Notary Public RFP 09-25-01 CS as identification. II acyl27MyCommissionexpires: Notary Public State of Florida Michelle Remele My Commission HH 436394 Expires 11124/2027 Cross-Connection Control Program Management Services 157 DEBARMENT,SUSPENSION and OTHER RESPONSIBILITY MATTERS Certification A-Primary Covered Transactions The prospective primary participant certifies to the best of its knowledge and belief that its principals: a.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal debarment or agency; b.Have not within a three-year period preceding this proposal,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification,or destruction of records,making false statements, or receiving stolen property; c.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,State,or local)with commission of any of the offenses enumerated in paragraph (1)(b)of this certification;and d.Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,State,or local)terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation of this proposal. Instructions for Certification (A) By signing and submitting this Bid,the prospective primary participant is providing the certification set out below; a.The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.However,failure of the prospective primary participant to furnish a certification or any explanation shall disqualify such person from participation in this transaction. b.The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction.If it is later determined that the prospective primary participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. The prospective primary participant shall provide immediate written notice to the departmentc. or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. d.The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction, participant,person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meanings set out in the Definitions and Coverage sections of the rules RFP 09-25-01 CS Cross-Connection Control Program Management Services 158 implementing Executive Order 12549.You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations. The prospective primary participant agrees by submitting this proposal that,should thee. proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction,"provided by the department or agency entering into this covered transaction,without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A participant may decide the method and frequency by which it determines this eligibility of its principals.Each participant may,but is not required to,check the Non-procurement List. h.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i.Except for transactions authorized under paragraph (6)of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause of default. Certification B -Lower Tier Covered Transactions The prospective lower tier participant certifies,by submission of this proposal,that neithera. it nor its principals is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. b.Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Instructions for Certification (B) By signing and submitting this proposal,the prospective lower tier participant is providing the certification set out below. The certification in this clause is a material representation of fact upon which reliance wasa. placed when this transaction was entered into.If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the department or agency with which this transaction originated may RFP 09-25-01 CS Cross-connection Control Program Management Services 159 pursue available remedies,including suspension and/or debarment. b.The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,c. participant,person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations. d.The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. The prospective lower tier participant further agrees by submitting this proposal that it wille. include this clause title UCertification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction,"without modification,in all lower tier covered transactions and in all solicitation for lower tier covered transactions. f.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A participant may decide the method and frequency by which it determines the eligibility of its principles.Each participant may but is not required to,check the Non-procurement List. Nothing contained in the foregoing shall be construed to require establishment of a systemg. of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. h.Except for transactions authorized under paragraph (5)of these instructions,if a participant in a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the department or agency with which this transaction originated may pursue available remedies including suspension and/or debarment. Proposer:flams Signature of Author •edC rt' Date:acte(-tnA i Official:Title: RFP 09-25-01 CS Cross-connection Control Program Management Services 160 E-VERIFY STATEMENT Bid Number:RFP #09-25-01 CS Project Description:Cross-Connection Control Program Management Services Proposer acknowledges and agrees to the following: Proposer shall utilize the U.S.Department of Homeland Security's E-Verify system,in accordance with the terms governing use of the system,to confirm the employment eligibility of: 1. 1. All persons employed by the Proposer during the term of the Contract to perform employment duties within Florida;and All persons assigned by the Proposer to perform work pursuant to the contract with the CITY. Proposer:Aaronsbact+/LUI)«, Authorized Signature: Title: Date:Io )15 bs RFP 09-25-01 CS Cross-Connection Control Program Management Services 161 CONFLICT OF INTEREST STATEMENT This sworn statement is submitted with Proposal for RFP #09-25-01 CS Cross-Connection Control Program Management Services This sworn statement is submitted by (Proposer)whose business address is and (if applicable)Federal Employer Identification Number (FEIN)is 00-03'0-0-00 Security Number: My name is PCUis (If a Sole Proprietor and you have no FEIN,include the last four (4)digits of your Social and my relationship to the Proposer named above 1. 2. 3. 4. 5. 6. 7. 8. 9. The above-named Proposer is submitting a Proposal for the City of Winter Springs. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based upon his/her own knowledge. The Affiant states that only one submittal for the above Proposal is being submitted and that the above-named Proposer has no financial interest in other entities submitting Proposals for the same project. Neither the Affiant nor the above-named Proposer has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the Proposer's submittal for the above Proposal.This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. Neither the Proposer nor its affiliates,nor anyone associated with them,is presently suspended or otherwise ineligible from participation in contract letting by any local,State,or Federal Agency. Neither the Proposer nor its affiliates,nor anyone associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. I certify that no member of the Proposer's ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Winter Springs. I certify that,should the Proposer be awarded a contract after successful negotiation,the execution and approval of such contract by the City of Winter Springs City Commission shall not create a conflict of interest under Chapter 112,Florida Statutes,Code of Ethics for Public Officers.I further certify that no member of the Proposer's ownership or management is a spouse,child or "relative"as defined in Section 112.3142,Florida Statutes,of a current City Commission member. In the event that a conflict of interest is identified in the provisio fs rvi es,,on behalf of the above-named Proposer,will immediately notify the City of Winter Springs. Signature STATE OF CeminpLLCOUNTYOF Date: PERSONALLY,APPEARED BEFORE ME,the undersigned authority,who,after first being sworn by me,affixed his/her signature at the space provided above on this 2025,an IS personally known to m ,or has provided Notary Signature RFP 09-25-01 CS as identification. My Commission expires: Cross-Connection Control Program Management Services Notary Public State of Florida Michelle RemeleMYCommissionHH436394Expires11/24/2027 162 AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTES 5 787.06 Florida Statutes 5 787.06(13)provides that: When a contract is executed,renewed,or extended between a nongovernmental entity and a governmental entity,the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in this section.For purposes of this subsection,the term "governmental entity"has the same meaning as in s.287.138(1). THIS AFFIDAVIT MUST BE COMPLETED AND INCLUDED IN YOUR PROPOSAL RESPONSE.FAILURE TO SUBMIT THIS FORM AS INSTRUCTED SHALL RENDER YOUR PROPOSAL SUBMITTAL NON-RESPONSIVE. a.The Vendor,owners,or principals are aware of the requirements of Section 5 787.06,Florida Statutes;and b.The Vendor,owners,or principals are eligible to participate in this solicitation and do not use coercion for the labor or services contemp ated in heir roposal response. (Authoriz Si nature) (Printed Name and Title) jL)amts (Name of Proposer) STATE OF SemindcCOUNTYOF The foregoing instrument was acknowledged before me by means of (physical presence or ( 15 da 0 040bQT2025b thenotarization,this )online of corpuvæK&'Ä )who is personally known to me or ( as identification. )who produced Notary Public: Print Name: ll/a*laqMyCommissionExpires: Notary Public State of Florida Michelle RemeleMyCommissionHH436394 RFP 09-25-01 CS Expires 11124/2027 Cross-Connection Control Program Management Services 163 BYRD ANTI-LOBBYING AMENDMENT,31 U.S.C.51352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification.Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,grant,or any other award covered by 31 U.S.C.51352 (as amended).Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are forwarded from tier to tier up to the recipient.See below —Certification Regarding Lobbying. Byrd Anti-Lobbying Certification Appendix A,44 C.F.R.Part 18 —Certification Regarding Lobbying Certification for Contracts,Grants,Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for1. influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension, continuation,renewal,amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or2. attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement, the undersigned shall complete and submit Standard Form-LL,"Disclosure Form to Report Lobbying,"in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Byrd Anti-Lobbying Amendment,31 U.S.C.51352 (as amended) The PROPOSER,,certifies or affirms the truthfulness and accuracy of each statement of its certification and clo ur ,if y.In addition,the Contractor understands and agrees that the provisions of 31 U.S.C. Chapter 38,Admin•rativ dies for False Claims and Statements,apply to this certification and disclosure,if any. Signature of ÖROPOSER'sAuthorized Official Vaughan, Name and Title of PROPOSER's Authorized Official Date RFP 09-25-01 CS Cross-Connection Control Program Management Services 164 Cross Connection Control Program Management Bid Worksheet Project Items Initial Software and Set up fee Annual Fee for Device Test Management Survey and Inspection for Residential Survey and Inspection for Non-Residential Staff Training (8-hr day) On-going Cross Connection control Program Review and Optimization Unit Cost $13,000.00 $18,153.00 $29.00 $34.00 $1,000.00 $1,500.00 Qty 1 1 568 441 1 1 Lump Sum Cost $13,000.00 $18,153.00 $16,472.00 $14,994.00 $1,000.00 $1,500.00 $65,119.00TotalAnnualProgramFee Alternative Items for Back Flow Prevention Assemby Testing and Replacement Bid Worksheet Project Items Fire System Backflow Prevention Assembly Testing Fee Backflow Prevention Assembly Testing Fee (Residential,2-inch or smaller) Backflow Prevention Assembly Testing Fee (Non-Residential,2-inch or smaller) Backflow Prevention Assembly Testing Fee (Non-ResidentiaI,greater than 2-inch) Backflow Prevention Assembly Repair fee (Residential,2-inch or smaller) Backflow Prevention Assembly Replacement fee (Residential,2-inch or smaller) Backflow Prevention Assembly Repair fee (Non-ResidentiaI,2-inch or smaller) Backflow Prevention Assembly Replacement fee (Non-Residential,2-inch or smaller) Backflow Prevention Assembly Repair fee (Non-Residential,greater than 2-inch) Backflow Prevention Assembly Replacement fee (Non-ResidentiaI,greater than 2- inch) ***$2000 is the minimum cost to repair a device greater than 2".The range can be anywhere from $2000-$6000 depending on the parts needed for repair and the device size.The cost to repair a 12"device is much different than the cost to repair a 3"device.*** *****$3500 is the minimum cost to replace a device greater than 2".The range can be anywhere from $3500-$28,000 depending on the device size.The cost to replace a 12"device is much different than the cost to replace a 3"device.*** Unit Cost $55.00 $30.00 $35.00 $55.00 $195.00 $780.00 $395.00 $1,670.00 $2,000.00 $3,500.00 165 Appendix B:PROPOSAL BOND FORM KNOW ALL MEN BY THESE PRESENTS,that we,the undersigned, as Principal,and Surety,are hereby and firmly bound unto the CITY OF WINTER SPRINGS as OWNER,in the penal as sum of Dollars ($)for the payments of which,well and truly to be made,we hereby jointly and severally bind ourselves,our heirs,executors,administrators,successors,and assigns. The condition of the above obligation is such that whereas the Principal has submitted to the CITY OF WINTER SPRINGS a certain Proposal,attached hereto and hereby made a part hereof to enter into a contract in writing,for the Work described as:Cross-Connection Control Program Management Services NOW,THEREFORE,if the Principal shall not withdraw said Bid within 90 days after the opening of the same,or in the alternate,if said Bid shall be accepted and the Principal shall execute and deliver required certificates of insurance and a contract that,at minimum,includes the terms of the Form of Agreement attached hereto (properly completed in accordance with said Bid),and shall give bond with good and sufficient surety or sureties,as may be required,for the faithful performance and proper fulfillment of such contract,then this obligation shall be void;otherwise the same shall remain in force and effect and the sum herein stated shall be due and payable to the CITY OF WINTER SPRINGS and the Surety herein agrees to pay said sum immediately,upon demand of the CITY OF WINTER SPRINGS,in good and lawful money of the United States of America,as liquidated damages for failure of the Principal;it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall,in no event,exceed the penal amount of this obligation as herein stated. The Surety,for value received,hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by an extension of the time within which the OWNER may accept such Bid;and said Surety does hereby give waive notice of any such extension. IN WITNESS WHEREOF,the above-bounded parties have executed this instrument under their several seals this day of 2025,the name and corporate seal of each corporate body being hereto affixed and these presents duly signed by its undersigned representative,pursuant to authority of its governing body. (Witness) RFP 09-25-01 CS (Principal) (Address) (Surety) (Address) Tit e Tit e (seal) (seal) Cross-Connection Control Program Management Services 166 CUiVhia)Ddaqs DC tv 74vQtncI APPENDIX C:PERFORMANCE BOND FORM Bond No. BY THIS PERFORMANCE BOND,We Surety,whose address is as Principal,whose address is and telephone number is and and telephone number is as are bound to the City of Winter Springs,a Florida municipal corporation,as OWNER,whose address is 1126 E.State Road 434,Winter in the initial sum of $32708 and telephone numberFlorida is 407-327-1800,Springs, (110%of Contract Price),or such greater amount as the Contract may be adjusted from time to time in accordance with the Contract between the Principal and OWNER)(the "Penal Sum"). WHEREAS,the Principal has executed a contract with the OWNER,dated for the construction of the SR434 At Winding Hollow Blvd._project in the City of Winter Springs,Seminole County,Florida (the "Project");and WHEREAS,the OWNER has required the Principal to furnish a performance bond in accordance with law and as a condition of executing the Contract with Principal;and WHEREAS,this bond is being entered into to satisfy the requirements of Section 255.05(1),Florida Statutes and the Contract referenced above,as the same may be amended,and additionally,to provide common law rights more expansive than as required by statute. NOW THEREFORE,the Surety and the Principal,both joint and severally,and for themselves,their heirs,administrators, executors,successors and assigns agree as follows: 1. 2. CONTRACT INCORPORATED;SURETY AND PRINCIPAL BOUND FOR FULL PERFORMANCE.The Contract is incorporated by reference and made a part of this bond.The Surety and the Principal are bound for the full performance of the Contract including without exception all of the Contract Documents (as defined in the Contract) and all of their terms and conditions,both express and implied.Without limiting the Principal's and Surety's obligations under the Contract and this bond,the Principal and Surety agree: A. B. C. Promptly and faithfully perform their duties and all the covenants,terms,conditions,and obligations under the Contract including,but not limited to the insurance provisions,guaranty period and the warranty provisions,in the time and manner prescribed in the Agreement,and Pay OWNER all losses,damages,delay damages (liquidated or actual),expenses,costs and attorneys'fees under section 627.756,Florida Statutes,including costs and attorney's fees on appeal that OWNER sustains resulting directly or indirectly from any breach or default by Principal under the Contract,and Satisfy all claims and demands incurred under the Contract,and fully indemnify and hold harmless the OWNER from all costs and damages which it may suffer by reason or failure to do so. OWNER'S AFFIDAVIT OF CONTRACTOR BREACH OR DEFAULT.If the OWNER shall provide to Surety the written affidavit of the OWNER stating that the Principal is in breach or default of the Contract,and that such breach or default remains uncured by the Principal,then upon delivery of such affidavit to the Surety in the method for providing notices as set forth in Paragraph 7 below,Surety must promptly notify the OWNER in writing which action it will take as permitted in Paragraph 3. 2.SURETY'S OBLIGATION UPON DELIVERY OF OWNER'S AFFIDAVIT OF CONTRACTOR'S BREACH OR DEFAULT. Upon the delivery of the OWNER's affidavit of breach or default by the Principal as provided in Paragraph 2 above, the Surety may promptly remedy the breach or default or must,within ten (10)days,proceed to take one of the following courses of action: A.Proceed Itself.Complete performance of the Contract including correction of defective and nonconforming Work through its own CONTRACTORs or employees,approved as being acceptable to the OWNER,in the OWNER's sole discretion,provided,however,that OVVNER's discretion in approving the Surety's CONTRACTOR Will not be RFP 09-25-01 CS Cross-connection Control Program Management Services 167 B. C. D. E. unreasonably withheld as to any CONTRACTOR who would have qualified to offer a proposal on the Contract and is not affiliated in any way with the Principal.During this performance by the Surety,the OWNER will pay the Surety from its own funds only those sums as would have been due and payable to the Principal under the Contract as and when they would have been due and payable to the Principal in the absence of the breach or default not to exceed the amount of the remaining Contract balance less any sums due the OWNER under the Contract. During this performance by Surety,any payment bond required under the Contract must remain in full force and effect;or Tender a completing CONTRACTOR acceptable to OWNER.Tender a CONTRACTOR,together with a contact for fulfillment and completion of the Contract executed by the completing CONTRACTOR,to the OWNER for the OWNER's execution.OWNER's discretion to approve Surety's completing CONTRACTOR will not be unreasonably withheld as to any CONTRACTOR who would have qualified to offer a proposal on the contract and is not affiliated with the Principal.OWNER's discretion to approve CONTRACTOR as the completing CONTRACTOR and to approve the tendered contract shall be in OWNER's sole and absolute discretion.Upon execution by the OWNER of the contract for fulfillment and completion of the Contract,the completing CONTRACTOR must furnish to the OWNER a performance bond and a separate payment bond,each in the form of those bonds previously furnished to the OWNER for the Project by the Principal.Each such bond must be in the Penal Sum of the full cost to complete the Contract.The OWNER will pay the completing CONTRACTOR from its own funds only those sums as would have been due and payable to the Principal under the Contract as and when they would have been due and payable to the Principal in the absence of the breach or default not to exceed the amount of the remaining Contract balance less any sums due the OWNER under the Contract.To the extent that the OWNER is obligated to pay the completing CONTRACTOR sums which would not have been due and payable to CONTRACTOR under the Contract (any sums in excess of the then remaining Contract balance less any sums due the OWNER under the Contract), the Surety must pay the OWNER the full amount of those sums at the time the completing CONTRACTOR tenders an invoice to the OWNER so that the OWNER can utilize those sums in making timely payment to the completing CONTRACTOR;or Tender the Full Penal Sum.Tender to the OWNER the full Penal Sum of the performance bond.The OWNER will refund to the Surety without interest any unused portion not spent by the OWNER procuring and paying a completing CONTRACTOR or completing the Contract itself,plus the cost allowed under Section 4,after completion of the contract for fulfillment and completion of the Contract and the expiration of any applicable warranties;or Other Acts.Take any other acts mutually agreed upon in writing by the OWNER and the Surety. IT SHALL BE NO DEFENSE TO SURETY'S OBLIGATION TO UNDERTAKE ONE OF THE PRECEDING COURSES OF ACTION THAT THE PRINCIPAL CONTENDS THAT IT IS NOT IN BREACH OR DEFAULT OF THE CONTRACT,OR THAT THE NOTICE OF BREACH OR DEFAULT WAS DEFECTIVE,OR THAT THE PRINCIPAL HAS RAISED ANY OTHER CLAIM OF DEFENSE OR OFFSET,PROVIDED ONLY THAT THE SURETY HAS RECEIVED THE AFFIDAVIT OF THE OWNER AS SPECIFIED IN PARAGRAPH 2. 4. 5. 6. SURETY'S ADDITIONAL OBLIGATIONS.In addition to those duties set forth herein above,the Surety must promptly pay the OWNER (i)all losses,costs and expenses resulting from the Principal's breach(es)or default(s),including, without limitation,fees (including attorney's fees pursuant to section 627.756,Florida Statutes and related costs), expenses and costs for architects,ENGINEERs,consultants,testing,surveying and attorneys,plus (ii)liquidated or actual damages,whichever may be provided for in the Contract,for lost use of the Project,plus (iii)re-procurement costs and fees and expenses,plus (iv)costs incurred at the direction,request,or as a result of the acts or omissions of the Surety;provided that in no event shall Surety's liability exceed the Penal Sum of this Bond. SURETY'S WAIVER OF NOTICE.The Surety waives notice of any Modifications to the Contract,including changes in the Contract Time,the Contract Sum,the amount of liquidated damages,or the work to be performed under the Contract. NO THIRD-PARTY BENEFICIARIES.The Surety provides this performance bond for the sole and exclusive benefit of RFP 09-25-01 CS Cross-Connection Control Program Management Services 168 7. 