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Home My WebLink About2025 11 19 Oaks Forest Regular Meeting AgendaOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, NOVEMBER 19, 2025 - 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, May 21, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. 2025 05 21 Oak Forest Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA REGULAR AGENDA 500. Fiscal Year to Date Expenditure Details Oak Forest 2024 - 2025.pdf 501. Update on Oak Forest Wall and Landscaping Projects 502. Discussion on Meeting Schedule for Calendar Year 2026 REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be 2 advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | NOVEMBER 19, 2025 REGULAR MEETING TITLE Approval of the Wednesday, May 21, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the May 21, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting as presented. 4 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVIOSRY COMMITTEE REGULAR MEETING MINUTES MAY 21, 2025 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Committee Member Dan Finley called to order the Wednesday, May 21, 2025, Oak Forest Wall and Beautiflcation District Advisory Committee Regular Meeting at 6:44 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Committee Member Dan Finley, present Committee Member Lisa Ely, present Committee Member Deborah Sears, present Committee Member Jonathan Obear, present Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautiflcation Mr. Brian Dunigan, Director, Operations and Administrative Services A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA - PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 COMMITTEE MEMBER FINLEY OPENED THE FLOOR FOR NOMINATIONS FOR CHAIRPERSON. COMMITTEE MEMBER OBEAR NOMINATED COMMITTEE MEBER FINLEY. THE NOMINATION WAS ACCEPETED. NO OBJECTION TO THE NOMINATION WAS GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. DAN FINLEY WAS ELECTED THE CHAIRPERSON 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 CHAIRPERSON FINLEY OPENED THE FLOOR FOR NOMINATIONS FOR VICE-CHAIRPERSON. COMMITTEE MEMBER ELY NOMINATED COMMITTEE MEMBER SEARS. THE NOMINATION WAS ACCEPETED. NO OBJECTION TO THE NOMINATION WAS GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – MAY 21, 2025 PAGE 2 of 3 DEBORAH SEARS WAS ELECTED THE CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, December 4, 2024 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes "I MAKE A MOTION TO APPROVE AS PROVIDED.” MOTION BY CHAIRPERSON FINLEY. SECONDED BY COMMITTEE MEMBER ELY. DISCUSSION. VOTE: FINLEY (AYE); SEARS (AYE); ELY (AYE); OBEAR (AYE) MOTION PASSED. 4-0 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II 502) Quarterly Fiscal Year to Date Expenditure Details Mrs. Queen opened the item with a review of the Oak Forest Year to date budget and then opened the fioor for questions on the budget from the Committee before moving on to the “Special Assessment Financial Summary”. Mrs. Queen relayed staff were looking for directions from the Committee on any items they would like to have added to the rate study outside of what is already included. A brief explanation was given on the rate study and its purpose to set a new cap for the assessment tax of Oak Forest which has not been raised in several years. Discussion ensued on the difference of the utilities line code of the “Special Assessment Financial Summary”. Staff relayed that more than just utilities included in the line code such as mulch, irrigation line repairs and plant replacement for the entrances and medians. Mrs. Queen informed the committee that including Oak Forest in the rate study is more a proactive approach due to them not being at the current max yet like Tuscawilla. Discussion regarding tree replacement, root grinding, and road closures during the transition ensued between the committee and staff. The conversation transitioned to the settlement compensation line item and how the number is determined whether it be just cost of damage or includes additional administrative cost. Mr. Dunigan relayed that most instances the settlements are due to car accidents that impact the wall, but the administrative cost is 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – MAY 21, 2025 PAGE 3 of 3 minimal and are dealt with through the city’s insurance company. Clariflcation regarding wall and tree damage or replacement occurring during a named storm were also asked in relation to insurance was also asked. Clariflcation was given, for the newer members of the Committee, that the budget revenue comes from the AD Velorem tax on the properties within Oak Forest subdivision. Conversation returned to the rate study that will be performed on the assessment district. Mrs. Queen reviewed the process and timeline of events once the information is given to NBS. Staff asked if the Committee would like to schedule a Special Meeting once the study is complete and ready to be provided with to the Commission for approval or just get the information relayed via email. The Committee gave consensus to just receive email communication. 