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Home My WebLink About2025 05 21 TLBD Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, MAY 21, 2025 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, October 30, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes 2025 02 19 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA REGULAR AGENDA 500. Quarterly Fiscal Year to Date Expenditure Details TLBD YTD 04.30.25.pdf 501. Update on Tuscawilla Lighting and Beautification District Projects 502. Budget 2026 and Beyond, Rate Study Discussion. REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be 2 advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Approval of the Wednesday, October 30, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the October 30 , 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 19, 2025 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, February 19, 2025 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, absent Committee Member Dennis Jones, present Committee Member Denise Ritchey, present Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautification A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. REGULAR AGENDA – PART I 502) Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. Chairperson Bivona opened nominations. COMMITTEE MEMBER JONES NOMINATED TERRI BIVONA. SECONDED BY COMMITTEE MEMBER RITCHEY. NOMINATION WAS ACCEPTED VOTE: BIVIONA (AYE); JONES (AYE); RITCHEY (AYE) MOTION CARRIED 3-0. 503) Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. Chairperson Bivona opened nominations. COMMITTEE MEMBER JONES NOMINATED ELLEN PAUL. SECONDED BY COMMITTEE MEMBER RITCHEY. VOTE: BIVIONA (AYE); JONES (AYE); RITCHEY (AYE) MOTION CARRIED 3-0. AWARDS AND PRESENTATIONS 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – FEBRUARY 19, 2025 PAGE 2 OF 3 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the committee Chairperson Bivona closed Public Input. CONSENT AGENDA 300) Approval of the Minutes from the October 30, 2024 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting "I MOVE THAT WE ACCEPT THE MINUTES.” MOTION BY VICE-CHAIRPERSON PAUL. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. VOTE: BIVONA (AYE); JONES (AYE); RITCHEY (AYE) MOTION PASSED. 3-0 PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA – PART II 500) Quarterly Fiscal Year-To-Date Expenditure Details Mrs. Holly Queen, Finance Director, presented the financial report through January 31, 2025. She highlighted specific funds such as the fountains, landscaping, and signage and walls. Discussion ensued on potential Duke Energy rate increases, to which staff responded that they were unsure but would look into it and discussed the city's increase in irrigation costs. It was confirmed to be included in the current figures. Mrs. Queen mentioned that she is working on the assessment district rate study and suggested the possibility of a special meeting if the timing doesn't align with the next regular meeting in May. She explained that if the assessment review is not completed by July 1, they would base everything on the current assessment and adjust later if necessary. The committee expressed concerns about future needs, such as fountain repairs, brick wall maintenance, and automation for the water system. Mrs. Queen assured the committee that these items would be considered in the rate study process. 501) Update on Tuscawilla Lighting and Beautification District Projects Mr. Maddox, Landscape and Arbor Manager, provided an update on the new landscape contract relaying the price remains the same as the current contract and Nature's Coast being the recommended contractor. Mr. Maddox moved to the current projects starting with the south fountain. A new filter has been installed to resolve this issue at no additional cost. Landscaping around the south fountain is in progress; however, full mature landscaping restoration may be delayed due to budget constraints. For the north fountain, issues with vault flooding and pump damage have 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – FEBRUARY 19, 2025 PAGE 3 OF 3 been identified. A new vault will be installed, and pumps will be replaced to match those in the South Fountain. Work is expected to be completed within two weeks, pending the arrival of parts. Discussion ensued regarding the allocation of funds between the main entrance landscaping and other areas like Tuscarora Road. Committee members expressed concerns about the appearance of certain areas and suggested potential quick fixes, such as adding flowers to brick walls. Mr. Maddox agreed to explore options for improving the appearance of specific areas within budget constraints. Further discussion ensued on the light pole refurbishment by Duke Energy and monument fixing being temporarily delayed due to focus on fountain repairs. Discussed moved to the increase of the assessment to address budget shortfalls and complete necessary projects. Mrs. Queen confirmed that this process is underway, and that the committee will be involved in determining priorities for future expenditures. PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 5:43 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at the ______________________, 2025 Tuscawilla Lighting and Beautification District Advisory Committee. 