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HomeMy WebLinkAbout2025 04 14 Consent 302 - Approval of the March 31, 2025 City Commission Regular Meeting MinutesCONSENT AGENDA ITEM 302 CITY COMMISSION AGENDA | APRIL 14, 2025 REGULAR MEETING TITLE Approval of the Monday, March 31, 2025 City Commission Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Commission review and approve the March 31, 2025 City Commission Regular Meeting Minutes as presented. 209 CITY COMMISSION REGULAR MEETING MINUTES MONDAY, MARCH 31, 2025 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 210 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 2 OF 10 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, March 31, 2025 of the City Commission to order at 6:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Cade Resnick, present Commissioner Paul Diaz, present Commissioner Victoria Bruce, present Commissioner Sarah Baker, present Commissioner Mark Caruso, present City Manager Kevin A. Sweet, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Kyle Stewart led the invocation followed by the Pledge of Allegiance. Commissioner Bruce asked that Item 308 related to Building Code and Plan Review Services be discussed prior to approval of the Consent Agenda. There was no objection and the agenda was adopted. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Mayor McCann opened Public Input. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs suggested the Parks and Recreation committee meet more than four times a year, noted culvert clearing underway, and asked about planned culvert enlargement to alleviate flooding. Mr. Kyle Stewart, 603 Marni Drive, Winter Springs – representing Highlands HOA, thanked City Manager Sweet and Mr. Brian Dunigan, Director, Operations Department for their assistance in addressing multiple issues in the community and their communication. Ms. Joanne Krebs, 1002 Taproot Drive, Winter Springs spoke about a City Code prohibition of chickens in certain zoning districts, asked that it be reevaluated, and suggested reviewing Seminole County’s backyard chicken program.1 Mr. Robert Miller, 679 Silver Creek Drive, Winter Springs reviewed discussions on Iron Bridge recently and historically and expressed concerns and the need to move forward. Mr. Miller submitted a written version of his comments for the record.2 Mr. Art Gallo, 199 Nandina Terrace, Winter Springs spoke about the March 13th workshop and noted he was not in favor of pursuing a connection to Iron Bridge. Mr. Gallo further reviewed previous 1 Ms. Krebs submitted information is attached at the end of these minutes. 2 Mr. Miller’s written remarks are included at the end of these minutes. 211 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 3 OF 10 Commission discussions on the condition of wastewater plants and the need for replacement and encouraged the Commission to focus on cost, schedule, and performance for the plant projects. Mr. John Horan, 1612 Wood Duck Drive, Winter Springs noted that he thought the March 13th workshop was very well done and that he was in favor of the plans to replace the wastewater plants. Mr. Horan further spoke about Seminole County’s water and sewer program, capacity considerations, and the benefit of the CMAR process. Mr. Gordon Cooper, 1148 Pheasant Circle, Winter Springs noted previous issues he had experienced with Universal Engineering building inspectors and noted he was not in favor of continuing with Universal. Mayor McCann closed Public Input. CONSENT AGENDA 300) NRCS Grant Agreement - Debris and Sediment Removal - Hurricane Milton No discussion. 301) Storm Sewer Pipelining - 702 Golfpoint Drive No discussion. 302) Highlands Glen Drainage Repair No discussion. 303) Arbor Day Tree Giveaway No discussion. 304) Purchase of 2025 Freightliner M2106 4x2 Fassi F115A.022 Grapple Truck No discussion. 305) Approval of Purchase – I.T. Department Purchase No discussion. 306) Resolution 2025-04: Amending Fees for Lien Searches No discussion. 307) Piggyback Rider Amendment - Carlisle Thompson LLC No discussion. 308) Selection of RFP 01-25-01 TR Building Code & Plan Review Services *THIS ITEM IS NOT INCLUDED IN THE APPROVAL OF THE CONSENT AGENDA. WHILE DISCUSSION OCCURRED DURING CONSIDERATION OF THE CONSENT AGENDA, THE ITEM WAS ULTIMATELY REMOVED FROM THE CONSENT AGENDA AND VOTED ON SEPARATELY. 309) Vision Source Optometry Final Site Acceptance No discussion. 