8. 9. the OWNER and OWNER's heirs,administrators,executors,successors and assigns.No other party,person or entity has any rights against the Surety. METHOD OF NOTICE.All notices to the Surety,the Principal or the OWNER must be given by Certified Mail,Return Receipt Requested,to the address set fourth for each party below: SURETY: Name: Attention: Street: City,State: Zip: PRINCIPAL: Name: Attention: Street: City,State: Zip: OWNER: The City of Winter Springs Attention:Kevin Sweet,City Manager 1126 E.State Road 434 Winter Springs,Florida 32708 (407)327-5957 with a copy to: Anthony A.Garganese,City Attorney Brown,Garganese,Weiss &D'Agresta,P.A. 111 N.Orange Avenue,Suite 2000 Orlando,Florida 32802 (407)425-9566 STATUE OF LIMITATIONS.Any statutory limitation,which may be contractually superseded,to the contrary notwithstanding,any action hereon may be instituted so long as the applicable statute of limitations governing the Contract (including any warranty period)has not run or expired or within three (3)years following Final Completion of the Contract (including any warranty period)and acceptance of the Work performed under the Contract by the OWNER,whichever is longer. RECITALS.The recitals contained in this Performance Bond are incorporated by reference herein and are expressly made a part of this Performance Bond. 10.GOVERNING LAW.This performance bond shall be governed by,and construed in accordance with,the laws of the State of Florida without regard to its conflict of law's provisions. 11.VENUE.In the event any legal action shall be filed upon this performance bond,the venue shall lie exclusively in the Circuit Court for Seminole County,Florida. RFP 09-25-01 CS Cross-connection Control Program Management Services 169 12.MISCELLANEOUS. A. B. C. The Surety agrees that this performance bond shall afford the OWNER with all of the protections and rights afforded under Florida Statutes and under common law. This performance bond is issued in addition to any other bond or warranty required under the Contract including,but not limited to,any labor and materials payment bond and maintenance bond.Each bond issued under the Contract shall be construed as separate and distinct from each other. In the event that the Surety fails to fulfill its obligations under this performance bond,then the Surety shall also indemnify and hold the OWNER harmless from any and all loss,damage,cost and expense,including reasonable attorneys'fees and costs for all trial and appellate proceedings,resulting directly or indirectly from the Surety's failure to fulfill its obligations hereunder.This subsection shall survive the termination or cancellation of this performance bond. D.This performance bond shall remain in full force and effect until such time all the work,labor and materials under the Contract have been performed or provided to the OWNER's complete satisfaction,through the expiration of all warranty periods. Principal (Typed Firm Name) (Seal) By: (Signature) (Printed Name) (Title) (Address) RFP 09-25-01 CS Surety (Typed Firm Name) (Seal) By: (Signature) (Printed Name) (Title) (Address) Cross-Connection Control Program Management Services 170 wjvh(h 10 (iZL(S o/no-Acc ftwarJ APPENDIX D:LABOR AND MATERIALS PAYMENT BOND Bond No. BY THIS LABOR AND MATERIALS PAYMENT BOND,We and telephone as Surety,whose address is as Principal,whose address is number is and and telephone number is are bound to the City of Winter Springs,a Florida municipal corporation,as OWNER,whose address is 1126 E.State Road 434,Winter Springs,Florida 32708 and telephone number is 407- 327-1800,in the initial sum of $(110%of Contract Price),or such greater amount as the Contract may be adjusted from time to time in accordance with the Contract between the Principal and OWNER)(the "Penal Sum"). WHEREAS,the Principal has executed a contract with the OWNER,dated for the construction 1. 2. 3. 4. 5. of the SR434 At Winding Hollow Blvd.project in the City of Winter Springs,Seminole County,Florida (the "Project");and WHEREAS,the OWNER has required the Principal to furnish a labor and materials payment bond in accordance with law and as a condition of executing the Contract with Principal;and WHEREAS,this bond is being entered into to satisfy the requirements of Section 255.05(1),Florida Statutes and the Contract referenced above,as the same may be amended,and additionally,to provide common law rights more expansive than as required by statute. NOW THEREFORE,the Surety and the Principal,both joint and severally,and for themselves,their heirs, administrators,executors,successors and assigns agree as follows: CONTRACT INCORPORATED;SURETY AND PRINCIPAL BOUND FOR FULL PERFORMANCE.The Contract is incorporated by reference and made a part of this bond.The Surety and the Principal are bound to promptly make payments to all claimants,as defined in Section 255.05(1),Florida Statutes,supplying Principal with labor, materials,supplies,or rental equipment used directly or indirectly by Principal in the prosecution of the work provided under the Contract.Any such payments shall not involve the OWNER in any expense. CLAIMS.Claims made under this bond shall be made pursuant to provisions of Section 255.05,Florida Statutes, and applicable law.Therefore,a claimant,except a laborer,who is not in privity with the Principal shall,before commencing or not later than 45 days after commencing to furnish labor,services,or materials for the prosecution of the work,furnish the Principal with written notice that he or she intends to look to the bond for protection.A claimant who is not in privity with the Principal and who has not received payment for his or her labor,services, or materials shall deliver to the Principal and to the surety written notice of the performance of the labor or delivery of materials or supplies and of the nonpayment.The notice of nonpayment may be served at any time during the progress of the work or thereafter but not before 45 days after the first furnishing of labor,services,or materials,and not later than 90 days after the final furnishing of the labor,services,or materials by the claimant or,with respect to the rental equipment,not later than 90 days after the date that the rental equipment was last on the job site available for use.Any notice of nonpayment served by a claimant who is not in privity with Principal which includes sums for retainage must specify the portion of the amount claimed for retainage. SURETY'S WAIVER OF NOTICE.The Surety waives notice of any modifications to the Contract,including changes in the Contract Time,the Contract Sum,or the labor,work,or materials required to be performed under the Contract. BENEFICIARIES.The Surety provides this performance bond for the sole and exclusive benefit of the OWNER and OWNER's heirs,administrators,executors,successors and assigns,as well as for the benefit of any claimants who have actually provided labor,material,rental equipment,or services under the Contract. RECITALS.The recitals contained in this labor and materials payment bond are incorporated by reference herein RFP 09-25-01 CS Cross-Connection Control Program Management Services 171 6. 7. 8. and are expressly made a part of this bond. GOVERNING LAW.This labor and materials payment bond shall be governed by,and construed in accordance with the laws of the State of Florida without regard to its conflict of laws provisions. VENUE.In the event any legal action shall be filed upon this labor and materials payment bond,venue shall lie exclusively in the Circuit Court for Seminole County,Florida. MISCELLANEOUS. A. B. C. D. The Surety agrees that this labor and materials payment bond shall afford the OWNER and all claimants under the Contract with all of the protections and rights afforded under Florida Statutes and under common law. This labor and materials payment bond is issued in addition to any other bond or warranty required under the Contract including,but not limited to,any performance bond and maintenance bond.Each bond issued under the Contract shall be construed as separate and distinct from each other. In the event that the Surety fails to fulfill its obligations under this labor and materials payment bond,then the Surety shall also indemnify and hold the OWNER harmless from any and all loss,damage,cost and expense,including reasonable attorneys'fees and costs for all trial and appellate proceedings,resulting directly or indirectly from the Surety's failure to fulfill its obligations hereunder.This subsection shall survive the termination or cancellation of this labor and materials payment bond. This labor and materials payment bond shall remain in full force and effect until such time that the legal deadline for filing a claim hereunder has duly expired. Principal (Typed Firm Name) (Seal) By: (Signature) (Printed Name) (Title) (Address) (Date of Execution) RFP 09-25-01 CS Surety (Typed Firm Name) (Seal) By: (Signature) (Printed Name) (Title) (Address) (Date of Execution) Cross-Connection Control Program Management Services 172 RFP 09-25-01 CS Cross-Connection Control Program Management Services SECTION H -FLORIDA STATE CORPORATE FILING 173 DIVISION OF CORPORATIONS 9nJz.org Department of State /Division of Corporations I Search Records I Search-hy Entity-Name / Detail by Entity Name Florida Profit Corporation AARON'S BACKFLOW SERVICES,INC. EiLngJnfgr-ma-tion Document Number FEI/EIN Number Date Filed State Status principaLAddress 130 MIDDLE STREET LAKE MARY,FL 32746 Changed:01/27/2022 MajLingAddr-ess 130 MIDDLE STREET LAKE MARY,FL 32746 Changed:01/27/2022 P03000121646 20-0312266 10/22/2003 FL ACTIVE Registered Agent Name &Address VAUGHAN,AARON A 130 MIDDLE STREET LAKE MARY,FL 32746 Address Changed:01/27/2022 Officer/Director Detail Name &Address Title PD VAUGHAN,AARON A 130 MIDDLE STREET LAKE MARY,FL 32746 Annual-Repons Report Year 2023 Filed Date 01/31/2023 174 2024 2025 Pocu—gn-Umages 02/08/2024 01/27/2025 01127/2025 ANNUAL REPORT 02/08/2024 ANNUAL REPORT 01131/2023 ANNUAL REPORT QI/27/2022 ANNUAL REPORT 02/07/2021 ANNUAL REPORT 02/04/2020 ANNUAL REPORT 02/02/2019 ANNVAk REPORT 02/01/2018 -ANNUAL REPORT 01/06/2017 -ANNUAL REPORT 03/17/2016 -ANNUAL REPORT 02/12/2015 ANNUAL REPORT 03/13/2014 ANNUAL REPORT 04/29/2013 ANNUAL REPQ&I 04125/2012 ANNUAL REPORT 04/29/2011 ANNUAL REPORT 04/24/2010 ANNUAL REPORT 04/1912009 ANNUAL REPORT 04/29/2008 ANNUAL REPQRT 04/28/2007 REPQRT 04/12/2006 —ANNUAL REPORT 03/26/2005 ANNUAL REPORT Q4(30/2QQ4 -ANNUAL REPORT 10/22/2003 Domestic Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format 175 RFP 09-25-01 CS Cross-Connection Control Program Management Services City of Winter Springs, Florida 1126 East State Road 434 Winter Springs, Florida 32708 REQUEST FOR PROPOSAL PROPOSAL: RFP # 09-25-01 CS DATE: September 22, 2025 Sealed Proposals for the provision of service to provide Cross-Connection Control Program Management Services will be received by the City of Winter Springs (CITY) Procurement Department, located at Winter Springs City Hall, 1126 East State Road 434, Winter Springs, Florida 32708, until: October 15, 2025 2:00 p.m., local time FOR Cross Connection Control Program Management Services Said Proposals shall conform to the minimum requirements outlined in this Request for Proposal. The CITY reserves the right to reject any and all offers and to waive minor informalities. The CITY issues this Request for Proposal in order to select a Proposal(s) for further contract negotiation. Selection by the CITY Commission may not result in the formation of a contract. Submission and Receipt of RFPs: Proposers shall submit their Proposal response to this RFP by: Providing one (1) original, marked as such, three (3) copies, marked as such and one (1) electronic copy of your RFP response to this office by the date and time indicated above. The outside of your package must be clearly labeled with the RFP number, title, opening date and time, and the name and address of the Proposer. The CITY is not responsible for submittals via postal or mail courier services, receipt by the post office or mail courier prior to the deadline does not meet the CITY’s deadline requirements. Proposals received after October 15, 2025 at 2:00 p.m., will be rejected. Deadline for questions is October 3, 2025 1:00pm local time Any Addenda, if required, will be issued by 5:00pm on October 8, 2025 on the Demand Star platform and City Website if questions are received and require clarification. If you have any questions regarding this Request for Proposal, please contact Procurement Department, at (407) 327-6557, or via email at procurement@winterspringsfl.org PROPOSAL DOCUMENTS CAN BE DOWNLOADED FREE OF CHARGE FROM: www.demandstar.com or https://www.winterspringsfl.org/rfps 176 RFP 09-25-01 CS Cross-Connection Control Program Management Services Request For Proposal Table of Contents PART I: SCOPE OF SERVICE/EVALUATION CRITERIA .......................................................................................................... 4 Background ............................................................................................................................................................................... 4 Scope and Term of Service ........................................................................................................................................................ 4 TYPE OF WORK .................................................................................................................................................................................... 4 EVALUATION CRITERIA .................................................................................................................................................................... 6 TIMELINE OF EVENTS ........................................................................................................................................................................ 7 PART II: SPECIFIC BID REQUIREMENTS ............................................................................................................................. 8 FORMAT .................................................................................................................................................................................... 8 Section A – Proposer Information and Acknowledgement Form ............................................................................................. 8 Section B – Table of Contents ................................................................................................................................................... 8 Section C – Executive Summary ................................................................................................................................................ 8 Section D – Qualifications ......................................................................................................................................................... 8 Section E - Other Information ................................................................................................................................................... 9 Section F – Cost and Time ......................................................................................................................................................... 9 Section G – Mandatory Proposal Forms ................................................................................................................................... 9 Section H – Florida State Corporate Filing ................................................................................................................................ 9 PART III: INSTRUCTIONS TO PROPOSERS AND GENERAL PROVISIONS ............................................................................. 10 Definitions ............................................................................................................................................................................... 10 Preparation of Request for Proposal ...................................................................................................................................... 10 Submission and Receipt of Proposals ..................................................................................................................................... 11 Selection of Proposal .............................................................................................................................................................. 11 Acceptance of Offer ................................................................................................................................................................ 11 Discrepancies, Errors, and Omissions ..................................................................................................................................... 12 Right to Reject Proposals ........................................................................................................................................................ 12 Compensation ......................................................................................................................................................................... 12 Fiscal Non-Funding Clause ...................................................................................................................................................... 12 Conflict of Interest .................................................................................................................................................................. 13 Public Entity Crimes ................................................................................................................................................................ 13 Options .................................................................................................................................................................................... 13 Subcontracting ........................................................................................................................................................................ 13 Failure to Submit Proposal ...................................................................................................................................................... 13 Default of Contract ................................................................................................................................................................. 13 Modification for Changes ........................................................................................................................................................ 14 Order of Precedence ............................................................................................................................................................... 14 Examination of Records .......................................................................................................................................................... 14 Proposals Received ................................................................................................................................................................. 14 Lobbying/Cone of Silence ....................................................................................................................................................... 14 Qualifications of Proposer ...................................................................................................................................................... 15 177 RFP 09-25-01 CS Cross-Connection Control Program Management Services Disqualification of Proposer .................................................................................................................................................... 15 Licenses and Permits ............................................................................................................................................................... 15 Provisions for Other Agencies ................................................................................................................................................. 16 Applicable Law and Venue ...................................................................................................................................................... 16 Proposal Disclosure; Public Records Responsibilities ............................................................................................................. 16 E-Verify .................................................................................................................................................................................... 17 Prohibition on Gifts to City Employees and Officials .............................................................................................................. 18 Discrimination ......................................................................................................................................................................... 18 Additional Information ............................................................................................................................................................ 18 MANDATORY BID FORMS ............................................................................................................................................. 19 PROPOSER INFORMATION AND ACKNOWLEDGEMENT FORM ........................................................................................ 20 REFERENCE PACKAGE ................................................................................................................................................... 21 REFERENCE INFORMATION FORM ................................................................................................................................. 22 INSURANCE REQUIREMENTS FORM .............................................................................................................................. 23 SCRUTINIZED COMPANY CERTIFICATION ....................................................................................................................... 24 NON-COLLUSION AFFIDAVIT of PRIME PROPOSER ......................................................................................................... 26 DRUG FREE WORKPLACE FORM .................................................................................................................................... 27 PUBLIC ENTITY CRIMES STATEMENT .............................................................................................................................. 28 DEBARMENT, SUSPENSION and OTHER RESPONSIBILITY MATTERS ................................................................................... 30 E-VERIFY STATEMENT ................................................................................................................................................... 33 CONFLICT OF INTEREST STATEMENT ............................................................................................................................. 