7 REGULAR AGENDA ITEM 500 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Quarterly Fiscal Year to Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 8 TLBD Maintenance Fund Quarterly Meeting - MAY 21, 2025 Select Expense Accounts 10/1/2024 - 04/25/2025 Date Amount Description Budget $20,536 12.03.2024 $310 Nov South Fountain Maint. (partial month) 12.06.2024 $620 Dec South Fountain Maint. 12.16.2024 $998 install concrete wall & anchors 01.28.2025 $620 Jan South Fountain Maint 03.07.2025 $620 Mar South Fountain Maint 03.18.2025 $887 nozzles and seal kits 04.07.2025 $620 Apr South Fountain Maint Economy Pool 01.13.2025 $750 Oct South Fountain Maint YTD Expense Total $5,425 Encumbered $330 End Balance $14,781 Budget $159,467 10.15.2024 $7,192 Oct Landscaping 11.07.2024 $7,192 Nov Landscaping 12.03.2024 $7,192 Dec Landscaping 12.16.2024 $1,820 Annuals 01.15.2025 $7,192 Jan Landscaping 02.10.2025 $7,192 Feb Landscaping 02.24.2025 $3,810 repair landscaping at fountain 03.04.2025 $31,580 Fertilizer 03.04.2025 $18,982 Fungicide 03.26.2025 $7,192 Mar Landscaping 04.29.2025 $7,722 Apr Landscaping A Budget Tree 01.09.2025 $2,480 tree removal on WSB 01.13.2025 $540 fertilizer 03.19.2025 $1,860 tree removal on WSB @ Northern Way 04.21.2025 $540 fertilizer Lowe's 01.09.2025 $13 supplies Siteone 10.29.2024 $406 irrigation supplies 11.13.2024 $81 irrigation supplies 01.09.2025 $106 irrigation supplies 01.30.2025 $33 irrigation supplies 02.24.2025 $178 irrigation supplies 04.21.2025 $163 irrigation supplies YTD Expense Total $113,468 Encumbered $42,549 End Balance $3,449 Budget $500 M&M Flags 10.29.2024 $458 American Flags YTD Expense Total $458 Encumbered $0 End Balance $42 Budget $46,840 NBS 04.14.2025 $1,375 Special Assessment Services NBS 04.14.2025 $1,375 Special Assessment Services YTD Expense Total $2,750 Signs/Walls Contract Admin Nature's Care Account/Vendor Fountains Nuwave Concrete Grounds 9 Encumbered $25,485 End Balance $18,605 Budget $74,340 11.12.2024 $34 Oct Howell Creek/Deer Run 12.10.2024 $34 Nov Howell Creek/Deer Run 01.08.2025 $34 Dec Howell Creek/Deer Run 02.19.2025 $37 Jan Howell Creek/Deer Run 04.01.2025 $40 Feb Howell Creek/Deer Run 04.14.2025 $38 Mar Howell Creek/Deer Run City of Winter Springs (irrigation) 10.08.2024 $965 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 10.15.2024 $819 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11.12.2024 $456 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 11.19.2024 $539 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12.10.2024 $1,741 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 12.17.2024 $535 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 01.14.2025 $2,733 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 01.21.2025 $2,183 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 02.18.2025 $1,186 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 02.11.2025 $433 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 03.11.2025 $1,747 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 03.18.2025 $1,028.64 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 04.08.2025 $2,851.76 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 04.15.2025 $1,109.84 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 11.19.2024 $205 Low voltage entrance lighting-October 11.27.2024 $637 Low voltage entrance lighting-October 12.03.2024 $32 Low voltage entrance lighting-October 12.17.2024 $269 Low voltage entrance lighting-November 12.27.2024 $743 Low voltage entrance lighting-November 01.15.2025 $240 Low voltage entrance lighting-December 01.28.2025 $347 Low voltage entrance lighting-December 02.26.2025 $736 Low voltage entrance lighting - January 03.21.2025 $239 Low voltage entrance lighting - February 03.31.2025 $549 Low voltage entrance lighting - February 04.17.2025 $879 Low voltage entrance lighting - March YTD Expense Total $23,420 Encumbered End Balance $50,920 Streetlights Budget $243,396 Duke Energy 11.27.2024 $18,817 October streetlights 12.27.2024 $18,807 November streetlights 01.28.2025 $18,196 December streetlights 02.26.2025 $18,196 January streetlights 03.31.2025 $18,491 February streetlights 04.17.2025 $18,491 March streetlights YTD Expense Total $110,999 Encumbered $0 End Balance $132,397 Seminole County (irrigation) Utilities 10 REGULAR AGENDA ITEM 502 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 21, 2025 REGULAR MEETING TITLE Budget 2026 and Beyond, Rate Study Discussion. SUMMARY FUNDING SOURCE RECOMMENDATION Discuss potential items to incorporate into rate study. 11