310) Approval of the Minutes from the Monday, February 24, 2025 City Commission Regular Meeting No discussion. 212 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 4 OF 10 311) Approval of the Minutes from the Thursday, March 13, 2025 City Commission Workshop No discussion. MOTION TO APPROVE THE CONSENT AGENDA (EXCLUDING ITEM 308). MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER BAKER. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (NAY); RESNICK (AYE) MOTION CARRIED 4-1. 308) Selection of RFP 01-25-01 TR Building Code & Plan Review Services Commissioner Bruce asked about who was on the selection committee, rationale for scores, involvement of planners, delivery of responses, and noted concerns she had heard about Universal Engineering Services (UES) and a specific building inspector. Ms. Terrilyn Rolle, Director, Community Development Department noted that herself, Ms. Schwanda Molina, Permitting and Licensing Manager, and Mr. Brian Dunigan, Director, Operations Department were the members of the selection committee and noted her rationale for scoring based on responsiveness to the bid and three supplemental questions related to dedicated staff to the city, specific experience with Tyler Technologies (Energov), and experience with fully paperless building review process. Mr. Dunigan discussed his scoring rationale, the required cone of silence that prohibited members of the selection committee from discussing their scores prior to the meeting and discussed the listed references of the respondents and their impact on his scores. “MOTION THAT UES NOT BE AWARDED THE CONTRACT AND THAT IT GOES TO THE NEXT HIGHEST (SCORED) BIDDER, OR IF NOT POSSIBLE THAT THE BID IS REEVALUATED.” MOTION BY COMMISSIONER BRUCE. Discussion followed on the possibility of pulling the item from the agenda to get further information, UES’s experience working with the city, the nature of the work that they conduct, the role of UES in the permitting and inspection process, and the expiration date of the contract. Manager Sweet noted the contract was set to expire at midnight but that UES had agreed to a 30-day extension if necessary. Commissioner Bruce clarified her motion: “MOTION TO REJECT STAFF's RECOMMENDATION AND GO WITH NEXT HIGHEST (SCORED) BIDDER -PDCS, LLC. MOTION BY COMMISSIONER BRUCE. SECONDED BY COMMISSIONER DIAZ. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE) MOTION CARRIED 5-0. Brief discussion followed with Manager Sweet noting potential delays and impacts. Ms. Rolle reiterated UES’s agreement to a 30-day transition and noted the selected vendor would have to work with staff to train. PUBLIC HEARINGS AGENDA 400) Second Reading of Ordinance 2025-07: Procedures for Naming Buildings, Parks, and Streets 213 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 5 OF 10 Attorney Garganese read Ordinance 2025-07 by title and noted one change since first reading related to Section 2-400 making it clear that this ordinance would not apply to temporary naming rights related to corporate sponsors approved by the City Commission. Brief discussion followed on the need for due diligence, protections for the city, the discretionary right of the Commission to name and rename facilities, and a potential change to Section 2-403(i) wherein the word felony would be replaced by the word crime. The Commission was amenable to the proposed language change. Mayor McCann opened the Public Hearing for Item 400. Mr. John Zoller, 751 Seneca Meadows Road, Winter Springs noted concerns about certain crimes barring someone from recognition. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 400” (ADOPTION OF ORDINANCE 2025-07 ON SECOND AND FINAL READING WITH THE CHANGE TO SEC. 2-403(I). MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER CARUSO. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE) MOTION CARRIED 5-0. 401) The Human Bean Ms. Rolle reviewed the project, the staff’s recommendation, and the Planning and Zoning Board’s recommendation of approval with specific conditions. Discussion followed on plans for outdoor seating at opening and the proposed color palette. Ms. Jan White, E SR 434, Winter Springs (Applicant) noted the length of the process to date and noted she was willing to comply with color palette requests. Brief discussion followed and the Commission agreed that they preferred the presented color palette rather than requiring the applicant to match the Venetian Square color palette. Mayor McCann opened the Public Hearing for Item 401. No one addressed the Commission regarding Item 401. Mayor McCann closed the Public Hearing for Item 401. "MOTION TO APPROVE ITEM 401.” (AESTHETIC REVIEW, WAIVER, FINAL ENGINEERING PLANS AND DEVELOPMENT AGREEMENT (STRIKING SECTION 4.0(C) RELATED TO CONFORMING BUILDING COLOR) TO CONSTRUCT A DRIVE-THRU COFFEE SHOP ON ±0.39 ACRES WITHIN VENETIAN SQUARE’S DEVELOPED ±7.84-ACRE LOT) MOTION BY COMMISSIONER CARUSO. SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE) MOTION CARRIED 5-0. 