34 AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTES § 787.06 .................................................................................... 35 BYRD ANTI-LOBBYING AMENDMENT, 31 U.S.C. §1352 (as amended) ............................................................................. 36 Appendix A: COST PROPOSAL WORKSHEET ................................................................................................................... 37 Appendix B: PROPOSAL BOND FORM ............................................................................................................................ 38 APPENDIX C: PERFORMANCE BOND FORM .................................................................................................................... 39 APPENDIX D: LABOR AND MATERIALS PAYMENT BOND................................................................................................. 43 178 RFP 09-25-01 CS Cross-Connection Control Program Management Services PART I: SCOPE OF SERVICE/EVALUATION CRITERIA FOR RFP # 09-25-01 CS Cross-Connection Control Program Management Services Background The City of Winter Springs is located in Seminole County Florida, which is part of the Orlando-Kissimmee-Sanford Metropolitan Area. The City covers approximately 15 square miles with a population of approximately 39,000. The City has three water treatment plants that serve primarily residential consumers. The City’s water system has 441 non-residential water service connections, 110 non-residential consumers using potable water for irrigation, and 458 residents using potable water for irrigation. Scope and Term of Service The City of Winter Springs is requesting Proposals from qualified companies (Proposer or Proposers) for the purposes of providing their services for the management of the cross-connection control program. The qualified company selected shall provide a strong technical support team, demonstrate the ability to improve the management of the program, develop and implement plans to reduce exposure risks related to the regulatory compliance and safety, and operate in compliance with state regulations. Thus, the City is requesting proposals from qualified companies to provide Cross-Connection Management Services to ensure compliance with Florda Department of Environmental Protection (FDEP) Regulation 62-555.360. The Proposer(s) awarded will be required to complete an initial survey and inspection within one year of award and maintain program management services for the following five years. The City anticipates a change in the scope of work as a result of the improvement project. The City and Contractor will develop a revised scope of work at a mutually agreed upon time. TYPE OF WORK 1. The primary objectives of this program are to: a) Preemptively identify and document cross-connection/backflow hazards and notify building owners of any mandatory corrective action when required and monitor compliance cycle. b) Manage Backflow Test Tracking/Send Notifications- Monitor, track periodic test documentation, print and send corrective action notifications related to Backflow Preventer Assemblies connected to the public water system. c) Establish a cloud based secure database of cross-connection control and backflow prevention records for each service connection included in the program. All data collected and managed remains the sole property of the public water system, d) Ensure all program data is compatible for import with ESRI ArcGIS/ArcMap for enhanced geographic and system-wide analysis. e) Provide onsite training for public water system staff on cross-connection and backflow prevention fundamentals. f) Conduct a comprehensive review and optimization of the public water system’s Cross-Connection Control Program. 2. The project scope includes, but is not limited to: a. Cross- Connection Surveys/ Inspections: Responsible for the proactive identification and documentation of cross-connection backflow hazards throughout the City of Winter Springs service area. To include: i. On-Site Cross-Connection Surveys: Conduct visual inspections at commercial, Industrial, and institutional properties, as well as select residential properties, to identify all potential cross- connections. ii. Hazard Documentation: Maintain accurate records of all surveyed locations, including: 1. Type of facility. 179 RFP 09-25-01 CS Cross-Connection Control Program Management Services 2. Potential cross-connections identified. 3. Risk classification is based on degree of hazard. 4. Recommended corrective actions. iii. Property Owner Notification: Provide written notifications to building owners detailing any mandatory corrective actions required for compliance. iv. Follow-Up & Compliance Monitoring: Track compliance cycles and conduct follow-up inspections to verify corrective actions have been completed. v. Data Management & Reporting: Maintain a digital tracking system accessible to the City of Winter Springs staff that includes survey records, compliance statuses, and pending corrective actions b. Backflow Test Tracking/Notifications: Establish a comprehensive backflow prevention assembly compliance tracking system to ensure all devices connected to the City of Winter Springs distribution system are properly tested and maintained. This includes: i. Backflow Prevention Assembly Inventory with updated device locations and testing schedules. ii. Monitoring & Compliance Tracking for test due dates and follow-up on overdue tests. iii. Property Owner Notifications with reminders, compliance deadlines, and enforcement warnings. iv. Coordination with Certified Backflow Testers to ensure testing is performed by qualified personnel. v. Enforcement Follow-Up with escalations as necessary, including service shutoffs for non- compliance. vi. Secure Data Management to allow staff access to backflow test records and compliance tracking. c. Cross-Connection Control Program Data Accessibility and GIS Integration: i. Proposer(s) shall use a cross-connection software package for program management that is approved by the City of Winter Springs and is able to produce, at a minimum, the following reports and notices: 1. Standard notices and reports to include inspection, re-inspection, testing, non-compliance and compliance notices. 2. Produce management reports for notices, inventory of devices, device tests, inspection schedules, device test schedules, overdue inspections, and device test forms. 3. Schedule inspection and device testing notices from internal records, standard procedures, and timing as required by FDEP approved, City of Winter Springs CCC Plan. 4. Track testable and non-testable devices and compliance requirements. 5. Automatically access all data relevant to a particular facility or period. 6. Generate the Annual Cross Connection Control Report and support documents. ii. The Proposer(s) shall provide the entire database for the cross-connection program from program inception through the end of the calendar year in a mutually agreeable electronic format. iii. The Proposer(s) shall utilize a proprietary or commercially available cross-connection program software package. If proprietary software is utilized, the Contractor shall provide the City with a working copy through the term of the contract and for sufficient period following the termination of the contract. The city is authorized to view the database, and to export the database to another cross-connection program software system within six months of contract termination and receipt of the final database described above. iv. The Proposer(s) shall provide a written report on specific events or accounts upon request. v. The Proposer(s) hall provide templated public awareness content and residual notification templates that align with Rule 62-555.360 that dual check devices shall be refurbished or replaced at least once every five to ten years. vi. The Proposer(s) shall provide full-time phone support for customer questions with a trained ASSE customer service agent. The Contractor’s phone will be staffed during normal business hours, 8am- 8pm EST Monday through Friday. An automatic message service will be provided for after-hour calls. vii. The Proposer(s) shall ensure that all cross-connection control program data is accessible to designated water system staff, and compatible for use with ESRI ArcGIS/ArcMap. This includes: 1. Location Data 2. Owner Information 3. Device/Assembly Information: a. Manufacturer/Model b. Size 180 RFP 09-25-01 CS Cross-Connection Control Program Management Services c. Photo location d. Cost at time of purchase e. Testing/Inspection frequency 4. Installation date, testing date, and/or replacement date 5. Contact information of testing company 6. Provide location data formatted for easy GIS integration d. Onsite Cross-Connection & Backflow Basics Training for Public Water System Staff: Proposer(s) shall provide up to eight (8) hours of onsite training for Winter Springs staff on cross-connection and backflow prevention. Training topics should include: i. Overview of Cross-Connection Control Regulations (FDEP 62-555.360) ii. Identifying Cross-Connections & Backflow Hazards iii. Types of Backflow Prevention Assemblies & Their Functions iv. Surveying & Inspection Procedures v. Understanding Backflow Test Reports e. Utility Cross-Connection Control Program Review & Optimization: Proposer(s) shall perform a comprehensive review of the existing Cross-Connection Control Program and provide consulting and recommendation for improvements. To include: i. Regulatory Review & Ordinance Compliance ii. Notification Timeliness & Enforcement Procedures iii. Inspection Prioritization & High-Hazard Containment iv. Public Awareness & Customer Education Enhancements v. Database Management & Business Change Tracking vi. Facility Inspection Scheduling & Risk Classification EVALUATION CRITERIA Proposals will be evaluated by the CITY, and the Proposer will be selected based upon, but not limited to, the following criteria: Criteria: Max Points: Experience: The Proposer’s has demonstrated the necessary methodologies, approach, software, and experience that attest to the skills, experience, and capability to perform the services of cross-connection control program management. Experience & Qualifications: Proposer has demonstrated significant experience and references that attest to their skills and capabilities with cross-connection control program management. 30 Methodology & Approach: Proposers provided detailed methodologies for surveying, tracking, training, and compliance. Demonstrating the necessary capabilities and skills to undertake this project. 20 Software & Data Management Capabilities: Proposers provided a detailed explanation of their data accessibility. Software proposed is compatible with City of Winter Springs ESRI Arc GIS/ArcMap software, providing an easy GIS Integration atmosphere. 30 Experience Total: 80 Cost: The cost of the Proposal is important to the CITY, however, based on the evaluation of the other criteria, the CITY will not necessarily select the lowest Proposer. 20 Cost Total: 20 Total Possible Points 100 181 RFP 09-25-01 CS Cross-Connection Control Program Management Services Pursuant to Florida Statutes § 287.05701, the CITY shall not request documentation regarding, consider, or give preference based upon, a vendor’s social, political, or ideological interests when determining the vendor’s qualifications. TIMELINE OF EVENTS Release of RFP September 22, 2025 Deadline to receive questions (electronically) - 1:00pm local time October 3, 2025 Addendum Released by 5:00pm local time October 8, 2025 RFP Submittals Due by 2:00 pm local time October 15, 2025 RFP Opening – Immediately after Proposal Registration in City Commission Chambers October 15, 2025 Evaluation Committee Vendor Recommendation TBD CITY Commission Approval of Selection and Consideration of Contract TBD 182 RFP 09-25-01 CS Cross-Connection Control Program Management Services PART II: SPECIFIC BID REQUIREMENTS For RFP 09-25-01 CS Cross-Connection Control Program Management Services FORMAT To assure consistency, Proposals must conform to the following format: A. Proposer Information and Acknowledgement Form B. Table of Contents C. Executive Summary D. Qualifications E. Other Information F. Cost & Time G. Mandatory Proposal Forms H. Florida State Corporate Filing Narrative pages are to be 8 ½ x 11 inches and all materials should be bound into one volume. A clear and concise presentation of information is encouraged. Failure of the proposer(s) to organize the information required by this RFP as outlined may result in the City, at its sole discretion, disqualifying the Proposer from further consideration. Section A – Proposer Information and Acknowledgement Form Use the form provided in the Mandatory Proposal Form titled “PROPOSER INFORMATION AND ACKNOWLEDGEMENT FORM.” (See Proposal Form 1) Section B – Table of Contents Identify Proposal material by section and page number. Section C – Executive Summary Summarize a short overview of the proposal and value proposition to the City. Limited to 3 pages. Section D – Qualifications General – Provide general information about the Proposer, including size, office location(s), and structure of Proposer. Identify and explain any significant changes in organizational structure, ownership, or management. Minimum Experience – Proposer must have at minimum 5 years of experience with Cross-Connection Control Program Management. Proposer(s) must describe the prior experience with similar programs. Proposer(s) must be in good legal standing. Desired Experience – Proposer shall demonstrate their ability to undertake the City’s project by providing the technical qualification of the Proposer, identify key individual team members and principal subcontractors, if applicable. The City reserves the right to conduct an independent investigation of the Proposer’s technical qualifications by contacting project references, accessing public information, inspecting facilities or contracting independent parties. Additional information may be requested during the evaluations of the technical aspects. Methodology & Approach- Proposers will address their approach to managing the program based on the scope of work 183 RFP 09-25-01 CS Cross-Connection Control Program Management Services provided. These plans submitted in the proposal are preliminary documents that the selected Proposer ill further develop for implementation following contract award. It is expected that these plans are submitted on company letterhead/templates with some minor adaptation to this project to indicate how they will apply. Software & Data Management Capabilities- Proposer(s) will provide a list of software used to complete the scope of work and manage the project. The proposer should include: (1) how the software will be used and (2) if the software is compatible with the City’s GIS software. References – Use the form provided in the Mandatory Proposal Form titled “REFERENCE INFORMATION FORM” Conclusion – Briefly summarize why Proposer should be selected, including why Proposer is pursuing the City of Winter Springs’ business. In short, summarize what makes Proposer different and why the CITY should select Proposer above all others. Section E - Other Information This section should address any other information necessary for a full understanding of Proposer’s services. Please provide relevant information on any additional services offered by Proposer. Section F – Cost and Time This section must clearly state a detailed cost breakdown for each item in the scope of work. Provide details on how the base fee will be adjusted to account for changes in the Proposer’s operating costs. Fee adjustments will take effect on October 1 each year to align with the City’s fiscal year. Use Appendix A: Cost Proposal Worksheet. Section G – Mandatory Proposal Forms Fill out and return the forms provided, Proposer Information and Acknowledgement Form, References Information Forms, Insurance Requirement Form, Scrutinized Company Certification, Non-Collusion Affidavit of Prime Respondent, Drug Free Workplace Form, Public Entity Crimes Statement, Debarment, suspension etc. Certification, E-Verify Statement, Conflict of Interest Statement, Compliance with Florida Statute 787.06 Affidavit, and Appendix A Cost Proposal Worksheet. Section H – Florida State Corporate Filing All Proposals must be signed with the Proposer’s name and by an officer or employee having authority to bind the Proposer by his/her signature as indicated by the Florida Department of State, Division of Corporations (www.sunbiz.org). Proof of corporate signer must be included with the submittal with the Proposal. Use Sunbiz website screen shot or include a copy of Corporate Resolution or a Power of Attorney. 184 RFP 09-25-01 CS Cross-Connection Control Program Management Services PART III: INSTRUCTIONS TO PROPOSERS AND GENERAL PROVISIONS FOR RFP 08-25-01 CS Cross-Connection Control Program Management Services Definitions (as used herein) a. The acronym "RFP" is a "Request For Proposal" and means a solicitation of proposals. b. The term "Proposal" means the offer of qualitative evaluations by the Proposer. c. The term " Proposer " means the person, company, or entity making an offer. d. The term "Change Order" means a written order signed by the Finance Department or authorized representative directing the Bidder to make changes to a contract or purchase order resulting from the RFP. e. The term "CITY" means the City of Winter Springs, Florida. f. The term "CITY Commission" means the governing body of the City of Winter Springs. The CITY Commission is the only body that can award Bids. g. The term “Evaluation Committee” means a team of CITY staff that will review and rank all Proposals and may provide a recommendation regarding selection of a PROPOSER to the CITY Commission. Preparation of Request for Proposal a. Proposers are expected to examine the minimum requirements and all special and general conditions. Omission on the part of the Proposer to make the necessary examinations and investigations, or failure to fulfill every detail the requirements of the contract document, will not be accepted as a basis for varying the requirements of the CITY or compensation to the Proposer. Failure to properly and fully complete the Proposal is at the Proposer 's risk. The Proposer shall sign the Request for Proposal and print or type his/her name, address, and telephone number on the face page. b. The apparent silence of any supplemental minimum requirements as to any details, or the omission from it of a detailed description concerning any point will be regarded as meaning that only the best commercial practices are to prevail. All workmanship is to be first quality. All interpretations of the minimum requirements shall be made upon the basis of this statement. c. Proposers should submit their response to this RFP by: Providing one (1) original, marked as such, three (3) copies, marked as such and one (1) electronic copy of Proposer’s response to this office by the date and time indicated in Part I Timeline of Events. The outside of Proposer’s package must be clearly labeled with the RFP number, title, opening date and time and the name and address of the Proposer. The CITY is not responsible for submittals via postal or mail courier services, receipt by the post office or mail courier prior to the deadline does not meet the CITY’s deadline requirements. Proposal response should include Proposal Bond in the amount of 5% of Proposal value. d. The Proposer should retain a copy of all documents for future reference. e. All Proposals must be signed with the Proposer’s name and by an officer or employee having authority to bind the Proposer by his/her signature as indicated by the Florida Department of State, Division of Corporations (www.sunbiz.org). Proof of corporate signer must be included with the submittal with the Proposal. You may use 185 RFP 09-25-01 CS Cross-Connection Control Program Management Services the Sunbiz website screen shot or include a copy of your Corporate Resolution to prove the authority of the corporate signer. f. Failure to follow the instructions in the Request for Proposal is cause for rejection of your Proposal. Submission and Receipt of Proposals a. Proposals must be received before the specified time as designated in the RFP Timeline of Events. A list of Proposers who submitted Proposals will be furnished, upon request, following finalization of the RFP process. b. Proposals shall be submitted in a sealed envelope. The envelope shall show the opening date and time, the RFP number, and the name and address of the Proposer. c. The City of Winter Springs is not responsible for the U.S. Mail or private couriers, in regard to mail being delivered by the specified time so that a Proposal can be considered. d. Email and Facsimile (FAX) Proposals will not be considered, however, Proposals may be modified by email and FAX notice, provided such notices are received prior to the time and date specified. e. Late Proposals will be rejected. f. Proposals having any erasures or corrections must be initialed by the Proposer, in ink. Proposals shall be signed in ink. All amounts shall be typewritten or completed in ink. g. All Mandatory Proposal Forms must be completed and attached to the Proposal response. h. All costs of Proposal preparation, inspection of the RFP documents, and presentation of the Proposal shall be solely borne by the Proposer. The CITY shall not be liable for any cost incurred by the Proposer during the preparation and submission of its Proposal in response to this RFP. Selection of Proposal SELECTION OF THE PROPOSER AND PROPOSAL DEEMED THE MOST QUALIFIED, MOST ADVANTAGEOUS, AND IN THE BEST INTERESTS OF THE CITY, AS DETERMINED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS’S SOLE AND ABSOLUTE DISCRETION, SHALL NOT RESULT IN THE FORMATION OF A CONTRACT. NO CONTRACT SHALL BE FORMED UNTIL FINAL APPROVAL OF SUCH CONTRACT BY THE CITY COMMISSION AFTER SUCCESSFUL NEGOTIATION OF SPECIFIC CONTRACT TERMS DETERMINED TO BE IN THE BEST INTERESTS OF THE CITY BY THE CITY COMMISSION. Negotiations may be terminated at any time by the CITY Manager or CITY Commission if, in his/her/its sole discretion, the CITY Manager OR CITY Commission determines that the negotiation of terms acceptable to the CITY will not be successful. Only the CITY Commission can select Proposals, authorize the CITY Manager to engage in negotiations, and ultimately enter into a contract. The project owner provides a recommendation to the CITY Commission for selection. The recommendation may or may not be adopted by the CITY Commission. In the event clarification is required, the CITY may require one or more of the top-ranking Proposers to attend a meeting to make an oral presentation, answer questions. This meeting will be exempt from the requirements of the Sunshine Law in accordance with section 286.0113, Florida Statutes. Proposer(s) will be notified of any further meeting requirements. Acceptance of Offer The signed Proposal shall be considered an offer on the part of the Proposer; however, such offer shall be deemed accepted only upon issuance by the CITY of a Purchase Order, Blanket Purchase Order, or execution of another contractual document deemed acceptable to the CITY. The contract will be awarded to the most responsible and responsive, qualified Proposer(s) whose Proposal is deemed the most advantageous and in the best interests of the CITY in accordance with the criteria set 186 RFP 09-25-01 CS Cross-Connection Control Program Management