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HomeMy WebLinkAbout2024 12 04 OWBDAC Special Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING DECEMBER 4, 2024 CALL TO ORDER Chairperson Dan Finley called to order the Wednesday, December 4, 2024, Oak Forest Wall and Beautification District Advisory Committee Special Meeting at 5:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dan Finley, present Vice-Chairperson Lisa Ely, present Committee Member Deborah Sears, absent Committee Member Jonathan Obear, present Assistant City Clerk Tristin Tarrant, present Also present: Ms. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Parks and Recreation A moment of silence was held and was followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee. Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, July 17, 2024, Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. "I MOTION TO APPROVE." MOTION BY VICE-CHAIRPERSON ELY. SECONDED BY CHAIRPERSON FINELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); OBEAR (AYE) CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING –DECEMBER 4, 2024 PAGE 2 OF 3 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Mrs. Queen opened the Fiscal year to date budget item and asked the Committee if they had any questions for staff. A brief discussion took place regarding the year-end total. Staff redirected the conversation, to get the opinion of the Committee, to have Oak Forest be part of the reevaluation of the assessment areas and rate study. Staff relayed Tuscawilla and Hawks Reserve need to be reassessed though an assessment rate study and it would be cheaper to have all the assessment districts reviewed together. Staff explained what a reassessment rate study does for the tax area and additionally relayed it would be beneficial due to future projected cost increase on goods and services. The review would be to raise the legal maximum on the assessment fees for the special assessment areas of the City. Discussion continued the procedures, protocols, and timeline if the assessment rate study was done. Staff relayed the tentative timeline and said that the increase in rates will not be seen till next fiscal year. Staff relayed they are looking for directions on including Oak Forest in the rate study assessment review and if the Committee is at consensus to be able to get accurate quotes and how many areas should be included in the scope of work. "I MAKE A MOTION THAT WE ACCEPT THE RECOMMENDATION TO BE INCLUDED ON THE [ASSESSMENT RATE] STUDY." MOTION BY CHAIRPERSON FINELY. SECONDED BY VICE-CHAIRPERSON ELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); OBEAR (AYE) 501) Update on Oak Forest Wall and Landscaping Projects Mr. Maddox opened the item and relayed to the Committee the landscape contract is out to bid currently. Staff explained the difference from the current contract is the scope of work includes the whole City instead of sections as they are currently. This is the effort of the City consolidating and getting head of the inflation. Discussion continued from a previous meeting discussed regarding getting annual flowers, landscaping, and damages from the resent hurricanes. Staff conveyed the City is currently getting quotes for the annuals and there was minimal damage. Additionally, discussion ensued of additional tree trimming before hurricane season, mulching and landscaping and the timeline with the landscape contact out to bid.