402) First Reading- Ordinance 2025-06 Amendment to Chapter 14, Personnel Attorney Garganese read Ordinance 2025-06 by title and noted this was prepared at the request of the City Manager allowing him to manage the personnel policy and make changes without 214 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 6 OF 10 Commission approval. Furthermore, Attorney Garganese noted that this would remove outdated language related to old age and survivor’s insurance. Mayor McCann opened the Public Hearing for Item 402. No one addressed the Commission regarding Item 402. Mayor McCann closed the Public Hearing for Item 402. "MOTION TO APPROVE ITEM 402 AS PRESENTED.” (HOLD A PUBLIC HEARING AND APPROVE THE FIRST READING OF ORDINANCE 2025-06) MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER CARUSO. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (NAY); RESNICK (AYE) MOTION CARRIED 4-1. MOTION TO READ BY TITLE ONLY. MOTION BY RESNICK. SECONDED BY DIAZ. UNANIMOUS 403) First Reading of Ordinance 2025-08: Creation of Parks, Recreation, & Mobility Committee “MOTION TO READ BY TITLE ONLY.” MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER CARUSO. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2025-08 by title and noted this would merge the Parks and Recreation Advisory Committee and Bicycle and Pedestrian Advisory Committee as previously requested by the Commission. Brief discussion followed on the proposed number of members. City Clerk Christian Gowan noted the new committee would be comprised of seven (7) members, five members appointed to fill seats one through five and two at-large members. Mayor McCann opened the Public Hearing for Item 403. No one addressed the Commission regarding Item 403. Mayor McCann closed the Public Hearing for Item 403. "MOTION TO APPROVE ITEM 40. AS PRESENTED.” (HOLD A PUBLIC HEARING AND APPROVE THE FIRST READING OF ORDINANCE 2025-08.” MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER CARUSO. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (NAY); RESNICK (AYE) MOTION CARRIED 4-1. REGULAR AGENDA 500) Interlocal Agreement with the City of Oviedo: Winter Springs Delivery of Water & Sewer to State Road 434 Parcel Attorney Garganese noted a previous request by the property owner for the provision of water and sewer service to their proposed commercial parcel within the City of Oviedo and noted the agreement had been drafted in conjunction with Oviedo city officials. "MOTION TO APPROVE ITEM 500 AS PRESENTED.” (APPROVING THE INTERLOCAL AGREEMENT WITH THE CITY OF OVIEDO.) MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER CARUSO. DISCUSSION. 215 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 7 OF 10 VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE) MOTION CARRIED 5-0. Mr. Frank Kruppenbacher, representing the applicant, thanked the Commission and staff for their assistance and professionalism throughout the process. 501) Naming of the Senior Center Deputy Mayor Resnick noted his previous suggestion to name the Senior Center after resident Susie Coffman. "MOTION TO NAME THE SENIOR CENTER AFTER SUSIE COFFMAN TO BE KNOWN AS THE SUSIE COFFMAN WINTER SPRINGS SENIOR CENTER." MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER DIAZ. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE) MOTION CARRIED 5-0. 