HomeMy WebLinkAbout2025 11 10 Consent 302 - Approval of Purchase for IT DepartmentCONSENT AGENDA ITEM 302
CITY COMMISSION AGENDA | NOVEMBER 10, 2025 REGULAR MEETING
TITLE
Approval of Purchase for IT Department
SUMMARY
The IT Department is continuing the replacement of budgeted IT equipment and
associated software.
Pursuant to Section 119.0725, Florida Statutes, Agency cybersecurity information
regarding critical infrastructure is confidential and exempt from public records
disclosure. As such, due to the nature of this agenda item the City is required to
adhere to statutory public records confidentiality in order to limit security risks by
divulging specific elements of the proposed purchases.
The existing hardware associated with this purchase has met its lifecycle and
associated software licenses are in need of renewal.
Staff is recommending purchasing these items from a the vendor that provided the
lowest price from the three proposals received. A portion of this recommended
purchase is being procured via state contract OMNIA 2024056-02.
FUNDING SOURCE
These purchases are funded in the FY25-26 budget.
RECOMMENDATION
Staff recommends Commission approve purchase of IT equipment and associated
software for a one time cost of $150,715.81. Additionally approval is recommended for
the purchase of associated licenses for an annual cost of $15,835.80 to be purchased
through Essential Net Services for the duration of their contractual obligation to the
City as the preferred Managed Service Provider.
Due to the confidential nature of this purchase 3 quotes were obtained in lieu of a
publicly advertised Request for Proposal as an RFP would hinder the City's ability to
maintain confidentiality of the specific items of this purchase. Staff is recommending
the Commission approve the method of procurement for this purchase to be three
written quotes obtained by the City.
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