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HomeMy WebLinkAbout2025 05 21 Oak Forest Regular Meeting Minutes OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVIOSRY COMMITTEE REGULAR MEETING MINUTES MAY 21, 2025 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Committee Member Dan Finley called to order the Wednesday, May 21, 2025, Oak Forest Wall and Beautiflcation District Advisory Committee Regular Meeting at 6:44 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Committee Member Dan Finley, present Committee Member Lisa Ely, present Committee Member Deborah Sears, present Committee Member Jonathan Obear, present Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautiflcation Mr. Brian Dunigan, Director, Operations and Administrative Services A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA - PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 COMMITTEE MEMBER FINLEY OPENED THE FLOOR FOR NOMINATIONS FOR CHAIRPERSON. COMMITTEE MEMBER OBEAR NOMINATED COMMITTEE MEBER FINLEY. THE NOMINATION WAS ACCEPETED. NO OBJECTION TO THE NOMINATION WAS GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. DAN FINLEY WAS ELECTED THE CHAIRPERSON 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 CHAIRPERSON FINLEY OPENED THE FLOOR FOR NOMINATIONS FOR VICE-CHAIRPERSON. COMMITTEE MEMBER ELY NOMINATED COMMITTEE MEMBER SEARS. THE NOMINATION WAS ACCEPETED. NO OBJECTION TO THE NOMINATION WAS GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – MAY 21, 2025 PAGE 2 of 3 DEBORAH SEARS WAS ELECTED THE CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, December 4, 2024 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes "I MAKE A MOTION TO APPROVE AS PROVIDED.” MOTION BY CHAIRPERSON FINLEY. SECONDED BY COMMITTEE MEMBER ELY. DISCUSSION. VOTE: FINLEY (AYE); SEARS (AYE); ELY (AYE); OBEAR (AYE) MOTION PASSED. 4-0 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II 502) Quarterly Fiscal Year to Date Expenditure Details Mrs. Queen opened the item with a review of the Oak Forest Year to date budget and then opened the fioor for questions on the budget from the Committee before moving on to the “Special Assessment Financial Summary”. Mrs. Queen relayed staff were looking for directions from the Committee on any items they would like to have added to the rate study outside of what is already included. A brief explanation was given on the rate study and its purpose to set a new cap for the assessment tax of Oak Forest which has not been raised in several years. Discussion ensued on the difference of the utilities line code of the “Special Assessment Financial Summary”. Staff relayed that more than just utilities included in the line code such as mulch, irrigation line repairs and plant replacement for the entrances and medians. Mrs. Queen informed the committee that including Oak Forest in the rate study is more a proactive approach due to them not being at the current max yet like Tuscawilla. Discussion regarding tree replacement, root grinding, and road closures during the transition ensued between the committee and staff. The conversation transitioned to the settlement compensation line item and how the number is determined whether it be just cost of damage or includes additional administrative cost. Mr. Dunigan relayed that most instances the settlements are due to car accidents that impact the wall, but the administrative cost is