HomeMy WebLinkAboutHI006 Federally Funded Community Development Block Grant Disaster Recovery Hazard Mitigation Grant Match Program Subrecipient Agreement (Police Safe Room) - 2025 07 01Docusign Envelope ID: CF26CCDE-08CC-4E93-B201-1A58F5057503
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Executive Briefing Summary
7.1.24
Issue Title: HI006 - City of Winter Springs
Originating Office/Division: Office of Long-Term Resiliency Preparer: Forrest Brewton Date: 05/20/2025
Action Requested: Review and Approve
Issue Summary: New Agreement for the City of Winter Springs
Florida Statute: P.L. 117-328
Lobbyist: N/A
Issue Start Date: 7/16/2024 Due Date:
External Partners: N/A Cost: $185,863.50
Inform: DWS: DCD: DED: F&A: IT: CIO: Comms: Leg: EAT: OGC: OIG: COS: Sec: OPB: EOG:
Background:
FEMA’s Hazard Mitigation Grant Program (HMGP) requires a local match of
25%. This program is designed to fund the local match portion of the award.
These funds represent a unique and significant opportunity for the state, in
the areas most impacted by recent disasters, to carry out strategic and high
impact activities to rebuild and harden infrastructure to prevent or reduce
losses in future disasters.
This project is funded through the Hurricane Ian Hazard Mitigation Grant
Match Program (HMGMP), a subprogram of the HUD’s Community
Development Block Grant Disaster Recovery (CDBG-DR) program; as
approved by the Florida Division of Emergency Management (FDEM) and the
Federal Emergency Management Agency (FEMA).
Relevant Data:
The City of Winter Springs was awarded $185,863.50 as
Commerce’s 25% match.
The purpose of this project proposes to provide a safe
room for absolute protection to first responders at the
existing police station. The scope is for Phase I only,
which includes but is not limited to surveying,
engineering, design, plans preparation, permitting and
bidding for the proposed project, for Phase II approval.
Three options:
Next steps:
Chief of Staff Notes:
Docusign Envelope ID: CF26CCDE-08CC-4E93-B201-1A58F5057503
KDD Z -PUR100 (Revised - ϭϭͬ15/20Ϯ4)
FLAIR #: KDD Z AGREEMENT ROUTING REVIEW FORM
1. Agreement Manager:Program Area (Division): Phone No.:
Financial (If Financial, Complete All Sections) Non-Financial (If Non-Financial, Complete Sections 1-4, 8, and 22)
2. Agreement Type:Original Agreement Renewal Number: Amendment Number:
If more than one funding source, show each source with amount of funds and Expansion Option (EO) and Version. If the contract will cross fiscal years,
please indicate the amount that will be encumbered in the current fiscal year. If additional space is required, please attach a separate sheet.
3. Department Agreement # 4. Begin Date End Date Revised End Date 5. Grant # Mod. #
6. CFDA # CSFA # 7. Contract/Grant Total Increase (Decrease) Revised Contract/Grant Total
8. Entity Name/Vendor ID #/Address/Phone #9. Method of Payment 10. Vendor Determination Form Received?
Cost Reimbursement Yes
Fixed Price or Fixed Rate No
Other: (please specify)
11. FLAIR Fund Code 12. FLAIR Object Code(s) 13. Budget Entity 14. FLAIR Organization Code(s) 15. Appropriation Category
16. Expansion Option/Version 17. OCA 18. FCO Year 19. FLAIR Account Code (29-digits)
20. Method of Procurement 21. Service Type 22. Agreement Type 23. State Funded Project?
Type: Vendor Contract Yes
Solicitation #: Recipient/Subrecipient No
Award Date/Notification Other: (please specify)
ADMINISTRATIVE REVIEW
PRE-EXECUTION PHASE (DocuSign) EXECUTION PHASE
Agreement Manager: Office of the General Counsel:
CPGA DĂŶĂŐĞƌ: Chief Financial Officer:
Revenue Management: Chief of Staff:
Bureau Chief/Manager: Secretary:
Director:
DĞƉƵƚLJ^ĞĐƌĞƚĂƌLJ:
Chief Financial Officer:
Chief of Staff:
^ĞĐƌĞƚĂƌLJ:
'^ƚĂĨĨ͗
Docusign Envelope ID: CF26CCDE-08CC-4E93-B201-1A58F5057503
HI006
40300200
X
X
HI006
20-2-261006
100600
$ 185,863.50
850-717-8440
($)
10/31/2025
X
RFA
7/16/2024
$
SC
N/A
X
Jesus Quinones
X
$
OLTR
84101600
DRM23
X
40-20-2-261006-40300200-00-100600-00
City of Winter Springs
1126 East State Road 434
(407) 327-7591 FEID #: 591026364
7/16/2024
14.228
780000 40-32-00-00-000
Jesus Quinones
5/30/2025
Arnaud Kone
5/30/2025
5/31/2025
Kelly Barfoot
Garnet Nevels
6/1/2025
Justin R. Domer
6/2/2025
6/3/2025
Caroline Womack
Adam Callaway
6/8/2025
6/8/2025
J. Alex Kelly
DRI23
----
7/1/2025
David Tropin
Caroline Womack
7/1/2025
7/1/2025
Adam Callaway
7/1/2025
J. Alex Kelly
KDD Z -PUR100 (Revised - ϭϭͬ15/20Ϯ4)
COMMENTS (If Applicable)
Agreement Manager
CPGA 0DQDJHU
Revenue Management
Bureau Chief
Director
DHSXW\6HFUHWDU\
Chief Financial Officer
Chief of Staff
6HFUHWDU\
%XGJHW0DQDJHPHQW
Docusign Envelope ID: CF26CCDE-08CC-4E93-B201-1A58F5057503
Grant# should be DRI23