502) Discussion on Stormwater and Preparation for the Hurricane Season Deputy Mayor Resnick noted his request to have this item added to the agenda, noted discussions with surrounding cities and the ongoing stormwater study, recent actions by Oviedo, Casselberry, Longwood, & Sanford considering or implementing increased stormwater fees, and asked to have a conversation about raising stormwater fees immediately prior to hurricane season to allow for hiring of needed staff and then evaluating again once the stormwater study was completed. Discussion followed on a dedicated stormwater workshop, the possibility of using general fund money for stormwater expenses, potential cuts and budgetary review, the willingness of residents to pay more for better services, and concerns about increased financial burdens for residents on fixed incomes. Manager Sweet noted that any rate increase would require a process to include public hearings, and the change could not be immediate. He further reviewed the routine preparation schedule the city was following in preparation for hurricane season. Brief discussion followed on private ponds and associated fees and maintenance. "MOTION TO DIRECT STAFF TO DRAFT AN ORDINANCE TO SET THE BASE STORMWATER FEE TO TEN DOLLARS ($10)." MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER BRUCE. DISCUSSION. VOTE: BAKER (AYE); BRUCE(AYE); CARUSO (AYE); DIAZ (NAY); RESNICK (AYE) MOTION CARRIED 4-1. 503) New Business Commissioner Bruce asked that the city consider writing to the Florida Legislature opposing aSenate Bill 1118/House Bill 1209 that would impact the Seminole County Rural Boundary. Mayor McCann commented on a separate bill related to an expansion of the Live Local Act and asked that the Commission also voice opposition to these bills in the Legislature. The Commission asked that the City Attorney and/or City Manager draft two letters for consideration by the Commission. Mayor McCann noted the planned completion of the annual audit ahead of schedule, noted staff from the Joint Legislative Auditing Committee were beginning their follow-up and highlighted a 216 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 8 OF 10 recommendation from the original report related to commission training. Mayor McCann encouraged attendance at training opportunities and Manager Sweet noted sending out a notice to the Mayor and Commissioners related to ICMA training. Deputy Mayor Resnick asked about team building/retreat opportunities and Manager Sweet noted he was still looking into available options. Deputy Mayor Resnick asked about the status of a new Joint Planning Agreement with Seminole County. Attorney Garganese noted that staff had previously begun the process and noted he would come back with an update. Commissioner Caruso asked that the speed limit on Winter Springs Boulevard be brought back for consideration and suggested, based on law enforcement’s recommendation, potentially raising it back to 30 miles per hour. Commissioner Caruso also asked that a discussion on allowing chickens in parts of the city be brought back for consideration at a future meeting. Commissioner Diaz asked about the DOGE letter received from the state and suggested allowing the Governor’s staff to review the budget and spending. Commissioner Diaz asked that a discussion on allowing either staff of the state or County Comptroller to review the city’s finances be included at the next meeting. Discussion followed on previously completed audits, the proposed response to the DOGE letter, and the usefulness of certain financial documents. REPORTS 600) City Manager Kevin A. Sweet Manager Sweet noted he had submitted a letter to DOGE confirming that no conditions of financial distress had been found in the city, noted the Chief was reviewing the data around the Winter Springs Boulevard speed limit and would present findings at the April 14th Commission meeting, noted attendance at Legislative Action Days and a meeting with the Inspector General's staff while in Tallahassee where he confirmed there was no ongoing investigation or oversight, with no concerns for Winter Springs. Manager Sweet further noted that Fish Winter Springs and Summer Camp registration were underway, noted the upcoming Arbor Day tree deliveries, announced paving projects had been completed, with striping being finalized and ongoing sidewalk repairs, and finally noted the Winter Springs Police Department had reported a 14% annual reduction in crime. Manager Sweet also noted that City Clerk Christian Gowan had recently been awarded the designation of Certified Municipal Clerk by the International Institute of City Clerks and congratulated him on this accomplishment. 601) City Attorney Anthony A. Garganese No report 602) City Clerk Christian Gowan City Clerk Gowan noted an upcoming in-person ethics training to be held April 17th in Casselberry and asked that those interested reach out to be registered. City Clerk Gowan also presented Commissioner Diaz with his Certificate of Completion for the Institute of Elected Municipal Officials I course that he completed in January.3 3 Certificate is attached to the end of these minutes. 