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Home My WebLink About2025 05 21 Oaks Forest Regular Meeting AgendaOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, MAY 21, 2025 - 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 501. Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, December 4, 2024 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes 2024 12 04 OWBDAC Special Meeting Minutes.pdf PUBLIC HEARING AGENDA REGULAR AGENDA - PART II 502. Quarterly Fiscal Year to Date Expenditure Details Oak Forest YTD 04.30.25.pdf 503. Update on Oak Forest Wall and Landscaping Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. 2 ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 REGULAR AGENDA - PART I ITEM 500 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Oak Forest Wall and Beautification District Advisory Committee discuss and elect a Chairperson for calendar year 2025. 4 REGULAR AGENDA - PART I ITEM 501 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2025 SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Oak Forest Wall and Beautification District Advisory Committee discuss and elect a Vice-Chairperson for calendar year 2025. 5 CONSENT AGENDA ITEM 300 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Approval of the Wednesday, December 4, 2024 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the December 4, 2024 Oak Forest Wall and Beautification District Advisory Committee Special Meeting as presented. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING DECEMBER 4, 2024 CALL TO ORDER Chairperson Dan Finley called to order the Wednesday, December 4, 2024, Oak Forest Wall and Beautification District Advisory Committee Special Meeting at 5:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dan Finley, present Vice-Chairperson Lisa Ely, present Committee Member Deborah Sears, absent Committee Member Jonathan Obear, present Assistant City Clerk Tristin Tarrant, present Also present: Ms. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Parks and Recreation A moment of silence was held and was followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee. Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, July 17, 2024, Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. "I MOTION TO APPROVE." MOTION BY VICE-CHAIRPERSON ELY. SECONDED BY CHAIRPERSON FINELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); OBEAR (AYE) 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING –DECEMBER 4, 2024 PAGE 2 OF 3 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Mrs. Queen opened the Fiscal year to date budget item and asked the Committee if they had any questions for staff. A brief discussion took place regarding the year-end total. Staff redirected the conversation, to get the opinion of the Committee, to have Oak Forest be part of the reevaluation of the assessment areas and rate study. Staff relayed Tuscawilla and Hawks Reserve need to be reassessed though an assessment rate study and it would be cheaper to have all the assessment districts reviewed together. Staff explained what a reassessment rate study does for the tax area and additionally relayed it would be beneficial due to future projected cost increase on goods and services. The review would be to raise the legal maximum on the assessment fees for the special assessment areas of the City. Discussion continued the procedures, protocols, and timeline if the assessment rate study was done. Staff relayed the tentative timeline and said that the increase in rates will not be seen till next fiscal year. Staff relayed they are looking for directions on including Oak Forest in the rate study assessment review and if the Committee is at consensus to be able to get accurate quotes and how many areas should be included in the scope of work. "I MAKE A MOTION THAT WE ACCEPT THE RECOMMENDATION TO BE INCLUDED ON THE [ASSESSMENT RATE] STUDY." MOTION BY CHAIRPERSON FINELY. SECONDED BY VICE-CHAIRPERSON ELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); OBEAR (AYE) 501) Update on Oak Forest Wall and Landscaping Projects Mr. Maddox opened the item and relayed to the Committee the landscape contract is out to bid currently. Staff explained the difference from the current contract is the scope of work includes the whole City instead of sections as they are currently. This is the effort of the City consolidating and getting head of the inflation. Discussion continued from a previous meeting discussed regarding getting annual flowers, landscaping, and damages from the resent hurricanes. Staff conveyed the City is currently getting quotes for the annuals and there was minimal damage. Additionally, discussion ensued of additional tree trimming before hurricane season, mulching and landscaping and the timeline with the landscape contact out to bid. 8 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING –DECEMBER 4, 2024 PAGE 3 OF 3 502) Discussion on Meeting Schedule for Calendar Year 2025 "I MOTION TO DO THE MEETINGS MAY 21ST AND NOVEMBER 19TH [2025] AT 6:30." MOTION BY VICE-CHAIRPERSON ELY. SECONDED BY CHAIRPERSON FINELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); OBEAR (AYE) PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the Committee. Chairperson Finley closed “Public Input”. REPORTS ADJOURNMENT Chairperson Finley adjourned the Regular Meeting at 6:17 pm. RESPECTFULLY SUBMITTED: _____________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at _______________ 2025 Oak Forest Wall and Beautification District Advisory Committee Special Meeting. 9 REGULAR AGENDA - PART II ITEM 502 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Quarterly Fiscal Year to Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 10 Oak Forest Maintenance Fund BIANNUAL MEETING Select Expense Accounts FY2025 - 10.01.2024 thru APRIL 25, 2025 Account / Vendor Date Amount Description Utilities 540430 Budget 12,180.00$ City of Winter Springs 10.15.2024 484.59 irrigation 11.19.2024 569.01 irrigation 12.17.2024 562.85 irrigation 01.21.2025 786.56 irrigation 02.18.2025 794.48 irrigation 03.18.2025 729.69 irrigation 04.15.2025 949.60 irrigation Duke Energy 11.19.2024 162.34 low voltage entrance lighting 12.17.2024 162.33 low voltage entrance lighting 01.15.2025 162.31 low voltage entrance lighting 02.26.2025 162.31 low voltage entrance lighting 03.18.2025 162.31 low voltage entrance lighting 04.14.2025 32.46 low voltage entrance lighting (Mar) 04.17.2025 129.84 low voltage entrance lighting (Mar) YTD Expense Total $5,850.68 Encumbered $0.00 End Balance $6,329.32 Grounds 545270 Budget 47,776.00$ Nature's Care 10.15.2024 1,020.90 Oct Landscaping 11.07.2024 1,020.90 Nov Landscaping 12.03.2024 1,020.90 Dec Landscaping 12.16.2024 3,120.00 Annuals 01.15.2025 1,020.90 Jan Landscaping 02.10.2025 1,020.90 Feb Landscaping 03.26.2025 1,020.90 Mar Landscaping 04.29.2025 1,103.20 Apr Landscaping Siteone 04.21.2025 56.45 irrigation supplies YTD Expense Total 10,405.05$ Encumbered 5,859.55$ End Balance 31,511.40$ Grounds - Signs/Walls 545270-004 Budget 4,000.00$ YTD Expense Total 0.00 Encumbered 0.00 End Balance 4,000.00$ Contract Admin 530341 Budget 21,452.00$ NBS 04.14.2025 625.00 Special Assessment Service NBS 04.14.2025 625.00 Special Assessment Service YTD Expense Total 1,250.00$ Encumbered 16,622.00$ End Balance 3,580.00$ 11