The URL can be used to link to this page

Home My WebLink About2025 08 27 TLBD Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, AUGUST 27, 2025 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, May 21, 2025 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes 2025 05 21 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA 400. Not Used Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity to refute or respond to the communications. REGULAR AGENDA 500. Quarterly Fiscal Year to Date Expenditure Details TLBD 2025 Qtr 1-4.pdf 501. Update on Assessment Rate Adjustment 502. Update on Tuscawilla Lighting and Beautification District Projects REPORTS PUBLIC INPUT 2 Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | AUGUST 27, 2025 REGULAR MEETING TITLE Approval of the Wednesday, May 21, 2025 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the May 21, 2025 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting as presented. 4 TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVIOSRY COMMITTEE REGULAR MEETING MINUTES MAY 21, 2025 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Terri Bivona called the Wednesday, May 21, 2025, of the Tuscawilla Lighting and Beautiflcation District Advisory Committee Regular Meeting to order at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, present Committee Member Dennis Jones, present Committee Member Denise Ritchey, absent Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautiflcation A moment of silence was held and was followed by the Pledge of Allegiance. Veriflcation and acceptance were given by Vice-Chairperson Paul that she accepts the nomination for Vice-Chairperson due to her absence at the last meeting. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Bivona opened “Public Input”. Mayor Kevin McCann, 1126 East State Road 434, Winter Springs addressed and thanked the Committee. Mayor McCann relayed his history with the Board and the Tuscawilla area. Mr. Ted Doss, 701 Sybilwood Circle, Winter Springs came to express concerns and relay issues related to lighting and power to the lighting near his home. He relayed some of the issues that have been corrected but not fully and wanted to inform the Board. Chairperson Bivona closed “Public Input”. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – MAY 21, 2025 PAGE 2 of 3 CONSENT AGENDA 300) Approval of the Wednesday, February 19, 2025 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes "I MOVE THAT WE APPROVED THE MINUTES FROM THE LAST MEETING.” MOTION BY VICE- CHAIRPERSON PAUL. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE) MOTION PASSED. 3-0 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Quarterly Fiscal Year to Date Expenditure Details Mrs. Queen opened the item, reviewing the high-level highlights for the main line items of the Committee and asked if the Committee had further questions. Discussion ensued on the continuous work of the lighting throughout the neighborhood. “Item 500 - Photos provided by Committee Member Jones” were shared to provided reference and understanding for both the Committee and staff. The committee expressed the want for consistency across the neighborhood in relation to the light poles. Staff relayed they would get in contact with Duke regarding the request. Discussion ensued regarding the landscaping contract and the increase in price from the last contractor. It was requested the minutes be corrected to refiect that the price of the contract “may” stay the same. Discussion furthered on the pricing and expense of the chemicals and fertilizer for the landscaping. Mr. Maddox relayed that the personnel must be a licensed professional and the speciflc fertilizers needed must be commercial grade. Brief discussion ensued on the irrigation throughout Tuscawilla and range in cost. Mr. Maddox informed the committee that the irrigation system has a rain sensor as well as a timer and depending on the season the cost can fiuctuate. 501) Update on Tuscawilla Lighting and Beautification District Projects Mr. Maddox opened the item and relayed the contractor that were flxing the north fountain left the job unflnished. The new/secondary contractor that will be taking over the repairs will be Nuwave. Discussion on the new timeline and cost with the new contractors was discussed. Mr. Maddox relayed that with this contractor everything will be new and mechanically will work identically to the south fountain. "I MAKE A MOTION THAT WE MOVE AHEAD WITH THAT NEW BUDGET [AND NUWAVE].” MOTION BY COMMITTEE MEMBER JONES. SECONDED BY VICE-CHAIRPERSON PAUL. DISCUSSION. VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE) MOTION PASSED. 3-0 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – MAY 21, 2025 PAGE 3 of 3 502) Budget 2026 and Beyond, Rate Study Discussion. Mrs. Queen gave background for the item and knowledge the increase to the assessment rate is necessary at this point for Tuscawilla. Mr. Queen relayed NBS Government Finance Group would be the company conducting the rate study and explained the process to the committee. Discussion on timeline and, if needed, scheduling a special meeting for the committee ensued briefiy. Mr. Maddox gave a presentation reviewing the main capital projects that need to happen with pricing to get the Committee input. Discussion on extending the Tuscawilla wall and that process ensued. Staff gave history or the current state on the wall and suggested having it as a Capital item instead to spread the cost over a longer period. Mr. Doss addressed the committee again and gave his history of the wall along with his opinion on extending the wall for the committee. The committee gave consensus they would like to investigate lengthening the wall. Continuing questions and answers ensued regarding the lighting, irrigation system notiflcation, and the scheduling of a special meeting. REPORTS PUBLIC INPUT Chairperson Bivona opened “Public Input”. No one addressed the committee Chairperson Bivona closed “Public Input”. ADJOURNMNET Chairperson Bivona adjourned the Regular Meeting at 6:37 pm. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT ASSISTANCE CITY CLERK NOTE: These Minutes were approved at the August 20, 2025 Tuscawilla Lighting and Beautiflcation District Advisory Committee Regular Meeting. 7 REGULAR AGENDA ITEM 500 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | AUGUST 27, 2025 REGULAR MEETING TITLE Quarterly Fiscal Year to Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 8 TLBD Maintenance Fund Quarterly Meeting - August 20, 2025 Select Expense Accounts 10/1/2024 - 08/01/2025 Date Amount Description Budget $20,536 12.03.2024 $310 Nov South Fountain Maint. (partial month) 12.06.2024 $620 Dec South Fountain Maint. 12.16.2024 $998 Install Concrete Wall & Anchors 01.28.2025 $620 Jan South Fountain Maint 03.07.2025 $620 Mar South Fountain Maint 03.18.2025 $887 Nozzles and Seal Kits 04.07.2025 $620 Apr South Fountain Maint 05.13.2025 $1,240 Feb and May Fountain Maint 06.18.2025 $620 Jun South Fountain Maint 07.01.2025 $880 South Fountain repair 07.16.2025 $775 Jul North Fountain Maint 07.16.2025 $620 Jul South Fountain Maint Economy Pool 01.13.2025 $750 Oct South Fountain Maint YTD Expense Total $9,560 Encumbered $2,480 End Balance $8,496 Budget $159,467 10.15.2024 $7,192 Oct Landscaping 11.07.2024 $7,192 Nov Landscaping 12.03.2024 $7,192 Dec Landscaping 12.16.2024 $1,820 Annuals 01.15.2025 $7,192 Jan Landscaping 02.10.2025 $7,192 Feb Landscaping 02.24.2025 $3,810 Repair Landscaping at Fountain 03.04.2025 $31,580 Fertilizer 03.04.2025 $18,982 Fungicide 03.26.2025 $7,192 Mar Landscaping 04.29.2025 $7,722 Apr Landscaping 06.11.2025 $7,722 May Landscaping 06.24.2025 $7,722 Jun Landscaping 07.16.2025 $7,722 Jul Landscaping A Budget Tree 01.09.2025 $2,480 Tree Removal on WSB 01.13.2025 $540 Fertilizer 03.19.2025 $1,860 Tree Removal on WSB @ Northern Way 04.21.2025 $540 Fertilizer 07.29.2025 $540 Fertilizer Lowe's 01.09.2025 $13 Supplies Siteone 10.29.2024 $406 Irrigation Supplies 11.13.2024 $81 Irrigation Supplies 01.09.2025 $106 Irrigation Supplies 01.30.2025 $33 Irrigation Supplies 02.24.2025 $178 Irrigation Supplies Nature's Care Account/Vendor Fountains Nuwave Concrete Grounds 9 04.21.2025 $163 Irrigation Supplies 05.20.2025 $222 Irrigation Supplies 07.29.2025 $33 Irrigation Supplies YTD Expense Total $137,431 Encumbered $18,587 End Balance $3,449 Budget $500 M&M Flags 10.29.2024 $458 American Flags YTD Expense Total $458 Encumbered $0 End Balance $42 Budget $46,840 NBS 04.14.2025 $1,375 Special Assessment Services 04.14.2025 $1,375 Special Assessment Services 07.16.2025 $1,375 Special Assessment Services 07.22.2025 $2,000 Consulting Services for Increase of Assessment District YTD Expense Total $6,125 Encumbered $22,109 End Balance $18,606 Budget $74,340 11.12.2024 $34 Oct Howell Creek/Deer Run 12.10.2024 $34 Nov Howell Creek/Deer Run 01.08.2025 $34 Dec Howell Creek/Deer Run 02.19.2025 $37 Jan Howell Creek/Deer Run 04.01.2025 $40 Feb Howell Creek/Deer Run 04.14.2025 $38 Mar Howell Creek/Deer Run 05.19.2025 $34 Apr Howell Creek/Deer Run 06.13.2025 $34 May Howell Creek/Deer Run 07.14.2025 $34 Jun Howell Creek/Deer Run City of Winter Springs (irrigation)10.08.2024 $965 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 10.15.2024 $819 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11.12.2024 $456 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 11.19.2024 $539 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12.10.2024 $1,741 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 12.17.2024 $535 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 01.14.2025 $2,733 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 01.21.2025 $2,183 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 02.18.2025 $1,186 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 02.11.2025 $433 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 03.11.2025 $1,747 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 03.18.2025 $1,029 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 04.08.2025 $2,852 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain Seminole County (irrigation) Signs/Walls Contract Admin Utilities 10 04.15.2025 $1,110 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 05.13.2025 $1,448 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 05.20.2025 $903 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 06.10.2025 $1,997 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 06.17.2025 $830 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 07.08.2025 $3,718 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 07.15.2025 $898 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 11.19.2024 $205 Low Voltage Entrance Lighting-October 11.27.2024 $637 Low Voltage Entrance Lighting-October 12.03.2024 $32 Low Voltage Entrance Lighting-October 12.17.2024 $269 Low Voltage Entrance Lighting-November 12.27.2024 $743 Low Voltage Entrance Lighting-November 01.15.2025 $240 Low Voltage Entrance Lighting-December 01.28.2025 $347 Low Voltage Entrance Lighting-December 02.26.2025 $736 Low Voltage Entrance Lighting-January 03.21.2025 $239 Low Voltage Entrance Lighting-February 03.31.2025 $549 Low Voltage Entrance Lighting-February 04.17.2025 $879 Low Voltage Entrance Lighting-March 05.20.2025 $862 Low Voltage Entrance Lighting-April 06.17.2025 $275 Low Voltage Entrance Lighting-May 06.30.2025 $870 Low Voltage Entrance Lighting-May 07.18.2025 $1,165 Low Voltage Entrance Lighting-June YTD Expense Total $36,489 Encumbered $0 End Balance $37,851 Streetlights Budget $243,396 Duke Energy 11.27.2024 $18,817 October Streetlights 12.27.2024 $18,807 November Streetlights 01.28.2025 $18,196 December Streetlights 02.26.2025 $18,196 January Streetlights 03.31.2025 $18,491 February Streetlights 04.17.2025 $18,491 March Streetlights 05.20.2025 $18,491 April Streetlights 06.30.2025 $18,491 May Streetlights 07.18.2025 $18,491 June Streetlights YTD Expense Total $166,473 Encumbered $0 End Balance $76,923 11