217 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 9 OF 10 603) Mayor Kevin McCann Mayor McCann noted that he had spoken with veterans and presented suggestions to staff for the drafting of a revised Veteran and Veteran Families Advisory Committee resolution. City Clerk Gowan noted that the committee would be discussing the proposed resolution at their April 10th meeting and it would then come to Commission for their consideration on April 28th. 604) Seat One Commissioner Paul Diaz Commissioner Diaz noted the $36 trillion national debt and discussed the upcoming budget preparations and workshop(s) for the city. 605) Seat Two Commissioner Victoria Bruce Commissioner Bruce noted a number of meetings and events that she had attended including a Visionary Girl event, League of Women Voters event, and the Lake Jesup Basin Management Action Plan (BMAP), a planned meeting with Mr. Norton Bonaparte, City Manager, Sanford about an opportunity with Site Ten and water quality enhancement or other potential uses, and planned attendance at the St. Johns River and Alafaya River BMAP meetings Commissioner Bruce further noted the new scoreboards at Babe Ruth, discussion about Deer Run pond infrastructure repair, an upcoming car show, and volunteer opportunities at Indian Trails Middle School for their Living on My Own Program. 606) Seat Three Commissioner Sarah Baker Commissioner Baker noted her attendance at a free Florida League of Cities grant webinar, Legislative Action Days, and noted her upcoming attendance at CALNO where the topic would be FEMA and stormwater. 607) Seat Four Commissioner Cade Resnick Commissioner Resnick noted the upcoming Rotary golf tournament and encouraged the Mayor and Commission to let him know if they were interested in participating, inquired about the possibility fo starting a summer school internship program at the city, and noted the president of the Oviedo- Winter Springs Chamber of Commerce had left and the search was underway for a replacement. 608) Seat Five Commissioner Mark Caruso Commissioner Caruso noted his attendance at the Florida League of Cities Legislative Action Days, conversations he had related to issues in the Highlands community, and asked several questions about a Consent Order issued by the Florida Department of Environmental Protection.4 PUBLIC INPUT Mayor McCann opened Public Input. Ms. Marie Cashion, 1529 Woodsglen Drive, Winter Springs – representing Chelsea Parc - asked about creek cleaning progress. Manager Sweet noted that he would contact Ms. Cashion to discuss further. Mr. John Horan, 1612 Wood Duck Drive, Winter Springs noted a training program for wastewater operators in Altamonte Springs that was no longer in existence and thought the city could rely on average salaries to get operators. 4 Commissioner Caruso’s written questions are included at the end of these minutes. 218 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, MARCH 31, 2025 | PAGE 10 OF 10 Ms. Karen Meyer, 741 Andover Circle, Winter Springs noted issue with characterization of increased rates as punishment, need for increased stormwater services, fees, and the need for good future planning. Mr. Kyle Stewart, 603 Marni Drive, Winter Springs – representing Highlands HOA - encouraged Commissioners to engage with the HOA related to matters in the community and noted legal challenges underway, Ms. Gina Shafer, Winter Springs Village, Winter Springs suggested workshops be held later in the day, content suggestions for social media, noted issues with e-bikes on the Cross-Seminole Trail, offered congratulations to City Clerk Gowan for his certification, and encouraged the Commission to be aware of how they looked on video. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs addressed remarks made at the March 13th workshop and submitted comments for the record.5 Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 9:53 p.m. RESPECTFULLY SUBMITTED: ____________________________________ CHRISTIAN D. GOWAN, MPA, CMC CITY CLERK APPROVED: _____________________________________ MAYOR KEVIN McCANN NOTE: These Minutes were approved at the April 14, 2025 City Commission Regular Meeting. 5 Mr. Gallo’s submitted remarks are included at the end of these minutes. 219 1 22 0 22 1 22 2 22 3 22 4 22 5 2 22 6 22 7 3 22 8 4 22 9 5 23 0 23 1 23 2