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Home My WebLink About2025 10 07 Veteran and Veteran Family Adviosry Committee Regular Meeting AgendaVETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING AGENDA TUESDAY, OCTOBER 7, 2025 - 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the July 10, 2025 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes 2025 07 10 Veteran and Veteran Family Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity to refute or respond to the communications. REGULAR AGENDA 500. Veterans Day Program Update 501. Veteran Banner Program Update 502. Newsletter Items: December - January 2026 REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT 2 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE AGENDA | OCTOBER 7, 2025 REGULAR MEETING TITLE Approval of the July 10, 2025 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends approval of the July 10, 2025 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes as presented. 4 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING MINUTES JULY 10, 2025 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Laurel Ross called to order the Thursday, July 10, 2025, Veteran and Veteran Family Advisory Committee Regular Meeting at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Laurel Ross, present Vice-Chairperson Robert Miller, present Committee Member Scott Sims, present Committee Member Gus Douglas, present Committee Member Kim Bean, present Committee Member Paul Dillman, present Committee Member Margo Orf, present Assistant City Clerk Tristin Tarrant, present Also present: Ms. Hannah Kirsch, Recreation & Events Manager, Parks Department Mr. Matthew Reeser, Communications Director – Public Information Officer (PIO), Communications Department Committee Member Orf led the invocation followed by the Pledge of Allegiance. “I WOULD LIKE HAVE A FESTIVAL OF THE ARTS AND 2026 MEETING DATES ADDED TO THE AGENDA [AS AN ITEM].” MOTION BY CHAIRPERSON ROSS. SECOND BY COMMITTEE MEMBER BEAN. ALL IN FAVOR. NONE OPPOSED. MOTION PASSED WITH UNANIMOUS CONSENT AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Ross opened Public Input. No one addressed the Committee Chairperson Ross closed Public Input. CONSENT AGENDA 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING – JULY 10, 2025 PAGE 2 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 2 OF 4 300) Approval of the April 10, 2025, Veteran and Veteran Family Advisory Committee Regular Meeting Minutes No discussion on this item 301) Approval of the April 22, 2025, Veteran and Veteran Family Advisory Committee Regular Meeting Minutes "I MAKE A MOTION THAT WE APPROVE THE CONSENT AGENDA.” MOTION BY COMMITTEE MEMBER DILLMAN. SECONDED BY COMMITTEE MEMBER BEAN. ALL IN FAVOR. NONE OPPOSED. MOTION PASSED WITH UNANIMOUS CONSENT PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Veteran Banner Program Update Ms. Kirsch presented the staff proposed program relaying the cost, specifications, City responsibilities, application and approval process for the banner program. Suggestions by the Committee were given to excluded “Awards and Commendations” due to the amount some veterans can possess and change the discharge requirements. The committee and staff agreed upon only including the name, photo, rank, and branch of the veteran and staff requested the photos be a high-quality military photo if possible. Questions continued regarding the life expectancy of the banners due to weather. Staff relayed their expectation of them to be of heavy-duty quality and be able to last in the Florida weather. Further clarifying questions were raised on former residents being permitted and proof of service for passed individuals if not available. Staff relayed the rules and requirements were still being hammered out. Discussion ensued regarding what will happen if more than one application is submitted for the same person as well as staff suggest the committee appointing a liaison from the Committee for the banner process. Committee Member Paul Dillman volunteered. Clarification and consensus were given on the discharge requirements to only allow honorable and general discharges. "I MAKE A MOTION TO ONLY ALLOW HONORABLE AND GENERAL DISCHARGES.” MOTION BY COMMITTEE MEMBER DOUGLAS. SECONDED BY COMMITTEE MEMBER DILLAMN. ALL IN FAVOR. NONE OPPOSED. MOTION PASSED WITH UNANIMOUS CONSENT Questions regarding the timeline of when the program will be presented to the commission and start once approval is given from the commission were asked. Staff relayed application can be accepted soon after approval. Staff would just need time to make the application live on the website. Brief discussion on press release ensued and staff relayed they would hit all available channels. