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HomeMy WebLinkAbout00-2025 06 18 City Commission Workshop Meeting MinutesCITY COMMISSION WORKSHOP MINUTES NEDNESDAY, JUNE 18, 202S AT 9:30 AM CITY HALL -COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Workshop of Wednesday, June 18, 2025, of the City Commission to order at 9:33 a,m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). IaI renl; Mayor Kevin McCann, present Deputy Mayor Cade Resnick, present Commissioner Paul Diaz, absent Commissioner Victoria Bruce, present Commissioner Sarah Baker, present Commissioner Mark Caruso, present City Manager Kevin A. Sweet, present City Attorney Anthony Garganese, present' Assistant City Clerk Tristin Tarrant, present A moment of silence was held, followed by the Pledge of Allegiance. DISCUSSION ITEMS 1. Utilities Infrastructure Program Overview Mr. Clete Saunier, Director, Utilities Department, introduced himself, Ms. Julia Felter from Kimley-Horn and Associates, Mr. Scott Richards and Ms. Meera McKie from Carollo Engineering, and Mr. Erik Anderson from Wharton -Smith, Construction Manager At -Risk (CMAR). Mr. Saunier reviewed the meeting goals and agenda of the workshop. Ms. Juila Felter presented the first of two presentations highlighting the current Fiscal Year 2025 Active Projects, the prioritized Project list for Potable, Waste, and Reclaimed Water and the proposed five-year Capital Improvement Plan budgeted projects within the "Utility CIP Presentation". Discussion ensued on the presented fiscal year timeline, the duration of the projects, and the cost of prioritized projects. Staff and the City Manager explained to the Commission that the total cost would be stretched over the stated years and that the studies and plans are a look ahead to the future after questions arose. Staff gave further clarification on specific projects in relation to the work being done, updates the city will see, and reprioritization of projects if state appropriations were received. In response to inquiries from the Commission, Mr. Scott Richards and Ms. Meera McKie, Carollo Engineering, 200 E Robinson St., Orlando, FL responded regarding water quality and increasing drinking water standards for the city. Ms. McKie gave a review of the levels within the "Consumer Confidence Report" and noted the sampled results were within established limits. Further discussion on additional improvements, possible advance treatments, and understanding the regulations for contaminants ensued. Discussion shifted to the "5-Year Capital Improvement Plan Budget Breakdown" and funding impacts. Mr. Saunier explained the projects listed were a snapshot of overall needs staff wanted to bring to the attention of the Commission. Ms. Felter responded to questions by Deputy Mayor Resnick and gave clarification on the "Wastewater Prioritized Project List" in relation to the lift station upgrades. Based on the wastewater master plan specific lift stations are called out to be updated but other upgrades would be done as priority and needs arise. 1 **Noted for the record; City AttorneyGarganese arrived at 10:11 am.** Discussion transitioned to the "Reclaimed Prioritized Project List" with questions on projects improving the city's compliance with the Consumptive Use Permit (CUP), the CUP renewal process and the Lake Jesup Augmentation Plant. In response, Mr. Richards reviewed the main purpose of the Lake Jesup Augmentation Plant related to reclaimed water provision and noted the demand was greatest in the dry season. Questions arose about the Parkstone "Artesian Well" and the city utilizing that water source. Mr. Richards answered, communicating the difficulty would be in trying to capture the water as well as the required treatment to use the water is too vast for the value. Mayor McCann provided and entered into the record documents related to data collection, studies, and legal action for the Parkstone "Well" from 2021-2022. Suggestions by several commissioners were given on potential ways to capture the water from the Parkstone "well" and relay to the Augmentation Plant. Further discussion ensued on the technical work required for the Augmentation Plant and how the current infrastructure works. Mr. Saunier opened and turned over to Mr. Richards with Carollo to present the second "WRF (Wastewater Reclamation Facilities) presentation" regarding the Wastewater plants. Mr. Richards gave background on the existing facilities and an update on the design, funding, and construction. Mr. Erik Anderson, Wharton -Smith, 7S0 Monroe Road Sandford, FL, presented the Guaranteed Maximum Price (GMP), gave an overview of the State Revolving Fund (SRF) deliverable estimates, and gave a review of the current and future scheduling for both the East and West WRF. Discussion ensued on total cost for both plants and the efforts for "cost reduction and improvement of efficiency". Mr. Richards responded that several aspects could affect the total cost, and the range presented is the best currently but noted staff were still actively meeting to see if processes could be optimized to lower costs. It was relayed that the SRF process would control when the city could start purchasing materials and additional grants were being pursued. Further conversation ensued regarding maintenance, long-term budgeting, and additional equipment purchases such as a second mobile dewatering unit. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Art Gallo, 799 Nandina Terrace, Winter Springs thanked the city for holding the workshop and gave feedback regarding new digital water meters relaying his experience. Additionally, Mr. Gallo gave his understanding of the Parkstone Artesian Well and permits related to water usage. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 11:54 a.m. o� W i nte., S RESPECTFULLY SUBMITTED: C1ti' .__°gyp°p�r !t�' TRISTIN TARRANT �� ASSISTANT CITY CLERK 1959 APPROVED: � County , MAYOR KEVIN McCANN NOTE: These Minutes were approved at the August 11, 202S City Commission Regular Meeting.