Services forth in this RFP. The CITY reserves the right to accept or reject any and all Proposals or parts of Proposals, waive minor informalities, and to request clarification of information from any Proposer. Notice of Award, Performance and Labor and Materials Payment Bond Within ten (10) calendar days from the date stipulated in the Notice of Award notifying Proposer that its Proposal has been accepted, the successful Proposer shall execute the Agreement. Simultaneously with the execution of the Agreement, Proposer shall furnish a Performance Bond and a Labor and Materials Payment Bond each in the amount of 110 percent of the contract price. The bonds shall be secured from a surety company acceptable to the CITY. The forms of the Bonds the successful Proposer will be required to execute are included in the RFP Documents. Failure to execute the Agreement and/or to furnish said bonds within ten (10) calendar days from the date of the Notice of Award entitles the CITY to consider all rights arising out of the CITY's acceptance of the Proposal as abandoned and the Proposal Bond shall be forfeited. The CITY shall be entitled to such other rights as may be granted by law. Discrepancies, Errors, and Omissions Any discrepancies, errors, or ambiguities in the Request For Proposal or addenda (if any) should be reported in writing to the CITY's Procurement Manager. Should it be found necessary, a written Addenda will be incorporated in the Request For Proposal and will become part of the Service Agreement (contract documents). The CITY will not be responsible for any oral instructions, clarifications, or other communications. Right to Reject Proposals The CITY reserves the right to reject any or all Proposals, and to disregard typographical, mathematical, or obvious errors. The CITY will not pay costs incurred by any Proposer in the preparation of their Proposals. Compensation Compensation, which is determined to be fair, competitive, and reasonable, will be considered during the negotiations of a final contract with the selected Proposer. Fiscal Non-Funding Clause In the event sufficient budgeted funds are not available for a new fiscal period, the CITY shall notify the Proposer of such occurrence and any contracts entered into between the CITY and Proposer shall terminate on the last day of the current fiscal period without penalty or expense to the CITY. Rights of the CITY This RFP constitutes an invitation for submission of Proposals to the CITY. This RFP does not obligate the CITY to procure or contract for any of the scopes of services set forth in this RFP. The CITY reserves and holds at its sole discretion, various rights and options under Florida law, including without limitation, the following: To prepare and issue Addendums to the RFP that may expand, restrict, or cancel any portion or all work described in the RFP without obligation to commence a new procurement process or issue a modified or amended RFP. To receive questions from potential Proposers and to provide such answers in writing as it deems appropriate. To waive any informalities, technicalities or irregularities in the Proposals submitted. To reject any and all Proposal submissions. To change the date for receipt of Proposals or any deadlines and dates specified in the RFP. To change the procurement and/or selection process prior to receipt of Proposals. To conduct investigations with respect to the information provided by each Proposer and to request additional information (either in writing or in presentations and interviews) to support such Proposer’s responses and submittals. To visit facilities referenced in the Proposer’s submittal at any time or times during the procurement process. 187 RFP 09-25-01 CS Cross-Connection Control Program Management Services To seek clarification of Proposals from the Proposer either in writing or in presentations and interviews To cancel the RFP; with or without the substitution of another RFP. Conflict of Interest Proposer acknowledges and certifies that this Agreement does not violate any ethics provision found in Chapter 112, Florida Statutes, or Chapter 2 of the Code of Ordinances of the City of Winter Springs. The Proposer certifies that, to the best of their knowledge or belief, no elected/appointed official or employee of the City of Winter Springs, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in this Proposal. Financial interest includes ownership of more than five percent (5%) of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the Proposal or of any subcontractor or supplier thereof providing goods or services in excess of ten percent (10%) of the total Proposal amount. Additionally, the Proposer, on company letterhead, must divulge at the time of Proposal submittal, any relative, other than those already specified, of an elected /appointed official or employee of the City of Winter Springs who has a financial interest, as defined herein, in providing the goods or services specified in the Proposal. The CITY, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the Proposal. Public Entity Crimes A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a Proposal on a contract to provide any goods or services to a public entity, may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Options When the CITY requests Proposals with options regarding the extent of services to be provided, the CITY requests all PROPOSERS to provide a cost breakdown for each option proposed. Although all options may be purchased, some options may not ultimately be purchased. The CITY reserves the right to decide, at its discretion, which options shall be purchased. The CITY reserves the right to engage more than one (1) PROPOSER if it is believed that different PROPOSERS might best serve the CITY's interests in performing different segments of the work (e.g., one PROPOSER to provide building estimates, and another to provide infrastructure estimates). Subcontracting Where Proposers do not have the "in-house" capability to perform work desired in the Request For Proposal, subcontracting may be permitted only with prior knowledge and approval of the CITY. The CITY must be assured of and agree that any proposed subcontractor(s) can perform work of the desired quality and in a timely manner. The name(s) of any intended subcontractor(s) should be given in the Proposal. Failure to Submit Proposal If PROPOSER does not wish to submit a Proposal, return the RFP and state the reason therefore; otherwise, PROPOSER’s name may be removed from CITY’s mailing list. Default of Contract In case of default by the Proposer, the CITY may procure the requested services from other sources and hold the Proposer responsible for any excess costs occasioned or incurred thereby. 188 RFP 09-25-01 CS Cross-Connection Control Program Management Services Modification for Changes No agreement or understanding to modify this RFP and resultant purchase order or contract shall be binding upon the CITY unless made in writing by the City of Winter Springs. Order of Precedence In the event of an inconsistency between provisions of the RFP, the inconsistency shall be resolved by giving precedence in the following order: (a) Instructions to Proposers and General Provisions; and (b) the minimum requirements. Examination of Records The Proposer shall keep adequate records and supporting documentation applicable to the subject matter of this RFP to include, but not be limited to records of costs, time worked, working paper and/or accumulations of data, and criteria or standards by which findings or data are measured. Said records and documentation shall be retained by the Proposer for a minimum of one (1) year from the date the contract is completed and accepted by the CITY. If any litigation is initiated before the expiration of the one-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved, unless otherwise instructed by the CITY. Should any questions arise concerning this contract, the CITY and its authorized agents shall have the right to review, inspect, and copy all such records and documentation during the record retention period stated above; provided, however, such activity shall be conducted only during normal business hours and shall be at CITY expense. Proposers shall be authorized to retain microfilm copies in lieu of original records if they so desire. Any subcontractor(s) employed by a Proposer who is subject to these requirements and the Proposer itself are required to notify any such subcontractor(s). Proposals Received All Proposals received in response to this RFP become the property of the CITY. Lobbying/Cone of Silence Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the governmental decision of a CITY Commission Member, the CITY Manager, any requesting or evaluating Department/Division/Office personnel and/or any member of the Evaluation Committee concerning an active solicitation during the black-out period. A lobbying black-out period commences upon the issuance of this solicitation document. If an award item is presented to CITY Commission for approval or for a request to provide authorization to negotiate a Contract(s) and the CITY Commission refers the item back to the CITY Manager, Procurement Division and/or requesting Department/Division/Office for further review or otherwise does not act on the item, the Cone of Silence/Lobbying Black- out Period will be reinstated until such time as the CITY Commission meets to consider the item for action. Bidders, Proposers, Respondents, potential vendors, service providers, lobbyists, consultants, or vendor representatives shall not contact any CITY Commission member, the CITY Manager, any requesting or evaluating Division, Department, Office personnel, and/or any member of the Evaluation Committee concerning an active Request For Proposal during the Lobbying/Cone of Silence Black-out Period. Byrd Anti-Lobbying Amendment Contractors who apply for a bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will 189 RFP 09-25-01 CS Cross-Connection Control Program Management Services forward the certification(s) to the awarding agency. Insurance and Hold Harmless Indemnification To the fullest extent permitted by laws and regulations, Proposer shall indemnify and hold harmless CITY and its consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of engineers, architects, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss or expenses (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property other than the Work itself) including the loss of use resulting therefrom and (b) is caused in whole or in part by any negligent act or omission of Proposer, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Law and Regulations regardless of the negligence of any such party. In any and all claims against CITY or any of their consultants, agents or employees by any employee of Proposer, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, the indemnification obligation under the previous paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Proposer or any such Subcontractor or other person or organization under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. Proposer's Liability Insurance - The Proposer shall not commence any work under this Contract until he has obtained all insurance required under the Agreement. Proposer shall purchase and maintain such comprehensive general liability and other insurance as is appropriate for the Work being performed and furnished and as will provide protection from claims set forth which may arise out of or result from Proposer's performance and furnishing of the Work and Proposer's other obligations under the Contract Documents, whether it is to be performed or furnished by Proposer, by any Subcontractor, by anyone directly or indirectly employed by any of them to perform or furnish any of the Work, or by anyone for whose acts any of them may be liable. The insurance required shall include the specific coverage's and be written for not less than the limits of liability and coverage's provided or required by law, whichever is greater. The comprehensive general liability insurance shall include completed operations insurance. The comprehensive general liability insurance shall also include Contractual Liability Insurance applicable to Proposer's obligations under the Hold Harmless Indemnification. All of the policies of insurance so required to be purchased and maintained (or the certificates or their evidence thereof) shall contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least thirty days’ prior written notice has been given to CITY by certified mail. All such insurance shall remain in effect until final payment and at all times thereafter when Bidder may be correcting, removing or replacing defective work in accordance with the Contract Documents. Proposer's General Liability Insurance shall include the CITY, and CITY's consultants as insured or additional insured which may be accomplished by either an endorsement of Proposer's Comprehensive General Liability policy or by Proposer's carrier issuing a separate protection liability policy. Qualifications of Proposer A Proposer may be required, before the award of any contract, to show to the complete satisfaction of the CITY that they have the necessary facilities, equipment, ability and financial resources to perform the work in a satisfactory manner within the time specified. Disqualification of Proposer Any or all Proposals will be rejected if there is any reason for believing that collusion exists among the Proposers, and participants in such collusion will not be considered in future Proposals for the same work. Licenses and Permits The Proposer shall secure all licenses and permits and shall comply with all applicable laws, regulations and codes as 190 RFP 09-25-01 CS Cross-Connection Control Program Management Services required by the United States, the State of Florida, or by the City of Winter Springs. The Proposer must fully comply with all Federal and State Laws and County and Municipal Ordinances and Regulations in any manner affecting the performance of the work. Provisions for Other Agencies Unless otherwise stipulated by the PROPOSER, the PROPOSER agrees to make available to the Government agencies, departments, and municipalities the prices submitted in accordance with said terms and conditions therein, should any said governmental entity desire to buy under the Proposal. Applicable Law and Venue This Agreement shall be governed by, construed and interpreted in accordance with the laws of the State of Florida without regard to the conflicts or choice of law principals thereof. Each of the parties hereto: (a) irrevocably submits itself to the exclusive jurisdiction of the State of Florida, and agree that venue shall lie exclusively in the Eighteenth Judicial Circuit Court in and for Seminole County, Florida for any state court action arising out of this Agreement, and exclusively in the United States District Court for the Middle District of Florida, Orlando Division, for any federal court action arising out of this Agreement; (b) waives and agrees not to assert against any party hereto, by way of motion, as a defense or otherwise, in any suit, action or other proceeding, (i) any claim that it is not personally subject to the jurisdiction of the above-named courts for any reason whatsoever, and (ii) any claim that such suit, action, or proceeding by any party hereto is brought in an inconvenient form or that venue of such suit, action, or proceeding is improper or that this Agreement or the subject matter hereof may not be enforced in or by such courts. Proposal Disclosure; Public Records Responsibilities Florida law provides that municipal records shall, at all times, be open for personal inspection by any person. Section 119.01, Florida Statutes et. seq. (the Public Records Law). Unless otherwise provided by the Public Records Law, information and materials received by the CITY in connection with an RFP response and under any awarded contract shall be deemed to be public records subject to public inspection and/or copying at the end of the statutory exemption time period pursuant to Section 119.071, Florida Statutes. However, certain exemptions to the Public Records Law are statutorily provided for under sections 119.07 and 119.071, Florida Statutes, and other applicable laws. If the Proposer believes any of the information contained in its response is exempt from the Public Records Law, including trade secrets as defined by Florida law, the Proposer must, in its response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption; otherwise, the CITY will treat all materials received as public records. Pursuant to section 119.0701, Florida Statutes, for any tasks performed by Proposer on behalf of the CITY, Proposer shall: (a) keep and maintain all public records, as that term is defined in chapter 119, Florida Statutes (“Public Records”), required by the CITY to perform the work contemplated by this Agreement; (b) upon request from the CITY’s custodian of public records, provide the CITY with a copy of the requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the costs provided in chapter 119, Florida Statutes, or as otherwise provided by law; (c) ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion or termination of this Agreement, if Proposer does not transfer the records to the CITY in accordance with (d) below; and (d) upon completion or termination of this Agreement, (i) if the CITY, in its sole and absolute discretion, requests that all Public Records in possession of Proposer be transferred to the CITY, Proposer shall transfer, at no cost, to the CITY, all Public Records in possession of Proposer within thirty (30) days of such request or (ii) if no such request is made by the CITY, Proposer shall keep and maintain the Public Records required by the CITY to perform the work contemplated by this Agreement. If Proposer transfers all Public Records to the CITY pursuant to (d)(i) above, Proposer shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements within thirty (30) days of transferring the Public Records to the CITY and provide the CITY with written confirmation that such records have been destroyed within thirty (30) days of transferring the Public Records. If Proposer keeps and maintains Public Records pursuant to (d)(ii) above, Proposer shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to the CITY, upon request from the CITY’s custodian of public records, in a format that is compatible with the information technology of the CITY. If Proposer does not comply with a Public Records request, or does not comply with a Public Records request within a reasonable amount of time, the CITY may 191 RFP 09-25-01 CS Cross-Connection Control Program Management Services pursue any and all remedies available in law or equity including, but not limited to, specific performance. The provisions of this section only apply to those tasks in which Proposer is acting on behalf of the CITY. IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Telephone number: (407) 327-6560 ext. 7003 E-mail address: cityclerkdepartment@winterspringsfl.org Attorney Fees In the event of legal action or other proceeding arising under this RFP, the prevailing party shall be entitled to recover from the adverse party all its reasonable attorneys’ fees and costs incurred by the prevailing party in the prosecution or defense of such action, or in any post-judgment or collection proceedings and whether incurred before suit, at the trial level or at the appellate level. This shall include any bankruptcy proceedings. The prevailing party also shall be entitled to recover any reasonable attorneys’ fees and costs incurred in litigating the entitlement to attorneys’ fees and costs, as well as in determining the amount of attorneys’ fees and costs due to the prevailing party. The reasonable costs to which the prevailing party will be entitled include costs that are taxable under any applicable statute, rule, or guideline, as well as costs of investigation, copying costs, electronic discovery costs, mailing and delivery charges, costs of conducting legal research, consultant and expert witness fees, travel expenses, court reporter fees and mediator fees, regardless of whether such costs are taxable under any applicable statue, rule or guideline. E-Verify Pursuant to section 448.095, Florida Statutes, beginning January 1, 2021, any CITY vendors/contractors shall register with and use the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to verify the work authorization status of all employees hired on and after January 1, 2021. CITY vendors/contractors must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of an affidavit from the Proposer stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system. Failure to comply with this provision will be a material breach of the contract, and shall result in the immediate termination of a contract without penalty to the CITY. Proposer shall be liable for all costs incurred by the CITY securing a replacement contract, including but not limited to, any increased costs for the same services, any costs due to delay, and rebidding costs, if applicable. If the Proposer utilizes subcontractors the following shall apply: Proposer shall also require all applicable subcontractors performing work under the Agreement to use the E-Verify system for any employees they may hire during the term of the Agreement. Proposer shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined in section 448.095, Florida Statutes. Proposer shall provide a copy of all subcontractor affidavits to the CITY upon request and shall maintain a copy for the duration of the Agreement. Modification and Withdraw Proposals may not be modified after submittal. Proposals may be withdrawn at any time prior to the deadline. Withdrawal requests shall be made in writing and must be received by the CITY’s Procurement Manager before the time and date stated or, as amended, for the Proposal Opening. Properly withdrawn Proposals will be returned unopened to the Proposer submitting the Proposal. A Proposer who timely withdraws its Proposal may submit a new Proposal in the same manner as specified herein under “Submission of Proposal.” A Proposal submitted in place of a withdrawn Proposal shall be clearly marked as such on the outside of the envelope and on the Proposal Form. If a Contract is not awarded within 90 calendar days after opening of Proposals, a Proposer may file a written request with 192 RFP 09-25-01 CS Cross-Connection Control Program Management Services the CITY’s Procurement Manager for the withdrawal of its Proposal. Prohibition on Gifts to City Employees and Officials No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any CITY employee, as set forth in Chapter 112, Part III, Florida Statutes, the current CITY Ethics Ordinance, and CITY Administrative Policy. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with CITY staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the CITY for a specified period of time, including but not limited to: submitting bid/Proposals, RFQ Responses, and/or quotes; and, c. Immediate termination of any contract held by the individual and/or firm for cause. Discrimination An entity or affiliate who has been placed on the discriminatory vendor list may not submit a Bid, Proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a Bid, Proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit Bids, Proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. administrative practices shall apply to any contract negotiated with a selected firm as required by federal law. The most recent of such requires, including any amendments made such the submission of the Proposal, shall apply, unless federal government determines otherwise. Additional Information Additional information may be obtained from the Finance Director, (407) 327-6557, or from any other individual listed on the RFP cover letter. 