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Home My WebLink About2025 02 19 TLBD Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, FEBRUARY 19, 2025 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. 501. Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, October 30, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes 2024 10 30 TLBD Regular Meeting Minutes.pdf PUBLIC HEARING AGENDA REGULAR AGENDA - PART II 502. Quarterly Fiscal Year to Date Expenditure Details TLBD YTD 01.31.25.pdf 503. Update on Tuscawilla Lighting and Beautification District Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. 2 ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 REGULAR AGENDA - PART I ITEM 500 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | FEBRUARY 19, 2025 REGULAR MEETING TITLE Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Tuscawilla Lighting and Beautification District Advisory Committee discuss and elect a Chairperson for calendar year 2025. 4 REGULAR AGENDA - PART I ITEM 501 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | FEBRUARY 19, 2025 REGULAR MEETING TITLE Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2025. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Tuscawilla Lighting and Beautification District Advisory Committee discuss and elect a Vice-Chairperson for calendar year 2025. 5 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | FEBRUARY 19, 2025 REGULAR MEETING TITLE Approval of the Wednesday, October 30, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the October 30 , 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting as presented. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 30, 2024 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, October 30, 2024, Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, present Committee Member Dennis Jones, present Committee Member Denise Ritchey, present Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautification A moment of silence was followed by the Pledge of Allegiance. No changes were made to the agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs thanked City staff for fixing an issue in a timely manner. Additionally, after reviewing the budget Mr. Gallo gave the suggestion to increase the maintenance budget and redefine the budget. **Brief recess ensued; Mrs. Dennis Ritchey arrived and was sworn in at 5:23pm.** Chairperson Bivona closed Public Input. CONSENT AGENDA 300) Approval of the Minutes for July 17, 2024 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 30, 2024 PAGE 2 OF 3 301) Approval of the Minutes for August 14, 2024 Tuscawilla Lighting and Beautification District Advisory Committee Special Meeting "I MOVE THAT WE ACCEPT THE MINUTES.” MOTION BY VICE-CHAIRPERSON PAUL. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE); RITCHEY (AYE) MOTION PASSED. 4-0 PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Quarterly Fiscal Year To Date Expenditure Details Mrs. Queen, Finance Director, presented the financial update for the fiscal year ending September 30. Mrs. Queen reported settlement for the fountain repairs was received, advertisement is out for the landscaping contract, and a rate study was planned for fiscal year 2025. Committee members inquired about the timeline for the rate study and landscaping contracts. Mrs. Queen explained that the process would likely begin after receiving landscape contract bids and would aim to be completed before the next budget cycle. Additional discussion on the process for increasing assessments and condition of the fountains and associated electronics ensued. Mr. Maddox, Landscape Manager, provided an update on the fountain repairs. He stated that the project was expected to be completed within two weeks. Mr. Maddox explained that both fountains had been off due to the repairs and that the insurance had covered additional plumbing issues discovered during the work. Mr. Maddox also presented estimates for refurbishing the North Fountain. He discussed options for changing the color of the fountains and adding remote monitoring capabilities. Discussed continued on the potential for automating fountain monitoring systems and the associated costs. Mr. Maddox provided estimates for both the equipment and fees. Mr. Maddox asked for directions on landscaping improvements and plans for refurbishing monuments. Mr. Maddox’s suggestion is prioritizing larger monuments first in response to the public input given. The committee expressed consensus about the staff recommendation. 