HomeMy WebLinkAbout2025 05 12 Consent 300 - FY 2024-2025 Mid-year Budget AmendmentCONSENT AGENDA ITEM 300
CITY COMMISSION AGENDA | MAY 12, 2025 REGULAR MEETING
TITLE
FY 2024 - 2025 Mid-Year Budget Amendment
SUMMARY
The City Manager is requesting that the City Commission consider approval of
Resolution 2025-06 amending the Fiscal Year 2024-2025 Budget.
The City Charter provides the Commission may amend the budget by resolution. Only
those funds requiring budget adjustments are included therein. The agenda item is
needed to amend the budget for those funds which vary from the originally adopted
budget. The amendment represents activity through April 30th, 2025. Additional
budget amendments are anticipated in August and November.
The majority of the amendments are necessary for one of the following reasons:
accrual of revenues and expenses in the appropriate fiscal year.
variations between budgeted (estimated) and actual revenues and expenditures.
unanticipated agenda items with a fiscal/budget impact.
Part of the normal course of operations during the year is the accrual of revenues and
expenses. The accruals are necessary for aligning revenues and expenses with the
fiscal period to which they are earned or incurred, respectively. In many areas, it is
typical for some variances between budgeted figures and actual results. Furthermore,
over the course of a fiscal year, various agenda items approved by Commission may
lack specific language to amend the expenditure budget or the appropriation to/from
fund balance. This resolution formalizes the fiscal impact of those actions.
Shown in Attachment 1 of the Resolution are the budgeted ending fund balances for
all funds requiring an amendment for the 2024-2025 fiscal year. Please note these are
budgeted figures only. Audited financial statements which depict the official year-end
balances will be available upon the conclusion of the FY 2024-2025 annual audit, which
is scheduled to be presented in March of 2026.
FUNDING SOURCE
RECOMMENDATION
Staff recommends the City Commission approve Resolution 2025-06 amending the FY
36
2024-2025 budget.
37
City of Winter Springs
Resolution 2025-06
Page 1 of 2
RESOLUTION 2025-06
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
WINTER SPRINGS FLORIDA, AMENDING THE FISCAL YEAR
2024-2025 BUDGET; PROVIDING FOR SEVERABILITY,
REPEAL OF PRIOR INCONSISTENT RESOLUTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, Section 7.05 of the City Charter provides that the annual City budget
may be amended by Resolution duly adopted by the Commission; and
WHEREAS, the City Commission of the City of Winter Springs deems that this
Resolution is in the best interests of the public health, safety, and welfare of the citizens of
Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and
correct and are hereby fully incorporated by this reference.
Section 2. That the Fiscal Year 2024-2025 City Budgets are amended as provided in
Attachment 1 hereto.
Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts
of resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, word,
or portion of this Resolution is for any reason held invalid or unconstitutional by any court
of competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
Section 5. Effective Date. This Resolution shall become effective immediately upon
adoption by the City Commission of the City of Winter Springs, Florida.
RESOLVED by the City Commission of the City of Winter Springs, Florida, in a
regular meeting assembled on the 12th day of May, 2025.
ATTEST:
__________________________________________
KEVIN McCANN, Mayor
38
City of Winter Springs
Resolution 2025-06
Page 2 of 2
_____________________________________
CHRISTIAN GOWAN, City Clerk
Approved as to legal form and sufficiency for
the City of Winter Springs only:
_____________________________________
ANTHONY A. GARGANESE, City Attorney
39
Attachment 1 - Budget Amendment Detail
Resolution 2025-06
General Fund
Funds not included in this summary do not require a budget amendment
HELPFUL TOOLS: Fiscal Year 2024-2025 Original Budget as approved by City Commission on 9/23/24 Public Hearing 401.