193 RFP 09-25-01 CS Cross-Connection Control Program Management Services MANDATORY BID FORMS Proposal Form 1: Proposer Information and Acknowledgement Form Proposal Form 2: References Information Forms Proposal Form 3: Insurance Requirements Form Proposal Form 4: Scrutinized Company Certification Proposal Form 5: Non-Collusion Affidavit Proposal Form 6: Drug Free Workplace Form Proposal Form 7: Public Entity Crimes Statement Proposal Form 8: Debarment, Suspension etc. Certification Proposal Form 9: E-Verify Statement Proposal Form 10: Conflict of Interest Statement Proposal Form 11: Affidavit of Compliance with Florida Statute 787.06 Proposal Form 12: Byrd Anti-Lobbying Amendment, 31 U.S.C.§1352 (as amended) Appendix A: Cost Proposal Worksheet Appendix B: Proposal Bond Agreement Appendix C: Performance Bond Agreement Appendix D: Labor and Materials Payment Bond Mandatory forms must be submitted with the Proposal. Failure to submit forms may disqualify the Proposer from the RFP 194 RFP 09-25-01 CS Cross-Connection Control Program Management Services PROPOSER INFORMATION AND ACKNOWLEDGEMENT FORM For RFP # 09-25-01 CS Cross-Connection Control Program Management Services The undersigned Proposer does hereby agree to furnish the City of Winter Springs, Florida, the items listed in accordance with the minimum requirements/evaluation criteria shown by the Request For Proposal to be delivered to the specified site for the price indicated. IT IS THE PROPOSER’S RESPONSIBILITY TO CHECK www.demandstar.com FOR FINAL DOCUMENTS AND ADDENDA BEFORE SUBMITTAL THIS PROPOSAL MUST BE SIGNED BY THE PRINCIPAL OR DIRECTOR AS INDICATED BY THE FLORIDA DEPARTMENT OF STATE, DIVISION OF CORPORATIONS (www.sunbiz.org). Proof of corporate signer must be submitted with Proposal. If not submitted, Proposer will be considered non-responsive. Use Sunbiz website screen shot or copy of Corporate Resolution or Power of Attorney. PROPOSER NAME: TAX ID# SNN or EIN: PROPOSER ADDRESS: PURCHASE ORDER ADDRESS: PHONE NUMBER: COMPANY WEBSITE: COMPANY CONTACT (REP): CONTACT EMAIL ADDRESS: SIGNATURE: THE UNDERSIGNED: A. Acknowledges receipt of: 1. RFP # 09-25-01 CS Pertaining To: Cross-Connection Control Program Management 2. Addenda: Number: _________, Dated _________________. Number: _________, Dated _________________. B. Has examined the site and all RFP Documents and understands that in submitting its Proposal, they waive all right to plead any misunderstanding regarding the same. C. Agrees: 1. To hold this Proposal open for 90 calendar days after the Proposal opening date. 2. To furnish the services specified in this RFP at the prices quoted in the Proposal and in compliance with the RFP Documents. 3. To accept the provisions of the Instructions to Proposers. 4. To negotiate a contract with the CITY incorporating the Proposal prices, if selected on the basis of this Proposal. 5. To accomplish the work in accordance with the contract documents. D. Certifies: 1. That all information contained in this Proposal is truthful to the best of my knowledge and belief. 2. That I am duly authorized to submit this Proposal on behalf of the Proposer and that the Proposer is ready, willing, and able to perform if awarded the Proposal. Stipulated Amount A. Submit on Cost Proposal Worksheet, Appendix A. 195 RFP 09-25-01 CS Cross-Connection Control Program Management Services REFERENCE PACKAGE MINIMUM QUALIFICATIONS OF PROSPECTIVE BIDDER CITY CONTRACT NUMBER: RFP 09-25-01 CS PROJECT TITLE: Cross-Connection Control Program Management Services CONTRACTOR FIRM NAME: ___________________________________________________ BUSINESS ADDRESS: ________________________________________________________ CITY, STATE, ZIP CODE: ______________________________________________________ PHONE NUMBER: _________________ FAX NUMBER: ________________ EMAIL ADDRESS: ____________________________________________________________ 196 RFP 09-25-01 CS Cross-Connection Control Program Management Services REFERENCE INFORMATION FORM RFP # 09-25-01 CS Cross-Connection Control Program Management Services Organization: Contact Person: Address: City: State: Zip: Phone Number: ( ) Project Cost: Date Performed: Organization: Contact Person: Address: City: State: Zip: Phone Number: ( ) Project Cost: Date Performed: Organization: Contact Person: Address: City: State: Zip: Phone Number: ( ) Project Cost: Date Performed: PROPOSER Representative Typed Name/Title: PROPOSER Representative Signature: PROPOSER: 197 RFP 09-25-01 CS Cross-Connection Control Program Management Services INSURANCE REQUIREMENTS FORM Insurance Type Required Limits Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits Employer’s Liability $1,000,000 each accident, single limit per occurrence Commercial General Liability (Occurrence Form) patterned after the current ISO form $1,000,000 single limit per occurrence $3,000,000 aggregate for Bodily Injury Liability & Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products & Completed Operations & Contractual Liability. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless City of Winter Springs, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of the Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of the City of Winter Springs. Automobile Liability $1,000,000 each person; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included. Other Proposer shall ensure that all subcontractors comply with the same insurance requirements that it is required to meet. The same Proposer shall provide the CITY with certificates of insurance meeting the required insurance provisions. The City of Winter Springs must be named as “Additional Insured” on the Insurance Certificate for Commercial General Liability where required. The Certificate Holder shall be named as City of Winter Springs. Thirty (30) days cancellation notice required. The undersigned Proposer agrees to obtain, prior to award, if selected, a minimum level of insurance as stated above. Proposer Authorized Signature Officer Title Date 198 RFP 09-25-01 CS Cross-Connection Control Program Management Services SCRUTINIZED COMPANY CERTIFICATION Florida Statutes, Sections 287.135 and 215.473 Pursuant to Section 287.135, Florida Statutes (2017), a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with the CITY for goods or services of: a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the Proposer is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company: Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473; or c. Is engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law, the CITY will not contract for the provision of goods or services with any scrutinized company referred to above. The Proposer must submit this required certification form attesting that it is not a scrutinized company and is not engaging in prohibited business operations. The following shall be grounds for termination of the contract at the option of the awarding body: a. The Proposer is found to have submitted a false certification; been placed on the Scrutinized Companies with Activities in Sudan List; b. Been placed on the Scrutinized Companies that Boycott Israel List or c. Is engaged in a boycott of Israel; or d. Been engaged in business operations in Cuba or Syria. e. Has been placed on a list created pursuant to s. 215.473, Florida Statutes, relating to scrutinized active business operations in Iran. The CITY shall provide notice, in writing, to the Proposer of any determination concerning a false certification. a. The Proposer shall have five (5) days from receipt of notice to refute the false certification allegation. b. If such false certification is discovered during the active contract term, the Proposer shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. c. If the Proposer does not demonstrate that the CITY’s determination of false certification was made in error then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes. 199 RFP 09-25-01 CS Cross-Connection Control Program Management Services THIS CERTIFICATION FORM MUST BE COMPLETED AND INCLUDED IN YOUR PROPOSAL RESPONSE. FAILURE TO SUBMIT THIS FORM AS INSTRUCTED SHALL RENDER YOUR PROPOSAL SUBMITTAL NON-RESPONSIVE. a. The Vendor, owners, or principals are aware of the requirements of Section 287.135, Florida Statutes; and b. The Vendor, owners, or principals are eligible to participate in this solicitation and not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel; and c. For contracts of one million dollars or more, the Vendor, owners, or principals are eligible to participate in this solicitation and not listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List and, further, are not engaged in business operations in Cuba or Syria; and d. If awarded the Contract, the Vendor, owners, or principals will immediately notify the CITY in writing if any of its company, owners, or principals: are placed on the Scrutinized Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; engage in a boycott of Israel; or engage in business operations in Cuba or Syria. (Authorized Signature) (Printed Name and Title) (Name of Proposer) STATE OF ____________________________________ COUNTY OF __________________________________ The foregoing instrument was acknowledged before me by means of (_____) physical presence or (_____) online notarization, this ______ day of __________, 2025 by _____________________ the _________________ of __________________________, a ________________________ (____) who is personally known to me or (_____) who produced ______________________________________ as identification. Notary Public __________________________________ Print Name: ___________________________________ My Commission Expires: _________________________ 200 RFP 09-25-01 CS Cross-Connection Control Program Management Services NON-COLLUSION AFFIDAVIT of PRIME PROPOSER STATE OF COUNTY OF ____________________________________, being duly sworn, deposes and says that: (1) He/she is ___________________________ of ___________________________________ Title PROPOSER The Proposer that has submitted the attached response. (2) He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such solicitation. (3) Such Proposal is genuine and is not a collusive or sham solicitation. (4) Neither the Proposer nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other Proposer, firm or person, to submit a collusive or sham response in connection with the RFP for which the attached Proposal has been submitted or to refrain from proposing in connection with such RFP, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter Springs, Florida, or any person interested in the proposed Agreement. (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant. (Signed) (Title) STATE OF _______________________________________ COUNTY OF _____________________________________ The foregoing instrument was acknowledged before me by means of (_____) physical presence or (_____) online notarization, this ______ day of __________, 2025 by _____________________ the _________________ of __________________________, a ________________________ (____) who is personally known to me or (_____) who produced ______________________________________ as identification. Notary Public __________________________________ Print Name: ___________________________________ My Commission Expires: _________________________ 201 RFP 09-25-01 CS Cross-Connection Control Program Management Services DRUG FREE WORKPLACE FORM The undersigned Proposer, in accordance with Florida Statute 287.087 hereby certifies that _____________________________________________________ does: (Name of Proposer) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug- free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the Drug-Free statement. 4. Notify the employees that as a condition of working on the commodities or contractual services that are under contract, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. 7. As the person authorized to sign the statement, I certify that this business complies fully with the above requirements. (Authorized Signature) (Date) (Print/Type Name as Signed Above) 202 RFP 09-25-01 CS Cross-Connection Control Program Management Services PUBLIC ENTITY CRIMES STATEMENT SWORN STATEMENT UNDER F.S. SECTION 287.133(3) (A), ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Proposal for RFP 09-25-01 CS Cross-Connection Control Program Management Services. 2. This sworn statement is submitted by (Proposer) ___________________________ whose business address is _____________________________________ and (if applicable) Federal Employer Identification Number (FEIN) is _____________________ (If a Sole Proprietor and you have no FEIN, include the last four (4) digits of your Social Security Number: ___________. 3. My name is ____________________ and my relationship to the Proposer named above is _____________________. 4. I understand that a "public entity crime" as defined in Paragraph 287.133(a) (g). Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any proposal or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in paragraph 287.133(a) (b), Florida Statutes, means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt, in any federal or state trial court of records relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Paragraph 287.133(1) (a), Florida Statutes, means: A predecessor or successor of a person convicted of a public entity crime; or An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The City of Fernandina Beach, Florida ownership by one of shares constituting a controlling income among persons when not for fair interest in another person, or a pooling of equipment or income among persons when not for fair market value under a length agreement, shall be a prima facie case that one person controls another person. A person who was knowingly convicted of a public entity crime, in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of the state or of the United States with the legal power to enter into a binding contract for provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies) ____Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. ____The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. (Please attach a copy of the final order.) ____The person or affiliate was placed on the convicted FIRM list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in public interest to remove the person or affiliate from the convicted FIRM list. (Please attach a copy of the final order.) ____The person or affiliate has not been placed on the convicted FIRM list. (Please describe any action taken by, or pending with, the Department of General Services.) ___________________________________________________________ Signature Date: 203 RFP 09-25-01 CS Cross-Connection Control Program Management Services PUBLIC ENTITY CRIMES STATEMENT cont. STATE OF __________________________________ COUNTY OF ________________________________ PERSONALLY, APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature at the space provided above on this ___ day of ________________, 2025, and is personally known to me, or has provided ______________________ as identification. ____________________________________________ My Commission expires: ________________ Notary Public 204 RFP 09-25-01 CS Cross-Connection Control Program Management Services DEBARMENT, SUSPENSION and OTHER RESPONSIBILITY MATTERS Certification A - Primary Covered Transactions The prospective primary participant certifies to the best of its knowledge and belief that its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency; b. Have not within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation of this proposal. Instructions for Certification (A) By signing and submitting this Bid, the prospective primary participant is providing the certification set out below; a. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency’s determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or any explanation shall disqualify such person from participation in this transaction. b. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. c. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. d. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules 205 RFP 09-25-01 CS Cross-Connection Control Program Management Services implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations. e. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. f. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Non- procurement List. h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i. Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. Certification B - Lower Tier Covered Transactions a. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Certification (B) By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may 206 RFP 09-25-01 CS Cross-Connection Control Program Management Services pursue available remedies, including suspension and/or debarment. b. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations. d. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause title “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitation for lower tier covered transactions. f. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principles. Each participant may but is not required to, check the Non- procurement List. g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. h. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies including suspension and/or debarment. Proposer: Date: Signature of Authorized Certifying Official: Title: 207 RFP 09-25-01 CS Cross-Connection Control Program Management Services E-VERIFY STATEMENT Bid Number: RFP # 09-25-01 CS Project Description: Cross-Connection Control Program Management Services Proposer acknowledges and agrees to the following: Proposer shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of: 1. All persons employed by the Proposer during the term of the Contract to perform employment duties within Florida; and 1. All persons assigned by the Proposer to perform work pursuant to the contract with the CITY. Proposer: __________________________________________________________________ Authorized Signature: __________________________________________________________ Title: ________________________________________________________________________ Date: _______________________________________________________________________ 208 RFP 09-25-01 CS Cross-Connection Control Program Management Services CONFLICT OF INTEREST STATEMENT This sworn statement is submitted with Proposal for RFP # 09-25-01 CS Cross-Connection Control Program Management Services This sworn statement is submitted by (Proposer) ___________________________________ whose business address is __________________________________________ and (if applicable) Federal Employer Identification Number (FEIN) is ___________________________( If a Sole Proprietor and you have no FEIN, include the last four (4) digits of your Social Security Number: ____________.) My name is ________________________ and my relationship to the Proposer named above is________________________. 1. The above-named Proposer is submitting a Proposal for the City of Winter Springs. 2. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based upon his/her own knowledge. 3. The Affiant states that only one submittal for the above Proposal is being submitted and that the above-named Proposer has no financial interest in other entities submitting Proposals for the same project. 4. Neither the Affiant nor the above- named Proposer has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the Proposer’s submittal for the above Proposal. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 5. Neither the Proposer nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 6. Neither the Proposer nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 7. I certify that no member of the Proposer’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Winter Springs. 8. I certify that, should the Proposer be awarded a contract after successful negotiation, the execution and approval of such contract by the City of Winter Springs City Commission shall not create a conflict of interest under Chapter 112, Florida Statutes, Code of Ethics for Public Officers. I further certify that no member of the Proposer’s ownership or management is a spouse, child or “relative” as defined in Section 112.3142, Florida Statutes, of a current City Commission member. 9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-named Proposer, will immediately notify the City of Winter Springs. ________________________________________________________ Signature Date: STATE OF ____________________________ COUNTY OF __________________________ PERSONALLY, APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature at the space provided above on this ______ day of ________________, 2025, and is personally known to me, or has provided ______________________ as identification. ________________________________________ My Commission expires: ____________________ Notary Signature 209 RFP 09-25-01 CS Cross-Connection Control Program Management Services AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTES § 787.06 Florida Statutes § 787.06(13) provides that: When a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in this section. For purposes of this subsection, the term "governmental entity" has the same meaning as in s. 287.138(1). THIS AFFIDAVIT MUST BE COMPLETED AND INCLUDED IN YOUR PROPOSAL RESPONSE. FAILURE TO SUBMIT THIS FORM AS INSTRUCTED SHALL RENDER YOUR PROPOSAL SUBMITTAL NON-RESPONSIVE. a. The Vendor, owners, or principals are aware of the requirements of Section § 787.06, Florida Statutes; and b. The Vendor, owners, or principals are eligible to participate in this solicitation and do not use coercion for the labor or services contemplated in their Proposal response. (Authorized Signature) (Printed Name and Title) (Name of Proposer) STATE OF ____________________________________ COUNTY OF __________________________________ The foregoing instrument was acknowledged before me by means of (_____) physical presence or (_____) online notarization, this ______ day of __________, 2025 by _____________________ the _________________ of __________________________, a ________________________ (____) who is personally known to me or (_____) who produced ______________________________________ as identification. Notary Public: _________________________________ Print Name: ___________________________________ My Commission Expires: _________________________ 210 RFP 09-25-01 CS Cross-Connection Control Program Management Services BYRD ANTI-LOBBYING AMENDMENT, 31 U.S.C. §1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. §1352 (as amended). Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. See below – Certification Regarding Lobbying. Byrd Anti-Lobbying Certification Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Byrd Anti-Lobbying Amendment, 31 U.S.C. §1352 (as amended) The PROPOSER, _____________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Signature of PROPOSER’s Authorized Official Name and Title of PROPOSER’s Authorized Official Date 211 RFP 09-25-01 CS Cross-Connection Control Program Management Services Appendix A: COST PROPOSAL WORKSHEET RFP 09-25-01 CS Cross-Connection Control Program Management Services Bid Form – See notes below for specifics of each Cost Element of the Bid Cross Connection Control Program Management Bid Worksheet Project Items Unit Cost Qty Lump Sum Cost Initial Software and Set up fee 1 Annual Fee for Device Test Management 1 Onsite Cross-Connection Survey and Inspection for Residential 568 Onsite Cross-Connection Survey and Inspection for Non- Residential 441 Cross-Connection Control Basics Staff Training (8-hr day) 1 On-going Cross Connection Control Program Administrative support, Review and Optimization 1 Total Annual Program Fee Alternative Items for Back Flow Prevention Assembly Testing and Replacement Bid Worksheet Project Items Unit Cost Fire System Backflow Prevention Assembly Testing Fee Backflow Prevention Assembly Testing Fee (Residential, 2-inch or smaller) Backflow Prevention Assembly Testing Fee (Non-Residential, greater than 2-inch) Backflow Prevention Assembly Repair/Replacement fee (Residential, 2-inch or smaller) Backflow Prevention Assembly Repair/ Replacement fee (Non- Residential, greater than 2-inch) Total Proposed Cost: _____________________________________________($ ) Estimated Completion Time: ___________Days from Notice to Proceed to Final Completion Bid is inclusive of all costs necessary to accomplish all tasks required to complete RFP Project. Alternative bid items are at the discretion of the City to include during negotiations. 212 RFP 09-25-01 CS Cross-Connection Control Program Management Services Appendix B: PROPOSAL BOND FORM KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and as Surety, are hereby and firmly bound unto the CITY OF WINTER SPRINGS as OWNER, in the penal sum of Dollars ($ ) for the payments of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns. The condition of the above obligation is such that whereas the Principal has submitted to the CITY OF WINTER SPRINGS a certain Proposal, attached hereto and hereby made a part hereof to enter into a contract in writing, for the Work described as: Cross-Connection Control Program Management Services NOW, THEREFORE, if the Principal shall not withdraw said Bid within 90 days after the opening of the same, or in the alternate, if said Bid shall be accepted and the Principal shall execute and deliver required certificates of insurance and a contract that, at minimum, includes the terms of the Form of Agreement attached hereto (properly completed in accordance with said Bid), and shall give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract, then this obligation shall be void; otherwise the same shall remain in force and effect and the sum herein stated shall be due and payable to the CITY OF WINTER SPRINGS and the Surety herein agrees to pay said sum immediately, upon demand of the CITY OF WINTER SPRINGS, in good and lawful money of the United States of America, as liquidated damages for failure of the Principal; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by an extension of the time within which the OWNER may accept such Bid; and said Surety does hereby give waive notice of any such extension. IN WITNESS WHEREOF, the above-bounded parties have executed this instrument under their several seals this ______day of _____, 2025, the name and corporate seal of each corporate body being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. (Principal) (Seal) (Title) (Address) (Surety) (Seal) (Title) (Address) (Witness) 213 RFP 09-25-01 CS Cross-Connection Control Program Management Services APPENDIX C: PERFORMANCE BOND FORM Bond No. __________________ BY THIS PERFORMANCE BOND, We __________________________________, as Principal, whose address is ____________________________________ and telephone number is ______________ and ____________________, as Surety, whose address is ________________________________ and telephone number is _________________are bound to the City of Winter Springs, a Florida municipal corporation, as OWNER, whose address is 1126 E. State Road 434, Winter Springs, Florida 32708 and telephone number is 407-327-1800, in the initial sum of $ ________________________________ (110% of Contract Price), or such greater amount as the Contract may be adjusted from time to time in accordance with the Contract between the Principal and OWNER) (the “Penal Sum”). WHEREAS, the Principal has executed a contract with the OWNER, dated ______________, for the construction of the SR434 At Winding Hollow Blvd. project in the City of Winter Springs, Seminole County, Florida (the “Project”); and WHEREAS, the OWNER has required the Principal to furnish a performance bond in accordance with law and as a condition of executing the Contract with Principal; and WHEREAS, this bond is being entered into to satisfy the requirements of Section 255.05(1), Florida Statutes and the Contract referenced above, as the same may be amended, and additionally, to provide common law rights more expansive than as required by statute. NOW THEREFORE, the Surety and the Principal, both joint and severally, and for themselves, their heirs, administrators, executors, successors and assigns agree as follows: 1. CONTRACT INCORPORATED; SURETY AND PRINCIPAL BOUND FOR FULL PERFORMANCE. The Contract is incorporated by reference and made a part of this bond. The Surety and the Principal are bound for the full performance of the Contract including without exception all of the Contract Documents (as defined in the Contract) and all of their terms and conditions, both express and implied. Without limiting the Principal’s and Surety’s obligations under the Contract and this bond, the Principal and Surety agree: A. Promptly and faithfully perform their duties and all the covenants, terms, conditions, and obligations under the Contract including, but not limited to the insurance provisions, guaranty period and the warranty provisions, in the time and manner prescribed in the Agreement, and B. Pay OWNER all losses, damages, delay damages (liquidated or actual), expenses, costs and attorneys’ fees under section 627.756, Florida Statutes, including costs and attorney’s fees on appeal that OWNER sustains resulting directly or indirectly from any breach or default by Principal under the Contract, and C. Satisfy all claims and demands incurred under the Contract, and fully indemnify and hold harmless the OWNER from all costs and damages which it may suffer by reason or failure to do so. 2. OWNER’S AFFIDAVIT OF CONTRACTOR BREACH OR DEFAULT. If the OWNER shall provide to Surety the written affidavit of the OWNER stating that the Principal is in breach or default of the Contract, and that such breach or default remains uncured by the Principal, then upon delivery of such affidavit to the Surety in the method for providing notices as set forth in Paragraph 7 below, Surety must promptly notify the OWNER in writing which action it will take as permitted in Paragraph 3. 2. SURETY’S OBLIGATION UPON DELIVERY OF OWNER’S AFFIDAVIT OF CONTRACTOR’S BREACH OR DEFAULT. Upon the delivery of the OWNER’s affidavit of breach or default by the Principal as provided in Paragraph 2 above, the Surety may promptly remedy the breach or default or must, within ten (10) days, proceed to take one of the following courses of action: A. Proceed Itself. Complete performance of the Contract including correction of defective and nonconforming Work through its own CONTRACTORs or employees, approved as being acceptable to the OWNER, in the OWNER’s sole discretion, provided, however, that OWNER’s discretion in approving the Surety’s CONTRACTOR will not be 214 RFP 09-25-01 CS Cross-Connection Control Program Management Services unreasonably withheld as to any CONTRACTOR who would have qualified to offer a proposal on the Contract and is not affiliated in any way with the Principal. During this performance by the Surety, the OWNER will pay the Surety from its own funds only those sums as would have been due and payable to the Principal under the Contract as and when they would have been due and payable to the Principal in the absence of the breach or default not to exceed the amount of the remaining Contract balance less any sums due the OWNER under the Contract. During this performance by Surety, any payment bond required under the Contract must remain in full force and effect; or B. Tender a completing CONTRACTOR acceptable to OWNER. Tender a CONTRACTOR, together with a contact for fulfillment and completion of the Contract executed by the completing CONTRACTOR, to the OWNER for the OWNER’s execution. OWNER’s discretion to approve Surety’s completing CONTRACTOR will not be unreasonably withheld as to any CONTRACTOR who would have qualified to offer a proposal on the contract and is not affiliated with the Principal. OWNER’s discretion to approve CONTRACTOR as the completing CONTRACTOR and to approve the tendered contract shall be in OWNER’s sole and absolute discretion. Upon execution by the OWNER of the contract for fulfillment and completion of the Contract, the completing CONTRACTOR must furnish to the OWNER a performance bond and a separate payment bond, each in the form of those bonds previously furnished to the OWNER for the Project by the Principal. Each such bond must be in the Penal Sum of the full cost to complete the Contract. The OWNER will pay the completing CONTRACTOR from its own funds only those sums as would have been due and payable to the Principal under the Contract as and when they would have been due and payable to the Principal in the absence of the breach or default not to exceed the amount of the remaining Contract balance less any sums due the OWNER under the Contract. To the extent that the OWNER is obligated to pay the completing CONTRACTOR sums which would not have been due and payable to CONTRACTOR under the Contract (any sums in excess of the then remaining Contract balance less any sums due the OWNER under the Contract), the Surety must pay the OWNER the full amount of those sums at the time the completing CONTRACTOR tenders an invoice to the OWNER so that the OWNER can utilize those sums in making timely payment to the completing CONTRACTOR; or C. Tender the Full Penal Sum. Tender to the OWNER the full Penal Sum of the performance bond. The OWNER will refund to the Surety without interest any unused portion not spent by the OWNER procuring and paying a completing CONTRACTOR or completing the Contract itself, plus the cost allowed under Section 4, after completion of the contract for fulfillment and completion of the Contract and the expiration of any applicable warranties; or D. Other Acts. Take any other acts mutually agreed upon in writing by the OWNER and the Surety. E. IT SHALL BE NO DEFENSE TO SURETY’S OBLIGATION TO UNDERTAKE ONE OF THE PRECEDING COURSES OF ACTION THAT THE PRINCIPAL CONTENDS THAT IT IS NOT IN BREACH OR DEFAULT OF THE CONTRACT, OR THAT THE NOTICE OF BREACH OR DEFAULT WAS DEFECTIVE, OR THAT THE PRINCIPAL HAS RAISED ANY OTHER CLAIM OF DEFENSE OR OFFSET, PROVIDED ONLY THAT THE SURETY HAS RECEIVED THE AFFIDAVIT OF THE OWNER AS SPECIFIED IN PARAGRAPH 2. 4. SURETY’S ADDITIONAL OBLIGATIONS. In addition to those duties set forth herein above, the Surety must promptly pay the OWNER (i) all losses, costs and expenses resulting from the Principal’s breach(es) or default(s), including, without limitation, fees (including attorney’s fees pursuant to section 627.756, Florida Statutes and related costs), expenses and costs for architects, ENGINEERs, consultants, testing, surveying and attorneys, plus (ii) liquidated or actual damages, whichever may be provided for in the Contract, for lost use of the Project, plus (iii) re-procurement costs and fees and expenses, plus (iv) costs incurred at the direction, request, or as a result of the acts or omissions of the Surety; provided that in no event shall Surety’s liability exceed the Penal Sum of this Bond. 5. SURETY’S WAIVER OF NOTICE. The Surety waives notice of any Modifications to the Contract, including changes in the Contract Time, the Contract Sum, the amount of liquidated damages, or the work to be performed under the Contract. 6. NO THIRD-PARTY BENEFICIARIES. The Surety provides this performance bond for the sole and exclusive benefit of 215 RFP 09-25-01 CS Cross-Connection Control Program Management Services the OWNER and OWNER’s heirs, administrators, executors, successors and assigns. No other party, person or entity has any rights against the Surety. 7. METHOD OF NOTICE. All notices to the Surety, the Principal or the OWNER must be given by Certified Mail, Return Receipt Requested, to the address set fourth for each party below: SURETY: Name: ____________________________________________________________ Attention: ____________________________________________________________ Street: ____________________________________________________________ City, State: ____________________________________________________________ Zip: ____________________________________________________________ PRINCIPAL: Name: ____________________________________________________________ Attention: ____________________________________________________________ Street: ____________________________________________________________ City, State: ____________________________________________________________ Zip: ____________________________________________________________ OWNER: The City of Winter Springs Attention: Kevin Sweet, City Manager 1126 E. State Road 434 Winter Springs, Florida 32708 (407) 327-5957 with a copy to: Anthony A. Garganese, City Attorney Brown, Garganese, Weiss & D’Agresta, P.A. 111 N. Orange Avenue, Suite 2000 Orlando, Florida 32802 (407) 425-9566 8. STATUE OF LIMITATIONS. Any statutory limitation, which may be contractually superseded, to the contrary notwithstanding, any action hereon may be instituted so long as the applicable statute of limitations governing the Contract (including any warranty period) has not run or expired or within three (3) years following Final Completion of the Contract (including any warranty period) and acceptance of the Work performed under the Contract by the OWNER, whichever is longer. 9. RECITALS. The recitals contained in this Performance Bond are incorporated by reference herein and are expressly made a part of this Performance Bond. 10. GOVERNING LAW. This performance bond shall be governed by, and construed in accordance with, the laws of the State of Florida without regard to its conflict of law’s provisions. 11. VENUE. In the event any legal action shall be filed upon this performance bond, the venue shall lie exclusively in the Circuit Court for Seminole County, Florida. 216 RFP 09-25-01 CS Cross-Connection Control Program Management Services 12. MISCELLANEOUS. A. The Surety agrees that this performance bond shall afford the OWNER with all of the protections and rights afforded under Florida Statutes and under common law. B. This performance bond is issued in addition to any other bond or warranty required under the Contract including, but not limited to, any labor and materials payment bond and maintenance bond. Each bond issued under the Contract shall be construed as separate and distinct from each other. C. In the event that the Surety fails to fulfill its obligations under this performance bond, then the Surety shall also indemnify and hold the OWNER harmless from any and all loss, damage, cost and expense, including reasonable attorneys’ fees and costs for all trial and appellate proceedings, resulting directly or indirectly from the Surety’s failure to fulfill its obligations hereunder. This subsection shall survive the termination or cancellation of this performance bond. D. This performance bond shall remain in full force and effect until such time all the work, labor and materials under the Contract have been performed or provided to the OWNER’s complete satisfaction, through the expiration of all warranty periods. Principal Surety _______________________________ ____________________________________ (Typed Firm Name) (Typed Firm Name) _______________________________ ____________________________________ (Seal) (Seal) By: By: _______________________________ ____________________________________ (Signature) (Signature) _______________________________ ____________________________________ (Printed Name) (Printed Name) ________________________________ ____________________________________ (Title) (Title) ________________________________ ____________________________________ ________________________________ ____________________________________ (Address) (Address) ________________________________ ____________________________________ 217 RFP 09-25-01 CS Cross-Connection Control Program Management Services APPENDIX D: LABOR AND MATERIALS PAYMENT BOND Bond No. __________________ BY THIS LABOR AND MATERIALS PAYMENT BOND, We ___________________, as Principal, whose address is __________________________________ and telephone number is ______________ and ____________________, as Surety, whose address is ________________________________ and telephone number is _________________are bound to the City of Winter Springs, a Florida municipal corporation, as OWNER, whose address is 1126 E. State Road 434, Winter Springs, Florida 32708 and telephone number is 407- 327-1800, in the initial sum of $ ________________________________ (110% of Contract Price), or such greater amount as the Contract may be adjusted from time to time in accordance with the Contract between the Principal and OWNER) (the “Penal Sum”). WHEREAS, the Principal has executed a contract with the OWNER, dated ______________, for the construction of the SR434 At Winding Hollow Blvd. project in the City of Winter Springs, Seminole County, Florida (the “Project”); and WHEREAS, the OWNER has required the Principal to furnish a labor and materials payment bond in accordance with law and as a condition of executing the Contract with Principal; and WHEREAS, this bond is being entered into to satisfy the requirements of Section 255.05(1), Florida Statutes and the Contract referenced above, as the same may be amended, and additionally, to provide common law rights more expansive than as required by statute. NOW THEREFORE, the Surety and the Principal, both joint and severally, and for themselves, their heirs, administrators, executors, successors and assigns agree as follows: 1. CONTRACT INCORPORATED; SURETY AND PRINCIPAL BOUND FOR FULL PERFORMANCE. The Contract is incorporated by reference and made a part of this bond. The Surety and the Principal are bound to promptly make payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Principal with labor, materials, supplies, or rental equipment used directly or indirectly by Principal in the prosecution of the work provided under the Contract. Any such payments shall not involve the OWNER in any expense. 2. CLAIMS. Claims made under this bond shall be made pursuant to provisions of Section 255.05, Florida Statutes, and applicable law. Therefore, a claimant, except a laborer, who is not in privity with the Principal shall, before commencing or not later than 45 days after commencing to furnish labor, services, or materials for the prosecution of the work, furnish the Principal with written notice that he or she intends to look to the bond for protection. A claimant who is not in privity with the Principal and who has not received payment for his or her labor, services, or materials shall deliver to the Principal and to the surety written notice of the performance of the labor or delivery of materials or supplies and of the nonpayment. The notice of nonpayment may be served at any time during the progress of the work or thereafter but not before 45 days after the first furnishing of labor, services, or materials, and not later than 90 days after the final furnishing of the labor, services, or materials by the claimant or, with respect to the rental equipment, not later than 90 days after the date that the rental equipment was last on the job site available for use. Any notice of nonpayment served by a claimant who is not in privity with Principal which includes sums for retainage must specify the portion of the amount claimed for retainage. 3. SURETY’S WAIVER OF NOTICE. The Surety waives notice of any modifications to the Contract, including changes in the Contract Time, the Contract Sum, or the labor, work, or materials required to be performed under the Contract. 4. BENEFICIARIES. The Surety provides this performance bond for the sole and exclusive benefit of the OWNER and OWNER’s heirs, administrators, executors, successors and assigns, as well as for the benefit of any claimants who have actually provided labor, material, rental equipment, or services under the Contract. 5. RECITALS. The recitals contained in this labor and materials payment bond are incorporated by reference herein 218 RFP 09-25-01 CS Cross-Connection Control Program Management Services and are expressly made a part of this bond. 6. GOVERNING LAW. This labor and materials payment bond shall be governed by, and construed in accordance with the laws of the State of Florida without regard to its conflict of laws provisions. 7. VENUE. In the event any legal action shall be filed upon this labor and materials payment bond, venue shall lie exclusively in the Circuit Court for Seminole County, Florida. 8. MISCELLANEOUS. A. The Surety agrees that this labor and materials payment bond shall afford the OWNER and all claimants under the Contract with all of the protections and rights afforded under Florida Statutes and under common law. B. This labor and materials payment bond is issued in addition to any other bond or warranty required under the Contract including, but not limited to, any performance bond and maintenance bond. Each bond issued under the Contract shall be construed as separate and distinct from each other. C. In the event that the Surety fails to fulfill its obligations under this labor and materials payment bond, then the Surety shall also indemnify and hold the OWNER harmless from any and all loss, damage, cost and expense, including reasonable attorneys’ fees and costs for all trial and appellate proceedings, resulting directly or indirectly from the Surety’s failure to fulfill its obligations hereunder. This subsection shall survive the termination or cancellation of this labor and materials payment bond. D. This labor and materials payment bond shall remain in full force and effect until such time that the legal deadline for filing a claim hereunder has duly expired. Principal Surety _______________________________ ____________________________________ (Typed Firm Name) (Typed Firm Name) _______________________________ ____________________________________ (Seal) (Seal) By: ____________________________ By:_________________________________ (Signature) (Signature) _______________________________ ____________________________________ (Printed Name) (Printed Name) ________________________________ ____________________________________ (Title) (Title) ________________________________ ____________________________________ ________________________________ ____________________________________ ________________________________ ____________________________________ (Address) (Address) ________________________________ ____________________________________ (Date of Execution) (Date of Execution) 219 22 0 221 22 2 22 3 22 4 City of Winter Springs 1126 East State Road 434 Winter Springs, Florida 32708 Cross Connection Control Program Management Services Project Consultant: Lenny Tran Direct: 508.254.9089 Email: ltran@hydrocorpinc.com Due Date October 15th, 2025 2:00 P.M. EST 225 N/A N/A N/AN/A 5700 Crooks Rd, Ste 100, Troy, MI 48098, US 508-254-9089 hydrocorpinc.com 5700 Crooks Rd, Ste 100, Troy, MI 48098, US Hydrocorp Hydrocorp 226 2 B. Table of Contents A. Proposer Information and Acknowledgement Form ................................................................... 