501) Discussion on Meeting Schedule for Calendar Year 2025 City Clerk Tarrant presented the options for the 2025 meeting schedule. The committee discussed the pros and cons of changing from quarterly meetings in January, April, July, and October to February, May, August, and November, or reducing to bi-annual meetings.’ Staff reassured the committee the options were picked and agreed upon by all related departments and if needed special meetings can be scheduled. After a brief discussion the committee was 8 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 30, 2024 PAGE 3 OF 3 agreeable to shifting the quarterly meeting and Chairperson Bivona recommended a motion on moving the meetings January, April, July, and October to February, May, August, and November for 2025. "I OFFICALLY MAKE THAT MOTION [FOR MOVING THE QUARTERLY MEETINGS TO FEBRUARY, MAY, AUGUST, AND NOVEMBER].” MOTION BY COMMITTEE MEMBER JONES. SECONDED BY COMMITTEE MEMBER RITCHEY. DISCUSSION. VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE); RITCHEY (AYE) MOTION PASSED. 4-0 PUBLIC INPUT Chairperson Bivona opened Public Input. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs recommended creating a maintenance plan for the landscaping and monument signs and having the budget reflect the improvements needed. Mr. Gallo thanked staff and the Committee for their work. Chairperson Bivona closed Public Input ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 6:09 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at the February 19, 2025 Tuscawilla Lighting and Beautification District Advisory Committee. 9 REGULAR AGENDA - PART II ITEM 502 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | FEBRUARY 19, 2025 REGULAR MEETING TITLE Quarterly Fiscal Year to Date Expenditure Details SUMMARY Quarterly Fiscal Year To Date Expenditure Details. FUNDING SOURCE RECOMMENDATION No Action Required. 10 TLBD Maintenance Fund Quarterly Meeting - FEBRUARY 19, 2025 Select Expense Accounts 10/1/2024 - 1/31/2025 Date Amount Description Budget $20,536 12.03.2024 $310 Nov South Fountain Maint. (partial month) 12.06.2024 $620 Dec South Fountain Maint. 12.16.2024 $998 install concrete wall & anchors 01.28.2025 $620 Jan South Fountain Maint Economy Pool 01.13.2025 $750 Oct South Fountain Maint YTD Expense Total $3,298 Encumbered $13,220 End Balance $4,018 Budget $159,467 10.15.2024 $7,192 Oct Landscaping 11.07.2024 $7,192 Nov Landscaping 12.03.2024 $7,192 Dec Landscaping 12.16.2024 $1,820 Annuals 01.15.2025 $7,192 Jan Landscaping A Budget Tree 01.09.2025 $2,480 tree removal on WSB 01.13.2025 $540 fertilizer Lowe's 01.09.2025 $13 supplies Siteone 10.29.2024 $406 irrigaiton supplies 11.13.2024 $81 irrigaiton supplies 01.09.2025 $106 irrigaiton supplies 01.30.2025 $33 irrigaiton supplies YTD Expense Total $34,248 Encumbered $62,158 End Balance $63,060 Budget $500 M&M Flags 10.29.2024 $458 American Flags YTD Expense Total $458 Encumbered $0 End Balance $42 Budget $46,840 Renewal of contract in process YTD Expense Total $0 Encumbered End Balance $46,840 Budget $74,340 11.12.2024 $34 Oct Howell Creek/Deer Run 12.10.2024 $34 Nov Howell Creek/Deer Run 01.08.2025 $34 Dec Howell Creek/Deer Run Nature's Care Account/Vendor Fountains Nuwave Concrete Grounds Utilities Signs/Walls Contract Admin Seminole County (irrigation) 11 City of Winter Springs (irrigation) 10.08.2024 $965 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 10.15.2024 $819 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11.12.2024 $456 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 11.19.2024 $539 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12.10.2024 $1,741 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 12.17.2024 $535 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 01.14.2025 $2,733 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 01.21.2025 $2,183 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 11.19.2024 $205 Low voltage entrance lighting-October 11.27.2024 $637 Low voltage entrance lighting-October 12.03.2024 $32 Low voltage entrance lighting-October 12.17.2024 $269 Low voltage entrance lighting-November 12.27.2024 $743 Low voltage entrance lighting-November 01.15.2025 $240 Low voltage entrance lighting-December 01.28.2025 $347 Low voltage entrance lighting-December YTD Expense Total $12,546 Encumbered $0 End Balance $61,794 Streetlights Budget $243,396 Duke Energy 11.27.2024 $18,817 October streetlights 12.27.2024 $18,807 November streetlights 01.28.2025 $18,196 December streetlights YTD Expense Total $55,820 Encumbered $0 End Balance $187,576 12