HomeMy WebLinkAbout2025 10 27 Regular 500 - 2026 Capital Budget itemsREGULAR AGENDA ITEM 500
CITY COMMISSION AGENDA | OCTOBER 27, 2025 REGULAR MEETING
TITLE
2026 Capital Budget Items
SUMMARY
At the request of Commissioner Bruce the following capital items from the 2025-2026
Adopted Budget were requested to be brought back to the Commission for further
consideration.
545270 R&M Grounds - Arbor #140:
$850,000 (2025–26)
Governmental Funds (Special Revenue) – Arbor #140:
$923,286 (2025–26)
Development Services Plans & Inspections #420:
Building Services Inspections Vehicle — $35,000
Counter Remodel — $125,000
Lobby Kiosk — $200,000
Park Impact Fee Fund #153:
Trotwood Lacrosse Wall — $100,000
Community Development (Urban Beautification Division):
Two 60” Mowers — $28,000
F250 4×4 (rebudget) — $70,000
Parks & Recreation:
Admin Car Replacement — $35,000
Two Gators— $30,000
F150 (rebudget) — $50,000
Facilities Maintenance:
F150 — $50,000
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Water and Sewer Operating #410 Other Capital:
Dump Truck — $90,000
Park Impact Fee 153-Trotwood Lacrosse Rebound Wall
As early as March 2011, a member of the Parks and Recreation Advisory Committee
suggested the City consider adding a rebound wall at Trotwood Park. Discussions
resumed in 2022, and in November 2024, the Parks and Recreation Advisory
Committee unanimously recommended that City staff pursue the project. Based on
this input, staff recommended including this project in the budget.
Fund 140-Arbor
The total operating budget for Fund 140 is currently set at $923,286. This includes
$850,000 allocated to account number 545270 – R&M Grounds. Specific initiatives
funded through Fund 140 include the Annual Arbor Day Tree Giveaway Program, the
purchase of small tools used to maintain the City's tree canopy, landscaping
renovations citywide along SR 434 from 417 west toward Tuskawilla Road, public
facilities landscaping renovations at City Hall, the Street Tree Replacement Program in
Tuskawilla Crossings, emergency tree removals from City rights-of-way, parks
landscaping and tree enhancements, and ongoing maintenance of trees in City parks.
Staff recommends that any new installations related to these projects be selected
from the list of desirable species in Appendix B of Chapter 5 of the City Code. The only
exception would be the installation of Little Gem Magnolias for the Street Tree
Replacement Program in Tuskawilla Crossings, as standard streetscape species are not
suitable for that specific application. A waiver for the selection of this species was
approved by the City Commission on September 9th, 2024.
It is further recommended that these projects continue to be funded through Fund
140, a restricted-use fund, in order to relieve the General Fund, which is funded by ad
valorem revenues.
Development Services Plans & Inspections #420
The Counter Remodel and Lobby Kiosk are now being combined into a single project
with a total budget of $325,000, rather than being treated as two separate initiatives.
The kiosk will be integrated into the redesigned counter, and the project may also
include minor lobby improvements as needed. This consolidation is aimed at
improving overall service delivery, efficiency, and accessibility. Key justifications
include compliance with ADA standards, enhanced customer service flow, safer and
more secure public interaction points, and increased privacy through features such as
separated staff workstations, protective glass, and one ADA-compliant service window.
The remodel will also include a built-in self-service kiosk for customers requiring
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assistance with permitting and licensing platforms, while ensuring the protection of
sensitive information. Additionally, IT and technology upgrades are part of the project
scope.
The building services inspection vehicle within fund #420 will not be pursued in FY26.
Equipment and Vehicles-Parks & Rec, Urban Beautification, Facilities
Maintenance, Utilities
The below list of utility carts and vehicle replacements recommended for the Parks
and Recreation Department, Urban Beautification Division, Facilities Maintenance
Division, and Utilities Department was developed through a coordinated analysis of
the existing departmental fleets in partnership with the City’s Fleet Services Division.
Using the Florida Department of Management Services, Division of Specialized
Services’ Minimum Equipment Replacement Criteria, the following vehicles were
identified as eligible for replacement based on the Replacement Eligibility Factor (REF)
calculation.
Parks and Recreation
2004 F-150 93K Miles
2006 F-150 192K Miles
2012 Ford Escape 61K Miles
2014 F-150 133K Miles
2014 F-150 102K Miles
2015 John Deere Gator 8000 Engine Hours
2015 John Deere Gator 5555 Engine Hours
Urban Beautification
1999 F-250 110K Miles
2006 F-150 105K Miles
Facilities Maintenance
2004 F-150 103K Miles
Utilities Dump Truck
2008 F-450 44K Miles/4000 Engine Hours
As noted in the FY 2026 budget book, some of these vehicles were identified as re-
budgeted items. Following the adoption of the FY 2025 budget, staff determined that
certain vehicles within the Public Works Right-of-Way Maintenance Division had a
more urgent need for replacement and had not been included in the original budget
for FY25. The reallocation of funds for the purchase of these vehicles for the Public
Works Department in FY 2025 was approved by the City Commission through
Resolution 2025-06 on May 12, 2025.
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The recommended purchase of two mowers for the Urban Beautification Division is
based on the department’s current reliance on a mower with over 800 engine hours.
Over the past 24 months, the City has seen a significant increase in the amount of
right-of-way and other City owned property no longer being serviced by HOAs or other
entities. These additional maintenance responsibilities have been absorbed by the
Urban Beautification Division. As a result, the demand for year-round use of mowing
equipment is expected to rise, while available subcontractor resources remain finite.
FUNDING SOURCE
All of the items detailed in this agenda item are currently budgeted for in the adopted
FY 2025-2026 budget
RECOMMENDATION
City staff is requesting the the Commission review the presented information and
provide further direction.
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