1 B. Table of Contents .......................................................................................................................... 2 C. Executive Summary ....................................................................................................................... 3 D. Qualifications ................................................................................................................................ 4 A. General ........................................................................................................................................................ 4 B. Experience ................................................................................................................................................... 4 C. Staff Experience .......................................................................................................................................... 6 D. Inspector Certifications ............................................................................................................................... 7 E. Methodology and Approach ....................................................................................................................... 8 Scope of Work ................................................................................................................................................. 8 Task 1. Purpose of the Cross-Connection Control Program ......................................................................... 10 Task 2: Public Awareness Toolkit .................................................................................................................. 10 Task 3: Update/Create Existing Plans ........................................................................................................... 12 Task 4: Complete a Cross-Connection Control Program Survey................................................................... 13 Customer Service .......................................................................................................................................... 18 F. Software and Data Management.............................................................................................................. 18 G. Customer References ................................................................................................................................ 21 H. Conclusion ................................................................................................................................................. 22 E. Other Information ....................................................................................................................... 22 F. Cost and Time .............................................................................................................................. 23 G. Mandatory Proposal Forms ................................................................................................... 24-46 H. Florida State Corporate Filing ................................................................................................ 47-50 227 3 C. Executive Summary HydroCorp™ is a professional service organization that specializes in Cross-Connection Control Programs. Headquartered at 5700 Crooks Road, Suite 100 in Troy Michigan we operate as a limited liability corporation, incorporated in Michigan. Cross-Connection Control Program Management & Training is the main core and focus of our business. We are committed to providing water utilities and local communities with a cost-effective and professionally managed cross-connection control program to assist in protecting the public water supply. • HydroCorp conducts over 110,000 Cross-Connection Control Inspections annually and tracks/manages over 180,000+ backflow prevention assemblies for our Municipal client base. • Our highly trained staff works in an efficient manner to achieve maximum productivity and keep program costs affordable. We have a detailed system and process that each of our field inspectors follows to meet productivity and quality assurance goals. • Our municipal inspection team is committed to providing outstanding customer service to the water users in each of the communities we serve. We teach and train customer service skills in addition to technical skills since our team members act as representatives of the community that we service. • Our municipal inspection team has attended training classes and received certification from the following recognized Cross- Connection Control Programs: UF TREEO, UW-Madison, and USC – Foundation for Cross-Connection Control and Hydraulic Research, American Backflow Prevention Association (ABPA), American Society for Sanitary Engineering (ASSE). HydroCorp recognizes the importance of Professional Development and Learning. We invest heavily in internal and external training with our team members to ensure that each Field Service and Administrative team member has the skills and abilities to meet the needs of our clients. • We have trained administrative staff to manage client needs, water user questions and answer telephone calls in a professional, timely, and courteous manner. Our administrative staff can answer most technical calls related to the cross- connection control program and have attended basic cross-connection control training classes. • HydroCorp currently serves over 600 communities in Florida, Michigan, Wisconsin, Ohio, Minnesota, Maryland, Delaware, Virginia, California, New Jersey, Utah & Colorado. We still have our first customer! • HydroCorp and its’ staff are active members in many water industry associations including National Rural Water Association, State Rural Water Associations, National AWWA, State AWWA Groups, HydroCorp is committed to assisting these organizations by providing training classes, seminars, and assistance in Cross-Connection Control. • Several Fortune 500 companies have relied on HydroCorp to provide Cross-Connection Control Surveys, Program Management & Reporting to assist in meeting state/local regulations as well as internal company guidelines. • HydroCorp is not a Plumbing Company and does not utilize existing staff to perform backflow prevention assembly testing, repair or plumbing related services. “HydroCorp has provided significant expertise and industry input in the development and revision of national cross -connection control standards, including the ASSE 5000 Series and AWWA M-14 Manual. This experience directly supports HydroCorp’s ability to implement and maintain programs in full compliance with Florida Department of Environmental Protection (DEP) Rule 62-555.360, which governs cross-connection control for public water systems.” 228 4 D. Qualifications General HydroCorp, LLC is a privately held professional services organization headquartered at 5700 Crooks Road, Suite 100, Troy, Michigan 48098, with regional operations serving clients across the United States, including Florida. Founded over 40 years ago, HydroCorp specializes exclusively in Cross-Connection Control and Backflow Prevention Program Management, providing inspection, survey, and compliance data management services for more than 600 municipalities and utilities nationwide. The company maintains a structured organizational model that includes dedicated divisions for Municipal Services, Industrial Services, and Information Technology, supported by certified cross-connection control inspectors, administrative account managers, and project leadership staff. HydroCorp recently underwent a significant ownership transition when Riverside Partners acquired the company. This strategic investment by a private equity firm marks a new chapter in HydroCorp’s growth trajectory. Despite this change in ownership, t he core leadership team remains in place, and our commitment to continuity, quality, and client relationships continues unchanged. Experience Dave Cardinal - Vice President Operations, Municipal Division. Dave has over thirty years’ experience as a water professional and has a successful record of accomplishments in the cross-connection control industry. Experienced in program development, project management, developing and conducting employee education and training programs, developing and instructing State certified education and training classes, quality assurance, customer service, and client satisfaction. Dave is responsible for establishing business practices, field operation procedures, and administrative functions related to cross-connection control program management. He has assisted with developing State certified training programs in Michigan and Wisconsin and has trained members of the Michigan Department of Environment Great Lakes and Energy, Michigan Department of Health, Wisconsin Department of Natural Resources, municipal employees, plumbers and miscellaneous contractor employees. He has been a guest speaker at many conferences and training seminars. Direct line: 248-250-5009 | Hours: Monday-Friday 8am-5pm EST | Office: 5700 Crooks Road, Suite 100, Troy, MI Scott Mitchell, Operations Director, Municipal Division. Scott has over 40 years’ experience as a water professional serving municipal systems and the cross-connection control industry. Scott started his employment with HydroCorp in 2012 as Field Inspector and was promoted to Midwest Director of Operations in 2018 and promoted to Municipal Director of Operations in 2024. He is experienced in customer relations, program operations, and cross-connection control field training. Responsibilities include administrative functions related to new and existing contracts, overseeing scheduling and quality control. Scott’s credentials are Grade 1 DNR Certification for Distribution, Groundwater, a nd VOC removal. ASSE Surveyors course and ASSE 5000 Series certification. Direct line: 262-701-9010| Hours: Monday-Friday 8am-5pm CST | Office: 5700 Crooks Road, Suite 100 Troy, MI 229 5 Cody Koehler, Mid-Atlantic Region Director of Operations, Municipal Division. Cody has been a key member of the team for over eight years, bringing a strong operational focus and a results-driven approach to cross- connection control program management. With a background rooted in field operations and program oversight, Cody has developed a reputation for leadership, efficiency, and commitment to service excellence. In his role, Cody is responsible for managing day-to-day field operations, optimizing workflows, implementing standard operating procedures, and ensuring client satisfaction across multiple municipal contracts. He plays a central role in employee training, quality assurance, and process improvement initiatives that support both regulatory compliance and customer service goals. Cody has helped lead efforts in program development and has worked closely with municipalities, contractors, and internal teams to ensure operational alignment and high performance. His contributions have been instrumental in expanding the company’s presen ce in key markets while maintaining the integrity and reliability of cross-connection control services. Direct Line: 248-250-5042|Hours: Monday–Friday, 8:00 AM–5:00 PM EST |Office: 5700 Crooks Road, Suite 100, Troy, MI 48098 Marco Salvino, Florida Operations Manager – Municipal Division. Marco brings nearly a decade of experience in cross-connection control, having entered the field in 2015. Prior to that, he built a strong foundation in the skilled trades industry, beginning his career directly after high school. Marco joined Hydrocorp in 2024 as a seasoned field technician and backflow prevention specialist. Since then, he has transitioned into office and operations management, where he now leads the expansion and oversight of Hydro Corp’s municipal programs throughout Florida. Direct Line: 248-275-9275 |Hours: Monday–Friday, 8:00 AM–5:00 PM EST |Office: 5700 Crooks Road, Suite 100, Troy, MI 48098 Ryan Hensley, Program Manager, Managed Software – Municipal Division. As a Managed Software Program Manager. Ryan Hensley is responsible for providing administrative support to field surveyors, regional managers and division directors with all components associated with managing a comprehensive cross- connection control program, in addition to providing highest level of customer service to our municipal clients. Ryan has been a member of the HydroCorp team for over 20 years and is an ASSE 5150 certified Backflow Prevention Program Administrator. Direct line: 248-250-5026 | Hours: Monday-Friday 8am-5pm EST | Office: 5700 Crooks Road, Suite 100 Troy, MI 230 6 Staff Experience In addition to the project staffing above, HydroCorp has a licensed plumbers on staff who are actively involved in program support. In addition, our team includes an S-1 licensed professional, ensuring compliance with state-level supervisory licensing standards for plumbing and backflow prevention work. Staff Name Total Years Experience Title Number of Years in Role Nicole Prohaska 4 Program Administrative Rep 4 Tristen Rockafellow 9 Regional Manager 1 Madeline Perez 2 Program Administrative Rep 2 Bill Aittima 15 Master Plumber/SME – Field Inspector 10 Joshua Johnson 15 Licensed Plumber – Field Inspector 1 Jim Simon 18 Licensed Plumber – Field Inspector 1 Mike Pool 2 Field Inspector 2 Josh Carter 2 Field Inspector 2 231 7 Inspector Certifications 232 8 Methodology and Approach Scope of Work HydroCorp™ (“Company”) will provide the following services to the City of Winter Springs. This project is a continued effort to support the City of Winter Springs’ ongoing Cross -Connection Control Program and will provide the data and documentation necessary to maintain compliance with the Florida Department of Environmental Protection (DEP) Cross-Connection Control requirements outlined in Rule 62-555.360, F.A.C. Once this project has been approved and accepted by the City of Winter Springs and HydroCorp, you may expect completion of the following elements within a 24-month period. The components of the project include: Program Review and Program Start-up Meeting. Company will conduct a Program Startup Meeting, if requested, for the Cross- Connection Control/Backflow Prevention Program. Items for discussion/review will include the following: • Review state & local regulations • Review and/or provide assistance in establishing local Cross-Connection Control Ordinance • Review/establish wording and timeliness for program notifications including: - Inspection Notice, Compliance Notice, Non-Compliance Notices 1-2, and Penalty Notices - Testing Notices 1,2, and 3, if applicable • Special Program Notices and Electronic use of notices/program information • Obtain updated facility listing, address information and existing program data from Utility. • Prioritize Inspections (Utility owned buildings, schools, high hazard facilities, special circumstances.) • Review/establish procedure for vacant facilities. • Establish facility inspection schedule. • Review/establish procedures and protocols for addressing specific hazards. • Review/establish high-hazard, complex facilities and large industrial facility inspection/containment procedures including supplemental information/notification that may be requested from these types of facilities in order to achieve program compliance. • Review/establish program reporting procedures including electronic reporting tools, educational and public awareness brochures Inspections. Company will perform initial inspections, compliance inspections, and re-inspections at individual residential, industrial, commercial, institutional facilities and miscellaneous water users within the utility served by the public water supply for cross- connections. The frequency of inspections will be determined by the degree of hazard and conducted in accordance with the Florida Department of Environmental Protection (DEP) requirements outlined in Rule 62-555.360, F.A.C. Inspection Schedule. Company shall determine and coordinate the inspection schedule. Inspection personnel will check in/out daily with the Client Contract Manager. The initial check-in will include a list of inspections scheduled. An exit interview and verbal summary will include a list of inspections completed. 233 9 Program Data. Company will generate and document the required program data for the Facility Types listed in the Services using the Company’s Software Data Management Program. Program Data shall remain property of Client; however, Company’s Software Data Management program shall remain the property of Company. View only and report capabilities are granted to Client. Additional Services include: • Prioritize and schedule inspections • Notify users of inspections and backflow device installation/testing requirements, if applicable i. If applicable, Qualified Florida Backflow Preventer Testers will register via HydroCorp Managed Software and be verified for current credentials prior to online test forms being accepted. Credentials shall be maintained in HydroCorp Software and updated by HydroCorp staff. ii. All testers are required to register & process results online iii. Company does not accept test forms via fax, mail, or email from testers, water customers, or client. • Monitor inspection compliance using Company’s online software management program • Maintain the program to comply with all Florida Department of Environmental Protection (DEP) regulations • Provide data management and program notices for all inspection and testing (if applicable) services throughout the term Account Listing Information. Client shall provide the following information to Company during initial onboarding. Company will accept updates via standard account template no more often than once per month. Any development work to enter facility listing in Company database will be charged at the rate of $80.00 per hour. Incorrect facility addresses will be returned to the Utility contact and corrected address will be requested. Information to include: • Account Listing: Client to provide accurate account listing of active non-residential water customers with and without known backflow preventer assemblies. • Account Listing Format: Account listing to be provided in Excel format only; Required Account Information: Service Name, Service Street Address, Service City, Service State, Service Zip, Mailing Name, Mailing Street Address, Mailing City, Mailing State, Mailing Zip. • Required Device Information: Last Test Date, size, make, model, and serial number (if applicable) i. All previous test data must be provided in excel format. Company will not accept paper tests for upload. Cross Connection Control Plan and Review of Cross-Connection Control Ordinance. Company will review and/or develop a comprehensive cross-connection control policy manual/plan and submit to the appropriate regulatory agency for approval on behalf of Client. Company will review or assist in the development of a cross-connection control ordinance. Public Relations Program. Company will assist Client with a community-wide public relations program, including general awareness brochures and website cross-connection control program content. The utility/city will provide HydroCorp with an electronic copy of the utility logo or utility letterhead and all envelops for the mailing of all official program correspondence only (300 dpi in either .eps, or other high-quality image format). Support. Company will provide ongoing support via phone, website, or email for the Term. 234 10 Facility Types. The facility types included in the program are as follows: residential, industrial; institutional; commercial; miscellaneous water users; and multifamily. Large industrial and high-hazard complexes or facilities may require inspection/survey services outside the scope of this Agreement. Company allows a maximum of up to three (3) hours of inspection time per facility. An independent cross-connection control survey (at the business owner’s expense) may be required at these larger/complex facilities, and the results submitted to Client to help verify program compliance. Compliance with Florida Department of Environmental Protection (DEP). The Company will assist in maintaining compliance with the Florida Department of Environmental Protection (DEP) Cross-Connection Control Program requirements for all commercial, industrial, institutional, multifamily, and public authority facilities, in accordance with Rule 62-555.360, F.A.C. Policy Manual. Company will review and/or develop a comprehensive cross-connection control policy manual/plan and submit to the appropriate regulatory agency for approval on behalf of Client. Inventory. Company shall inventory all accessible (ground level) backflow prevention assemblies and devices. Documentation will include location, size, make, model, and serial number (if applicable). Annual Year-End Review. Company will conduct an annual or year-end review meeting to discuss the overall program status and specific program recommendations. Additional Services. In the event that the City of Winter Springs requests and the Contractor consents to perform additional services, inspections or other changes in the scope of services involving consulting, management, operation, maintenance, and repair of the utility delivery system or private water service or cross connection device; both shall agree on the terms and compensation prior to performing such extra work. Task 1. Purpose of the Cross-Connection Control Program HydroCorp will develop a specific timeline for the project upon receiving notice to proceed. In general, timing for the project will be as follows: • Within 7 days of notice to proceed HydroCorp will contact the appropriate individual at the City to schedule a project start up meeting to review specific requirements of the program, current policies within the City, review the current CCC Plan and Ordinance, provide the City an opportunity to review notices, and discuss next steps. • Cross-Connection Control Plan and Ordinance Updates – Within 1 week of the startup meeting, HydroCorp will provide any recommended ordinance updates to the City. If the City chooses to revise the sample plan provided, HydroCorp will incorporate those revisions and resubmit for final review. Once the ordinance and plan language are accepted by the City, HydroCorp will submit the updated Cross-Connection Control Plan to the Florida Department of Environmental Protection (DEP) for review and confirmation of compliance with Rule 62-555.360, F.A.C. Task 2: Public Awareness Toolkit Resources to educate and spread the word to drive program engagement Example Informational Brochure: 235 11 Educational Videos: Commercial - https://vimeo.com/660943592/c67fae33fd Social Media Posts 236 12 Task 3: Update/Create Existing Plans HydroCorp will work closely with the City of Winter Springs, FL to develop and implement a program to meet the specific requirements established by the City of Winter Springs, FL and the Florida Department of Environmental Protection (DEP). Further, HydroCorp will conduct the necessary detailed research of the current and the Florida Department of Environmental Protection (DEP) guidelines related to Cross-Connection Control and Backflow Prevention associated with public water system requirements. Sample Plan Elements 237 13 Task 4: Complete a Cross-Connection Control Program Survey 4A. Postal Notification Process 4B. Inspections/Surveys Inspections shall consist of entering a facility from the point where water service enters the facility (usually the meter) and tracing the piping to each end point of use. Using standardized inspection forms, the inspector shall identify and note the location and nature of any direct and potential cross connections, location and details of backflow prevention devices, methods & assemblies, and other pertinent program information. If the inspector is refused proper access or if customer plumbing is untraceable, the city will assume a cross-connection is present and take the necessary action to ensure the public water supply is protected. The highest priority for inspections shall be placed on facilities that pose a high degree of hazard, that have a high probability that backflow will occur or are known/suspected to have cross-connections. 