503) Update on Oak Forest Wall and Landscaping Projects Mr. Maddox opened the item relaying majority of his updates were given during the previous item but that the next big project to revamp of the two main entrances and then opened the fioor to questions from the Committee. The committee some lighting issues at Forest Creek Drive and Oak Forest Drive and asked about irrigation within the planter boxes. Staff relayed irrigation will be transitioned to drip irrigation within the entrances. REPORTS PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. ADJOURNMNET Chairperson Finley adjourned the Regular Meeting at 7:19 pm. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at the _______, 2025 Oak Forest Wall and Beautiflcation District Advisory Committee Regular Meeting. 7 REGULAR AGENDA ITEM 500 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | NOVEMBER 19, 2025 REGULAR MEETING TITLE Fiscal Year to Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 8 Oak Forest Maintenance Fund BIANNUAL MEETING Select Expense Accounts FY2025 - 10.01.2024 thru 09.30.2025 Account / Vendor Date Amount Description Utilities 540430 Budget 12,180.00$ City of Winter Springs 10.15.2024 484.59 irrigation 11.19.2024 569.01 irrigation 12.17.2024 562.85 irrigation 01.21.2025 786.56 irrigation 02.18.2025 794.48 irrigation 03.18.2025 729.69 irrigation 04.15.2025 949.60 irrigation 05.20.2025 1,502.38 irrigation 06.17.2025 529.07 irrigation 07.15.2025 310.73 irrigation 08.19.2025 346.23 irrigation 09.16.2025 487.44 irrigation Duke Energy 11.19.2024 162.34 low voltage entrance lighting 12.17.2024 162.33 low voltage entrance lighting 01.15.2025 162.31 low voltage entrance lighting 02.26.2025 162.31 low voltage entrance lighting 03.18.2025 162.31 low voltage entrance lighting 04.14.2025 32.46 low voltage entrance lighting (Mar) 04.17.2025 129.84 low voltage entrance lighting (Mar) 05.20.2025 162.31 low voltage entrance lighting (Apr) 06.17.2025 162.29 low voltage entrance lighting (May) 07.18.2025 162.31 low voltage entrance lighting (Jun) 08.13.2025 162.35 low voltage entrance lighting (Jul) 09.16.2025 32.47 low voltage entrance lighting (Aug) 09.22.2025 129.87 low voltage entrance lighting (Aug) 09.30.2025 162.35 low voltage entrance lighting (Sep) YTD Expense Total $10,000.48 Encumbered $0.00 End Balance $2,179.52 Grounds 545270 Budget 47,776.00$ Nature's Care 10.15.2024 1,020.90 Oct Landscaping 11.07.2024 1,020.90 Nov Landscaping 12.03.2024 1,020.90 Dec Landscaping 12.16.2024 3,120.00 Annuals 01.15.2025 1,020.90 Jan Landscaping 02.10.2025 1,020.90 Feb Landscaping 03.26.2025 1,020.90 Mar Landscaping 04.29.2025 1,103.20 Apr Landscaping 06.03.2025 3,180.00 Annual flowers, test irrigation 06.11.2025 1,103.20 May Landscaping 06.24.2025 1,103.20 Jun Landscaping 07.16.2025 1,103.20 Jul Landscaping 08.07.2025 4,283.20 Aug Landscaping & Annual Flowers 09.16.2025 1,103.20 Sep Landscaping Siteone 04.21.2025 56.45 irrigation supplies 05.20.2025 120.30 irrigation supplies 05.27.2025 113.17 irrigation supplies 07.09.2025 121.38 irrigation supplies 09.16.2025 32.71 irrigation supplies B & G Concrete 09.30.2025 500.00 pre-treat sidewalks/pressure cleaning YTD Expense Total 23,168.61$ Encumbered -$ End Balance 24,607.39$ Grounds - Signs/Walls 545270-004 Budget 4,000.00$ B & G Concrete 09.30.2025 4,000.00 Pre treat and pressure wash entry ways YTD Expense Total 4,000.00 Encumbered 0.00 End Balance -$ Contract Admin 530341 Budget 21,452.00$ NBS 04.14.2025 625.00 Special Assessment Service 04.14.2025 625.00 Special Assessment Service 07.16.2025 625.00 Special Assessment Service 07.22.2025 1,500.00 consulting services for increase of assessment district 08.26.2025 7,475.00 consulting services for increase of assessment district 09.30.2025 4,000.00 consulting services for increase of assessment district 09.30.2025 2,505.23 consulting services for increase of assessment district 09.30.2025 625.00 Special Assessment Service Orlando Sentinel 09.16.2025 693.00 Advertising for Oak Forest Assessment Area 09.30.2025 2.00 Advertising Removal for Oak Forest Assessment Area YTD Expense Total 18,675.23$ Encumbered -$ End Balance 2,776.77$ 9 REGULAR AGENDA ITEM 502 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | NOVEMBER 19, 2025 REGULAR MEETING TITLE Discussion on Meeting Schedule for Calendar Year 2026 SUMMARY Please find and review the below tentatively scheduled meeting dates for calendar year 2026: May 20, 2026 at 6:30 pm November 18, 2026 at 6:30 pm FUNDING SOURCE RECOMMENDATION Staff requests the Committee discuss and review the 2026 meeting dates. 10