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Home My WebLink AboutKimley-Horn Winter Springs Villages Connction to Reclaim Water Main Extension and Construction Services - Amendment 2 (Scope Change)- 2025 07 07 kimley-horn.com 200 South Orange Avenue, Suite 600, Orlando, FL 32801 407-898-1511 July 7, 2025 Clete Saunier, P.E. Public Works and Utilities Director City of Winter Springs 400 Old Sanford Oviedo Road Winter Springs, FL 32708 Re: Winter Springs Villages Connection to Reclaimed Water Main Extension and Construction Services – Amendment 2 (scope change) Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this letter scope (the “Scope”) to the City of Winter Springs, FL (“City”) for providing design and construction services for Winter Springs Villages Reclaimed Water Main Extension. This Scope is for a work release under RFP #01-21 Civil Engineering Continuing Service Contract. Modifications to the original scope’s narrative are in italicized font and changes to the scope items are in strikethrough front. Project Understanding The City of Winter Springs currently supplies the Winter Springs Villages neighborhood with potable water for the existing irrigation system. The City intends to extend the reclaimed water main approximately 1,700 linear feet (LF) from the intersection of Blumberg Boulevard and Tuskawilla Road to Fanning Drive along Tuskawilla Road. An active developer agreement with the Blumberg property shows a 6- inch reclaimed water main starting at Bear Springs Drive and going to Tuskawilla Road along Blumberg Boulevard. There will need to be additional coordination between the developer and City staff to make the final connection to the proposed reclaimed water main on Tuskawilla Road. The City will not be able to connect to the Winter Springs Village irrigation supply until the pipe along Blumberg Boulevard is installed. The first amendment for this project extended the 8-inch pipeline an additional 3,000 LF along Michael Blake Blvd. to connect to the 12-inch reclaimed water main at SR 434. Scope of Services Task 1 – Design Services Kimley-Horn will prepare engineering design drawings for the construction of this pipeline extension. Engineering design drawings will be submitted to the City for review at 90% and 100% design. Three (3) sets of drawings will be provided at each submittal stage and the final documents will also be provided in electronic format. The drawings will be prepared using AutoCAD. The design team will attend a design review workshop with the City to collect all comments at each completion level. A preliminary list of drawings is presented below: General Location Map, Key Map & General Notes, Legend, and Abbreviations (3 sheets) (5 sheets) Civil Water Main Plan and Profiles (approx. 4 sheets) (9 sheets) Civil Details (approx. 2 sheets) (5 sheets) Kimley-Horn will coordinate the needed survey with the surveyor, ECHO UES, Inc., to provide a topographical survey of the existing and proposed reclaimed water main corridor. Survey will consist of partial surveys within the east rights-of-way along Tuskawilla Road from Blumberg Boulevard to Fanning Drive. The survey documentation will include topographical information, visible improvements, manholes, inlets with top and invert elevations, existing landscaping and underground utilities. Underground utility locates from non-City utilities will be located as they are flagged by their respective owners. Further, right-of-way lines within the limits of the survey will be identified as part of the survey. kimley-horn.com 200 South Orange Avenue, Suite 600, Orlando, FL 32801 407-898-1511 Task 2 – Permitting Services Kimley-Horn will prepare and submit permit applications and supporting documentation necessary to obtain a City of Winter Springs Right-of-Way permit. Task 3 – Construction Phase Services and Certifications Funding Opportunities A. The construction observation fee estimate for this task is based on a 21 calendar day s (3 weeks) construction duration. During construction, Kimley-Horn will provide the following levels of service. a. Attend up to two (2) on-site meetings, substantial and final completion. b. Review of clarifications and interpretations estimated up to two (2) submissions c. Attend one (1) pressure test B. Clarifications and Interpretations: Kimley-Horn will respond to reasonable and appropriate Contractor requests for information, and issue necessary clarifications and interpretations of the Contract Documents to the City as appropriate to the orderly completion of Contractor’s work. Any orders authorizing variations from the Contract Documents will be made by City. C. Substantial Completion: Kimley-Horn will, promptly after notice from the Contractor that it considers the entire Work ready for its intended use, in company with City and Contractor, conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items, with the exception of those identified on a final punch list developed during the substantial completion site visit and project observation. D. Final Notice of Acceptability of the Work: Kimley-Horn will conduct a final site visit to determine if the completed work is performed in accordance with the Contract Documents and the final punch list has been completed. E. Project Documentation and Record Drawings: Kimley-Horn will review construction records (red- lined drawings). At the completion of the project, Kimley-Horn will produce a final set of signed and sealed record drawings for the City. Due to the lack of available funding for the construction of this project, per direction of City staff, the fee for Construction Phase Services and Certifications was used to apply for funding opportunities. Kimley-Horn completed the grant application and responded to R equest for Information from the St. Johns River Water Management District’s (SJRWMD) Cost Share program during the month of January and February. Kimley-Horn updated the application to submit for the FY 25 Community Project Funding Request Form through the Florida House of Representatives. Kimley-Horn provided the needed information and documentation to support the request for appropriations for the Florida Legislature. Schedule Kimley-Horn will begin services upon receipt of an executed Task Order. These services will be completed as expeditiously as possible. There is no change to the schedule since these services have already been completed. Method of Compensation Kimley-Horn will perform these services for the total lump sum fee of $122,565.00, inclusive of office overhead expenses. The breakdown of the fee by task is as follows: kimley-horn.com 200 South Orange Avenue, Suite 600, Orlando, FL 32801 407-898-1511 Task Description Lump Sum Fee 1 Design Services (with Amendment 1) $108,835.00 2 Permitting Services $2,780.00 3 Construction Phase Services and Certifications Funding Opportunities $10,950.00 Total $122,565.00 There is no change to the Purchase Order since these services have already been completed within this fee structure. Services provided under this will be invoiced on a monthly basis. All invoices will include a description of services provided. In an effort to expedite invoices and reduce paper waste, Kimley-Horn submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Include the invoice number and Kimley-Horn project number with all payments. If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute a task authorization for this scope of services and transmit via email to Julia.felter@kimley-horn.com. We will commence services after we have received a fully-executed task authorization. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. By: Julia Felter, P.E. Lance R. Littrell, P.E. Project Engineering Vice President Authorization City of Winter Springs, Florida By: Public Works and Utilities Director (Date) Clete Saunier, P.E. (Print or Type Name) CSaunier@winterspringsfl.org (Email Address) Attest: (Print or Type Name)