238 14 Once initial inspections are complete, a re-inspection frequency shall be determined for each account based on the degree of hazard/risk and potential for backflow in accordance with the requirements of the Utility/City Cross-Connection Control Plan. The Plan will include detailed inspection frequency information and be submitted to and the Florida Department of Environmental Protection (DEP) for final approval. Definitions: o Initial Inspection – the first time a HydroCorp representative has inspected a facility for cross- connections. A degree of Hazard is assigned and/or verified during this facility visit. The Degree of Hazard will dictate future re-inspection frequency/schedule of facility, (facility will be either compliant or non-compliant after this inspection). o Containment - “Containment” is the installation of a backflow prevention device between the facility and public distribution systems. Containment minimizes the chance for water of questionable quality to leave a facility and to enter the public distribution system. o Isolation Inspection – The installation of backflow prevention device at all potential cross connections points within a facility. Isolation minimizes the chance for water of questionable quality to be touched by the staff of said facility and prevent sickness or other health hazards. 4C. Containment Policy Containment at Service Connection: While a facility may be contained, the Authority may still require an inspection downstream of the containment assembly(s). It is the responsibility of the facility to provide potable water at all times to its employees and/or public. Failure on the facility's part to take corrective action would constitute a violation thus exposing the facility to possible legal ramifications. A Containment Notice will be issued for any one of the following: • Facility determined to be high hazard • Refusal to comply with the normal steps for non-compliance • Facility does not allow free and unlimited access to areas requiring inspection/survey • Piping not differentiable or determined to be complex • Piping is not readily accessible (i.e., concealed piping) • Multiple piping systems • Inadequate piping identification • Facility changes their plumbing configurations on a regular frequency • Secondary/auxiliary water sources • Manufacturing/use of industrial fluids in piping systems or facility operations • Refusal of entry • No current as built/engineering drawings of the potable water system 239 15 *Containment device(s) does not negate the facility’s responsibility to ensure the internal water system is protected utilizi ng appropriate backflow prevention methods. Containment Example: 240 16 4D. Annual Backflow Prevention Assembly Testing Record Tracking and Notification • Water Customers who have Testable Assembly Type Backflow Prevention Assemblies are notified via automated notification schedules and templates (letters, email, text). • Certified Testers are required to register (no fee) via HydroSoft Online Portal provided by HydroCorp, LLC during the duration of contract period. Although testers may be allowed to submit forms via fax, e-mail, or other methods, online registration is required for a tester to submit completed test forms. • HydroCorp monitors backflow prevention assembly tester credentials and qualifications to ensure that only qualified and state certified contractors are conducting the work. • HydroCorp monitors backflow prevention assembly test results. Test results that do not contain all required information are marked as “failed” and a phone call is made to the tester seeking the correct information. • HydroCorp utilizes a two-step approach/review process when sending out program notices to ensure accuracy and improve compliance results and customer service. • HydroCorp continually monitors program database information and reviews this with the City Contact to improve compliance results and customer service Example Screen for Online Backflow Preventer Test Record Portal 241 17 Inspection and Annual Backflow Test Record Compliance Process: Workflow 242 18 Customer Service HydroCorp has an extensive customer service call center to answer incoming telephone calls from water users. The call center is staffed by individuals who are ASSE 5000 certified and have been trained under the guidance of ASSE 5000 certified team members from the hours of 8:00AM – 8:00PM MON-FRI. We also have an answering service that provides support in the case of overflow call volume as well as after-hours support. Most program calls and questions can be answered by one of our ASSE Certified Backflow Prevention Program representatives. Call notes and logs are kept electronically in our Customer Relationship Management (CRM) and can be exported as needed or on a regular recurring basis. Our field staff also carry tablet pc’s and smartphones and can respond in a timely manner to any customer-related issues. Frequently asked questions, program brochures and other general Cross-Connection Control information can be found on our website. http://www.hydrocorpinc.com/resources/faq/ Software and Data Management The most critical element of a Cross-Connection Control Program is data integrity. Without accurate data, the Cross-Connection Control program will experience customer service, administrative, and reporting issues and result in field survey inefficiencies. HydroCorp will coordinate with the City to obtain accurate account listing/address information. Specialized Software: HydroCorp utilizes HydroSoft® (proprietary software) to manage Cross-Connection Control Program data. All program data captured shall remain the property of the Utility/City. The Utility/City can access program data, information and reports on-line via a web browser. This online access will give the City of Winter Springs the ability to monitor and download reports and individual facility information. All Client Data is secured on our Application Server, which is behind both Hardware and a Software Firewall. All testing results will be maintained for a period of seven (7) years. Standard reports include the following: • Inspections scheduled, completed, overdue and compliance status • Custom queries, data exports and reports as needed • Florida Annual Cross-Connection Control Report 243 19 Information Technology Infrastructure: HydroCorp has a dedicated department responsible for Information Technology (I/T) infrastructure for internal (staff) needs as well as external (client) communication and reporting needs. We also have a dedicated person responsible for new client start up and database implementation to ensure we have the most accurate information possible at any given point in time. We have continually invested in both hardware infrastructure (Network Servers, Client Workstations, Firewalls and Tablet P.C’s for Field Inspec tors) and software to leverage technology in the workplace and to improve customer service and assist in lowering our costs to our clients. HydroCorp has a contracted service agreement with a local I/T Company that performs monthly routine system maintenance and monitors our infrastructure/servers for optimum performance and reliability. Data and Backup: HydroSoft Enterprise uses Microsoft's Azure cloud for infrastructure. Azure is an SOC Type 2 certified datacenter. Azure contents are backed up hourly with Azure's cloud backup service. The application will scale vertically or horizontally using Azure automation. Data is encrypted at rest and in transit. Vulnerability scans are performed monthly. Data Integration: HydroCorp offers a reliable and secure data integration file process to support seamless exchange of Cross-Connection Control (CCC) program data with the client’s internal systems. Our team will work with the client’s designated IT contact to define the file structure, format (typically CSV or Excel), and required data fields. Once finalized, HydroCorp will generate and provide data integration files on a scheduled basis. These files will include relevant data such as inspection results, backflow assembly records, compliance status, service addresses, and customer contact information. Files can be securely delivered via email, FTP, or uploaded directly to a client-provided secure location, depending on the client’s preference and security protocols. Field mapping to ensure exported data fields match the criteria of the software being imported into. 244 20 HydroSoft export data after field matching and prior to integration with the City’s software. Sample of exported data. 245 Hydrocorp 11/21/23-Present1st year: $202,992.00 954 - 884 - 3666 33063FloridaMargate 100 N. Rock Island Road Jackie Earll City of Margate 11/11/24-Present1st year: $58,525.00 352 - 735 - 7151 ext. 1828 32757FloridaMt. Dora 510 N Baker St. Josh Kramm City of Mount Dora 12/1/2023-Present1st year: $190,999.92 954 - 956 - 1449 33063FloridaCoconut Creek 4800 West Copans Road Lisa Thompson City Of Coconut Creek, FL 246 22 Conclusion HydroCorp should be selected because we offer the deepest specialization in Cross-Connection Control Program Management in the industry, backed by over four decades of experience serving municipalities across North America. Our team combines technical expertise, regulatory insight, and customer-focused service to help utilities like the City of Winter Springs maintain full compliance with Florida DEP Rule 62-555.360 while improving operational efficiency and community trust. We are pursuing this opportunity because our mission — protecting public drinking water systems through proactive cross- connection control — aligns directly with the City’s goal of ensuring safe and compliant water delivery. What makes HydroCorp different is our turnkey approach: we provide not just inspections and data management, but a fully integrated program supported by our proprietary HydroSoft® software, a team of certified ASSE professionals, and a proven record of delivering measurable compliance results. In short, HydroCorp offers the expertise, technology, and stability to help the City of Winter Springs implement a sustainable, data- driven, and community-friendly cross-connection control program—safely, efficiently, and with integrity. E. Other Information Type of Work 2.iv.: “Follow-Up & Compliance Monitoring: Track compliance cycles and conduct follow-up inspections to verify corrective actions have been completed.” HydroCorp notes that the total count of surveys shown on the Appendix A – Cost Proposal Sheet represents the initial inventory of the total residential and non-residential service connections (1009 in total) provided in the RFP. This total does not include follow-up and compliance surveys or inspections that may be required to confirm corrective actions or to maintain regulatory compliance. The actual number of cross-connection control surveys, and therefore the total cost, may increase accordingly as additional compliance activities are identified during program implementation. Re-compliance survey pricing is consistent with the rates listed in the Cost Proposal Sheet — $90.00 per non-residential survey and $56.00 per residential survey. Appendix A- Cost Proposal Sheet: “Annual Fee for Device Test Management” The annual fee for Device Test Management is based on the total number of backflow prevention devices inventoried and actively managed under the program. Final pricing will be adjusted accordingly once the full device inventory is verified during program implementation. The per-device cost shall not exceed $15.00 per device and may be adjusted downward based on the total volume of devices serviced. Annual Increase: Upon commencement of each Proposal, Client acknowledges and agrees that the fees owed by Client to Company shall be subject to an annual increase equal to the Consumer Price Index for All Urban Consumers (CPI-U); U.S. City Average; All items, not seasonally adjusted, 1982–1984=100 reference base, as of such annual fee increase date, or 4%, whichever is greater. Bonding and Insurance Statement In accordance with the City of Winter Springs RFP #09-25-01 CS, HydroCorp acknowledges the bonding and insurance requirements outlined in the solicitation. However, because the total proposed contract value is below the $100,000 threshold, submission of a Bid Bond, Performance Bond, and Labor and Materials Payment Bond is not applicable to this proposal. Should the City require additional assurance, HydroCorp is prepared to provide proof of financial responsibility and insurance coverage upon request. 247 23 F. Cost and Time Cross Connection Control Program Management Bid Worksheet Project Items Unit Cost Qty Lump Sum Cost Initial Software and Set up fee 500 1 $500.00 Annual Fee for Device Test Management See Section E 1 See Section E Survey and Inspection for Residential $56.00 568 $31,808.00 Survey and Inspection for Non-Residential $90.00 441 $39,690.00 Staff Training (8-hr day) $1,500.00 1 $1,500.00 On-going Cross Connection Control Program Review and Optimization 1 $0.00 Total Annual Program Fee $73,498.00 Alternative Items for Back Flow Prevention Assembly Testing and Replacement Bid Worksheet Project Items Unit Cost Fire System Backflow Prevention Assembly Testing Fee $150.00 Backflow Prevention Assembly Testing Fee (Residential, 2-inch or smaller) $70.00 Backflow Prevention Assembly Testing Fee (Non-Residential, 2-inch or smaller) $70.00 Backflow Prevention Assembly Testing Fee (Non-Residential, greater than 2-inch) $70.00 Backflow Prevention Assembly Repair fee (Residential, 2-inch or smaller) TBD* Backflow Prevention Assembly Replacement fee (Residential, 2-inch or smaller) TBD* Backflow Prevention Assembly Repair fee (Non-Residential, 2-inch or smaller) TBD* Backflow Prevention Assembly Replacement fee (Non-Residential, 2- inch or smaller) TBD* Backflow Prevention Assembly Repair fee (Non-Residential, greater than 2-inch) TBD* Backflow Prevention Assembly Replacement fee (Non-Residential, greater than 2-inch) TBD* *Backflow Prevenߒon Assembly Replacement and Repair Fee will be determined based on specific model, size, and parts needs, if applicable. Scope of work will be provided. 248 249 N/A N/A N/AN/A 5700 Crooks Rd, Ste 100, Troy, MI 48098, US 508-254-9089 hydrocorpinc.com 5700 Crooks Rd, Ste 100, Troy, MI 48098, US Hydrocorp Hydrocorp 250 248.786.1788248.250.5000 Troy, MI 48098, US 5700 Crooks Rd, Ste 100 Hydrocorp 251 Hydrocorp 11/21/23-Present1st year: $202,992.00 954 - 884 - 3666 33063FloridaMargate 100 N. Rock Island Road Jackie Earll City of Margate 11/11/24-Present1st year: $58,525.00 352 - 735 - 7151 ext. 1828 32757FloridaMt. Dora 510 N Baker St. Josh Kramm City of Mount Dora 12/1/2023-Present1st year: $190,999.92 954 - 956 - 1449 33063FloridaCoconut Creek 4800 West Copans Road Lisa Thompson City Of Coconut Creek, FL 252 253 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF POLICY NUMBERTYPE OF INSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 254 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 365 see section E. of RFP 73,498 $73,498 includedincluded $1500 $39,690 $31,808 $500 N/A N/A $70 $70 $150 $1500 $90 $56 see section E. of RFP $500 271 NAI-1539958228v1 HYDROCORP INTERMEDIATE HOLDING COMPANY, LLC HYDROCORP, LLC HYDROSOFT, LLC Omnibus Written Consent of the Boards of Managers Without a Meeting April 26, 2024 Pursuant to Section 18-404(d) of the Delaware Limited Liability Company Act and to the Michigan Limited Liability Company Act, the undersigned, being a majority of the members of the board of managers of each of HydroCorp Intermediate Holding Company, LLC, a Delaware limited liability company (“Intermediate”), HydroCorp, LLC, a Michigan limited liability company (“HydroCorp”), and HydroSoft, LLC, a Michigan limited liability company (“HydroSoft” and together with Intermediate and HydroCorp, the “Companies”), hereby adopt by this Omnibus Written Consent of the Boards of Managers Without a Meeting (this “Consent”), the following resolutions: Resignation of Officer RESOLVED, that the resignation of Mark Martin as Chief Executive Officer of each of the Companies is hereby accepted. Appointment of Officer RESOLVED, that, effective as of April 22, 2024, Christopher Spain is hereby duly appointed as Chief Executive Officer of each of the Companies, to serve until such individual’s successor is duly appointed and qualified or until the earlier of such individual’s resignation, removal or death; and FURTHER RESOLVED, that, for the avoidance of doubt, the current officers of each of the Companies (the “Authorized Officers”) are as follows: Name Office Christopher Spain Chief Executive Officer Jim Wagener Chief Financial Officer Garrett M. Monda Vice President and Secretary Daniel J. Haynes Vice President and Treasurer Offer Letter RESOLVED, that the Board of Managers of HydroCorp hereby ratifies, confirms and approves HydroCorp entering into the Offer Letter with Christopher Spain, dated March 23, 2024, attached hereto as Exhibit A (the “Offer Letter”); and FURTHER RESOLVED, that the authorized officers of HydroCorp (the “HydroCorp Authorized Officers”) be, and each of them hereby is, authorized, empowered and directed to execute, deliver and perform, for and on behalf of HydroCorp, any ancillary documents and instruments in connection with the Offer Letter and any exhibits, schedules, annexes or attachments thereto, in each case, with such changes therein, additions thereto or omissions therefrom as such HydroCorp Authorized Officers or any HydroCorp Authorized Officer may deem necessary, 272 NAI-1539958228v1 2 advisable or appropriate, such execution, delivery and performance by any such HydroCorp Authorized Officer to be conclusive evidence of such ratification, confirmation and approval. General RESOLVED, that any and all actions heretofore or hereafter taken by the Authorized Officers, or any of them, within the foregoing resolutions, be and each of them hereby is, ratified, confirmed, and approved; and FURTHER RESOLVED, that the Authorized Officers be, and each of them hereby is, authorized and empowered in the name and on behalf of the Companies, to execute and deliver such additional agreements, instruments, and documents, and to take or cause to be taken such other actions, as such Authorized Officer or Authorized Officers may determine to be necessary or advisable to implement the purposes and intent of the foregoing resolutions; each such agreement, instrument, and document to be in such form and to contain such terms and conditions, consistent with the foregoing resolutions, as such Authorized Officer or Authorized Officers executing the same may approve, the execution and delivery of any such agreement, instrument, or document by any such Authorized Officer or the taking of such action to be conclusive evidence of such authorization and approval. [Signature Page Follows] 273 NAI-1539958228v1 This Consent may be executed in multiple counterparts, each of which shall constitute an original and all of which together shall form a single instrument. Delivery of an executed signature page to this Consent by facsimile or other electronic transmission will be effective as delivery of a manually executed counterpart to this Consent. This Consent shall be effective as of the date written above when executed by a majority of the managers in the places designated for their signatures below. Upon execution of this Consent, the undersigned hereby direct that this Consent be filed in each Companies’ minute book. _________________________________________ Larry LaBute _________________________________________ Charles S. Corbin _________________________________________ Mark Martin _________________________________________ Garrett M. Monda 274 NAI-1539958228v1 Exhibit A Offer Letter (See attached.) 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 CONSENT AGENDA ITEM 305 CITY COMMISSION AGENDA | DECEMBER 8, 2025 REGULAR MEETING TITLE Lift Station 7 West Project Additional Services Change Order SUMMARY The purpose of this Agenda item is to request authorization for the approval of a combined Change Order reflecting the purchase and installation of one (1) 2,000- gal aboveground bulk fuel storage system for the lift station generator (reference CO#6) and various project progress change orders (CO#5, CO#7, CO#8 and CO#9) during the construction of lift station 7W in the amount of $191,191.68 (items in bold below). The addition of the fuel storage system will require additional time extending the project completion date to June 30, 2026. Please see attached documents for details about each change order. It is estimated that the existing bulk storage tank is 20-years old and is nearing the end of its useful life span. It is not compatible with the new day-tank and new diesel generator being installed at the lift station. The original PO was awarded by the Commission to Prime Construction on September 23rd, 2024 for $3,777,000. This change order is 6% of the original contract value. This equipment was not included in the original design and contractor’s scope of work. the table below includes the previously approved change orders and revised total contract value. Original Contract Cost $ 3,777,000.00 Previously Approved Change Orders (1-3) $ 32,025.99 CO #5 57 Stone $ 9,440.54 CO #6 Bulk Storage Tank/Leak Detection Panel $ 115,000.92* CO #7 Import material Credit $ (15,175.92) CO #8 - Electrical $ 1,587.80 CO #9 - Adjusted materials cost $ 68,838.25 Revised Contract Sub Total $ 3,988,717.58 City added 10% Contingency to CO6* $ 11,500.09 Revised Contract Total $ 4,000,217.67 The delivery of this bulk storage tank will be between 8 weeks, if in stock, and 20 weeks, if not in stock, from the date of approval which will extend the construction completion date for this project from December 31st, 2025 to June 30th, 2026. 316 FUNDING SOURCE Total cost of $191,191.68 will be funded via a budget amendment within the ARPA fund. Interest revenue recognized within this fund from prior fiscal years is sufficient to cover this additional expense. RECOMMENDATION Staff recommends the City Commission a uthorize the City Manager to execute a combined change order to the Purchase Order with Prime Construction for the Lift Station 7 West Project in the amount of $191,190.57 and amending the final project completion date to June 30th, 2026 in a form approved by the City Attorney. 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 33 7 33 8