Difference in Beg
Fund Bal
Projected to
Actual
Actual Beg Fund
Balance
General Fund #001:
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $9,085,506 $2,832,135 $11,917,641
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($2,034,400)
9/30/25 Budgeted Ending Fund Balance $7,051,106
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $2,832,135
Revenue Neutral:
Grants/Donations:
FDLE Jag Grant (21) $17,227
Increase Machinery & Equipment (21) ($17,227)
FMIT Safety Grant (21) $6,000
Increase Small Tools (21) ($6,000)
Energy Efficiency Grant Voucher Program (00) $74,520
AC Replacements Approved by Voucher Program Consent 305 10.28.24 (16) ($74,520)
$0
Community Events:
Recognize revenue budget - Winter Wonderland $22,020
Establish expenditure budget - Winter Wonderland (7400) ($22,020)
Recognize revenue budget - Hometown Harvest $16,500
Establish expenditure budget - Hometown Harvest (7400) ($16,500)
Recognize revenue budget - Celebration of Freedom $47,640
Establish expenditure budget - Celebration of Freedom (7400) ($47,640)
Recognize revenue budget - Spring Festival $5,220 Res 2025-01
Establish expenditure budget - Spring Festival (7400) ($5,220) Res 2025-01
$0
Inter-departmental transfers:
Other:
Inter-departmental transfer FROM Dep't 15 (1520) Comm Dev - Vehicle Replacement ($52,000)
Inter-departmental transfer FROM Dep't 16 (1935) Facilities - Vehicle Replacement ($50,000)
Inter-departmental transfer FROM Dep't 72 Parks - Vehicle Replacement ($50,000)
Inter-departmental transfer TO Dep't 41 Public Works - Vehicle Replacement (4110) Adjusted after fleet review $152,000
$0
Fiscal Year 2024 Purchase Order/Budget Rollovers:
Increase Parks Consulting Rollover PO for CWP Master Plan (72) ($123,324)
Increase Gen Government/Finance Consulting Rollover PO for Hurricane Ian Closeout ($40,000)
($163,324)
Revisions to Original Budgeted Appropriation TO (FROM ) Fund Balance ($163,324)
REVISED 9/30/24 Budgeted Ending Fund Balance $9,719,917
FY 24 Mid-Year Budget Amendment
Attachment 1 40
Attachment 1 - Budget Amendment Detail
Resolution 2025-06
Other Governmental Funds
Difference in Beg
Fund Bal Projected
to Actual
Actual Beg Fund
Balance
Police Education Fund #101
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $17,567 $12,295 $29,862
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($2,240)
9/30/25 Budgeted Ending Fund Balance $15,327
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $12,295
Traffic Revenue $24,974
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $37,269
REVISED 9/30/24 Budgeted Ending Fund Balance $52,596
Special Law Enforcement Fund - Local #102
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $26,157 $8,487 $34,644
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($13,130)
9/30/25 Budgeted Ending Fund Balance $13,027
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $8,487
Confiscation Revenue $8,108
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $16,595
REVISED 9/30/24 Budgeted Ending Fund Balance $29,622
Road Improvement (Infrastructure Surtax)Fund #121
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $8,098,998 $1,740,385 $9,839,383
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($2,675,000)
9/30/25 Budgeted Ending Fund Balance $5,423,998
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $1,740,385
Discretionary Sales Surtax Revenue 3rd Gen (Additional Over Budgeted Amount - Real)$370,000
Discretionary Sales Surtax Revenue 4th Gen (Not Budgeted at time of Adoption - Real)$708,000
Discretionary Sales Surtax Revenue 4th Gen (Not Budgeted at time of Adoption -Estimated)$892,000
Federal Grant Revenue (NRCS - Creek Sediment and Debris Removal)$459,202
Rollover PO for Stormwater Improvement Program - Kimley Horn Tasks 1-5 - (Reg 502 2.26.24, Reg 500 6.24.24)($662,000)
Federal Grant Revenue (NRCS - Moss Park Creek Bank Stabilization)$571,965
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $4,079,552
REVISED 9/30/24 Budgeted Ending Fund Balance $9,503,550
TLBD Maintenance Fund #160
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $83,343 $252,754 $336,097
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($82,504)
9/30/25 Budgeted Ending Fund Balance $839
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $252,754
Increase Insurance Settlement Proceeds $43,443 Res. 2025-01
Increase CIP, Project delayed due to Hurricane Milton (Rollover PO)($200,000)Res. 2025-01
Increase Insurance Settlement Proceeds $4,980
Increase CIP , North Fountain Repair ($45,000)
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $56,177
REVISED 9/30/24 Budgeted Ending Fund Balance $57,016
HELPFUL TOOLS: Fiscal Year 2024-2025 Original Budget as approved by City Commission on 9/23/24 Public Hearing 401.
FY 24 Mid-Year Budget Amendment
Attachment 1 41
Attachment 1 - Budget Amendment Detail
Resolution 2025-06
Other Governmental Funds
Difference in Beg
Fund Bal Projected
to Actual
Actual Beg Fund
BalanceHELPFUL TOOLS: Fiscal Year 2024-2025 Original Budget as approved by City Commission on 9/23/24 Public Hearing 401.