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING – JULY 10, 2025 PAGE 3 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 3 OF 4 501) Recommendation for 2025 Hometown Hero Chairperson Ross opened the item and reviewed the applications received. Mr. Sean Richards was nominated unanimously to be forwarded to Commission for consideration. 502) Liaison Selection: Veterans Day Chairperson Ross opened the item and gave a brief background on the item. Mrs. Kirsch relayed the timeline and gave a brief overview of the process. Discussion on the appropriate committee member to be liaison ensued. Chairperson Ross volunteered after a brief discussion and the Committee gave consensus. 503) Winter Springs Veterans Memorial Update Ms. Kirsch gave a brief update for the Veteran Memorial relaying there are two names on the waitlist and will be added to the Wall after October 1st. Ms. Kirsch additionally relayed there has been an update to the registration process, and it will now be in the same location on the city website and have the same process as the city’s banner program registration. 504) Newsletter Items: August - October 2025 Chairperson Ross opened and asked for recommendation for the newsletter for the next three months. Suggestions that were given included a promotion for registration for the Veterans Memorial in August and promotion of the Banner Program in September. Mr. Reeser clarified the requirements for newsletter advertisements and the intent to be more Winter Springs centered. Additional suggestions were given to do a write up about the Veteran’s Service officer for the month of October since promotion of the Veteran’s Day event and the Hometown Hero are already scheduled to be included by the city. Through discussion the Committee solidified the coming months entries are a promotion of the Gold Star Lunch for Seminole County residents being held in September will be the entry for the August newsletter, promotion for the Banner Program for the month of September, and for October doing a write up about the Veteran’s Service officer. 505) ADD-ON: Discussion Topics Chairperson Ross asked about the Festival of Arts. Ms. Kirsch relayed that the Oviedo Winter Springs Chamber of Commerce are the coordinators of that event and no longer do the Festival of Arts but have transitioned to a Central Wind Music Festival. Ms. Kirsch relayed contact information of the lead organizer to the committee. A review of the Committee’s tentative 2026 calendar year meetings was given by the clerk. Questions regarding the process to resign from the Committee were asked and the clerk answered in kind. After brief discussion, the Committee discovered a physical quorum would not be established for their next meeting and decided to reschedule the October 9 th meeting to October 7th at 5:30pm. REPORTS Conversation ensued regarding other agency events such the Gold Star Lunch and the Patriate day. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING – JULY 10, 2025 PAGE 4 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , J U N E 5 , 4 OF 4 PUBLIC INPUT Chairperson Ross opened Public Input. No one addressed the Committee Chairperson Ross closed Public Input. Committee Member Sims suggested adding a Veteran Social event around Veteran's Day with the other Veteran organizations similar to the Seminole County Handout. Discussion on logistics and whether the city could accommodate a larger event ensued. Ms. Kirsch gave several options to the Committee either having an outside vendor event coordinate it, renting out Central Winds or bring the idea to the Commission and get approval from them to add to the City event listing. Discussion ensued and suggestions were given to wait until next year. ADJOURNMENT Chairperson Ross adjourned the Regular Meeting at 6:59 p.m. RESPECTFULLY SUBMITTED: ____________________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at the__________, 2025 Veteran and Veteran Family Advisory Committee. 8 REGULAR AGENDA ITEM 502 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE AGENDA | OCTOBER 7, 2025 REGULAR MEETING TITLE Newsletter Items: December - January 2026 SUMMARY At pervious Veteran and Veteran Family Advisory Committee Regular Meetings the Committee requested a standing item for suggesting items to the upcoming newsletters for the City. FUNDING SOURCE RECOMMENDATION Staff recommends the Committee have a discussion on protentional items for the next upcoming Newsletters and submit information to staff to be included. 9