Oak Forest Maintenance Fund #161
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $81,175 $21,893 $103,068
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($24,003)
9/30/25 Budgeted Ending Fund Balance $57,172
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $21,893
Increase Contract/Administrative for Assessment District Rate Study ($16,000)
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $5,893
REVISED 9/30/24 Budgeted Ending Fund Balance $63,065
1999/2011 Debt Service Fund #202
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $1,333,463 $2,556 $1,336,019
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($42,505)
9/30/25 Budgeted Ending Fund Balance $1,290,958
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials $2,556
Increase in Consulting for Arbitrage Calculation Due FY25 by PFM ($1,000)
Revisions to Original Budgeted Appropriation TO (FROM) Fund Balance $1,556
REVISED 9/30/24 Budgeted Ending Fund Balance $1,292,514
FY 24 Mid-Year Budget Amendment
Attachment 1 42
Attachment 1 - Budget Amendment Detail
Resolution 2025-06
Enterprise Funds
Net Capital,
Restricted, NPL
Difference in Beg
Fund Bal -
Projected to
Actual
Actual Ending
Fund Equity
Water & Sewer Operating Fund #410
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $7,077,536 $25,824,762 $15,578,481 $48,480,779
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($4,501,169)
9/30/25 Budgeted Ending Fund Balance $2,576,367 W&S Svc Avail Fund $6,370,977
ACFR combines
410, 412 $54,851,756
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
$15,578,481
Increase CIP Budget, Approved 12.11.23 Item 500 Budget (Rollover PO) for Waste Water Treatment Plant Design ($5,452,000) Res 2025-01
Increase Debt Proceeds from Approval of State Revolving Design Loan 01.10.25 $5,452,000 Res 2025-01
Increase CIP Budget, Approved 12.11.23 Item 500 Budget (Rollover PO) for Waste Water Treatment Plant Design ($3,457,045) Res 2025-01
Defer to FY26 CIP Budget, Approved 12.11.23 Item 500 Budget (Rollover PO) for Waste Water Treatment Plant Design $5,425,200
Defer to FY26 Debt Proceeds from Approval of State Revolving Design Loan 01.10.25 ($5,452,000)
Defer to FY26 CIP Budget, Approved 12.11.23 Item 500 Budget (Rollover PO) for Waste Water Treatment Plant Design $3,457,045
Increase CIP Budget for CMAR Preconstruction Services on Reg 05.12.25 (585,346)
Rollover FY24 PO for West WRF Disk Filter Reg 500 Approved 4.29.24 (366,085)
Recognize Grant Revenue from Hurricane Ian FEMA Reimbursement 240,679
Revisions to Original Budgeted Appropriation TO (FROM) Fund Equity $14,840,929
$17,417,296
Stormwater Utility Fund #411
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $1,010,347 $7,319,133 $194,581 $8,524,061
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($746,845)
9/30/25 Budgeted Ending Fund Balance $263,502
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
$194,581
Recognize Grant Revenue from Hurricane Ian FEMA Reimbursement $163,080
Revisions to Original Budgeted Appropriation TO (FROM) Fund Equity $357,661
$621,163
Water and Sewer Service Availability Fund #412:
As approved by City Commission on 9/23/24. Public Hearing Item 401:
10/1/24 Budgeted Beginning Fund Balance $5,408,387 $962,590 $6,370,977
FY 2025 Budgeted Appropriation TO (FROM ) Fund Balance ($410,000)
9/30/25 Budgeted Ending Fund Balance $4,998,387
Amendments to be approved tonight to Original FY 2024-2025 Budget (as approved on 09/23/24):
$962,590
Align Service Availability revenue budget with YTD actuals $100,000
Revisions to Original Budgeted Appropriation TO (FROM) Fund Equity $1,062,590
$6,060,977REVISED 9/30/24 Budgeted Ending Fund Balance
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials
HELPFUL TOOLS: Fiscal Year 2024-2025 Original Budget as approved by City Commission on 9/23/24 Public Hearing 401.
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials
REVISED 9/30/24 Budgeted Ending Fund Balance
Difference in Beginning Fund Balance FROM projected to actual as shown in 9/30/24 Year-End Financials
REVISED 9/30/24 Budgeted Ending Fund Balance
FY 24 Mid-Year Budget Amendment
Attachment 1 43